Best Payroll Vendors - October 2020

The Best Payroll Vendors plus pricing guidelines, implementation advice and more!

Are you looking to upgrade your payroll vendor to a more automated and modern solution?  We've done hours of research to put together the below list of the best payroll vendors so that you can zero in on the solutions that make sense for your business. Please note, this list is really for companies that are less than 1,000 employees!

In addition to the best payroll software, we're also going to tell you a bit of advice around what to look for in these vendors, pitfalls that we've seen HR teams fall into, the key benefits, and some pricing guidelines.

We hope this is a useful resource as you look to pick the payroll company that is best for your business.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  Most of the vendors featured on our site have no commercial relationship with us, we want to feature the best software for our readers regardless. Learn more

We put in the effort to make this guide awesome

31
Hours Researched
3
Experts Consulted
16
Vendors Reviewed

Featured in

Top Payroll and Benefits Software for HR Teams

We track thousands of HRTech solutions, these are the best payroll software for HR per our research and expert council as of January 2020

OnPay

Review

OnPay is perfect for smaller companies (500 employees or less) who want a simple and straight-forward payroll process, plus help with HR. Onpay customers love the customer service and the transparent pricing - it’s one monthly fee for everything. They offer benefits management in all 50 states including medical, dental, vision, and 401k retirement plans.

OnPay

Stats:

  • Benefits and HR in all 50 states
  • Processes over $2 Billion in payroll annually

OnPay

Pricing:

OnPay charges a base fee of $36, plus $4 per employee per month. They also offer a one month free trial.

Best for:

OnPay is a great solution for smaller, budget conscious companies that also want a basic HRIS in addition to payroll.

Worth Checking Out:

OnPay’s customer base is much more than just startups with many non-tech businesses and non-profits on their client roster.

Gusto was previously known as ZenPayroll, and originally started as the easiest way to run payroll for smaller companies. It has since added benefits administration as well as other features that are commonly found in your HRIS (onboarding, org charts, etc). Gusto continues to scale their customer base rapidly and has now acquired over 100,000 customers.

Gusto

Stats:

Gusto

Pricing:

Best for:

Worth Checking Out:

Gusto is a dead simple way to run payroll for smaller companies.

Zenefits is best known for their product experience with an effortless payroll and a self-service benefits experience. They work with companies that are as small as 1-employee to companies with up to 1,000 employees.

Zenefits

Stats:

Zenefits

Pricing:

Best for:

Worth Checking Out:

Zenefits’ bread and butter is their benefits offerings and allows the use of other payroll systems, if needed, allowing for a great fit for a wide-range of companies.

Paylocity is one of the largest payroll providers in the country with over 20,000 customers and a 92% retention rate.  Nearly 1/3 of their company is in R&D to continue to build a great product, and their average hold time for customer service is only 19 seconds!  If you're looking to work with an established company, Paylocity is a great option.

Paylocity

Stats:

Paylocity

Pricing:

Best for:

Worth Checking Out:

Nearly 700,000 clients us PayChex to run their payroll, nearly all of them are less than 1,000 employees.  Simply put, this is one of the largest providers in the space.

PayChex

Stats:

PayChex

Pricing:

Best for:

Worth Checking Out:

PayChex has a track record and scale that makes them worth a look.

Namely’s HR software includes payroll and benefits functionality that also integrates into the rest of their HRIS.  If you’re looking for a full HR software suite, check out Namely’s solution.

Namely

Stats:

Namely

Pricing:

Best for:

Worth Checking Out:

Namely processes over $16 billion in payroll each year across thousands of companies.

Square has become a household name for over 2 million businesses who use it to receive payments. But that’s not all they should be known for! Square also manages payroll and benefits administration amongst other fantastic features for small and medium businesses.

Square

Stats:

Square

Pricing:

Best for:

Worth Checking Out:

Square is a great option for companies which hire many contractors as there are no added fees to pay those employees.

JustWorks is a top PEO (Professional Employment Organization) and packages its pricing to include Payroll, Benefits, HR tools, and Compliance at varying pricing levels per employee from basic to more comprehensive access and tools. It is a great option if you need a comprehensive solution in addition to your payroll and benefits needs!

JustWorks

Stats:

JustWorks

Pricing:

Best for:

Worth Checking Out:

JustWorks allows smaller companies to pool together and get better benefits options and pricing through the shared employment model.

Many small businesses use Quickbooks for their accounting and financial reporting.  You can now use the same vendor you for another area where trust is important - payroll.

QuickBooks

Stats:

QuickBooks

Pricing:

Best for:

Worth Checking Out:

PayChex has a track record and scale that makes them worth a look.

ADP is perhaps the best known company in the payroll space.  Given their scale, they can offer just about everything your business needs when it comes to payroll and benefits.

ADP

Stats:

ADP

Pricing:

Best for:

Worth Checking Out:

ADP has a reputation of great customer service.

Buying HR Tools?  Study Up First

Want to get wicked smart and stay up to date on the latest in HR Tech? Sign up for our weekly newsletter!

Final Advice on Buying Payroll Software

For most HR teams, it’s a matter of who to partner with, not if it should be explored in the first place.  Partnering with a top payroll and benefits solution can save your team a lot of time and money.  Our hope is that this page will arm you with the information you need to make the right decision, and guide you towards the top vendors in the space.

From here, we’d then advise that you jump into demos with 2-3 vendors to get started.  Remember to stay organized as you tick through the feature sets that matter to you on demos.  Good luck and let us know how it goes!

Want to get wicked smart and stay up to date on the latest in HR Tech? Sign up for our weekly newsletter.

The latest from our Blog

Five Types of Customer Experience Management Software

There is more than one way to improve customer experience through software solutions...

How to Buy HR Tech: Sales Leaders’ Advice

Sales leaders share their thoughts on buying HR tech.