The Best Recruiting Software — March 2021

The best recruitment software, top vendors, categories, pitfalls, pricing, and more.

Author Phil Strazzulla, HR Tech Expert, Harvard MBA, Finance and Software Nerd
Phil Strazzulla,HR Tech Expert, Harvard MBA, Finance and Software Nerd - Oct 18, 2021

Most recruiters and hiring managers know that the best choice of recruiting software will supercharge their hiring process while making their lives easier. From candidate sourcing and recruitment marketing to resume parsing and interview scheduling, the right recruiting tools mean more of the best talent in your pipeline and more efficient recruiting cycles.

Of course, the landscape of top talent acquisition technology is fairly complex. There are many different categories of solutions, and sometimes hundreds of vendors to choose from within each landscape. That's why each month we talk to dozens of new HR Tech vendors to learn what tools our community should be using. We also spend a lot of time with forward-thinking People/HR/TA leaders to understand how these tools can actually drive value to job seekers and, ultimately, new employees.

So, here is our view on the best talent acquisition software out there. We’ve broken it down into the few top solutions per each software category, along with a small explanation of what that category entails and what features it should have later on. 

Pro Tip: We write up a ton of content about each of the specific landscapes related to recruiting software (ATS, AI, Chatbots, etc) and have linked to each so that you can get a sense of pricing, pitfalls, etc for each category. Good luck!

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

Learn more

A Quick Breakdown: Best Recruiting Software

VidCruiter's online hiring platform offers a streamlined, user-friendly approach to hiring great people anywhere on earth.
Traffit takes the hassle out of recruiting and boosts your team’s productivity with ready-to-use templates, email automation, a scheduler tool, and more.
Not only is Greenhouse a feature-rich recruiting solution, you can further extend its capabilities with over 300 pre-built integrations.
ClearCompany has an incredibly high customer retention rate thanks to strong features coupled with great customer service.
Pinpoint literally does it all, with everything recruiting team need from a branded career site to sourcing tools to video interviewing.
Fetcher employs a simple methodology of "source, email, and track" to get big results. Data that's collected is put to good use by Fetcher's AI and team of specialist to ensure you have a continuous stream of qualified candidates.
We love Recruiterbox because it is a scalable platform that's easy and quick to set up. It is also a great fit for remote teams.
We love Eightfold because of its powerful talent intelligence capabilities. With features to automatically source, screen and sort millions of candidate profiles, the platform effectively maximizes your recruiting efficiency.
We love XOR because it has tons of great AI recruiting features, from Chatbots to virtual career fairs, automating a great deal of otherwise manual recruitment tasks.
Not only is Brazen a good recruiting platform, it also hosts a best-in-class virtual career fair tool that's quite handy, especially with the recent shift towards virtual recruiting events.
We love myInterview because it is super easy to implement and even has a free-forever option for growing companies.
We love Freshteam because it has great AI and automation features, a free-forever plan, as well as a lengthy 21-day free trial of its paid offerings.
Gem focuses on tracking every touchpoint, allowing greater visibility into which processes are working and which aren't.
We love Seekout because of its robust candidate search engine, enabling recruiters to reaches a wide pool of talent from multiple channels.
Turing's platform hosts the best developer talent across the world at all different career levels.

We put in the effort to make this guide awesome

92
Hours Researched
9
Experts Consulted
>100
Vendors Reviewed

Featured in

Top Recruiting Software

We track thousands of HR Tech solutions. Here are the best recruiting software as of March 2021.

VidCruiter

Review

VidCruiter goes beyond basic video interviewing to deliver a web-based, end-to-end recruitment solution. This totally customizable hiring software can include applicant tracking, online skills testing, interview scheduling, digital interviewing (live and pre-recorded options), and automated reference checking. Each product can be used independently or as part of an all-in-one recruitment platform.

Their recruiting suite can be tailored to any hiring process, and can incorporate video, voice, text, weighted logic, automation, built-in structured interview questions and standardized rating rubrics. This feature-packed platform is helping hiring teams worldwide find and hire quality employees in the most efficient, cost-effective way.

