Top Employee Onboarding Software - May 2021

Everything you need to know about welcoming and onboarding new hires so you can increase retention, boost productivity, and save yourself a lot of time and money

Achieving business success starts with your people — but not just what they bring to the table. How you welcome and engage them so they stay focused and produce their best work can make or break your company’s ability to grow for the long term. It’s no surprise then that companies are building formal onboarding processes (from the software tools listed below to simple gifts send to new employees) to welcome and train new hires — and that they’re using employee onboarding software to automate these processes.

With employee onboarding software, you can make a new hire feel welcomed even before they start, set them up for success in their new roles, and empower them to give their all every day. Not only that, you’ll prevent them from wanting to leave. In fact, new hires are 58% more likely to be at the company three years later if they went through a process driven onboarding process.

As you likely know, employee turnover can wreak havoc on your company’s productivity and recruiting costs. So it goes without saying that having a formal onboarding process is critical. In this guide, we break down everything you need to know about the top onboarding software providers so you can empower new hires before they even start, create high-growth teams, and save yourself a lot of time and money in the process.

Have specific questions on HR tools? Join our free HR Tech community.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a small fee if you click on vendor links on this page. Learn more

We put in the effort to make this guide awesome

28
Hours Researched
3
Experts Consulted
12
Vendors Reviewed

Featured in

Top Employee Onboarding Software Platforms — May 2021

After surveying the landscape, we came up with this short list of top employee onboarding vendors for you to talk to.

Sapling

Review

As an HR onboarding platform, Sapling specializes in workflow automation to improve your employee experience, free up HR's time, and bring remote teams together. Their platform can enable this by letting teams create all sorts of workflows related to the employee lifecycle.

In part, it is precisely because of that richness in workflow possibilities that Sapling has quickly grown well beyond the niche of employee onboarding, offering a remote-first HRIS that keeps garnering new clients and adding up features. This product currently includes tools like an intranet, a survey and feedback module, profile templates, and numerous integrations.

Sapling

Stats

  • Their research suggests that they're able to save clients 10 hours of work per new hire.
  • They also estimate that their integrations can save 5 hours of work per week for People Ops teams.
  • Working with InVision, they were pivotal in helping the company scale remotely from 100 to 1000 employees.

Sapling

Pricing:

Sapling's pricing varies depending on which modules you'd get. You'd start with the People Operations Platform and then add the Essential and/or Premium modules, for instance. The final price will depend on the applicable platform fee, plus a per-user-per-month fee. To give you an idea, the minimum annual fee is $4,000 USD.

Best For

Sapling is aimed primarily at mid-sized organizations (50-2000 employees) distributed internationally.

Worth Checking Out:

ClearCompany

Review

ClearCompany's solution can provide a paperless onboarding experience for new hires. Their mobile friendly experience helps take care of compliance issues (I9, W-4, etc) all the way through directions to the office and new team member introductions.

ClearCompany

Stats

  • Over 640,000 users
  • 96% employee approval rating
  • Millions of applications processed

ClearCompany

Pricing:

Choose from buying a single module, several, or the whole platform. That being said, ClearCompany's prices aren't provided upfront.

Best For

Companies looking for more than just an onboarding tool to add to their HR tech stack.

Worth Checking Out:

eloomi

Review

eloomi combines learning, development, and appraisals into a single solution so you can ensure the people development needs of your business are fully covered.

Specifically, their onboarding application will make sure new hires go through the necessary learning content that you've set up, allow managers to track progress, and even support employees who have just moved from one part of the organization to another to make sure they have the necessary training.

eloomi

Stats

  • eloomi was established in 2015
  • eloomi has been used by over 500 customers

eloomi

Pricing:

Best For

Companies looking for an onboarding tool that is specifically focused on the learning content that new employees (and internal hires) need to consume.

Worth Checking Out:

bob's solution is focused on decreasing the time to productivity through an employee onboarding solution that makes sure all the key points on your onboarding checklist are ticked, while also showcasing culture to new employees through video and your employee brand. It's a slick solution that is also part of a robust HR software suite.

Bob

Stats

  • Founded in 2016
  • Used by over 1000 customers
  • 200+ employees

Bob

Pricing

This vendor doesn't disclose its prices upfront, but they do offer custom pricing based on your needs.

Best For

bob can be a good fit for companies of all sizes.

Worth Checking Out:

bob has many more features that HR teams can take advantage of, like payroll reports, surveys, employee engagement tools, benefits management, time & attendance, and much more.

