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10 Best Payroll Software of 2025: Expert Reviews & Pricing Guide

These are the best payroll software vendors, hand-picked by our experts drawing on years of experience in this space.

Rodrigo Vázquez-Mellado
Written by
Rodrigo Vázquez-Mellado
HR and B2B software analyst and advisor, tech writer and editor, former conversational designer
Contributing Experts
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Last Updated: Jun 18, 2025
TOP
Best payroll software for contractors and remote teams
Deel
4.4
Popularity Score
4.6
User Score
4.5
Product  Score
Visit Website
TOP
Best payroll software for contractors and remote teams
Deel
4.4
Popularity Score
4.6
User Score
4.5
Product  Score
Learn More
TOP
Top choice for simple interface and strong U.S. payroll features
Paylocity
4.2
Popularity Score
4.3
User Score
4.1
Product  Score
Visit Website
TOP
Top choice for simple interface and strong U.S. payroll features
Paylocity
4.2
Popularity Score
4.3
User Score
4.1
Product  Score
Learn More
TOP
Among the best payroll software options for large enterprises
ADP
4.0
Popularity Score
4.0
User Score
4.1
Product  Score
Visit Website
TOP
Among the best payroll software options for large enterprises
ADP
4.0
Popularity Score
4.0
User Score
4.1
Product  Score
Learn More
TOP
Comprehensive HR software starting at $5 per employee monthly
GoCo
4.1
Popularity Score
4.7
User Score
4.6
Product  Score
Visit Website
TOP
Comprehensive HR software starting at $5 per employee monthly
GoCo
4.1
Popularity Score
4.7
User Score
4.6
Product  Score
Learn More
TOP
Enterprise-grade project management tool with powerful automation
Wrike
4.7
Popularity Score
4.2
User Score
4.6
Product  Score
Visit Website
TOP
Enterprise-grade project management tool with powerful automation
Wrike
4.7
Popularity Score
4.2
User Score
4.6
Product  Score
Learn More
TOP
Best for distributed teams
Deel
4.4
Popularity Score
4.6
User Score
4.5
Product  Score
Visit Website
TOP
Best for distributed teams
Deel
4.4
Popularity Score
4.6
User Score
4.5
Product  Score
Learn More

Best Payroll Software

Gusto

: Top choice for small businesses with overseas contractors

Rippling

: Best HRIS and payroll software for medium-to-large companies

Paycor

: Top-rated HR and payroll software for U.S. teams under 1K employees

Paychex

: Popular HR and payroll services for small and medium businesses

TOP
Best payroll software for contractors and remote teams
Deel
4.4
Popularity Score
4.6
User Score
4.5
Product  Score
Visit Website
TOP
Best payroll software for contractors and remote teams
Deel
4.4
Popularity Score
4.6
User Score
4.5
Product  Score
Learn More
TOP
Top choice for simple interface and strong U.S. payroll features
Paylocity
4.2
Popularity Score
4.3
User Score
4.1
Product  Score
Visit Website
TOP
Top choice for simple interface and strong U.S. payroll features
Paylocity
4.2
Popularity Score
4.3
User Score
4.1
Product  Score
Learn More
TOP
Among the best payroll software options for large enterprises
ADP
4.0
Popularity Score
4.0
User Score
4.1
Product  Score
Visit Website
TOP
Among the best payroll software options for large enterprises
ADP
4.0
Popularity Score
4.0
User Score
4.1
Product  Score
Learn More

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Introduction to Payroll Software

Reliable payroll platforms are an accountant’s best friend: They help ensure employee payments are made right and on time, compliant with the latest regulations, and reduce costly errors. With so many payroll software options out there, it can be overwhelming to choose the best one. But don’t worry—we’ve done the research for you! We’ve put together a list of the best payroll software based on our extensive findings, including demos, expert opinions, and hands-on product testing.

In this guide, you'll discover the top payroll software for small businesses, the best choices for large companies, options specifically for teams in the U.S., and even recommendations for businesses operating globally. These platforms strike a perfect balance of usability, automation, support, and value, putting them at the top of our editors' picks.

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Our Criteria: Here's How We Chose The Best Payroll Software

To select the best payroll software and ensure we specifically list products that are truly best-in-class, we attended over 50 HR software demos, surveyed accountants and HR professionals who have used these tools day in day out, , consulted with industry experts, and ran our independent tests to rank each option in four criteria: ease of use, automation, mobile compatibility, and support options.

  • Ease of Use: We focused on how user-friendly each software was. It’s crucial that HR professionals and accountants can navigate the system easily without getting bogged down in complicated processes. The goal of payroll tech should be to lighten your team’s load, not make their jobs harder.
  • Automation Capabilities: We found that having good automation capabilities is a significant advantage for a payroll platform. Features like automatic tax calculations, fast payroll processing, and solid compliance tracking differentiate top-notch payroll and benefits software vendors from mediocre ones. Automation helps everything flow smoothly while ensuring employees are paid correctly and in line with the law.
  • Mobile Compatibility: We paid attention to how well each software worked on mobile devices since many people need to access payroll information on the go. Imagine your accountant wanting to double-check payroll schedules while out for coffee, or your HR manager easily approving payslips on their tablet during a meeting. Plus, employees should be able to check their pay dates from their phones without hassle.
  • Expert Support: Finally, having good customer support can really impact how satisfied users are with the software. Quick and helpful support can make a big difference! When your customer success manager (CSM) knows their stuff about local payroll laws and practices, it can lead to a smoother experience for everyone involved. On the flip side, if the support team isn’t familiar with your specific payroll requirements, it can lead to long waits for help and lots of frustration.

The payroll solutions featured in this guide received the highest average scores in the test. Please review our HR tech assessment methodology here to learn more about how we put together our shortlists.

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Compare the Best Payroll Software

Popularity Score
Best for
Key Differentiator
Pricing
Free Trial
Customers
Users Score
Product Score
4.4
Teams with global hires
Payroll services available in 100+ countries
Starts at $19/mo
Get pricing info
No
35,000+ companies
4.6
4.5
4.2
Mid-sized companies in the US
Intuitive UI even for non-tech-savvy users
Custom Pricing
Get pricing info
No
40,000+ companies
4.3
4.1
4.0
Enterprises (1,000+ employees) seeking global payroll solutions
White-glove customer service
Custom Pricing
Get pricing info
Yes
35,000+ companies
4.0
4.1
Phil Strazzulla
HR Tech Expert, Harvard MBA, Software Enthusiast

Need Help? Get Custom Recommendations for Best Payroll Software

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Detailed Reviews of the Best Payroll Software

Deel

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Deel
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Popularity Score
4.4 / 5
User Score
4.6 / 5
Product Score
4.5 / 5

Why we picked Deel

Though founded much later than competitors, Deel has established a good reputation for its ability to support payroll in over 200 currencies and ensure compliance across 100+ countries.

PROS

  • Payroll services in 100+ countries, contractor management extended to 150+ countries, and 15 different payment options.
  • 200+ in-house local tax, payroll, and legal experts to aid contractors in setting up LLCs.
  • Local compliance management in 100+ countries.
  • Automated payroll and invoicing processes.
  • Self-service model often verifies identity within 24 hours.
  • Offers APIs and native integrations with over 100 HR solutions.
  • Excellent 24/7 customer service with fast onboarding (2-3 days) and local payroll experts in each jurisdiction.
  • Deel HR is free for companies of all sizes.
  • Seamless integration with platforms like QuickBooks, BambooHR, and Greenhouse, plus custom integration options.
  • User-friendly, self-service features enable quick setup; identity verification often takes under 24 hours.
  • Automated invoices simplify payments, provided they're in English.

CONS

  • No phone support.
  • Higher pricing compared to some competitors.
  • Contract modifications need addenda, and a $5 payout fee applies.
  • Invoice generation seems to be available solely in English.
  • Key features like onboarding automation are add-ons, which may increase costs.
  • Limited flexibility in modifying contracts or service agreements; changes often require an addendum.
  • Invoices cannot be generated in languages other than English.

Deel Review

One of the best things about Deel is that the platform keeps getting more comprehensive each time we pay it a visit.

Deel global payroll platform

Starting with core payroll and contractor management services in 2019, Deel now includes a global EOR that works across 100+ countries, an expanded array of payment options, visa support, and automated compliance management. So, whether you’re looking to hire full-time employees, contractors, or freelancers in countries where you don’t have local entities, Deel can still assist.

