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Top Employee Onboarding Software - 2022

Everything you need to know about how to pick the best onboarding software so you can increase retention, boost productivity, and save yourself a lot of time and money.

Phil Strazzulla
HR Tech Expert, Harvard MBA, Finance and Software Nerd
January 24, 2022
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Achieving business success starts with your people — but not just what they bring to the table. How you welcome and engage them so they stay focused and produce their best work can make or break your company’s ability to grow for the long term. It’s no surprise then that companies and hiring managers are building formal onboarding processes (from the software tools listed below to simple gifts send to new employees) to welcome and train new hires — and that they’re using employee onboarding software to automate these processes.

With the best employee onboarding software, you can make a new hire feel welcomed even before they start, set them up for success in their new roles, and empower them to give their all every day. Not only that, you’ll prevent them from wanting to leave. In fact, new hires are 58% more likely to be at the company three years later if they went through an onboarding program.

As you likely know, employee turnover can wreak havoc on your company’s productivity and recruiting costs. So it goes without saying that having a formal employee onboarding process is critical. In this guide, we break down everything you need to know about the top onboarding software providers so you can empower new hires before they even start, create high-growth teams, and save yourself a lot of time and money in the process.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page. Learn more

Top Employee Onboarding Software - 2022

Everything you need to know about how to pick the best onboarding software so you can increase retention, boost productivity, and save yourself a lot of time and money.

Phil Strazzulla, HR Tech Expert, Harvard MBA, Finance and Software Nerd Jan 24, 2022

Achieving business success starts with your people — but not just what they bring to the table. How you welcome and engage them so they stay focused and produce their best work can make or break your company’s ability to grow for the long term. It’s no surprise then that companies and hiring managers are building formal onboarding processes (from the software tools listed below to simple gifts send to new employees) to welcome and train new hires — and that they’re using employee onboarding software to automate these processes.

With the best employee onboarding software, you can make a new hire feel welcomed even before they start, set them up for success in their new roles, and empower them to give their all every day. Not only that, you’ll prevent them from wanting to leave. In fact, new hires are 58% more likely to be at the company three years later if they went through an onboarding program.

As you likely know, employee turnover can wreak havoc on your company’s productivity and recruiting costs. So it goes without saying that having a formal employee onboarding process is critical. In this guide, we break down everything you need to know about the top onboarding software providers so you can empower new hires before they even start, create high-growth teams, and save yourself a lot of time and money in the process.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

Learn more

A Quick Breakdown: Best Employee Onboarding Tools

Used by some of the biggest remote companies of the world, Sapling seamlessly integrates not only with your HR tools but also your finance and IT systems. Use it to automate your onboarding or offboarding, and connect your people, tools, and data.
Used by some of the biggest remote companies of the world, Sapling seamlessly integrates not only with your HR tools but also your finance and IT systems. Use it to automate your onboarding or offboarding, and connect your people, tools, and data.
Remote is a robust and modern platform specialized in HR, payroll, and benefits for, as their name suggests, remote-first teams.
Remote is a robust and modern platform specialized in HR, payroll, and benefits for, as their name suggests, remote-first teams.
Enboarder digitizes your onboarding process and makes it more personalized. It facilitates communication between your existing team and new hires to guide them through the transition and make them feel welcome.
Enboarder digitizes your onboarding process and makes it more personalized. It facilitates communication between your existing team and new hires to guide them through the transition and make them feel welcome.
Modern, easy-to-use, and efficient, ClearCompany's employee onboarding software has many useful features some of which are: device and equipment management, compliance management, automated task notifications, bulk onboarding.
ClearCompany is a one-stop-shop for all sorts of enterprise-grade HR software. You can combine their ATS with their onboarding, performance management, employee engagement and workforce planning solutions.
Rippling is an all-in-one HR solution. Its employee onboarding tool is seamless and quick – just enter basic info about your new hire and an onboarding program will be created automatically in less than two minutes.
Rippling is an employee management platform for everything between onboarding and offboarding, with a soothing design and great user experience.
eloomi promises fast onboarding without compromising on the quality. It aims to increase employee retention and performance with useful elements such as the ability to create customized onboarding courses and automated learning paths based on job roles.
eloomi helps companies grow leaders out of performance reviews, with personalized coaching, career pathing, and development tools.
Freshteam lets you onboard your new hires effortlessly without burning a hole in your pocket. Task-tracking, automated reminders, and smooth offboarding are some aspects about it that are worth mentioning.
Freshteam is an HR suite that's already used by over 3,000 customers, well-regarded by small, mid-sized, and big companies alike.
BambooHR helps you save countless man hours in onboarding processes. It comes with built-in electronic signatures, onboarding templates, automatic sending of onboarding tasks to new employees, and customizable pre-boarding packages.
BambooHR is one of the top names in HR software. They have won numerous awards for customer support, ease of use, good value, and much more.
Leapsome is used by some of the best companies in the world and rightly so. It lets you build personalized learning paths, set learning schedules with fixed timelines, create quizzes based on the learning, and get data for analysis purposes.
Leapsome is used by some of the best companies in the world and rightly so. It lets you build personalized learning paths, set learning schedules with fixed timelines, create quizzes based on the learning, and get data for analysis purposes.
Pipefy is fast, simple to deploy, and can smoothly integrate with your existing HR softwares. It helps you save time and enables you to build a strong team with automated communication and standardized workflows.
Pipefy is fast, simple to deploy, and can smoothly integrate with your existing HR softwares. It helps you save time and enables you to build a strong team with automated communication and standardized workflows.
bob lets you streamline the onboarding process. Unlimited onboarding flows, welcome video, shoutouts for new employees, workflows that can be automated – these are some of the best features of bob.
Bob is a global platform that can streamline pretty much everything an HR department needs to do, in a highly customizable manner.
Trainual accelerates employee onboarding like nothing else. All you have to do is document your onboarding process and leave the hard work of repeating and scaling up to Trainual.
Trainual goes beyond the typical LMS functionality; it offers tools for employee onboarding, process documentation, company Wiki, and standard operating procedure (SOP) creation.