VidCruiter

Stats

  • Used by 30,000 recruiters
  • Customers see time-to-hire reduced by up to 80%

VidCruiter

Pricing:

Best For

Large companies.

Worth Checking Out:

Brazen

Review

One of the reasons that Brazen stands out from this landscape is that they’re actually a virtual event platform that specializes in hiring events. They also happen to be great at using recruiting chatbots for this, focusing on creating a solid virtual experience for both the TA team and the job seekers.  

With Brazen, recruiters can host virtual hiring events where they can engage with candidates on a variety of channels. These include live chat, recruiting chatbots, scheduled chat, and live video. Within the same platform, team members can route candidates to other recruiters or toggle the chatbot back on so that no message goes unanswered. 

Brazen

Stats

  • Founded in 2007
  • $13.4 million in funding

Brazen

Pricing

Best For

Companies looking to boost hiring.

Worth Checking Out:

XOR

Review

This software company stands at the confluence between the HR Chatbots and AI recruiting spaces. At its core, XOR engages candidates via SMS, chat, email, phone calls, and video. Recruiters can then decide which parts are automated, such as candidate screening, candidate scoring, interview scheduling, and even e,ployee onboarding.

Now, although XOR can be used as a stand-alone recruiting tool, they also offer their product as an extension for single purposes such as screening, scheduling, re-engagement, and more. In that modality, their extension is able to connect with your existing ATS, HCM, or job board, meaning that you can add an AI spin to a part of your recruitment workflows without necessarily switching vendors. Their extension can also integrate with calendar and video software. 

XOR

Stats

  • 5 million candidates created
  • 20+ Fortune 500 clients
  • Used in 15+ countries

XOR

Pricing

Pricing for XOR is based on how many recruitment and HR seats you'll need, but is not disclosed upfront.

Best For

Enterprise companies looking for an all-in-one solution or companies looking to augment their current tech stack with AI features.

Worth Checking Out:

Trakstar Hire

Review

A key aspect of Recruiterbox is that it can grow with your company. Small companies are able to set it up in as little as 90 minutes, and many keep using it even as their hiring needs skyrocket. The reason for that is that they have a solid feature list that also includes workflows, letting hiring managers automate certain tasks. 

Recruiterbox is also very mindful of remote teams, so they make collaboration through their platform much easier by having notes and insights about candidates available in the same place. It also lets you organize your team into hiring teams or fewer profiles as need be. 

Recruiterbox is favored by companies like Olark, Couchsurfing, Lonely Planet, and Untappd.

Trakstar Hire

Stats

  • 300,000+ applicants added in last 30 days
  • 1 million+ applicants interviews
  • 5,000 hired per month
  • Over 2,000 customers

Trakstar Hire

Pricing

Recruiterbox is priced on a per employee per month basis, starting at an annual minimum of $3499.

Best For

Medium to large companies, especially ones with remote teams.

Worth Checking Out:

ClearCompany

Review

As we’ve written in the past, ClearCompany’s ATS is notable for having a 99% customer retention rate across their 2,000+ clients. We’ve chatted with some of their users and this is in great part due to their amazing customer service, as well as key features like video interviewing, interview scheduling, a career site builder, and a referral tool. 

Further, a great aspect of ClearCompany is that their game doesn’t stop with recruitment software. They also offer a full-on HR suite that allows organizations to track the full employee lifecycle. If used like this, their ATS is able to identify the best available talent based on the company’s top performers. 

ClearCompany

Stats

  • 2,000+ clients
  • Founded in 2004
  • 640,000 total users

ClearCompany

Pricing

Best For

ClearCompany is best for large companies looking for a talent management suite.

Worth Checking Out:

MyInterview

Review

One of the key benefits of myInterview is that it’s video interview software that’s extremely easy and quick to implement. Some Recruitment Managers say that it was possible for them to have their candidates completing video interviews within 30 minutes of signing up at their website. 

