Top Employee Onboarding Software - September 2021

Everything you need to know about how to pick the best onboarding software so you can increase retention, boost productivity, and save yourself a lot of time and money.

Author Phil Strazzulla, HR Tech Expert, Harvard MBA, Finance and Software Nerd
Phil Strazzulla,HR Tech Expert, Harvard MBA, Finance and Software Nerd - Oct 20, 2021

Achieving business success starts with your people — but not just what they bring to the table. How you welcome and engage them so they stay focused and produce their best work can make or break your company’s ability to grow for the long term. It’s no surprise then that companies and hiring managers are building formal onboarding processes (from the software tools listed below to simple gifts send to new employees) to welcome and train new hires — and that they’re using employee onboarding software to automate these processes.

With the best employee onboarding software, you can make a new hire feel welcomed even before they start, set them up for success in their new roles, and empower them to give their all every day. Not only that, you’ll prevent them from wanting to leave. In fact, new hires are 58% more likely to be at the company three years later if they went through an onboarding program.

As you likely know, employee turnover can wreak havoc on your company’s productivity and recruiting costs. So it goes without saying that having a formal employee onboarding process is critical. In this guide, we break down everything you need to know about the top onboarding software providers so you can empower new hires before they even start, create high-growth teams, and save yourself a lot of time and money in the process.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

Learn more

A Quick Breakdown: Best Employee Onboarding Tools

Enboarder digitizes your onboarding process and makes it more personalized. It facilitates communication between your existing team and new hires to guide them through the transition and make them feel welcome.
ClearCompany is a vendor with many types of HR software. Their onboarding tool stands out for having a very complete feature set with tools like background checks and introductions to teammates.
Sapling can automate your employee workflows from onboarding to offboarding, offering powerful automation and core HR capabilities in an intuitive and modern platform.
Rippling provides a sleek one-stop-shop for managing and automating your people operations, all the way from onboarding to offboarding.
Remote is a robust and modern platform specialized in HR, payroll, and benefits for, as their name suggests, remote-first teams.
Freshteam by Freshworks is an HR suite that comes with a very robust, yet simple, onboarding and offboarding module.
eloomi provides a great employee experience offering that combines onboarding with their LMS.
BambooHR is a full suite HCM technology vendor that boasts over 16,000 customers, which translates into roughly 1.5 million employees active on their system.
Leapsome is a performance management suite that handles onboarding, training, goals & OKRs, 1:1 & team meetings, feedback & praise, and a development framework for each employee.
Pipefy offers a breadth of business solutions that can span many departments. Their HR offering is worth looking into for their proven templates for automation.
bob has a fresh-looking platform that can cover many HR functions, including onboarding that can be automated.
Trainual goes beyond the typical LMS and offers tools for onboarding, process documentation, a company Wiki, and SOPs.

We put in the effort to make this guide awesome

30
Hours Researched
5
Experts Consulted
17
Vendors Reviewed

Featured in

Top Employee Onboarding Software Platforms — September 2021

After surveying the landscape, we came up with this short list of the top employee onboarding vendors for you to talk to.

Enboarder

Review

Enboarder is a cloud-based platform that streamlines how you onboard, offboard and reboard people - all while delivering great experiences. The platform is quite versatile; you can use it to transition employees at different levels, as well as partners, customers or any other relevant stakeholder. Enboarder is also easy to use; it features a drag and drop mechanism, allowing you to customize it to your liking with little to no help from your IT department.

Enboarder

Stats

  • Enboarder was founded in 2015
  • Enboarder has over 300 customers

Enboarder

Pricing:

The pricing of Enboarder’s solutions isn’t disclosed upfront. Contact their Sales team to get a custom price quote based on the size and needs of your business.

Best For

Enboarder serves businesses of various sizes, from SMBs to Enterprises.

Worth Checking Out:

ClearCompany

Review

ClearCompany's solution can provide a paperless onboarding experience for new hires. Their mobile friendly experience helps take care of compliance issues (I9, W-4, etc) all the way through directions to the office and new team member introductions.

ClearCompany

Stats

  • Over 640,000 users
  • 96% employee approval rating
  • Millions of applications processed

ClearCompany

Pricing:

Choose from buying a single module, several, or the whole platform. That being said, ClearCompany's prices aren't provided upfront.

Best For

Companies looking for more than just an onboarding tool to add to their HR tech stack.

Worth Checking Out:

Sapling

Review

As an HR onboarding platform, Sapling specializes in workflow automation to improve your employee experience, free up HR's time, and bring remote teams together. Their platform can enable this by letting teams create all sorts of workflows related to the employee lifecycle.

In part, it is precisely because of that richness in workflow possibilities that Sapling has quickly grown well beyond the niche of employee onboarding, offering a remote-first HRIS that keeps garnering new clients and adding up features. This product currently includes tools like an intranet, a survey and feedback module, profile templates, and numerous integrations.