We put in the effort to make this guide awesome

30
Hours Researched
5
Experts Consulted
17
Vendors Reviewed

Our criteria: How we chose the best vendors

We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category.  Here's how we select vendors to be in our buyer guides:

  • Product: We want to have a deep understanding of a vendor's product before recommending it.  This usually means getting a demo by a senior executive (their CEO, head of product, etc), and/or using the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best in class offering.
  • User feedback: We do our best to understand what users say when they experience this product.  User input allows us to accomplish a more thorough due diligence of products, put new vendors on our radar, and generally make sure we are presenting the right products to our readers.
  • Financial metrics: We are very much finance nerds and so use a product's retention rates, growth, profitability, and scale to understand whether or not it is truly best in class.
  • Best for a use case: Sometimes the best solution is the cheapest, the best tool for international companies, or the best for startups. We try to include a diversity of solutions so that our readers can find the tool that is best for what they need.

Here's more detail if you want to read further on how we research vendors.

In this guide you'll find

Featured in

Top Employee Onboarding Software Platforms — 2022

After surveying the landscape, we came up with this short list of the top employee onboarding vendors for you to talk to.

Sapling

Review:

As an HR onboarding platform, Sapling specializes in workflow automation to improve your employee experience, free up HR's time, and bring remote teams together. Their platform can enable this by letting teams create all sorts of workflows related to the employee lifecycle.

In part, it is precisely because of that richness in workflow possibilities that Sapling has quickly grown well beyond the niche of employee onboarding, offering a remote-first HRIS that keeps garnering new clients and adding up features. This product currently includes tools like an intranet, a survey and feedback module, profile templates, and numerous integrations.

Sapling

Stats:

  • Their research suggests that they're able to save clients 10 hours of work per new hire.
  • They also estimate that their integrations can save 5 hours of work per week for People Ops teams.
  • Working with InVision, they were pivotal in helping the company scale remotely from 100 to 1000 employees.
  • Their research suggests that they're able to save clients 10 hours of work per new hire.
  • They also estimate that their integrations can save 5 hours of work per week for People Ops teams.
  • Working with InVision, they were pivotal in helping the company scale remotely from 100 to 1000 employees.

Sapling

Pricing:

Sapling's pricing varies depending on which modules you'd get. You'd start with the People Operations Platform and then add the Essential and/or Premium modules, for instance. The final price will depend on the applicable platform fee, plus a per-user-per-month fee. To give you an idea, the minimum annual fee is $4,000 USD.

Sapling's pricing varies depending on which modules you'd get. You'd start with the People Operations Platform and then add the Essential and/or Premium modules, for instance. The final price will depend on the applicable platform fee, plus a per-user-per-month fee. To give you an idea, the minimum annual fee is $4,000 USD.