One particularly impressive feature offered by the platform is the ability to process payroll in over 200 currencies with one click (you read this right, one click).

Another is its extensive payment options. There are 15 different methods, ranging from traditional bank transfers to the more modern PayPal, Wise, Payoneer, and even cryptocurrency via Coinbase. As a cherry on top, your contractors can also obtain a Deel card which lets them receive payments in USD and use these funds directly for purchases.

As expected from a tech-savvy startup, Deel’s built-in automation is good, too. Payroll can be fully automated, and invoices can also be auto-generated based on contract terms.

However, Deel payroll and EOR are more expensive than some alternatives. For example, Papaya Global offers contractor management for $30 per month per contractor and that’s $29 with Oyster, whereas Deel charges $49.

As of this writing, Deel still doesn’t provide phone support. Time tracking features are also missing, which may lead to extra money spent on supplemental solutions for such needs.

Deel Customers

Over 35,000 companies have used Deel, including Brex, Google, and Duffel.

Deel Pricing

Deel provides a range of payroll solutions with different pricing structures:

  • Deel Payroll: For businesses with existing entities, this plan offers comprehensive payroll services at $29 per employee per month.
  • Deel U.S. Payroll: Specifically for U.S.-based companies, this plan handles payroll, tax calculations, and compliance across all states for $19 per employee per month.
  • Deel Contractor: This plan covers compliance, payments, and contractor management in over 150 countries for $49 per month.
  • Deel EOR (Employer of Record): This plan enables international hiring without an entity, including payroll, taxes, and benefits for $499 per month.
  • Deel US PEO: This plan offers a wider range of services for US companies, including HR, payroll, and benefits administration for $89 per employee per month.

Best For

Deel’s payroll software is best for companies that are scaling quickly and need to hire across multiple jurisdictions without establishing local entities.

Deel in action
Reviewer's Rating
10/10

I utilized Deel due to its international capabilities for hiring remote workers without needing a physical presence. It assisted in managing expenses, payroll, benefits, PTO, and ensuring compliance with labor laws in different countries such as India, China, and England. Replit also engaged contractors through the platform and hired in that way. This helped organize us while Replit was on a few different HR platforms such as Justworks, Culture Amp, and Rippling. I enjoyed using Deel as it was straightforward, and the key workflows made sense to me. It was easy to understand, and if I had any questions, I could chat with the representative right away.

What do you like about this tool?
  • I appreciated Deel for its user-friendly interface and straightforward usability.
  • It was easy to navigate and intuitive, which made managing tasks efficient.
  • The sales representative I interacted with was highly competent and responsive, which enhanced the overall experience of using the platform.
Why did your organization buy this tool, and how long have you used it for?

Replit bought Deel because of its global capacities, and I have used it for six months. It helped with the global side of payroll and compliance. It assisted in managing expenses when people onboarded, traveled, and took paid time off or leaves of absence. Other considerations included hiring contractors on their platform, which made it easier to hire people from different countries. This greatly diversified the workforce.

What do you dislike about this tool?
  • I found Deel somewhat costly, and accessing the backend could be challenging if you weren't familiar with its setup.
  • It takes time to get familiar with different systems.
  • Keeping up with international laws was occasionally problematic and required multiple communications to align everyone. I appreciate that Deel is actively expanding its platform to address these issues.
How is this tool different than their competitors?

Deel stands out due to its strong innovation and proactive market presence. Compared to Rippling, they were more responsive, which led me to believe that we should have onboarded everyone onto their platform. Deel's proactive approach to innovation kept them ahead in the market, offering solutions that were more responsive and tailored to our needs compared to Rippling. Their platform's capabilities and customer service exceeded expectations, making the transition smooth and efficient. Deel proved to be a valuable partner in streamlining operations and enhancing our business processes.

What Instructions should people think about when buying this type of tool?

When considering Deel as an HR person, think about the specific needs of your organization, such as managing remote workers across different countries and ensuring compliance with international labor laws. Evaluate Deel's platform for its user-friendliness, scalability, and ability to handle payroll and contractor management efficiently. Consider the responsiveness and support provided by their customer service team, especially in resolving issues related to backend access and legal compliance. Assess Deel's pricing structure to ensure it aligns with your budget and provides value for the services offered.

How has this tool changed or evolved over time to meet users needs?

Deel has continually adapted to meet users' evolving needs by enhancing its platform's functionality and user interface, making it more intuitive and user-friendly. They have expanded their global capabilities, allowing businesses to manage remote teams across diverse jurisdictions seamlessly. Deel's responsiveness to customer feedback has led to improvements in customer support and backend accessibility, ensuring smoother operations for HR professionals managing payroll and compliance tasks internationally. These advancements highlight Deel's commitment to evolving alongside the needs of modern businesses, facilitating efficient and compliant workforce management worldwide.

What specific type of user or organization is this tool very good for?

Deel is well-suited for small and medium-sized companies, offering capabilities that cater to their needs effectively. One standout feature is the ability to update people's compensation promptly, which proves beneficial for companies planning growth and scalability. This feature ensures that organizations can adapt quickly to changing circumstances and reward their workforce dynamically, fostering a supportive environment for ongoing expansion.

What specific type of user or organization would this tool not be a good fit for?

Deel may not be ideal for very large companies that require highly complex and customized HR solutions. Its streamlined approach and user-friendly interface are more suited to smaller and medium-sized businesses. Larger enterprises with extensive and intricate HR needs might find Deel's capabilities less flexible or scalable compared to enterprise-level solutions that offer more robust customization and integration options.

Paylocity

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Paylocity
Learn More
Popularity Score
4.2 / 5
User Score
4.3 / 5
Product Score
4.1 / 5

Why we picked Paylocity

Paylocity combines a simple interface and strong U.S. payroll features that cover everything from tax management to benefits administration, making it a versatile choice for mid-sized businesses.

PROS

  • Intuitive interface, even for users who aren’t tech-savvy.
  • Employers and employees alike appreciate Paylocity’s customer support team.
  • Offers a solid value compared to other enterprise-grade payroll tools.
  • Employees find the app straightforward and functional for basic payroll tasks.
  • The Paylocity team provides guided setup, easing the transition process.
  • Paylocity’s customer support is highly rated for always being available to answer questions.
  • Global payroll support for 100+ countries.
  • Provides free and unlimited training modules on the website.
  • Paylocity’s mobile app has a good UI and functionality
  • The tool is easy to use for both employees and employers.
  • Has 350+ pre-built integrations.

CONS

  • Larger teams may find the reporting features less comprehensive than competitors.
  • Support is English-only, with no region-specific assistance.
  • Less effective for teams managing both employees and contractors worldwide.
  • Very small companies may find Paylocity’s features unnecessary for their scale.
  • Undisclosed pricing.
  • It doesn’t have a free trial or free plan.
  • Support is available in English only.
  • It isn’t the best solution for remote teams looking for a tool to manage payroll and benefits for their contractors.

Paylocity Review

From the moment we started testing Paylocity, its simplicity stood out. Navigating the dashboard felt straightforward, even for team members who weren’t particularly tech-savvy.

Paylocity payroll software screenshot

As one of our editors logged into the mobile app as an employee to access their payroll details, they shared that they could quickly update their direct deposit information during their commute, thanks to the app’s intuitive design. While the mobile app didn’t offer all the features of the web version, it allowed employees to perform essential tasks like viewing pay stubs and checking tax information with ease.

Another thing we liked about this payroll software was its self-service capabilities. For example, employees could adjust their tax withholdings themselves without involving HR, and the system provided real-time updates.

During our tests, updating tax filing status took just a couple of minutes, and then it was ready for HR to review the update instead of managing the entire process manually. However, when we needed to process benefits-related updates, we noticed a lack of automation. For example, verifying benefits data during open enrollment had to be done manually, which could have been more efficient with automation, we suppose.

We were also impressed with how well its modules integrated with each other. For example, once a candidate was hired in the recruiting module, their details automatically transferred to the onboarding module. This means that users won’t need to re-enter information, reducing the chance of errors and saving time.

And the training module was equally great—it was easy to assign courses to new hires and track their progress. We could use the training library to assign compliance courses to all employees during onboarding, and managers could monitor completion rates in real-time.

Paylocity’s reporting was straightforward for basic needs. We could use it to generate payroll history reports for audits or track specific tax details for compliance. However, its limitations became evident when we needed to create customized reports for executive analysis, such as combining payroll data with workforce performance metrics. We ended up exporting data into spreadsheets for further manipulation.