Sapling

Stats

  • Their research suggests that they're able to save clients 10 hours of work per new hire.
  • They also estimate that their integrations can save 5 hours of work per week for People Ops teams.
  • Working with InVision, they were pivotal in helping the company scale remotely from 100 to 1000 employees.

Sapling

Pricing:

Sapling's pricing varies depending on which modules you'd get. You'd start with the People Operations Platform and then add the Essential and/or Premium modules, for instance. The final price will depend on the applicable platform fee, plus a per-user-per-month fee. To give you an idea, the minimum annual fee is $4,000 USD.

Best For

Sapling is aimed primarily at mid-sized organizations (50-2000 employees) distributed internationally.

Worth Checking Out:

Rippling

Review

Rippling is a relatively new company started by Zenefits alumni. They focus on helping small and medium organizations kill HR and IT busywork with one solution. An interesting thing about them is that they try to make their software easy to use and intuitive not just for HR professionals and recruiters but for the CEO, IT staff, and any team member who will interact with the product.

Their product falls in line with what you’d expect from a Silicon Valley-based startup: a great UI, eye-catching design, and fast performance. Notably, they also have over 500 integrations with everything from Slack to GitHub.

Rippling

Stats

  • Named a “Next $1B Startup” by Forbes in early 2020
  • Became an actual $1B startup just months after that mention, getting valued at $1.35 billion in August 2020
  • Over 1,000 reviews on the main business software sites, all averaging 4.9 stars
  • Over 4,000 health insurance plans to choose from on platform
  • 500+ integrations

Rippling

Pricing:

Rippling’s pricing starts at $8 per month per user and will vary depending on which modules you’d like to use (or if you want the whole platform) and for how many people.

Best For

SMBs with a strong need for automation in HR processes

Worth Checking Out:

Remote

Review

If a good part of the employees you wish to onboard in the near future will be hired remotely, this is a vendor you'll want to look at. Remote helps companies of all sizes employ global teams for a low flat rate. They are able to handle payroll, taxes, benefits, options, and compliance in hundreds of countries.

They have a good amount of legal and HR experts in every country they operate in. Thus, Remote offers an easy-to-use solution for global, remote-first teams. Their solution can work for you whether you want to establish a complete new branch or only employ a single person in a different country.

Remote

Stats

  • 99.999% uptime
  • <150ms response times
  • Founded in 2019 as a remote-first company
  • VC-backing from Sequoia, Index Ventures, and General Catalyst, among others.

Remote

Pricing:

Remote has four plans. “Contractors” lets you manage and pay global contract workers for free; you only pay for payment processing fees. Then, they have their “Global Employment” plan, which starts at $299 per employee per month. For the other two plans, “Payroll & Benefits” and “Global Employment Plus”, they offer customized pricing.

Best For

Remote-first teams

Worth Checking Out:

Freshteam

Review

Freshteam allows you to put together a seamless onboarding process with just a few clicks. It starts with sending out a welcome kit of documents. This typically includes forms-to-fill and handbooks to sign so it can all be taken care of before the first day. Whenever something is missed, the system sends out reminders to the concerned individual and to the stakeholders who might need to be updated.

Some of the additional onboarding features Freshteam offers include task tracking with multiple checklists, open API’s, e-signatures, email templates, and employee offboarding.

Freshteam

Stats

  • Used by 5,000 customers worldwide

Freshteam

Pricing:

Freshteam's onboarding tool is only available from their Pro plan on, which starts at $2.49 employee/month plus a $119 monthly platform fee. Although it doesn't include the onboarding module, Freshteam’s free plan lets you add up to 50 employees and is ideal for small companies to handle their basic HR needs. Freshteam comes with a free trial of the full solution for 21 days. Also, if you go with the annual plan, you get 2 months for free.

Best For

Freshteam is aimed mostly at small and medium-sized businesses. As an onboarding tool, they're best for those that would like to manage many other HR processes in the same platform.

Worth Checking Out:

eloomi

Review

eloomi combines learning, development, and appraisals into a single solution so you can ensure the people development needs of your business are fully covered.

Specifically, their onboarding application will make sure new hires go through the necessary learning content that you've set up, allow managers to track progress, and even support employees who have just moved from one part of the organization to another to make sure they have the necessary training.

eloomi

Stats

  • eloomi was established in 2015
  • eloomi has been used by over 500 customers

eloomi

Pricing:

Best For

Companies looking for an onboarding tool that is specifically focused on the learning content that new employees (and internal hires) need to consume.

Worth Checking Out:

Bob

Review

bob's solution is focused on decreasing the time to productivity through an employee onboarding solution that makes sure all the key points on your onboarding checklist are ticked, while also showcasing culture to new employees through video and your employee brand. It's a slick solution that is also part of a robust HR software suite.

Bob

Stats

  • Founded in 2016
  • Used by over 1000 customers
  • 200+ employees

Bob

Pricing

This vendor doesn't disclose its prices upfront, but they do offer custom pricing based on your needs.

Best For

bob can be a good fit for companies of all sizes.