Best For:

Sapling is aimed primarily at mid-sized organizations (50-2000 employees) distributed internationally.

Worth Checking Out:

Remote

Review:

If a good part of the employees you wish to onboard in the near future will be hired remotely, this is a vendor you'll want to look at. Remote helps companies of all sizes employ global teams for a low flat rate. They are able to handle payroll, taxes, benefits, options, and compliance in hundreds of countries.

They have a good amount of legal and HR experts in every country they operate in. Thus, Remote offers an easy-to-use solution for global, remote-first teams. Their solution can work for you whether you want to establish a complete new branch or only employ a single person in a different country.

Remote

Stats:

  • 99.999% uptime
  • <150ms response times
  • Founded in 2019 as a remote-first company
  • VC-backing from Sequoia, Index Ventures, and General Catalyst, among others.
  • 99.999% uptime
  • <150ms response times
  • Founded in 2019 as a remote-first company
  • VC-backing from Sequoia, Index Ventures, and General Catalyst, among others.

Remote

Pricing:

Remote has four plans. “Contractors” lets you manage and pay global contract workers for free; you only pay for payment processing fees. Then, they have their “Global Employment” plan, which starts at $299 per employee per month. For the other two plans, “Payroll & Benefits” and “Global Employment Plus”, they offer customized pricing.

Remote has four plans. "Contractors" lets you manage and pay global contract workers for free; you only pay for payment processing fees. Then, they have their "Global Employment" plan, which starts at $299 per employee per month. For the other two plans, "Payroll & Benefits" and "Global Employment Plus", they offer customized pricing.

Best For:

Remote-first teams

Worth Checking Out:

Enboarder

Review:

Enboarder is a cloud-based platform that streamlines how you onboard, offboard and reboard people - all while delivering great experiences. The platform is quite versatile; you can use it to transition employees at different levels, as well as partners, customers or any other relevant stakeholder. Enboarder is also easy to use; it features a drag and drop mechanism, allowing you to customize it to your liking with little to no help from your IT department.

Enboarder

Stats:

  • Enboarder was founded in 2015
  • Enboarder has over 300 customers
  • Enboarder was founded in 2015
  • Enboarder has over 300 customers

Enboarder

Pricing:

The pricing of Enboarder’s solutions isn’t disclosed upfront. Contact their Sales team to get a custom price quote based on the size and needs of your business.

The pricing of Enboarder's solutions isn't disclosed upfront. Contact their Sales team to get a custom price quote based on the size and needs of your business.

Best For:

Enboarder serves businesses of various sizes, from SMBs to Enterprises.

Worth Checking Out:

ClearCompany

Review:

ClearCompany's solution can provide a paperless onboarding experience for new hires. Their mobile friendly experience helps take care of compliance issues (I9, W-4, etc) all the way through directions to the office and new team member introductions.

ClearCompany

Stats:

  • Over 640,000 users
  • 96% employee approval rating
  • Millions of applications processed
  • 2K+ clients 
  • 1M+ total users
  • 96% employee approval rating

ClearCompany

Pricing:

Choose from buying a single module, several, or the whole platform. That being said, ClearCompany's prices aren't provided upfront.

ClearCompany customers can choose between Modular Access, i.e. purchase certain modules individually, or they can purchase Platform Access to be able to use all modules and solutions within ClearCompany’s suite. 

The pricing of ClearCompany's modules isn't detailed on their site. Their sales team will work out a deal for you based on your company size and the modules you’re interested in.

Best For:

Companies looking for more than just an onboarding tool to add to their HR tech stack.

ClearCompany is best suited for medium and large-sized businesses.

Worth Checking Out:

Rippling

Review:

Rippling is a relatively new company started by Zenefits alumni. They focus on helping small and medium organizations kill HR and IT busywork with one solution. An interesting thing about them is that they try to make their software easy to use and intuitive not just for HR professionals and recruiters but for the CEO, IT staff, and any team member who will interact with the product.

Their product falls in line with what you’d expect from a Silicon Valley-based startup: a great UI, eye-catching design, and fast performance. Notably, they also have over 500 integrations with everything from Slack to GitHub.

Rippling

Stats:

  • Named a “Next $1B Startup” by Forbes in early 2020
  • Became an actual $1B startup just months after that mention, getting valued at $1.35 billion in August 2020
  • Over 1,000 reviews on the main business software sites, all averaging 4.9 stars
  • Over 4,000 health insurance plans to choose from on platform
  • 500+ integrations
  • Over 1,000 reviews on the main business software sites, all averaging 4.9 stars

Rippling

Pricing:

Rippling’s pricing starts at $8 per month per user and will vary depending on which modules you’d like to use (or if you want the whole platform) and for how many people.