As you may have guessed from the name, Trainual is generally focused on the learning that happens within your organization. And, one of the key ways they help employees learn is during onboarding. Their platform will allow your employees to learn and reference the core processes that will be essential to their role.

Trainual

Stats

  • At Stream Logistics, Trainual was used to reduce the onboarding time to 7 days from 15-20.
  • Some companies have managed to put together their training program within a few hours.
  • 700+ content quick embeds

Trainual

Pricing

Trainual's pricing starts at $99/month, billed annually, with the Pro plan. If more features are needed, as well as phone support and personalized coaching, the Premium Plan is $149 per month. Both of them include the first 25 users.

Best For

Small, medium, large businesses, and enterprises looking for an all-in-one solution for training, onboarding, and process documentation.

Worth Checking Out:

Trainual's product is used in widely-varying industries, including, real estate, agencies, government, and educational institutions.

BambooHR's software spans across the entire employee lifecycle, as they also have recruiting and performance management in addition to the core HRMS functionality. Their onboarding features are easy to use and made for saving time and keeping employees engaged.

BambooHR

Stats

  • 45,000+ new hires onboarded per month
  • 20,000+ active client organizations
  • 1.8 m+ active employee users

BambooHR

Pricing

Although it has a free trial, BambooHR doesn't disclose its pricing plans on their website.

Best For

Companies of all sizes may find their right fit of product with BambooHR.

Worth Checking Out:

The BambooHR marketplace has a myriad of other tools and resources valuable to any HR team.

Pipefy is an automation tool that many smaller human resources teams have used to build custom onboarding workflows for their new hires.  It's not part of a broader HR software suite, but is a flexible tool that companies can leverage, especially if they're not ready to buy HCM software or an applicant tracking system.

Pipefy

Stats

  • Founded in 2014
  • 350+ employees
  • Used by thousands of people in over 150 countries

Pipefy

Pricing

Pipefy has a free plan, a business one that starts at $18 per user per month, and an enterprise that's notably just $30 user/month. These prices are if you pay annually and save up to 20%, but you can also go month-by-month. After the enterprise plan, they have an unlimited plan with custom pricing.

Best For

Pipefy is a suitable service for SMBs, startups, and enterprises alike.

Worth Checking Out:

The Pipefy platform has a myriad of other business solutions for workflow management, remote work, project management, and much more.

Leapsome is a performance management and employee engagement software tool that also has a robust employee onboarding solution. Their product is really focused on teaching new hires the right skills through programming at different points in their onboarding process and then testing what has been taught.  For example, a new sales person may learn the product, then the pitch, then the pricing for their new company.

Leapsome

Stats

  • 1.2M unique pieces of feedback shared
  • 99% customer satisfaction

Leapsome

Pricing

Leapsome starts at a 24-day free trial. Once that is over, pricing will depend on the number of employees you'll have using the tool and the modules you'd like to use. Their modular pricing starts at 7 USD user/month if billed yearly.

Best For

Leapsome can be a good bet for all manner of companies looking for a modern alternative to their onboarding.

Worth Checking Out:

Leapsome is also used to manage remote teams, measuring engagement and providing tools that help managers lead their teams at a distance.

Looking for HR Tech Advice?  Join our community

Ask questions, share knowledge, find new job opportunities, network and more in our closed HR Tech Buyers Community

Next Steps

At the end of the day, new hire onboarding is critical for business success. It’s also a long-term process with multiple stages that can last an entire year — from preboarding (making an offer, handling paperwork, and preparing for their first day), to welcoming them on their first day, to providing ongoing training and support as they get up to speed. Therefore, it makes sense to spend the time getting the right employee onboarding solution live sooner than later.

Eventually, your focus will shift from onboarding to employee engagement and satisfaction — but remember that what you do now for a new hire’s first few months will have a lasting impact on their productivity and longevity with your company. With the right onboarding software, you can maximize success for both your new hire and your company, reduce attrition, and build a productive and welcoming company culture.

If you want to be the smartest in the room when it comes to People, sign up for our weekly newsletter

The latest from our Blog

What HR can learn from the incredible digital transformation of Domino's

Here is a case study on Domino's growth success specific to HR and HR Tech...

You've got 90 seconds, HR Tech Advice from Mr. Wonderful

We discuss the importance of concise, compelling pitches for HR initiatives...

What can HR Chatbots actually do?

Here are some key features of HR Chatbots and how they can used to enhance your organization...