And while the support team was knowledgeable, the response times weren’t as fast as we expected for time-sensitive issues. As reported by some of the users we surveyed, they wish the support were quicker and more efficient, particularly for high-priority concerns since it’d take them a few days or sometimes, nearly a week to get their raised issue resolved.

Paylocity Customers

40,000+ companies, including Momentus, Watters, and Weigel’s.

Paylocity Pricing

Paylocity’s pricing is not publicly disclosed, as it depends on the specific features and services a business requires.

Best For

Paylocity is best suited for mid-sized companies with fewer than 2,000 employees, especially U.S.-based organizations.

Paylocity in action
Reviewer's Rating
3/10

I used Paylocity primarily for daily timekeeping and bi-weekly payroll processing when I took over as admin. I also began saving documents in employee files and explored options to better utilize the system.

The tool sent reminders for required filings. For payroll, my workflow involved verifying timesheets for accuracy, running the primary employee payroll, and a separate payroll for the doctor-owners, whose compensation varied monthly. After running payroll, I reviewed the reports to confirm that all expenses were accurately entered by the bookkeeper before final submission.

What do you like about this tool?

It was simple to enter time. Running pre-payroll was straightforward. The reports were easy to review.

Why did your organization buy this tool, and how long have you used it for?

The organization I consulted for initially bought Paylocity for payroll management when it had about 50 employees. I have personally used it as a contractor for receiving payments and later as an administrator. Most recently, I was an administrator for five months before transitioning the company to ADP.

A primary benefit was the ease for employees to log their time, and payroll processing was fairly simple. Although the tool offered additional features, these were not activated, limiting its functionality for other HRIS tasks.

It also lacked an active e-verify setup, although that option was available, indicating the person who selected the product did not receive adequate guidance from the implementation specialist.

What do you dislike about this tool?

Companies with fewer than 100 employees did not have a dedicated contact person. When I reached out with questions, the answers varied depending on who responded, with some being incorrect.

No one provided guidance on how to implement additional features, such as HRIS and e-verify, for a more robust system. It was also much more expensive than the full ADP system, which I later implemented and found more comprehensive.

How is this tool different than their competitors?

I found the lack of customer service frustrating, and the previous HR person, who hadn’t managed implementations, received inadequate support. Getting questions answered was challenging, with email inquiries often redirected to someone who never responded.

Personally, I prefer ADP, and for small companies with only payroll needs, Gusto is a good, user-friendly option.

What Instructions should people think about when buying this type of tool?

Budget is critical; evaluate the value provided for the cost. Confirm that the features you’re paying for are activated. This tool is not recommended for companies with fewer than 100 employees.

How has this tool changed or evolved over time to meet users needs?

The company appears to have expanded too quickly, and high employee turnover suggests they may struggle to meet the needs of complex organizations like ours, which involved unique requirements for doctor-owners.

What specific type of user or organization is this tool very good for?

It is best suited for organizations with over 100 employees and simple payroll needs.

What specific type of user or organization would this tool not be a good fit for?

It is not ideal for companies with fewer than 100 employees or for HR/payroll staff who may lack extensive experience.

ADP

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ADP
Learn More
Popularity Score
4 / 5
User Score
4 / 5
Product Score
4.1 / 5

Why we picked ADP

As one of the best-known and biggest companies in the payroll and HR space, ADP is well-positioned to tackle the complex needs of large enterprises in all kinds of industries.

PROS

  • Mature, robust platform & staff with decades of experience.
  • Comprehensive packages to tackle payroll, benefits, and HR needs with one tool. 
  • Big enough to cater to the needs of large enterprises with thousands of employees.
  • Native, all-in-one technology suite for recruitment, payroll, and compliance.
  • 17 RPO service centers in 14 countries and provide services in 42 different languages.
  • Dedicated team of AIRS-certified recruiting professionals.

CONS

  • Price points might be too steep for budget-strapped organizations 
  • Not the most modern platform. Prone to bugs and has an outdated look and feel. 
  • Little flexibility to cater to specific needs when it comes to implementations and pricing plans.
  • Pricing is not publicly disclosed. 
  • Technology options outside ADP’s dedicated HR tools are limited.
ADP's business payroll service software dashboard

ADP Review

ADP stands out in a crowded field thanks to their ability to offer related HR functions like benefits administration, compliance, and time and attendance in addition to tailored payroll packages - all from a single, easy-to-use platform. Their tailored payroll packages offer a range of tools and add-ons, and we’ve found that upgrading between packages is easy, which is great for companies expecting notable shifts in headcount. 

However, ADP may not be the best fit for SMBs due to its high price point. Fees tend to increase with time, and it’s not the cheapest tool out there. Also, we’ve spoken to numerous users who have remarked upon their customer service as an aspect they could improve. Some common complaints include the time of each response and not having a stable point of contact to refer to within the company. 

In our experience, the software itself can also create some issues with time. While few companies are able to offer as much, it’s common to encounter bugs and errors that require you to speak to a representative in order to get it fixed – for instance, the hourly pay rate doesn’t come through properly. 

Overall, ADP is one of the best-known names in the space and their huge market share means they’re definitely a must-consider for some companies, but they are certainly not the most flexible. Also, since you’ll be among thousands of other customers, you’re unlikely to receive a white-glove customer service experience.

ADP Customers

Margaritaville, BP, The Bancorp, The Boston Globe, Whole Foods, LongHorn Steakhouse and more. 

ADP Pricing

APD’s pricing is not publicly available. However, they can provide a custom quote through their website if you indicate your company size and the desired modules. 

Best For

Large organizations with headcounts in the thousands. ADP has extensive technical and human resources plus a staggering amount of experience in the field. 

ADP in action
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Gusto

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Gusto
Learn More
Popularity Score
4 / 5
User Score
4 / 5
Product Score
4.1 / 5

Why we picked Gusto

Gusto offers versatile features such as flexible pay schedules, payroll deductions, automated tax filing, and almost everything else an SMB needs for compliant and fast payroll.

PROS

  • Full-service multi-state payroll including W-2s, 1099s, and contractors.
  • EOR services for hiring international full-time, salaried employees.
  • Supports automated tax filing and benefits administration.
  • Flexible payroll options and unlimited pay runs.
  • Comprehensive customer support resources.
  • Transparent pricing without long-term contracts or setup fees.
  • The dashboard feature keeps tabs on compliance tasks
  • The hiring and onboarding sequence is nicely streamlined between HR and the new hire
  • Post-offer, pre-start tasks are made easy with integrations like CorpNet (state tax set up) Checkr (background checks)
  • Easy payroll for U.S.-based W-2 folks, domestic, and international contractors
  • Person-to-person phone support, email, and other customer service resources
  • The business model is responsive to customer needs

CONS

  • Limited analytics dashboard.
  • No native accounting feature for earnings and spending tracking.
  • Federal/state compliance alerts and benefits require the Premium plan or add-ons.
  • Entry plan lacks native time tracking and online signatures.
  • Gusto can support payments for international contractors, but not employees
  • No native accounting feature to keep earning and spending under the same roof
  • Analytics dashboard is simplistic
Gusto payroll dashboard

Gusto Review

Gusto has always been a worthy consideration within the payroll software category, especially for small and medium-sized businesses. 

First, Gusto is very user-centric: Even the cheapest plan includes call, email, and live chat support at extended hours. There is also an online help center and dedicated community where accountants can connect and learn from each other. 

With features ranging from full-service multi-state employee and contractor payments to benefits and even global EOR, Gusto can assist with many business types. We tested its payroll capabilities and can report that its ability to schedule and run fast, flexible (and unlimited) payrolls is pretty much on par with enterprise solution ADP.

That said, we can’t escape the fact that Gusto relies on third-party integrations for accounting capabilities. And while this vendor now provides an international EOR ( partnering with Remote), this service is not available for part-time, hourly workers.

Gusto has a transparent pricing structure and is more affordable than some competitors like Deel. For contractors, it's $6 per contractor per month (Deel is $49) and for employees, it's $40 per person per month (Deel charges $500). 

It may be cheap but Gusto does lack some essential features in higher-tier plans, including federal/state compliance alerts, time tracking, and multi-state payroll services. The most affordable plan only supports single-state payroll. For online signatures, time tracking, and expense management, you’ll have to integrate Gusto with third-party tools.