Mainly, myInterview helps candidates record and send their own interviews via any device (without the need to download a mobile app) in order to expedite a part of the recruitment process. However, they are also pushing the envelope when it comes to AI. Their latest module uses machine learning to assess candidate answers and add to your hiring analytics when it syncs with an ATS or similar software. 

Some of the companies that use myInterview are Axxon, Pandora, Hudson recruitment, and Biffa.

MyInterview

Stats

  • 2 million + videos processed
  • 91% satisfaction rate
  • 60% faster time to hire
  • 71% of interviews done in less than 15 minutes.

MyInterview

Pricing

myInterview has 5 pricing plans:

  • Starter: Free forever. 1 actve job, 2 user seats, 30 candidates per year, basic features.
  • Growth: $29 per month. 5 active jobs, 5 user seats, 960 candidates per year, upgraded features.
  • Team: $85 per month. Most popular plan. 10 active jobs, 10 user seats, 3,600 candidates per year, all Growth features plus more.
  • Performance: $225 per month. 24 active jobs, 15 user seats, 8,400 candidates per year, all Team features plus more.
  • Enterprise: Custom pricing. Custom active jobs, user seats, candidates per year, ll Performance features plus more.

Best For

myInterviews pricing plans are flexible enough that any company will find value in their product.

Worth Checking Out:

Pinpoint

Review

While often praised for its visually-pleasing design and ease of use, Pinpoint is also remarkable because of its philosophy. They strive to go beyond making good and functional software and try to help you with their learned wisdom in the field of recruitment. Their support, which is unlimited with any of their plans, doesn’t just focus on solving technical issues but in optimizing your recruitment efforts wherever they may be lacking.  

As to features, Pinpoint has something for every step of the hiring process, including some novel features that aren’t too common in other ATS vendors. From automated recruitment advertising to a multilingual candidate experience, their list of tools is certainly worth looking into. 

Pinpoint

Stats

  • Customers attract up to 4x more candidates
  • Customers spend up to 80% less time on admin
  • Customers make hires up to 40% faster

Pinpoint

Pricing

Pinpoint has two pricing plans, Growth and Enterprise. Growth is the starting plan, with up to 20 active jobs at one time. Enterprise adds more features along with unlimited active jobs.

Best For

Companies with larger in-house recruiting teams.

Worth Checking Out:

Greenhouse

Review

Greenhouse makes software for recruiting and onboarding, as well as more specialized solutions for structured hiring and candidate experience. You could say with absolute certainty that their focus is on making things better for job seekers and talent acquisition professionals. Their recruiting solution is a comprehensive ATS + CRM that scales to the size of your business. 

Greenhouse aids recruitment teams in classifying and following up with candidates. They also place a strong emphasis on equitable hiring processes, which means they design features with an effort to reduce unconscious bias and concentrate instead on the right skills and qualifications. 

Greenhouse

Stats

  • Helped more than 4,000 companies
  • Named one of Inc.'s 5000 fastest growing companies in 2019

Greenhouse

Pricing

Greenhouse has three plans:

  • Essential: Core features and one event.
  • Advanced: Custom reporting, scalable workflows, and 10 events.
  • Expert: Upgraded CRM, enhanced security, developer sandbox, DEI feature set, and unlimited events.

You must contact a representative for specific pricing details.

Best For

Small to midsized businesses as well as enterprise corporations will find a home with Greenhouse.

Worth Checking Out:

Turing

Review

Turing lets companies big and small hire the best software engineers from around the world through one simple to use platform.  They scour the globe to attract and vet the very best developer talent across all different career levels, and can help companies with over 100 different technologies from data science to mobile development.

Augmenting your team with high quality remote developers is a great way to scale your engineering organization in a cost effective manner.  In fact, Turing is so confident that you will love their offering that they have a two week money back guarantee if your new talent doesn't work out.

Turing

Stats

  • 100+ skills available
  • 8+ hours of rigorous testing for developers
  • Over $50 million in funding

Turing

Pricing

Turing offers a 2 week free trial.