Worth Checking Out:

bob has many more features that HR teams can take advantage of, like payroll reports, surveys, employee engagement tools, benefits management, time & attendance, and much more.

Leapsome

Review

Leapsome is a performance management and employee engagement software tool that also has a robust employee onboarding solution. Their product is really focused on teaching new hires the right skills through programming at different points in their onboarding process and then testing what has been taught.  For example, a new sales person may learn the product, then the pitch, then the pricing for their new company.

Leapsome

Stats

  • 1.2M unique pieces of feedback shared
  • 99% customer satisfaction

Leapsome

Pricing

Leapsome starts at a 24-day free trial. Once that is over, pricing will depend on the number of employees you'll have using the tool and the modules you'd like to use. Their modular pricing starts at 7 USD user/month if billed yearly.

Best For

Leapsome can be a good bet for all manner of companies looking for a modern alternative to their onboarding.

Worth Checking Out:

Leapsome is also used to manage remote teams, measuring engagement and providing tools that help managers lead their teams at a distance.

Pipefy

Review

Pipefy is an automation tool that many smaller human resources teams have used to build custom onboarding workflows for their new hires.  It's not part of a broader HR software suite, but is a flexible tool that companies can leverage, especially if they're not ready to buy HCM software or an applicant tracking system.

Pipefy

Stats

  • Founded in 2014
  • 350+ employees
  • Used by thousands of people in over 150 countries

Pipefy

Pricing

Pipefy has a free plan, a business one that starts at $18 per user per month, and an enterprise that's notably just $30 user/month. These prices are if you pay annually and save up to 20%, but you can also go month-by-month. After the enterprise plan, they have an unlimited plan with custom pricing.

Best For

Pipefy is a suitable service for SMBs, startups, and enterprises alike.

Worth Checking Out:

The Pipefy platform has a myriad of other business solutions for workflow management, remote work, project management, and much more.

Trainual

Review

As you may have guessed from the name, Trainual is generally focused on the learning that happens within your organization. And, one of the key ways they help employees learn is during onboarding. Their platform will allow your employees to learn and reference the core processes that will be essential to their role.

Trainual

Stats

  • At Stream Logistics, Trainual was used to reduce the onboarding time to 7 days from 15-20.
  • Some companies have managed to put together their training program within a few hours.
  • 700+ content quick embeds

Trainual

Pricing

Trainual's pricing starts at $99/month, billed annually, with the Pro plan. If more features are needed, as well as phone support and personalized coaching, the Premium Plan is $149 per month. Both of them include the first 25 users.

Best For

Small, medium, large businesses, and enterprises looking for an all-in-one solution for training, onboarding, and process documentation.

Worth Checking Out:

Trainual's product is used in widely-varying industries, including, real estate, agencies, government, and educational institutions.

BambooHR

Review

BambooHR's software spans across the entire employee lifecycle, as they also have recruiting and performance management in addition to the core HRMS functionality. Their onboarding features are easy to use and made for saving time and keeping employees engaged.

BambooHR

Stats

  • 45,000+ new hires onboarded per month
  • 20,000+ active client organizations
  • 1.8 m+ active employee users

BambooHR

Pricing

Although it has a free trial, BambooHR doesn't disclose its pricing plans on their website.

Best For

Companies of all sizes may find their right fit of product with BambooHR.

Worth Checking Out:

The BambooHR marketplace has a myriad of other tools and resources valuable to any HR team.

Looking for HR Tech Advice?  Join our community

Ask questions, share knowledge, find new job opportunities, network and more in our closed HR Tech Buyers Community

Next Steps

At the end of the day, new hire onboarding is critical for business success. It’s also a long-term process with multiple stages that can last an entire year — from preboarding (making an offer, handling paperwork, and preparing for their first day), to welcoming them on their first day, to providing ongoing training and support as they get up to speed. Therefore, it makes sense to spend the time getting the right employee onboarding solution live sooner than later.

Eventually, your focus will shift from onboarding to employee engagement and satisfaction — but remember that what you do now for a new hire’s first few months will have a lasting impact on their productivity and longevity with your company. With the right onboarding software, you can maximize success for both your new hire and your company, reduce attrition, and build a productive and welcoming company culture.

If you want to be the smartest in the room when it comes to People, sign up for our weekly newsletter

The latest from our Blog

How to Build an Effective Recruiting Strategy with Tech: Advice from an Expert

How to Build an Effective Recruiting Strategy with Tech: Advice from an Expert

Ed Ross, Senior TA Manager at Skyscanner, gives his experience in TA and the tech involved...

RFP playbook for buying an ATS

RFP playbook for buying an ATS

This article explains why a human resources department should use an RFP and how to develop one...

Employee Onboarding Checklist: The Ultimate 7-Step Guide – 2021

Employee Onboarding Checklist: The Ultimate 7-Step Guide – 2021

Looking for a comprehensive employee onboarding checklist? Treat this 7-step, no-frills guide...