The Best HRMS Software - August 2021

The best HRMS software, hand-picked for enterprises and SMBs, along with benefits, pitfalls, pricing, and more.

Are you in the market for a world-class HRMS to help your team streamline employee onboarding, payroll, benefits management, and talent acquisition? If that’s close to your case, this guide will allow you to identify the best human resources management systems. We’ll also look at the main benefits of this type of software, how to get internal buy-in from stakeholders, and much more.

But what do we mean by HRMS? And what sets it apart from an HRIS or an HCM? While many people have different definitions, we agree with Oracle NetSuite when they explain that an HRMS is the most complete form of HR software, being able to tackle just about any HR process within the employee lifecycle, including payroll.

So, through hours of research, we’ve rounded up the best HRMS software vendors based on their features for human resources management, as well as customer success, user experience, quality of support, implementation, etc. We’ve also tried to include a combination of companies focused on small and medium-sized businesses (SMBs) as well as enterprises or mid-market businesses.

Human resource team using HRMS software

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.Learn more

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Vendors Reviewed

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Top HRMS Software

We track thousands of HR tech solutions, and these are the best HRMS software vendors for several business sizes and regions per our research and expert council as of August 2021.

Paycor

Review

Aside from having automation and AI capabilities, Paycor stands out from most HCM vendors for having some of the most potent HR analytics out there. They provide a custom company dashboard that leaders can build out as they please, choosing from literally hundreds of reports such as headcount trends by employment time, projected headcount, and voluntary turnover by tenure, just to mention a few.  

Further, some of their reports use secondary pools of data in order to provide benchmark analysis in real time. This effectively helps executives and HR leaders alike better understand their workforce and how their efforts stack up in comparison to similar companies.

Paycor

Stats

  • Paycor is used by over 40,000 businesses
  • Raised $270M in private equity during 2020
  • Went public in July 2021, raising $426M in their IPO
  • 2,080+ employees
  • Founded in 1990

Paycor

Pricing:

Fees will vary depending on your number of employees and the modules you add.

Best For

Companies in the U.S. with up to 1,000 employees, mainly in manufacturing, healthcare, food and beverage, nonprofits, and professional sports organizations.

Worth Checking Out:

Rippling

Review

Rippling is a relatively new company started by Zenefits alumni. They focus on helping small and medium organizations kill HR and IT busywork with one solution. An interesting thing about them is that they try to make their software easy to use and intuitive not just for HR professionals and recruiters but for the CEO, IT staff, and any team member who will interact with the product.

Their product falls in line with what you’d expect from a Silicon Valley-based startup: a great UI, eye-catching design, and fast performance. Notably, they also have over 500 integrations with everything from Slack to GitHub.

Rippling

Stats

  • Named a “Next $1B Startup” by Forbes in early 2020
  • Became an actual $1 billion startup just months after that mention, getting valued at $1.35 billion in August 2020
  • Over 1,000 reviews on the main business software sites, all averaging 4.9 stars

Rippling

Pricing:

Rippling’s pricing starts at $8 per month per user and will vary depending on which modules you’d like to use (or if you want the whole platform) and for how many people.

Best For

SMBs with a strong need for automation in HR processes

Worth Checking Out:

Ultimate Software was mainly known for its core HR tech product, UltiPro. Now that they’ve merged with Kronos, UltiPro has been rebranded as UKG Pro. The new company behind it, the Ultimate Kronos Group, aims to combine HCM capabilities with robust people analytics and stellar payroll capabilities. Further, thanks in part to the merger, word has it that the service delivery of the HR teams who use UKG has improved considerably.

UKG

Stats

  • Ranked No. 6 on the Fortune 100 Best Companies to Work For list 
  • Handles over 51 million people records in the cloud
  • Generates an estimated $3 billion in revenue per year
  • Over 12,000 employees
  • Valued at $22 billion

UKG

Pricing

The price of UKG Pro is not revealed on their website, although research has shown that licenses tend to start at $600 per year for every five users.