Gusto Customers

Gusto serves over 400,000 customers nationwide, spanning a wide range of industries and company sizes. While they don’t break down the exact share by business segment, we’ve seen companies of all shapes and sizes — from startups to midsize firms — embrace Gusto’s platform for its reliable payroll and HR features.

Gusto Pricing

Gusto offers payroll software pricing across several tiers:

  • Simple: Starts at $49 per month, plus $6 per employee. This plan includes full-service single-state payroll, basic reporting, and employee self-service.
  • Plus: Starts at $80 per month, plus $12 per employee. It expands on the Simple plan by adding multi-state payroll, advanced reporting, time tracking, and next-level support.
  • Premium: Starts at $180 per month, plus $22 per employee. This plan is designed for companies needing dedicated account support, robust HR tools, and priority service.
  • Contractor Only: Starts at $35 per month, for businesses paying only independent contractors.

While Gusto occasionally promotes limited-time discounts or offers, the best way to get accurate pricing details — and to see if you qualify for any current promotions — is to connect directly with their sales team or explore their website.

Best For

Gusto is great for U.S.-based startups and growing SMBs with limited HR resources.

Gusto in action
Reviewer's Rating
8/10

I'm an HR Generalist, so I mainly use Gusto to add new hires, update salaries, and ensure that payroll is correct. I also use Gusto to disperse employee documents for signature/acknowledgment (Employee Handbook) and to store employment documentation (offer paperwork, background checks, etc.). Others on my team use it to run payroll and enroll in state tax registration.

What do you like about this tool?

I love their customer service, they always have an answer for you and make my job so much easier. The interface is fantastic, and the design is very appealing, which is a huge factor for someone that uses it quite often. I also really like the admin dashboard, Gusto will list outstanding tasks with their deadlines and will prompt you with helpful information to finish the task.

Why did your organization buy this tool, and how long have you used it for?

My company is a portfolio company for High Alpha Innovation. Gusto is the go-to HRIS for all portfolio companies. We have been using it since we started in 2020 and have even used it for one of our own portfolio companies. Gusto is a very easy-to-use tool that has fantastic customer support. When you're working for a start-up, you don't want to spend a long time on payroll and Gusto really helps with that. It's also very easy to set up a new instance of Gusto for a company - it took like two hours and was a painless experience due to Gusto's interface.

What do you dislike about this tool?

Sometimes the outstanding tasks aren't accurate, we recently had tasks pop up for an employee that has been gone for two years. This is very specific, but I wish that you could make some employee documents private to employees, all the documents you upload are automatically public and don't give you an option. I dislike their benefits -- we ran a quote before and it took a few weeks to get back the quote and it was incredibly expensive.

How is this tool different than their competitors?

The only similar tool I've used is a PEO called Justworks. I'm not sure if it's a fair comparison, since PEOs pretty much do everything for you. I will say, it was nice that you could set up Gusto in a day and run payroll the next day if needed. For Justworks, you have to wait until the system start date, which can be weeks later.

What Instructions should people think about when buying this type of tool?

I think that customer service is a huge buying criteria, especially if you have an inexperienced team. It's invaluable to have experts that you can call or chat with at any time. Cost is definitely a big factor that differs from organization to organization. It's sometimes worth it to pay a little bit more to make your life easier and that's what we've found with Gusto. Lastly, I think that it's important to have an easy-to-use system for both HR and employees. Payroll is VERY important which makes it vital to have a system that is easy to comprehend.

How has this tool changed or evolved over time to meet users needs?

Gusto has become more well-rounded over the years. Last year, they added performance reviews into the mix. It's definitely not perfect and not very customizable, but it's a free add-on, which can be a huge value to organizations that don't have performance management built out.

What specific type of user or organization is this tool very good for?

Small to mid-sized organizations. I think it could work for a small start-up, but would be better for slightly more mature organizations.

What specific type of user or organization would this tool not be a good fit for?

Gusto would not be good for a small startup that doesn't have someone with HR experience on its team. Definitely would recommend a PEO over Gusto.

Rippling

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Rippling
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Popularity Score
4.2 / 5
User Score
4.2 / 5
Product Score
4.1 / 5

Why we picked Rippling

We have a high opinion of Rippling for the way it combines stellar HR features, payroll, and even IT in one suite.

PROS

  • Integrated platform for HR (including payroll), IT, and finance solutions.
  • Robust automation features within an easy-to-use interface. 
  • Extensive analytics options for comprehensive payroll insights. 
  • Provides a very clear report of company expenses, breaking down headcount costs.
  • All-in-one platform for employee management + PEO services offered, and even a suite of other IT products 
  • With 500 integrations, it’s very likely that they integrate with other key tools from your tech stack.
  • Operates globally with any currency
  • Workflow automation
  • Analytics opportunities
  • Provides a holistic view of company outflows—headcount costs included

CONS

  • No option of completely automating the payroll process.
  • Requires a minimum of one-year contract length.
  • Rippling's payroll requires purchase of its core HR platform.
  • Total buy-in to Rippling is essential 
  • Very SMB-oriented, in case you’re a larger company. 
  • New features tend to be buggy in ways that tech teams are not accustomed to fixing
Rippling payroll dashboard on tablet

Rippling Review

Rippling is a 3-in-1 HR, IT & finance platform that can handle multi-state payroll, global payroll, benefits, PEO, EOR, and anything in between for your business.

Rippling has always stood out for its UI. The design is crisp, but more importantly, it’s very well thought out. We tried multiple features during our tech test: onboarding, payroll processing, PTO, and time tracking, and we had no complaints.

Rippling’s payroll solution stands shoulder-by-shoulder with other peers on our list. You can use multi-state and global payroll, as well as EOR and PEO, depending on your needs, to hire and pay employees and contractors in the U.S. and overseas. 

On the benefits front, while not as versatile as Gusto’s (9,000+ plans available), Rippling offers 4,000+ options—still a lot more than ADP’s 700. We also love that the platform’s integration list is always growing (500+ at the time of writing).

We’ve talked to HR pros who use Rippling daily. Efficient payroll tools, user-friendly benefits enrollment, and generally helpful phone and email support were all mentioned.

However, we’re quite surprised to discover that it’s not possible to automate the entire payroll process—a feature most modern payroll solutions offer.

Rippling is also less flexible when it comes to billing. There’s no free sign-up option like with Deel. A minimum one-year commitment is also required, unlike Gusto or PapayaGlobal which let you pay either monthly or annually.

Rippling Customers

Rippling Pricing

Rippling's pricing begins at $8 per month per user and can be customized based on selected modules or the entire platform and the number of users.

Best For

Rippling is worth consideration for midsized and large teams looking to combine payroll, HR, and more into a single tool.

Rippling in action
Reviewer's Rating
8/10

Rippling acts as a central hub for all things HR, IT, and Finance for our company. I use Rippling for HR management, improving the employee experience, and streamlining management. Overall, Rippling allows me to work smarter, not harder. It simplifies HR processes, improves the employee experience, and frees up valuable time for more strategic work.

What do you like about this tool?

Recognizing the inefficiencies of siloed HR systems, we implemented Rippling to centralize payroll, benefits, onboarding, and even IT management. This user-friendly platform automates tasks, boosting departmental efficiency. Employees are empowered through a self-service portal, freeing up HR time for strategic initiatives. Rippling prioritizes security, giving us peace of mind. Overall, it streamlines processes and empowers our workforce.

Why did your organization buy this tool, and how long have you used it for?

Before implementing Rippling, we juggled multiple siloed systems for payroll, benefits administration, and onboarding. It was time-consuming and error-prone to manage everything separately. Rippling offered a single platform to manage everything in one place, allowing for a more efficient and centralized approach. This has not only saved my client a significant amount of time but also improved the employee experience by providing a user-friendly portal for them to access their benefits information, make changes, and complete onboarding tasks.

What do you dislike about this tool?

Rippling isn't without limitations. Extensive customization for unique needs might require extra development work. Some reviews suggest scalability limitations for massive enterprises. Thankfully, these haven't been dealbreakers for us, and the overall benefits outweigh the downsides.

How is this tool different than their competitors?

Unlike competitors with clunky interfaces, Rippling prioritizes user-friendliness for both HR and employees. It goes beyond just payroll or benefits, offering a single platform for HR, IT, and some finance needs. This centralization eliminates juggling multiple systems and fosters smoother workflows. Rippling's focus on automation frees up HR from repetitive tasks, allowing them to focus on bigger picture initiatives. Ultimately, Rippling stands out for its user experience, comprehensive approach, and focus on streamlining HR processes.

