Top Workforce Management Software —June 2021

Everything you need to know about workforce management software so you can streamline employee scheduling, reduce labor costs, and stay compliant.

Author Phil Strazzulla, HR Tech Expert, Harvard MBA, Finance and Software Nerd
Phil Strazzulla,HR Tech Expert, Harvard MBA, Finance and Software Nerd - Oct 19, 2021

Managing a workforce requires a lot of “back office” administrative work, like staff scheduling, task management, attendance management, time keeping, labor compliance, onboarding, and more. It’s no surprise then that workforce management software is becoming increasingly popular for HR departments. Not only does it allow managers to optimize their human capital management (HCM), it also allows employees to streamline their own time tracking. 

Whether you’re a small business or large corporation, you can leverage workforce management (WFM) solutions to increase productivity, stay compliant with relevant labor laws, and ultimately save on labor costs. After all, WFM software allows you to more efficiently create and manage employee schedules, track attendance and leave requests, and get insight into your own workforce efficiency. It can also help with forecasting headcount needs, but that’s more of a task for the best workforce planning software

Ready to get started? In this guide, we’re breaking down everything you need to know about workforce management software, including why you might need it, what features you can expect, and how to find the right solution for your human resource needs.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

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A Quick Breakdown: Top Workforce Management Software

Quinyx is a workforce management software solution that takes a data-driven approach to staffing, budgeting and scheduling, all done with an eye towards improving your recruitment strategy.
Workforce.com is a modern and forward-thinking, yet simple workforce management platform built for frontline teams.
Sling is an employee scheduling tool with workforce management capabilities that’s used by some of the biggest companies in the world.
Homebase is a workforce management tool built specifically for hourly work, currently used by over 100k businesses.
stayhome.ai is an AI-powered workforce management platform made specially with remote employees in mind.
UKG is the merger of Ultimate Software and Kronos. As such, it brings over 70 years of experience with HCM tech into the workforce management space.

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Best Workforce Management Software Programs

After surveying the landscape, we came up with a short list of top workforce management software vendors for you to talk to. This is per our research and expert council as of June 2021.

stayhome.ai

Review

The COVID-19 pandemic forced many companies to move to remote work when they weren’t at all prepared or used to it. stayhome.ai was then uniquely-positioned to help companies implement and maintain a flexible work model, where a central concern is letting employees choose where and when to work. 

This dynamic is made more efficient and comfortable through a platform that lets you create schedules with the help of AI. Employees can indicate which days they prefer to work from home and when they’d prefer the office, and the platform creates a schedule that’s a starting point for each manager. With some customization, a schedule that everyone’s happy with can be ready quickly.

stayhome.ai

Stats

With stayhome.ai, the main source of ROI is what you save from having a portion of your employees work from home when they want or need to. Through this, they claim to have helped their clients achieve wins like:

  • 12.7% more revenue
  • 47% reduction in office costs
  • 36% increase in productivity

stayhome.ai

Pricing

Stayhome.ai starts with a free forever plan that includes all the core features (AI scheduling & reporting) for up to 10 team members. Then they have the ‘Team Pro’ plan, which is between $5 and $12 per user per month, depending on user count. 

The Team Pro’ plan is for unlimited members and starts to include modules like time & attendance & KPI, task manager, and any new features as they roll out. Then, the custom-priced Enterprise plan includes all this plus custom feature requests, customized reporting, and a dedicated success manager.

Best For

Companies that want to maintain a hybrid working model (remote & in-office) even after the pandemic.

Worth Checking Out:

Workforce.com

Review

Specialized in workforce management and planning for frontline workers, Workforce.com is used by companies like Domino’s and Outback Steakhouse. They help with employee scheduling, time & attendance, engagement, and automated labor compliance.

Workforce.com

Stats

Among the 7,000 companies that use Workforce.com, some of them have seen results like: 

  • 11% increase in productivity
  • 4% decrease in total wages
  • 3.5% decrease in total hours

Workforce.com

Pricing

Workforce.com is free for 14 days, no credit card required. After that, their pricing is as follows:

PlanLiteBusinessEnterprise
Monthly$99/ year and for up to 10 employees$5.00 per user per monthCustom pricing
Annual$99/ year and for up to 10 employees$4.00 per user per monthCustom pricing

Best For

US-based companies with a mobile workforce

Worth Checking Out:

UKG

Review

UKG Ready is the new version of Kronos Workforce Ready, part of the workforce central products, which has long been one of the most well-known and used HCM suites for SMBs, focusing on core HR management. Their solution has been tested throughout the years, and built out to the point where they have modules for just about everything you could imagine: payroll, performance management, onboarding, employee scheduling, etc.