Rippling starts at $8 per month per user, but the final fee you pay will vary depending on which modules you'd like to use (or if you want the whole platform) and for how many people.

Best For:

SMBs with a strong need for automation in HR processes

Rippling is a good bet for SMBs that prioritize user experience and would appreciate having most of the HR tools in one platform. They’ve designed the product to be friendly for all the company to use and they have tried to incorporate all the HR tools a regular department would need.

Worth Checking Out:

eloomi

Review:

eloomi combines learning, development, and appraisals into a single solution so you can ensure the people development needs of your business are fully covered.

Specifically, their onboarding application will make sure new hires go through the necessary learning content that you've set up, allow managers to track progress, and even support employees who have just moved from one part of the organization to another to make sure they have the necessary training.

eloomi

Stats:

  • eloomi was established in 2015
  • eloomi has been used by over 500 customers
  • 500+ customers
  • Offices in London and Copenhagen
  • Founded in 2015

eloomi

Pricing:

Best For:

Companies looking for an onboarding tool that is specifically focused on the learning content that new employees (and internal hires) need to consume.

Worth Checking Out:

Freshteam

Review:

Freshteam allows you to put together a seamless onboarding process with just a few clicks. It starts with sending out a welcome kit of documents. This typically includes forms-to-fill and handbooks to sign so it can all be taken care of before the first day. Whenever something is missed, the system sends out reminders to the concerned individual and to the stakeholders who might need to be updated.

Some of the additional onboarding features Freshteam offers include task tracking with multiple checklists, open API’s, e-signatures, email templates, and employee offboarding.

Freshteam

Stats:

  • Used by 5,000 customers worldwide

Freshteam customers have seen the following results:

  • Gogoprint, an online printing company operating out of South East Asia, managed to fill positions 20% faster through Freshteam’s job post distribution feature, hiring workflow customization, and more.
  • SunPower, a family-owned solar company in Northern California, managed to reduce their average time spent on recruiting and onboarding by 75% with the help of Freshteam’s job posting automation, multi-channel candidate sourcing, and paperless onboarding.
  • Physicians Choice Dialysis, a dialysis management company, managed to reduce their recruiting costs by 50% using Freshteam as it helps automate job post distribution and candidate onboarding, two processes that would otherwise require a lot of manual labor and time.

Freshteam

Pricing:

Freshteam's onboarding tool is only available from their Pro plan on, which starts at $2.49 employee/month plus a $119 monthly platform fee. Although it doesn't include the onboarding module, Freshteam’s free plan lets you add up to 50 employees and is ideal for small companies to handle their basic HR needs. Freshteam comes with a free trial of the full solution for 21 days. Also, if you go with the annual plan, you get 2 months for free.

Freshteam has 4 pricing plans. When billed annually, they cost as follows:

  • Free: This plan is free of charge for up to 50 active employees and is limited to 3 published job postings.
  • Growth: Costing $1 per employee per month + $59 platform fee per month, the Growth plan is ideal for small companies looking to handle their basic HR needs more effectively.
  • Pro: For $2 per employee per month + $99 platform fee per month, the Pro plan comes with several added features to automate workflows and manage HR data. 
  • Enterprise: For $4 per employee per month + $169 platform fee per month, the Enterprise plan is Freshteam’s most premium offering, providing users with access to all features in previous plans with the addition of advanced customizations, reporting, and more.

Best For:

Freshteam is aimed mostly at small and medium-sized businesses. As an onboarding tool, they're best for those that would like to manage many other HR processes in the same platform.

While companies of all sizes can benefit from Freshteam's offering, we feel it's best suited for small and mid-sized companies.

Worth Checking Out:

Trainual

Review:

As you may have guessed from the name, Trainual is generally focused on the learning that happens within your organization. And, one of the key ways they help employees learn is during onboarding. Their platform will allow your employees to learn and reference the core processes that will be essential to their role.

Trainual

Stats:

  • At Stream Logistics, Trainual was used to reduce the onboarding time to 7 days from 15-20.
  • Some companies have managed to put together their training program within a few hours.
  • 700+ content quick embeds

Trainual

Pricing:

Trainual's pricing starts at $99/month, billed annually, with the Pro plan. If more features are needed, as well as phone support and personalized coaching, the Premium Plan is $149 per month. Both of them include the first 25 users.