What Instructions should people think about when buying this type of tool?

Selecting HR software requires introspection. Identify your core needs - is it strong payroll, benefits, or something else? Prioritize user-friendly interfaces for both HR and employees. Finally, decide if a one-stop-shop like Rippling suits you, or if best-in-breed solutions for specific areas are preferable.

How has this tool changed or evolved over time to meet users needs?

Rippling keeps evolving to meet user needs. They've expanded beyond core HR functions, offering features like bill pay. Automation is increasing, freeing up HR professionals. User experience remains a focus, with ongoing improvements based on feedback.

What specific type of user or organization is this tool very good for?

Rippling shines for SMBs - easy to use and centralizes HR for them. Fast-growing companies benefit from its scalability and automation for a growing workforce. It also excels for those seeking streamlined workflows and a user-friendly experience for both HR and employees.

What specific type of user or organization would this tool not be a good fit for?

Rippling isn't ideal for all. Highly customized needs of massive enterprises might exceed its current customization options. Additionally, organizations prioritizing best-in-breed point solutions for specific HR functions, like payroll, might prefer separate, specialized tools for maximum control.

Paycor

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Paycor
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Popularity Score
4.1 / 5
User Score
4.2 / 5
Product Score
4 / 5

Why we picked Paycor

Paycor is a feature-rich payroll tool boasting capabilities such as autorun, real-time calculations, paystub previews that are available three days before payday, and much more.

PROS

  • Unlimited monthly payrolls.
  • User-friendly payroll solution with a simple, intuitive interface.
  • Employee mobile-friendly self-service portal for HR info and benefits.
  • Multiple subscription plans for businesses of varying sizes.
  • Offers frequent discounts and free trials with no set-up fees.
  • Paycor payroll solution and mobile app are both straightforward to use.
  • Intuitive self-service employee portal.
  • Offers multiple modules for small businesses and custom plans for teams with 50-1000 employees.
  • Unlimited payrolls.
  • Offers discounts frequently. Though not listed on their site, a free trial is available to those who contact the support team directly.
  • On-demand pay is available for all plans.
  • With the acquisition of the people development platform Verb, it has improved its employee learning experience.

CONS

  • Reporting functionality is not robust with occasional data unavailability.
  • Pricing is undisclosed. Some SMBs found it expensive.
  • Customer services are not very responsive.
  • Time tracking is a paid add-on.
  • Undisclosed pricing.
  • Customer support is reported to be slow at times.
  • It is not a good fit for teams with 1000+ employees or those requiring advanced customization to meet their unique requirements.
Paycor payroll dashboard

Paycor Review

Paycor is a great option for small to mid-sized businesses seeking a solution that can handle HR tasks in addition to payroll.

Paycor doesn’t (directly) handle global payroll like Deel or Papaya. Instead, the platform outsources such service to its partners and pays close attention to its domestic users—U.S.-based companies and staff. Thanks to that, its national payroll functionalities are rich and, at the same time, straightforward.

Within this single software, you’ll find autorun, pay options, compliance alerts, and employee self-service, to name a few. The system automates federal and state tax filings and you can do as many payroll runs as you like.

Paycor is particularly well-liked for its flexibility. With multiple plans to choose from, businesses can opt for extra tools like onboarding and compensation planning when they truly need them. 

The self-service portal is easy to use and provides access to a bunch of cool features. From checking pay stubs to viewing work schedules, updating profiles, and requesting time off, everything's right there on desktop and mobile.

However, a fair number of HR pros we’ve spoken with mentioned that they weren't happy with Paycor's customer support. Most cited the service being often unavailable and the support team members not being on the same page, so they had to report the same issue multiple times.

We also recommend that you communicate clearly with Paycor about the full costs associated with using its product as, from what we found, there may be extra fees like minimum billing and charges for early check clearance on top of the regular subscription cost.

Paycor Customers

40,000+ companies including McDonald’s, Wendy’s, the Cincinnati Reds, Detroit Zoo, and the Chicago Fire FC.

Paycor Pricing

Varies depending on your headcount and the specific features you choose. 

Best For

Paycor excels for U.S.-based organizations with up to 1,000 employees, especially in industries like manufacturing, healthcare, food and beverage, nonprofits, and professional sports. 

Paycor in action
Reviewer's Rating
9/10

I use Paycor daily and really appreciate how its workflows allow me to move candidates through the various stages of our hiring process, from initial screening to final offer. Moreover, Paycor's integration with our payroll system eliminated the need for manual data entry and ensured that all employee information was accurate and up-to-date. I could access employee data and manage HR operations from anywhere, at any time, through the Paycor mobile app.

What do you like about this tool?

The mobile feature of this system is a great convenience for managers and employees alike, as it enables them to easily access on the go. The user interface is visually appealing and easy to navigate, which makes it a pleasure to use on a daily basis. In addition, the reporting functionality is simple and intuitive, and the customer service team is highly responsive and helpful in case of any issues or questions.

Why did your organization buy this tool, and how long have you used it for?

Our company was struggling with the hiring process and needed a more efficient and cost-effective solution than our current system. We needed a system that would help us manage job postings, resumes, candidate communication, and applicant tracking in one place. We also wanted a solution that would integrate with other HR tools we were using, such as our payroll system. Paycor provided us with a cost-effective and comprehensive solution that helped us improve our recruitment process and streamline our HR operations. It helped us save time, reduce costs, and improve our hiring outcomes. I have used Paycor for 3+ years.

What do you dislike about this tool?

I think the ATS function was better when it was under Newton, but since it was acquired by Paycor, it has taken some time to adjust to the changes. I also wish it was capable of serving larger organizations to compete with iCIMS or Workday.

How is this tool different than their competitors?

Paycor stands out from its competitors due to its user-friendly interface, customizable features, and seamless integration with other HR tools like payroll systems which is why I prefer Paycor.

What Instructions should people think about when buying this type of tool?

When purchasing a tool like Paycor, people should consider important criteria such as the software's integration capabilities, installation process, security features, customer support, available features, and pricing. These factors can help individuals make an informed decision and choose a software solution that best fits their needs and budget.

How has this tool changed or evolved over time to meet users needs?

The beauty of using this system has been that you are grandfathered in from the time you purchase the tool. Which means as they continue to update the system with innovative functions they do not charge extra.

What specific type of user or organization is this tool very good for?

I think it's excellent for small to mid-size organizations

What specific type of user or organization would this tool not be a good fit for?

Large organizations

Paychex

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Paychex
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Popularity Score
4.1 / 5
User Score
3.9 / 5
Product Score
4.1 / 5

Why we picked Paychex

Paychex offers three different plans that can serve the needs of various types of small businesses, all focused on payroll processing and featuring some HR tools as you go up in range.

PROS

  • Pay-as-you-go plans for various business scenarios.
  • Plan upgrades offer enhanced features like performance management, employee screening, and benefits services.
  • 48-hour onboarding with personalized payroll guidance for Select and Pro plans.
  • Experienced payroll and benefits administrator for 740,000 US companies.
  • Timecard processing can be fully automated.
  • Integrates well with benefits providers like Benetrac for benefits management.
  • User-friendly interface for reviewing W2s and paystubs.

CONS

  • Users struggled to get timely help due to frequent payroll contact changes and long wait times.
  • Some reported payroll errors and tax inaccuracies which caused compliance issues.
  • Separate departments in Paychex for payroll, HR, and benefits hinder integration, customization, and support for small businesses.
  • Limited third-party integrations.
  • Some users reported slow app login.
  • Less modern looking compared to competitors.
User accessing paychex website

Paychex Review

We quickly understood why Paychex is so popular among U.S. businesses after diving into its automations. 

The auto payroll tax filing, for example, is nicely done. It can handle the whole tax filing process, which is super handy for multi-state teams in minimizing errors and avoiding penalties. Additionally, the employee onboarding feature is one of the most robust we have tried, with easy-to-complete online forms and personalized messages.

We also got a good impression of Paychex’s time tracking, as this tool not only supports touchless employee clock-ins but is agile enough for both medium and large teams. 

On top of that, the availability of PEO services means Paychex users can gain access to specialized support for health benefits, compliance, and onboarding without the hassle of finding a whole new tool.

Paychex might be a bit trickier to use and get support than ADP but its strong automation focus is a boon and its HR tools are high quality.

However, if top-notch design is important to you, a fair warning: Paychex’s UI isn’t very good. Perhaps due to its abundant feature set, the payroll platform’s interface gives off a rather cluttered feeling.

