Best Vaccine Management Software

The best vaccine management systems and COVID testing tracking software.

Author Phil Strazzulla, HR Tech Expert, Harvard MBA, Finance and Software Nerd
Phil Strazzulla,HR Tech Expert, Harvard MBA, Finance and Software Nerd - Oct 18, 2021

Going back to the workplace after the pandemic hasn’t proved to be an easy feat. Between figuring out hybrid work models, ensuring that COVID-19 security measures are met, and more recently, complying with the latest vaccine mandates, HR pros have their work cut out for them.

However, as with many of the challenges faced in human resources, there are many software solutions that can help alleviate the burden. The SaaS and healthcare technology industries have been speedy to come up with COVID-19 vaccine management software and test tracking solutions, and we’ve rounded up the best of them.

These tools can help with buying FDA-approved testing products in bulk, view and store digital vaccination records, check your workforce availability based on recent results, and schedule testing appointments. Some of these vendors even offer the services of administering vaccines or tests, on-site and at home, with a platform to keep track of it all.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

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A Quick Breakdown: Top Vaccine Management Software

Through their app, Eden Health offer employees access to every type of healthcare that their employer provides. Their COVID-19 solutions include at-home and onsite testing, digital vaccination records, and much more.
This comprehensive solution from the pioneers of the SaaS model helps with the administration of safety measures and decision making based on real-time COVID-19 public health data.
Ontask is a simple yet effective tool for gathering proof of COVID vaccine paperwork, monitoring test results, and performing other basic HR workflows related to a safe return to work.
TruePill creates direct-to-consumer health solutions. Naturally, the pandemic drove them to put out a flexible platform for COVID-19 testing at a competitive price. They can also help you design a vaccination program.
An example of a healthcare company successfully turning to tech, Wellness Coaches offers an ​​affordable, app-based, digital vaccine verification system as well as testing and vaccine administration services.

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Top Vaccine Management Software Vendors

We track thousands of HR Tech solutions, these are the best Vaccine Management software and COVID-test tracking companies for several business sizes and types per our research and expert council as of October 2021.

Wellness Coaches

Review

Wellness Coaches is a 20-year old company dedicated to promoting wellness in the workplace. They coach teams in things like nutrition and injury prevention. Through the pandemic, they used their expertise to create a system that helps organizations get back to work safely. 

Their product includes everything from testing to vaccine verification to compliance solutions and even on-site nursing services. Their product is particular in benefiting from their years of on-site expertise and it can be useful for all sorts of teams; from startups to enterprises, or even small production crews.

Wellness Coaches

Stats

  • Active since 2002
  • Service to all 50 US states 
  • 250,000 employees
  • 500+ corporate partnerships

Wellness Coaches

Pricing

Wellness Coaches don’t provide info on how their COVID-19-related solutions are priced. The best way forward is to get in touch with their team via their website.

Best For

Organizations in the US who are looking for a one-stop-shop for everything they’d need for a comprehensive and compliant safe return to the workplace.

Worth Checking Out:

TruePill

Review

TruePill’s founders believe that 80% of healthcare could be done in a digital setting. They’ve been working towards that reality since 2016. They currently own and operate 6 pharmacies across the US. Through their brands like Hims and Nurx, companies can make API calls directly into their system for a medication to be sent from one of its facilities to a patient’s home.

They recently expanded their services to telehealth and lab testing by putting together a network of partners and connecting them via their tech. Naturally, this can be used to manage COVID-19 testing and vaccination programs at the workplace, or even schools, or to coordinate safe travel for a remote team even.

TruePill

Stats

  • 10M prescriptions filled
  • 50,000 daily telehealth visits
  • Over 1M diagnostic tests shipped
  • Raised $75 million in a Series C funding in 2020

TruePill

Pricing

The price of TruePill is not publicly disclosed. The best way forward is to reach out to them and let them present something based on your particular needs.

Best For

Organizations interested in rolling out comprehensive testing programs as well as vaccine distribution.

Worth Checking Out:

TruePill offers a wide array of COVID-19 testing options within their hub, including swab and saliva-based RT-PCRs, rapid PCR, and rapid antigen.