Best For

Small, medium, large businesses, and enterprises looking for an all-in-one solution for training, onboarding, and process documentation.

Worth Checking Out:

Trainual's product is used in widely-varying industries, including, real estate, agencies, government, and educational institutions.

BambooHR

Review:

BambooHR's software spans across the entire employee lifecycle, as they also have recruiting and performance management in addition to the core HRMS functionality. Their onboarding and offboarding features, while available only for some of their custom plans, are easy to use and made for saving time and keeping employees engaged.

BambooHR

Stats:

  • Over 20,000 active client organizations
  • Millions of employees active on their system
  • 45,000+ new hires onboarded per month, on average

BambooHR

Pricing:

Pricing is not disclosed upfront, but they do offer a free trial of their all-in-one software and then go out of their way to find a version that will suit you. Before they come up with a personalized quote that will align with your budget, however, they are also likely to extend your free trial upon request or even give you a free demo of the advanced features.

Best For

BambooHR is a good fit for companies looking for a very customizable HR product, with pricing that reflects their needs. It’s also popular among teams that are partially or even fully remote.

Worth Checking Out:

The BambooHR marketplace has a myriad of other tools and resources valuable to any HR team.

Leapsome

Review:

Leapsome is a performance management and employee engagement software tool that also has a robust employee onboarding solution. Their product is really focused on teaching new hires the right skills through programming at different points in their onboarding process and then testing what has been taught.  For example, a new sales person may learn the product, then the pitch, then the pricing for their new company.

Leapsome

Stats:

  • 1.2M unique pieces of feedback shared
  • 99% customer satisfaction

Leapsome

Pricing:

Leapsome starts at a 24-day free trial. Once that is over, pricing will depend on the number of employees you'll have using the tool and the modules you'd like to use. Their modular pricing starts at 7 USD user/month if billed yearly.

Best For

Leapsome can be a good bet for all manner of companies looking for a modern alternative to their onboarding.

Worth Checking Out:

Leapsome is also used to manage remote teams, measuring engagement and providing tools that help managers lead their teams at a distance.

Bob

Review:

bob's solution is focused on decreasing the time to productivity through an employee onboarding solution that makes sure all the key points on your onboarding checklist are ticked, while also showcasing culture to new employees through video and your employee brand. It's a slick solution that is also part of a robust HR software suite.

Bob

Stats:

  • Founded in 2016
  • Used by over 1000 customers
  • 200+ employees

Bob

Pricing:

This vendor doesn't disclose its prices upfront, but they do offer custom pricing based on your needs.

Best For

bob can be a good fit for companies of all sizes.

Worth Checking Out:

bob has many more features that HR teams can take advantage of, like payroll reports, surveys, employee engagement tools, benefits management, time & attendance, and much more.

Pipefy

Review:

Pipefy is an automation tool that many smaller human resources teams have used to build custom onboarding workflows for their new hires.  It's not part of a broader HR software suite, but is a flexible tool that companies can leverage, especially if they're not ready to buy HCM software or an applicant tracking system.

Pipefy

Stats:

  • Founded in 2014
  • 350+ employees
  • Used by thousands of people in over 150 countries

Pipefy

Pricing:

Pipefy has a free plan, a business one that starts at $18 per user per month, and an enterprise that's notably just $30 user/month. These prices are if you pay annually and save up to 20%, but you can also go month-by-month. After the enterprise plan, they have an unlimited plan with custom pricing.

Best For

Pipefy is a suitable service for SMBs, startups, and enterprises alike.

Worth Checking Out:

The Pipefy platform has a myriad of other business solutions for workflow management, remote work, project management, and much more.

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Next Steps

At the end of the day, new hire onboarding is critical for business success. It’s also a long-term process with multiple stages that can last an entire year — from preboarding (making an offer, handling paperwork, and preparing for their first day), to welcoming them on their first day, to providing ongoing training and support as they get up to speed. Therefore, it makes sense to spend the time getting the right employee onboarding solution live sooner than later.

Eventually, your focus will shift from onboarding to employee engagement and satisfaction — but remember that what you do now for a new hire’s first few months will have a lasting impact on their productivity and longevity with your company. With the right onboarding software, you can maximize success for both your new hire and your company, reduce attrition, and build a productive and welcoming company culture.

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