Cluttered interface aside, we found the customer support team to be underwhelming. It's tough to get hold of someone on the phone and, when it comes to email support, this vendor can take hours and even weeks to respond. We're also not big fans of the frequent changes in Paychex's customer success managers' contacts, either. This, according to several users we spoke to, has made it even tougher to get assistance.

Paychex Customers

740,000+ companies, including ESET, Funnelbox Inc., Smile Cafe, H.Y.P.E. Counseling Services, ASG, and Pet Partners.

Paychex Pricing

  • Flex Essentials plan costs $39/month + $5/employee/month.
  • Flex Select and Flex Pro plans have custom pricing.
  • Some features like recruiting, document management, and time tracking are charged separately.

Best For

Mid- to large-sized U.S. businesses that face the intricacies of employing and paying workers across state lines.

Paychex in action
Reviewer's Rating
7/10

The tool was used every time a new employee joined. However, the company did not utilize the direct deposit services provided by Paychex. All the required details were filled manually by the new employee on paper, and then HR manually entered the information into Paychex.

Payroll checks were mailed out every pay period. This manual process increased the chances of errors. During separations, the last paycheck had to be collected from the office after returning company property, which was inconvenient for both HR and employees.

What do you like about this tool?

Paychex is easy to use. It provides the option to run payroll through checks, which is helpful for certain organizations. The customer service provided by Paychex is reliable.

Why did your organization buy this tool, and how long have you used it for?

The company purchased the Paychex subscription before I joined, and I used it for about a month. Paychex was chosen because it was user-friendly for employees. The company operated in the security services industry, so it was crucial for the HRIS used for payroll management to be easy to navigate, especially for employees who were not technically advanced. Paychex addressed this need effectively by offering a simple interface.

What do you dislike about this tool?

The tax options in the Paychex app are not clearly explained, making it difficult for HR to assist new employees. I later learned about Paychex's history of data breaches, which raised concerns. The app does not allow screenshots, which can be inconvenient, though this feature has its advantages from a security perspective.

How is this tool different than their competitors?

For a company in the security services industry, Paychex worked adequately. However, I would prefer a system that supports direct deposits and online separation processes, which might also be available in Paychex but were not used by the company.

What Instructions should people think about when buying this type of tool?

Consider whether your company is comfortable with manually entering employee information and mailing checks. If employees are tech-savvy, you may want to explore additional features. Pricing should also be taken into account, especially for companies with expansion plans or budget constraints.

How has this tool changed or evolved over time to meet users needs?

I haven’t used it long enough to comment on its evolution.

What specific type of user or organization is this tool very good for?

This tool is suitable for companies that prefer paying employees via checks. Few apps support this feature as smoothly as Paychex does. It is also a good option for users who are not particularly tech-savvy and do not require advanced features.

What specific type of user or organization would this tool not be a good fit for?

It might not be a good fit for companies with limited budgets or those seeking a fully automated payroll and HRIS system.

Remote

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Remote
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Popularity Score
4.2 / 5
User Score
4.6 / 5
Product Score
4.5 / 5

Why we picked Remote

Remote provides a unified global payroll solution with strong compliance controls and direct EOR support across more than 100 countries. We like their intuitive UI, localized payroll compliance, and wide international reach, which is especially beneficial for fast-scaling startups and remote-first teams.

PROS

  • Payroll and compliance coverage in over 100 countries without needing local entities.
  • Consolidates contractor and employee payroll in one platform.
  • Transparent per-country pricing model for EOR and contractor management.
  • Intuitive dashboard that simplifies global payroll processes.
  • Supports multiple pay methods, including localized payment rails.
  • Fast and compliant payroll in 170+ countries.
  • Live chat support with local payroll experts.
  • Flexible, localized benefit packages.
  • Flat-rate pricing structure, no deposits or hidden fees.
  • Mobile app streamlines expense reimbursement with autofill from receipt photos.

CONS

  • No phone support; email support can sometimes require repeated follow-ups.
  • Mobile app lacks full functionality​ compared to the browser version.
  • Invoicing UX can be improved; it currently lacks autosave functionality.
  • Doesn’t have a free trial.
  • Redundant for organizations solely recruiting within the U.S.
  • Help center documentation isn’t easiest to understand.

Remote Review

Remote’s payroll software stands out for its international reach and compliance infrastructure, particularly for companies without local legal entities. It supports payroll in more than 100 countries, allowing businesses to manage both global contractors and full-time employees from a single platform. The user experience is designed to be intuitive—we were able to navigate key workflows, like employee onboarding and payroll setup, with minimal friction.

Remote.com payroll platform screenshot

During our tech tests, the dashboard provided clear visibility into multi-country payroll cycles and compliance alerts, which makes it a strong contender for HR teams prioritizing legal and tax compliance. 

One of the standout features of this vendor is its approach to Employer of Record (EOR) services. Unlike platforms like Papaya that often depend on third-party local partners, Remote manages its own legal entities. This in-house strategy provides customers with greater confidence in maintaining consistent service and data control across different countries.

Feature-wise, Remote also keeps up with top players like Deel, offering one-click invoicing, payroll automation, and streamlined contractor payments in multiple currencies. The platform is particularly popular among tech companies that are scaling globally and have a lean HR team.

That said, our experience wasn’t without a few hiccups. Some users we spoke with mentioned inconsistent customer support, including slow responses and lengthy email threads for what should be simple queries. We also noticed that the mobile app occasionally redirected us to the browser for certain actions, which slightly diminished its convenience on the go.

Remote Customers

Remote has been used by companies including Pydantic, Axelera AI, Reverse Tech, and Weaviate.

Remote Pricing

Remote offers several pricing tiers, depending on the level of support needed:

  • Contractor Management: Starts at $29 per contractor per month.
  • Contractor of Record: Starts at $325 per contractor per month.
  • Global Payroll: Starts at $29 per employee per month.
  • Employer of Record: Starts at $599 per employee per month.

Best For

Remote is best suited for remote-first startups and growing SMBs that want to simplify international hiring and stay compliant without setting up local entities.

Remote in action
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PapayaGlobal

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PapayaGlobal
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Popularity Score
4.3 / 5
User Score
4.5 / 5
Product Score
4.4 / 5

Why we picked PapayaGlobal

Papaya Global distinguishes itself in the payroll software category by facilitating secure, seamless payments to contractors and employees across 160+ countries, supported by rigorous security and compliance protocols.

PROS

  • 5 individual solutions at an affordable price: payroll, EOR, contractors, global workforce payments, and agent of record.
  • Guaranteed 72-hour payouts in 160+ countries with full-service payroll.
  • Dedicated local support for international employees.
  • Free access to global employment specialists in 160 countries.
  • 60-day money-back guarantee for dissatisfaction with platform performance.
  • EOR monthly fee reduced from $650 to $599 per employee.
  • Papaya Global packs the EOR services you need to do global payroll and employment compliantly in over 160 countries.
  • Automated payments in over 100 currencies, 80 of them directly to the worker's bank account through its global banking partners.
  • Dedicated customer support providing locations-specific knowledge regarding employment and payroll.
  • End-to-end payroll guaranteed payouts in 72 hours.
  • Offers four standalone solutions: data and insights, supplemental benefits & immigration support, payment services, and employee data management, making the platform more affordable and scalable.

CONS

  • No free trial or plan is offered.
  • Limited existing integrations, but free use of pre-built and custom APIs.
  • Additional fees include setup, onboarding, per-employee cycles, year-end fees, and a deposit.
  • No local entities in service countries. No tax penalty guarantee info.
  • No free trial or free plan.
  • Doesn’t own entities in all the countries it serves. The platform forms relationships with existing local in-country partners to handle employment in a specific region on the client’s behalf.
  • BI analytics reports and global immigration services cost additional fees.
  • Charges extra fees for setup, onboarding, employee cycle, and tax filing. Also requires a refundable deposit.
  • Built-in integration options aren’t very robust. However, the platform does offer pre-built APIs, SFTP, and custom API integrations for free.
Papaya Global worker payments profile

PapayaGlobal Review

Papaya Global has its own time and attendance tracker that works really well with its payroll and compliance services. We can imagine how well-received this feature is by HR pros who can now handle employee hours, PTO, and payroll in one unified place.

We think Papaya’s benefits team is also among the best in the field. They break down all the options and can pair you with top-quality benefits providers across hundreds of different countries and regions. Best of all, you get all this bespoke advice at no extra cost.