Best For

Companies looking for an enterprise-grade product regardless of HR team size.

Worth Checking Out:

Namely is one of the best HR software solutions for the mid-market (from 50 employees to up to 1,000). Their modern, employee-friendly software sees nearly 80% of employees log in each month. Plus, their software saves their clients an average of 11 hours each week through automation and integrations, which provides a strong ROI for overworked HR teams.

Namely

Stats

  • 75% of their customers say Namely has increased employee engagement for them. 
  • 72% say the platform has made them more productive. 
  • They claim that their average clients save about 11 hours per week using Namely.

Namely

Pricing

Custom pricing for Namely is available upon request of a demo. It will vary depending on which package you choose. They start with a basic HR package and then sell extensions or enhanced services for things like payroll solutions and employee benefits.

Best For

Namely is a great HRMS for the mid-market (50-1,000 employees).

Worth Checking Out:

As a software company that makes all sorts of business applications, it makes total sense that they’d offer a very complete cloud-based HRMS. Zoho People has an impressive list of features on each plan, so it’s hard to imagine HR teams at SMBs not finding everything they need here. This 360-degree HR solution is robust, user-friendly, and affordable.

Zoho

Stats

Zoho

Pricing

Zoho People is free for up to five users. After that, their HR Essentials plan starts at $0.83 per user per month if you pay yearly, or $1 user per month. To put things in perspective in case you grow fast, their enterprise plan is $5 per user per month.

Best For

Companies of all sizes looking for a flexible solution that checks all the HRMS boxes without breaking the bank.

Worth Checking Out:

UZIO is an integrated, cloud-based platform for employers to manage HR, payroll, benefits, and more. Featuring automations for employee onboarding and offboarding, time tracking, compensation management, benefits administration, and tax administration, UZIO takes a great deal off your HR team’s plate — all while minimizing errors.

UZIO

Stats

UZIO

Pricing

UZIO has four pricing plans that give users access to specific functions of the system. These plans are priced as follows: 

  • Payroll: $4.50 per employee per month plus $30 per month
  • HRIS:  $4.00 per employee per month
  • Ben Admin (benefits administration): $4 per employee per month
  • Time Tracking: $2 per employee per month

UZIO also has an All-in-One plan that users can buy to access all of the above and more. This plan is priced at $10 per employee per month plus $30 per month.

Best For

HR teams looking for a cost-friendly solution with module-based pricing

Worth Checking Out:

Workday is one of the best talent management systems and HRMS suites, particularly for large enterprises. Although it’s true that their reputation is not the best with users and the HR teams who have to implement the solution, if you’re in need of a product that can scale, checks the necessary IT and infosec boxes, and can be implemented across large global companies, Workday is a company worth looking into.

WorkDay

Stats

  • Used by over 45% of Fortune 500 companies
  • Over 7,000 users as of 2021

WorkDay

Pricing

The exact pricing details of Workday aren’t provided by the vendor, since they’ll likely tailor their offer to your business size and needs. They also don’t offer a free trial, but you can see the tool for yourself through their demo videos online.

Best For

Large enterprises

Worth Checking Out:

Zenefits can take care of HR processes like onboarding, offboarding, benefits, payroll, performance reviews, and more. Their average customer size is just under 50 employees, which means that the user experience is thought out not only for human resources staff but to be easy and quick enough for managers or executives who need to take care of some HR tasks as well.

Zenefits

Stats

  • They claim their customers can save up to a full week of work using their tool. 
  • Their customers also spend up to 90% less time on payroll and benefits after moving to their platform. 
  • Many Zenefits customers spend 50% less time onboarding new employees.

Zenefits

Pricing

Zenefits starts with the Essentials plan at $8 per month per employee. This includes all the core HR modules, time tracking and scheduling, integrations, and the mobile app. Those features are all included, plus other modules, as the plans go up in price. They also offer independent add-ons like payroll software for free, advisory services at $8 per month per employee, and benefits admin using your own broker at $5 per user per month.