UKG

Stats

  • Ranked #6 on Fortune 100 Best Companies to Work for list 
  • Handling over 51 million people records in the cloud
  • Generating an estimated $3 billion in revenue per year
  • Over 12,000 employees
  • Valued at $22 billion after the merger

UKG

Pricing

As with most UKG products these days, the price of UKG Ready is not revealed on their website, but you can view various demos for free in their demo center, if you don’t feel ready to book a personal one just yet.

Best For

Smaller teams looking for an HCM-based approach to workforce management.

Worth Checking Out:

Quinyx

Review

Quinyx strives to provide the most up-to-date and significant insights when it comes to your recruitment needs. You can use their solution to calculate and visualize various what-if scenarios and the impact that they could have on your workforce.

Their platform is able to make hiring recommendations based on these forecasts. It can also help with proactive planning when it comes to training, outsourcing, or reallocating people. To do all this, Quinyx takes multiple sources of data and factors them into consideration. Some of these include resource constraints, costs, current attrition level, and efficiency rates.

Quinyx

Stats

  • Used by over 850 companies around the world
  • Founded in Sweden in 2005
  • As of 2021, they have offices in the US, UK, Sweden, Finland, Germany, Norway, Denmark, and the Netherlands.  
  • Quinyx acquired AI company Widget Brain in 2020

Quinyx

Pricing

Pricing details for Quinyx are not provided upfront.

Best For

Quinyx can work for companies of varying sizes, but it’s best used by businesses with storefronts that need to do workforce planning to address in-person client demand.

Worth Checking Out:

Homebase

Review

Homebase is on a mission to help the busiest businesses to manage employee scheduling, time clocks, communication, HR compliance, and much more; all without necessarily having an HR department. 

The tool has a free version with plenty of workforce management tools, with the paid plans offering more specific features and even access to HR advisors & resources. Their software is notable for its ease-of-use and modern-looking interface.

Homebase

Stats

  • Used by over 100,000 businesses in many different industries

Homebase

Pricing

Homebase’s free plan offers scheduling, time tracking, payroll integrations, and team messaging for unlimited employees for one location. 

After that, they’re priced per location, having three plans that start out at $14 per month for the essentials and go up to $70 for the all-in-one suite. Every plan is still for unlimited employees, so as your business grows, the price you pay for Homebase doesn’t change until you open another site.

Best For

Homebase is used by businesses in food & beverage, retail, beauty & wellness, medical & veterinary, services, home repair, entertainment, and hospitality.

Worth Checking Out:

Sling

Review

With a product that’s free (for scheduling and internal communication) and very reasonably-priced (for all the other WM features), Sling is saving countless hours of work for thousands of teams.

Although they are mainly a cloud-based scheduling tool (with a mobile app), they also offer a task management module, a labor costs calculator, a time clock, and more.

Sling

Stats

  • Used by tens of thousands of customers

Sling

Pricing

Sling’s basic scheduling and internal communication tool is completely free for unlimited users and locations. After that, the Premium plan starts at $2 user/month and Business is $4 per user per month. Sling also offers a free trial for the paid plans and you can downgrade to the free one at any time.

Best For

Sling is used mainly by businesses with multiple locations. Within this distinction, they help businesses of many types and sizes, in industries like restaurants, retail, call centers, non-profits, education, hospitality, health care, and more.

Worth Checking Out:

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Next Steps For Your Workforce Management

If you are managing schedules and shifts for a dozen or more people, it might be time to consider a workforce management solution. Investing now will save you a lot of time and money in the long run. At the end of the day, your time should not be spent on tedious HCM activities — instead, it should be spent on improving the customer experience so you can grow your business fast.

If you’re in need of a broader HR solution that helps with workforce planning, recruitment, and more, check out our roundups on the best HR software, the best HR tools for SMBs, or the best free HR software

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