Best For

Companies looking to hire top developer talent.

Worth Checking Out:

Turing hosts only the best tech developer talent.

Gem

Review

As one of the most popular candidate sourcing tools out there, Gem focuses on tracking every touchpoint that your company ever has with a candidate. This heightened sense of visibility translates into fuller analytics that can lead to a deeper understanding of what’s working and what isn’t. 

Naturally, this means that Gem isn’t just sourcing but a Candidate Relationship Management system as well. This allows other employees, not just the HR department, to get involved with the hiring process without stepping on each other’s toes. They also offer some automation capabilities when it comes to following up with passive candidates. 

Gem is used to streamline talent management and more in teams at companies such as Slack, Robinhood, Coinbase, and Dropbox.

Gem

Stats

  • Over 400 customers
  • Helped customers hire over 5,000 passive candidates
  • Has seen customers source up to 4x faster

Gem

Pricing

Early stage startups can apply to use Gem for free for up to two years.

Best For

Mid sized to large companies looking to source faster and track diversity.

Worth Checking Out:

Seekout

Review

While it can certainly integrate with an ATS, SeekOut is an AI-powered talent search engine whose main function is to source and help you recruit candidates from multiple channels like Github and LinkedIn. Their filtering capabilities are quite refined, letting you browse talent based on work history, keywords, location, education, and skills from a growing database of more than 500 million candidate profiles. 

The SeekOut platform also offers a blind hiring module that hides the candidate’s gender, race, or ethnicity details, which is why they’re often praised as an excellent tool for diversity hiring. They also excel when it comes to finding talent in the tech sector thanks to their novel Github sourcing feature. Their AI capabilities let them match candidate’s Github profiles to a job’s required coding skills, for instance. 

Seekout

Stats

  • Founded in 2016
  • $8.2 million in funding

Seekout

Pricing

Seekout has a few different pricing options:

  • Premium: Access to 441M+ candidates, diversity sourcing and hiring tools, people insights, contact info for 500 candidates per month and exporting of 5,000 profiles per month.
  • Premium Tech: All of Premium, plus specific tools for sourcing tech talent. Thee include Coder Score rankings, GitHub search tool, direct access to candidate's code, and tailored insights.
  • SeekOut Expert: Designed specifically for Engineering and Life Sciences hiring.

Seekout also provides a free Chrome extension for sourcing.

Best For

Seekout has segmented pricing plans for different industries. While there is a general plan for most businesses, Tech, Engineering, and Life Sciences hiring managers get the most functionality from Seekout.

Worth Checking Out:

Traffit

Review

Traffit is a recruitment platform that allows companies and recruitment agencies to source candidates, automate tedious processes, and enhance internal collaboration. Through it, you can customize your recruitment process as well as build a talent pool that you can search whenever you need to find suitable talent. Traffit also allows you to create a Careers page without writing a single line of code and publish your job ads on several job boards directly from it.

Traffit

Stats

  • 5000+ users
  • 15+ countries
  • 260,000 hired candidates

Traffit

Pricing

Traffit has three plans. When billed annually, they cost as follows: 

  • Lite: Ideal for growing teams, this plan covers your essential recruiting needs and costs $24 per user per month (5 active jobs per user).
  • Pro: For $48 per user per month, the Pro plan packs everything in the Lite plan along with advanced customizations and automations so you can deliver a great recruitment experience.
  • Elite: For $72 per user per month, the Elite plan delivers advanced hiring solutions and premium support options to large companies and high-volume recruiters.

Best For

Companies and recruiting agencies of different sizes can find value in Traffit’s offerings.

Worth Checking Out:

eightfold

Review

In a nutshell, Eightfold is applicant tracking software that strives to provide its users with the power of artificial intelligence in order to better manage large pools of talent-related information. Eightfold doesn’t stop with recruiting, but it can also work to centralize data from another ATS, HRMS, or simple spreadsheets, in order to help HR professionals derive insights from it all. 