Enterprise pricing is also available upon request.

Best For

Entrepreneurs and mid-size businesses in the U.S.

Worth Checking Out:

Oracle’s human resources suite is built for the cloud and made for connecting every single HR process. It’s good for teams looking to have a single source of truth for HR data in order to improve decision making. Their product includes talent management, recruiting, workforce management, payroll, and HCM analytics.

Oracle

Stats

  • 80% of product updates come from customer feedback
  • 98% of roadmap commitments are met

Oracle

Pricing

Oracle doesn’t provide pricing details for their HR suite up front. To get a quote, you’d have to request a demo, but they also offer interactive product tours you can take before chatting with a sales rep.

Best For

Enterprises with over 1,000 employees in most parts of the world.

Worth Checking Out:

Oracle has a customer community called Cloud Customer Connect with over 200,000 members.

SAP is trying to transform traditional human capital management into a more employee-oriented endeavor. Through their HXM, they are trying to position the worker’s experience as the main filter for how companies engage with their people. Their product helps HR managers deliver experiences that resonate with employees while shaping their strategy.

Although not branded as an HRMS, SuccessFactors does cover all the features you’d expect from this category. This includes cloud payroll and benefits administration, even for a global workforce.

SAP SuccessFactors

Stats

SAP SuccessFactors

Pricing

Pricing for SAP’s HXM suite is only available upon request.

Best For

Enterprises looking to improve UX

Worth Checking Out:

Over 1,000 customers have implemented SAP’s intelligent mentoring offering.

Although it’s labeled as an HCM, Dayforce by Ceridian also includes a comprehensive payroll tool. By combining core HR, benefits, workforce management, and talent management, Dayforce unifies data from all stages of the employee lifecycle for better decision making and data-driven insights.

In particular, Dayforce is built with a flexible rules engine that helps address complex regulatory requirements while providing real-time updates and calculations.

Ceridian

Stats

  • Certified as a Great Place to Work in 2020
  • 5,800+ employees

Ceridian

Pricing

Pricing for the Dayforce HCM suite is not provided up front.

Best For

Enterprises with over 1,000 employees.

Worth Checking Out:

Ceridian’s corporate social responsibility (CSR) efforts take the form of Ceridian Cares, an employee-driven charity that tries to improve the communities where the company operates.

A notable thing about BambooHR is that they offer flexible plans and several iterations of their technology to fit your business. Their platform spans the employee lifecycle, as they also have recruiting and performance management in addition to the full HRMS functionality. Also included are numerous amenities like an app marketplace of HR and recruiting vendors that integrate with their system, an HR glossary, and occasional HR events.

BambooHR

Stats

  • Over 1.8 million active employees as of April 2021
  • 45,000+ new hires onboarded per month
  • 20,000+ active client organizations

BambooHR

Pricing

Pricing is not disclosed up front, but they do offer a free trial of their all-in-one software and then go out of their way to find a version that will suit you. Before they come up with a personalized quote that will align with your budget, however, they are also likely to extend your free trial upon request or even give you a free demo of the advanced features.

Best For

Companies looking for a very customizable product, and pricing that reflects their needs. It’s also popular among teams that are partially or even fully remote.

Worth Checking Out:

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Final Advice on Buying HRMS software

To wrap this up, we’ll assume you’ve read everything above and have a couple of vendors in mind to reach out to and book a demo with. To send you off to this part of the buying process, there’s one last piece of advice that can help a great deal when evaluating HRMS software providers. 

These demos should revolve around your HR requirements, and you should try to avoid having one-size-fits-all demonstrations whenever possible. To do this, share your list of requirements and questions beforehand, asking them to show that specific functionality. Since reporting is such a big part of HR management these days, you could even give them data for them to run into the system.

This way, you and your team will get to truly see how much of a fit the tool is for you, as well as gauging other factors like intuitiveness and overall user experience. Couple this guide with our very own HR and recruitment software buying organizer and you’ll be on your way to find the perfect platform for your HR needs.

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