SalesForce

Review

Salesforce Vaccine Cloud helps with creating safer in-person experiences for employees and customers alike. The tool lets you verify health credentials at scale, communicate changes to your staff, and implement digital vaccination management solutions in weeks. 

Interestingly, this tool can be used by healthcare providers as well as public sector organizations and private companies. Naturally, that means the use case possibilities are extensive. However, each one of them presents the same ease of use and UX design that has helped make Salesforce the global brand it is.

SalesForce

Stats

SalesForce

Pricing

Salesforce Vaccine Cloud’s pricing varies depending on the type of organization you are and whether you can purchase it as a stand-alone offering or not. Otherwise, it’s available as a part of the Work.com platform which you can try for free and is custom-priced afterwards.

Best For

Salesforce Vaccine Cloud can be used by governments, healthcare providers, nonprofits, and organizations.

Worth Checking Out:

Salesforce Vaccine Cloud can be implemented with the help of Salesforce’s partners and vendor ecosystem, including IBM, Accenture, KPMG, Deloitte Digital, and many others.

Eden Health

Review

Eden Health is a direct-to-employer medical provider notable for its intuitive and robust app. Employees can use this app to get responses to medical inquiries, book appointments at medical offices, and even get virtual consultations from their medical providers.

Naturally, Eden Health were quick to tailor the solution to the urgent needs brought on by the pandemic. Their app has grown to offer daily monitoring, test scheduling, vaccine administration management, and naturally, a full suite of health services.

Eden Health

Stats

  • 7 minute average response time to questions
  • Raised $60 Million in Series C at the beginning of 2021. 
  • 800% growth in annual recurring revenue since the beginning of 2020
  • Launched in 2017, rounded up $100 million in venture capital in under two years

Eden Health

Pricing

Eden Health’s pricing isn’t available online. You can request a personalized quote by reaching out and booking a demo of their tool.

Best For

Many types of organizations can benefit from Eden Health’s app or even their on-site offering on tests and vaccination.

Worth Checking Out:

OnTask

Review

If you’re looking for a straightforward vaccine management solution that doesn’t give you headaches while keeping track of vaccine records, OnTask might be a good bet. In reality, it’s a workflow automation and content processing tool used by Human Resources and Sales teams to automate the generation, sending, and signing of contracts and other documents.

This functionality lent itself nicely to keeping track of who’s vaccinated, who needs a second dose, who got tested when, and of course, storing all those documents in a safe and searchable digital place. For instance, CDC vaccination cards are submitted by employees. They are then automatically sent to HR for review along with PTO requests, and you can set up a notification for employees telling them when it’s time to upload proof of their 2nd shot.

OnTask

Stats

OnTask

Pricing

OnTask’s health tracking solution starts at $275 per month. It includes custom-built and maintained workflows, all integrations, API Access, and priority support, among other things. OnTask does have less costly plans and a free trial, although those are for the general platform. If you’re interested solely in their health tracking tool, it’s best to get in touch with them.

Best For

US-based businesses looking for a simple system to handle all their workforce’s vaccination data.

Worth Checking Out:

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Advice on Buying Vaccine Management Software

When selecting a vaccine management system for your organization, the best way forward is to take a detailed look at the reviews above and determine which solutions might fit your particular use case, geography, and organization style best. While the beginning of the end of this pandemic is here, moving fast is key when rolling out a vaccination plan for your workforce.

Because of that, it’s important to not waste time with vendors that aren’t a good fit for your use case. Another deal-breaker is integrations. If you will need this system to speak with the rest of your tech stack in some way, whether it’s your HRMS, document management tool, or social intranet, it’s important to have that understood by every stakeholder before you demo some of these tools.

Lastly, although these companies certainly try to stay up-to-date in the latest regulations and mandates regarding vaccinations and testing, it’s always a good idea to do some research yourself. Mandates vary from one region to another, so knowing what you need to do to avoid fines is ultimately your responsibility. It’s also a great thing to bring up in the demo and test if the vendors are truly updated or not. 

Looking for other sorts of employee wellness tools? Check out our roundup of the best employee wellness software.

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