As a multi-dimensional talent acquisition platform, Eightfold can automatically source, screen, and sort millions of profiles. They claim to be able to cut the time that it takes to find the right fits by 90%, providing hiring managers with a steady and near-instantaneous pipeline of qualified candidates for each job posting. 

eightfold

Stats

  • Customers have seen up to 50% more efficient recruiting
  • Customers have noticed up to 19% improved diversity

eightfold

Pricing

Best For

Eightfold's product is best-suited for enterprises with more than 2,000 employees.

Worth Checking Out:

Freshteam

Review

While Freshteam by Freshworks is better known as an all-encompassing HR software, its use as a CRM for recruitment and a recruitment management system makes it worth mentioning here. Most of the tools we’ve discussed focus just on the recruitment side of things, while Freshteam can do most of the tasks of an ATS right where all the other HR action happens. 

If that wasn’t enough, their software also uses AI and automation to cut time from the daily routines of talent management pros. Some examples of automated tasks are rejecting candidates with certain test scores, filing candidates based on their interests, and sourcing from job boards like Glassdoor, Adzuna, LinkedIn, Ziprecruiter, and Indeed. 

Freshteam

Stats

  • 3,000 customers

Freshteam

Pricing

Freshteam has four pricing plans:

  • Free: Free for up to 50 active employees
  • Growth: $1 per employee/month + $59 platform fee/month billed annually
  • Pro: $2 per employee/month + $99 platform fee/month billed annually
  • Enterprise: $4 per employee/month + $169 platform fee/month billed annually

Best For

Any sized company will find a home in one of Freshteam's flexible plans.

Worth Checking Out:

Fetcher

Review

The premise with Fetcher is like with most recruiting automation platforms; repetitive, top-of-funnel tasks are programmed so hiring teams get more time to focus on candidate engagement. However, Fetcher does this with a unique approach where AI is combined with a team of specialists that train and monitor your data in order to guarantee a steady flow of qualified candidates from their multiple talent pools. 

Once a candidate pipeline is running, Fetcher works mainly with email automation and social recruiting. Hiring staff can create personalized email sequences and outreach campaigns that can be automated based on candidate behavior. Applicant sorting is also powered by AI, automatically detecting the best applicants for a job posting based on the description and key qualifications. 

Fetcher

Stats

  • Used by 500+ companies

Fetcher

Pricing

Best For

Large companies with big recruiting teams.

Worth Checking Out:

Looking for HR Tech Advice?  Join our community

Ask questions, share knowledge, find new job opportunities, network and more in our closed HR Tech Buyers Community

Last advice

As a last word of advice, our recommendation would be to first choose a category based on the vendors that we’ve briefly reviewed. Then, you can use some of the links we shared for more detailed buying guides on each landscape. From there, the natural next step would be to get demos with 2-3 vendors and arm yourself with the question guide we linked above, as well as defining the key metrics we outlined. 

Lastly, remember that most of these will not give you a set price until you’ve demoed the solution and explained your particular needs to them. That being said, there’s much more that counts other than price so this shouldn’t be the main aspect driving the decision. Whether you’re a staffing agency, a human resources head, or a small business owner looking into recruiting, we’re sure that one of these solutions may have what you’re looking for, or at least point you in the right direction. Best of luck!

If you want to be the smartest in the room when it comes to People, sign up for our weekly newsletter

The latest from our Blog

How to Build an Effective Recruiting Strategy with Tech: Advice from an Expert

How to Build an Effective Recruiting Strategy with Tech: Advice from an Expert

Ed Ross, Senior TA Manager at Skyscanner, gives his experience in TA and the tech involved...

RFP playbook for buying an ATS

RFP playbook for buying an ATS

This article explains why a human resources department should use an RFP and how to develop one...

Employee Onboarding Checklist: The Ultimate 7-Step Guide – 2021

Employee Onboarding Checklist: The Ultimate 7-Step Guide – 2021

Looking for a comprehensive employee onboarding checklist? Treat this 7-step, no-frills guide...