And, just as we expected from a top player, Papaya’s self-service portal is good. It’s very handy for getting started, requesting time off, and checking pay stubs, and now, it’s even accessible on the go.

However, unlike Deel, which has its own entities in more than 150 countries for its EOR services, Papaya Global relies entirely on local partners. This presents compliance risks and potential add-on fees. Further, the fact that the platform doesn't offer a tax penalty guarantee is another thing worth noting.

We contacted several individuals who have used Papaya for at least three months to see how their experience with customer service has been, and the gathered feedback was kind of mixed. While some found the support quick and helpful, others have been dealing with the same problems over and over again. A few even felt like the reps might not have all the answers to solve their reported issues.

PapayaGlobal Customers

1,000+ companies, including Fiverr, Toyota, Wix, Deezer, Intel, and Microsoft.

PapayaGlobal Pricing

Papaya offers 5 different modules:

  • PayrollPlus has 3 plans: Grow Global, Scale Global, and Enterprise Global, priced at $25, $20, and $15 per month per employee respectively.
  • EOR: Starts at $599 per employee per month.
  • Contractors: Begins at $30 per contractor per month.
  • Global workforce payments: Starts at $2.5 per transaction.
  • Agent of Record: Begins at $200 per contractor per month.

Best For

Companies that employ a diverse, international workforce and need a centralized solution to manage payroll complexities.

PapayaGlobal in action
Reviewer's Rating
8/10

We used it on a continuous basis. We had some weekly and monthly payroll, so it was used throughout the month. We mainly used the Global Payroll Plus service and the Employer of Record service. We also used the contractor payment service for contractors in specific locations when we needed a more flexible resource. Additionally, we used the Global Payments solution for paying expenses and suppliers.

What do you like about this tool?

Pricing flexibility was great and affordable for smaller enterprises. The representatives and customer service staff were very knowledgeable and experienced, offering excellent guidance and a can-do attitude, which was very welcome as we had become bogged down in red tape. We liked that there were very relevant add-on services that could be used on an ad-hoc basis.

Why did your organization buy this tool, and how long have you used it for?

We bought Papaya Global because we were expanding internationally. Our business meant that we had small offices and remote workers in many countries. It was time-consuming and error-prone to individually pay staff in so many countries. We needed a tool that could centralize global payroll and pay multiple international staff seamlessly and effortlessly, and Papaya Global did this. I used it for about a year.

What do you dislike about this tool?

It would have been good if they had a solution for 50 to 100 employees. We had to take the minimum 100-employee tariff even though we initially had fewer than 100 employees. Reporting could be improved; I found that the invoices were a little low on detail. It is a bit more expensive than the competition.

How is this tool different than their competitors?

I have used other similar tools, and while a little more expensive, I found that this one has better global coverage and a more comprehensive service offering.

What Instructions should people think about when buying this type of tool?

Consider global coverage, e.g., what countries they serve and if they have a depth of knowledge and expertise. Ensure it has a good and efficient global payroll service at its core, but also has the appropriate add-on services (like EOR, global payments, contractor payments) so you can quickly adapt to changing business circumstances.

How has this tool changed or evolved over time to meet users needs?

I think the library and knowledge base have grown substantially, providing more on-demand information and advice about global payments.

What specific type of user or organization is this tool very good for?

Papaya Global is good for any international organization with employees in multiple countries.

What specific type of user or organization would this tool not be a good fit for?

Papaya Global is not a good fit for an organization with 50 or fewer employees in just one country. This product might be overkill.

APS

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APS
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Popularity Score
4.1 / 5
User Score
4.5 / 5
Product Score
4.4 / 5

Why we picked APS

After testing APS firsthand, we found that its mix of human expertise and experience in service-based industries across 50 U.S. states makes it an excellent fit for organizations in the country looking for reliable payroll processing combined with exceptional support.

PROS

  • Each customer is assigned a dedicated account team, ensuring personalized, prompt assistance.
  • Tailored payroll expertise for sectors like healthcare, hospitality, churches, and non-profits.
  • Recent updates to the UX/UI have modernized the interface while retaining familiarity.
  • Comprehensive HRIS features, including workforce planning, AI Assist for HR, and integrations with popular platforms like QuickBooks Online.
  • Affordable for small to mid-sized businesses.
  • Processes payroll across all 50 U.S. states.
  • APS is very cost-effective. Although the pricing is custom and depends on your business size, we’ve heard current users speak of its affordability. Jackie R, who is a HR Director for a small-sized company says, “I love that APS offers all aspects of an HRIS system at an affordable price. We are a small business and can't afford the big name payroll vendors, but get everything they offer at APS for a price we can afford as a small business.”
  • Their customer service is remarkable. As testified by multiple users, the customer service team at APS is prompt and there for you every step of the way, right from implementation to anytime you get stuck using the software. They’ll likely resolve your issue within the same day. 
  • APS is very easy to navigate and everything is updated and saved in real-time. Despite its complex features, you would likely not find it confusing. They also have how-to guides that come in very handy.

CONS

  • No free trial available.
  • Only supports payroll in the United States, excluding international use.
  • Payroll must be purchased to access other features like workforce management.
  • Minimum cost of $250 per month applied to all 25-to-100-employee companies.
  • The reporting feature is limited in functionality. Sometimes, there will be missing information that you may require. 
  • Although their customer support is prompt, you can’t directly reach their team via phone. Customer service answers your queries via email and if you wish to talk to someone on the phone, you’ll have to mention it.

APS Review

APS Payroll is a solid, U.S.-focused payroll solution with a human touch that truly sets it apart from many competitors.

APS payroll software screenshot

One of its biggest strengths is customer service. From day one, you’re assigned a dedicated account team, which means there’s always someone familiar with your setup available to help. Throughout our experience, we found APS’s support team to be responsive, with most issues resolved within the same day. Most users we spoke to also praised the payroll software vendor for being there from the implementation phase through ongoing assistance.

APS specializes in payroll for service-based industries such as healthcare, hospitality, churches, and non-profits. This focus has allowed APS to develop a payroll system tailored to meet the unique needs of these sectors, including managing workforce planning while ensuring compliance with the varied payroll regulations across different U.S. states.

During our test, we appreciated the expertise of APS’s payroll specialists, who clearly knew the intricacies of state-level payroll requirements—something that sets APS apart from competitors relying solely on automation.

Over the past couple of years, APS has made notable product enhancements, including AI Assist for HR and integrations, but our favorite is the platform’s new look. Previously, the outdated design was one of our biggest complaints. However, by the time of our test, APS had updated its interface while striking a balance between modernizing and maintaining the familiarity that many long-time customers prefer.

APS doesn’t offer a free trial; however, the pricing starts at $250 per month for 25-100 employees, which makes it quite affordable for small SMBs compared to other payroll providers.

During our research, we spoke with Jackie R., an HR Director for a small company. “I love that APS offers all aspects of an HRIS system at an affordable price. We are a small business and can't afford the big name payroll vendors, but we get everything they offer at APS for a price we can afford as a small business,” Jackie shared.

This aligns with our experience—while it’s not the cheapest option out there, the features provided make APS a valuable solution for businesses needing robust payroll and HR services without breaking the bank.

Unfortunately, APS's primary focus on the United States means it lacks the ability to handle operations for companies outside the country, making it a poor fit for international organizations.

Another thing to bear in mind is that the payroll solution is a required component of using other services that APS offers, such as benefits or HR. So, if you’re looking for a workforce management solution but want to keep your current payroll tool, APS is not ideal for you.

APS Customers

3,500+ companies, including Wahlburgers, Rainbow Sandals, Grayson College, and Hillside Christian Church.

APS Pricing

  • For businesses with 25-100 employees, APS starts at $250/month, which includes a base fee of $50 and an additional $5 for each employee. Optional features like attendance tracking and scheduling are available for additional costs.
  • For companies with more than 100 employees, pricing is available upon request.

Best For

U.S.-based companies in the service industry.

APS in action
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Homebase

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Homebase
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Popularity Score
4.6 / 5
User Score
4.6 / 5
Product Score
4.7 / 5

Why we picked Homebase

Homebase is a simple yet effective payroll solution that is a great bet for small businesses in the retail, hospitality, and service industries. Its biggest strength lies in how swimmingly it integrates with Homebase’s time tracking and scheduling tools, which makes payroll easy to run with minimal manual input.

