Best Payroll and Benefits Software - January 2020

The Best Payroll and Benefits Software plus pricing guidelines, implementation advice and more!

Getting one of the best payroll and benefits solutions allows HR teams to streamline tedious processes, and offer employees more options with a better user experience.

We’ve looked at the various options in the marketplace, and identified the best payroll and benefits software.  We’ve also written up our advice on pricing, implementation, questions to ask on demos, and more.  Good luck!

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  Most of the vendors featured on our site have no commercial relationship with us, we want to feature the best software for our readers regardless. Learn more

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Top Payroll and Benefits Software for HR Teams

We track thousands of HRTech solutions, these are the best payroll software for HR per our research and expert council as of January 2020

Square has become a household name for over 2 million businesses who use it to receive payments. But that’s not all they should be known for! Square also manages payroll and benefits administration amongst other fantastic features for small and medium businesses.

Worth Checking Out:

Square is a great option for companies which hire many contractors as there are no added fees to pay those employees.

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JustWorks is a top PEO (Professional Employment Organization) and packages its pricing to include Payroll, Benefits, HR tools, and Compliance at varying pricing levels per employee from basic to more comprehensive access and tools. It is a great option if you need a comprehensive solution in addition to your payroll and benefits needs!

Worth Checking Out:

JustWorks allows smaller companies to pool together and get better benefits options and pricing through the shared employment model.

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Gusto was previously known as ZenPayroll, and originally started as the easiest way to run payroll for smaller companies. It has since added benefits administration as well as other features that are commonly found in your HRIS (onboarding, org charts, etc). Gusto continues to scale their customer base rapidly and has now acquired over 100,000 customers.

Worth Checking Out:

Gusto is a dead simple way to run payroll for smaller companies.

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Paylocity is one of the largest payroll providers in the country with over 20,000 customers and a 92% retention rate.  Nearly 1/3 of their company is in R&D to continue to build a great product, and their average hold time for customer service is only 19 seconds!  If you're looking to work with an established company, Paylocity is a great option.

Worth Checking Out:

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Nearly 700,000 clients us PayChex to run their payroll, nearly all of them are less than 1,000 employees.  Simply put, this is one of the largest providers in the space.

Worth Checking Out:

PayChex has a track record and scale that makes them worth a look.

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Namely’s HR software includes payroll and benefits functionality that also integrates into the rest of their HRIS.  If you’re looking for a full HR software suite, check out Namely’s solution.

Worth Checking Out:

Namely processes over $16 billion in payroll each year across thousands of companies.

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ADP is perhaps the best known company in the payroll space.  Given their scale, they can offer just about everything your business needs when it comes to payroll and benefits.

Worth Checking Out:

ADP has a reputation of great customer service.

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Many small businesses use Quickbooks for their accounting and financial reporting.  You can now use the same vendor you for another area where trust is important - payroll.

Worth Checking Out:

PayChex has a track record and scale that makes them worth a look.

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QuickBooks Payroll

OnPay is perfect for smaller companies (500 employees or less) who want a simple and straight-forward payroll process, plus help with HR. Onpay customers love the customer service and the transparent pricing - it’s one monthly fee for everything. They offer benefits management in all 50 states including medical, dental, vision, and 401k retirement plans.

Worth Checking Out:

OnPay’s customer base is much more than just startups with many non-tech businesses and non-profits on their client roster.

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Zenefits is best known for their product experience with an effortless payroll and a self-service benefits experience. They work with companies that are as small as 1-employee to companies with up to 1,000 employees.

Worth Checking Out:

Zenefits’ bread and butter is their benefits offerings and allows the use of other payroll systems, if needed, allowing for a great fit for a wide-range of companies.

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Need Help Buying or Implementing?

Final Advice on Buying Payroll Software

For most HR teams, it’s a matter of who to partner with, not if it should be explored in the first place.  Partnering with a top payroll and benefits solution can save your team a lot of time and money.  Our hope is that this page will arm you with the information you need to make the right decision, and guide you towards the top vendors in the space.

From here, we’d then advise that you jump into demos with 2-3 vendors to get started.  Remember to stay organized as you tick through the feature sets that matter to you on demos.  Good luck and let us know how it goes!

That's it! If you enjoyed this guide and got value out of it, please give us a shoutout on Twitter, or LinkedIn -we'd love to hear from you. And, if you think we're missing something on this page, let us know and we’ll research it for you!

If you're a TA or HR pro, think about joining our expert council and lend your expertise!  We rely heavily on the thoughts on forward thinking People professionals to help us put together useful and unbiased research.

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