PROS

  • Easy integration with Homebase time tracking and scheduling helps reduce manual payroll work.
  • Clear pricing at $39/month plus $6 per active employee, which is quite affordable for small businesses.
  • Automated tax filing at federal, state, and local levels built-in.
  • Facial recognition clock-in to reduce buddy punching and time theft.
  • User-friendly interface designed for hourly workers and shift-based businesses.
  • Separate dashboards for managers and employees
  • Real-time communication features allow for schedule changes on the move
  • Requesting and approving paid time off is easy
  • Great scheduling templates help managers streamline work

CONS

  • Not ideal for larger businesses needing dedicated payroll support.
  • US-only payroll with no support for international employees.
  • Facial recognition currently does not verify photos against employee profiles.
  • Limited third-party integration support
  • Additional features are somewhat expensive

Homebase Review

If you’re a small retail, restaurant, or service-based business, Homebase Payroll can keep your HR and payroll operation simple and efficient for you.

One of this payroll system’s biggest advantages is how well it syncs with Homebase’s time tracking. Unlike Gusto, which requires third-party time tracking integrations, Homebase automatically pulls employee hours, overtime, and PTO into the payroll system.

During our testing, we clocked in and out using the Homebase app, and our hours were instantly reflected in the payroll dashboard without needing manual adjustments. This makes it a great fit for small businesses that rely on hourly workers and shift-based schedules.

Additionally, Homebase offers overtime prevention tools, which automatically clock out employees when their shift ends to prevent unapproved overtime. This is a feature we haven’t seen in other payroll solutions like APS and Gusto, which makes Homebase a stronger option for labor cost control.

We liked that Homebase provides automated payroll tax calculations and filings at federal, state, and local levels. The platform also includes a facial recognition clock-in feature to prevent buddy punching—something not natively available in competitors like Gusto or APS. The only drawback here is that this feature doesn’t match employee photos to their profiles, making it less foolproof than it initially sounds.

We think Homebase is great for small businesses, but it may not scale as effectively for larger organizations as a few other SMB-friendly payroll software like Gusto.

Another thing to bear in mind is that similar to APS, this vendor is hyper-focused on the U.S. market and thus does not currently support global payroll. Also, they don't offer dedicated account teams if you're looking for more personalized customer service.

Homebase Customers

100,000+ U.S.-based companies, including Fuzzy Goat Yarn Shop, The Blind Goat & Xin Chao, and Arthritis and Osteoporosis.

Homebase Pricing

Homebase has a clear pricing structure specifically for small businesses. The payroll tool is marketed as an add-on and can be added to any Homebase plan (even the free one) for $39 per month, plus an additional $6 per month for each active employee.

Best For

If you’re a small retail, restaurant, or service-based business, Homebase Payroll keeps things simple and efficient. It’s a great choice for small, shift-based businesses that need automated payroll with built-in time tracking and overtime prevention.

Homebase in action
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Key Payroll Software Features

Depending on each user’s particular challenges and priorities, what features matter most for one might not for another. Nevertheless, there are a few core features we always look for (and you should too):

  • Automated Payroll Processing: Ensures accurate, on-time payments by automating calculations, pay runs, and tax filings.
  • Employee Self-Service: Lets employees view pay stubs, update tax details, and access payroll info without HR intervention.
  • Time Tracking Integration: Connects directly to attendance systems to automatically pull in hours, overtime, and PTO data.
  • Multi-State and Global Compliance: Keeps you aligned with local, state, and international tax laws and labor regulations.
  • Customizable Reporting: Offers precise, accurate data on their payroll costs, taxes, benefits, and workforce metrics to aid decision-making.
  • Mobile Compatibility: Managers and employees can access payroll info using their mobile devices.
  • Security and Data Protection: Safeguards sensitive employee and financial data through encryption, multi-factor authentication, and role-based access.

Check out our full blog post, 12 Essential Payroll Software Features Your Team Truly Needs, where we break down each feature with examples, expert insights, and pro tips.

Pro Tips on Payroll Software

How to Choose Payroll Software

Before making any investment, you must know what your team wants to achieve with this tool. Our recommended vendors in this buyer guide will save you time and help you narrow down your shortlist to 3-5 options based on your needs.

Next steps, you’d want to jump on a demo with each of these vendors and trial their products first-hand. Equip yourself with the following to ensure you cover all the bases.:

  • Expert support: Top-tier vendors often provide service-level agreements with guarantees for known scenarios like wait times. For example, APS offers dedicated support and guarantees that 100% of customer queries are answered within an hour. You should also look at real user reviews as they can offer a unique glimpse into how much a vendor prioritizes the customer experience. We did just that—including a verified user review underneath the detailed review of each tool we recommend, so be sure to take advantage of it.
  • Key Payroll Software Features: A bare-bones payroll software platform provides automated payroll processing, including time tracking, tax calculation, filing, and pay distribution functions. Another nearly-standard element is employee self-service functions. Think twice about skipping this feature: employees love it, and your HR team will thank you for the time they’re not spending checking someone’s current PTO accrual.
  • User-Friendly Interface: In addition to good desktop performance, we recommend companies that offer apps or a mobile-friendly web interface. This is especially critical for payroll software because most users will be employees, not members of your HR team. Look for tools built to enable all users to get the most out of the product. Everyone should be able to access their info on the go with ease.‍
  • Compliance Assurance: If you’ve ever been tasked with running payroll, you know that state and federal regulations are numerous and subject to change (check out the screenshot below as an example). Payroll software should operate in compliance with regulatory standards so you are not at risk of fines or penalties associated with late or incorrect filings.
Wages and the Fair Labor Standards Act
Source: U.S. Department of Labor

The last step is determining how much each option would cost you. Most vendors can give you a tailored quote post-demo, but don’t forget to let them know you are also considering other options. From our experience, sales tend to give informed prospects a better quote so that they can compete with their rivals. Once you reach the point where you have all your key notes on each option’s features, drawbacks, and rate cards, you’ll see how easy it is to spot the best payroll software for your company.

Pitfalls When Buying Payroll Software

Here are the top three critical pitfalls to watch out for when considering the purchase of payroll software.

1. Underestimating Total Costs

Many businesses focus solely on the initial purchase price of payroll software, neglecting to account for ongoing costs that can accumulate over time. This includes subscription fees, training expenses, and potential costs for necessary upgrades or additional features.

A low-cost solution may end up being more expensive in the long run due to hidden fees or inadequate functionality that requires further investment.

2. Ignoring Scalability

Choosing payroll software that does not accommodate future growth can severely limit a business's operational capabilities.

When an organization expands globally, for example, their payroll needs become more complex; thus, selecting a solution that lacks global payroll capabilities can result in inefficiencies and require a costly switch to a new system later on.

3. Overlooking Compliance and Integration Needs

Compliance with tax laws and labor regulations is critical when managing payroll. Many businesses mistakenly assume that payroll software will automatically ensure compliance, but errors can still occur, leading to potential legal penalties.

Given that more than 9 in 10 business leaders worldwide (94%) want to see their payroll software integrated across all their HR systems, failing to consider the payroll software’s integration capabilities can lead to data inconsistencies and operational disruptions.

4. Documentation Readiness

Comprehensive documentation completed in advance will ensure a smooth payroll system implementation. Timely payroll processing is critical for building employee confidence in the new system, so do everything you can to ensure the software makes a good first impression.

5. Broker Compatibility

If you work with an insurance broker, ensure the chosen vendor supports this partnership arrangement. Not all vendors accommodate external brokers, and those that do may impose additional fees.

6. Geographic Mismatch

Whether it’s global access or county by-laws, make sure your vendor can support all your employee types (independent contractors vs. employees) and office locations (Canadian payroll vs. state-side or international payroll). Read the fine print if you’re looking for a global payroll solution

As of 2024, payroll for contractors in other countries is fairly common, but this is not the case for employees outside of the U.S. - consider whether EOR providers may offer more suitable services.

Payroll Software Pricing

Payroll software is typically priced per employee per month. Many vendors offer free trials (such as Rippling, Remote, and Paycor), and most offer discounts for longer-term commitments. As indicated in our payroll software pricing guide, a good payroll tool can cost as little as $19 per month to up to four figures, depending on your business size, employment types, support requirements, among others.

Don’t be surprised if the final cost includes a hefty allotment of add-ons, though. Even though we’ve built this list with one-size-fits-most in mind, it’s so common for payroll software platforms to offer fundamental features à la carte that we’re duty-bound to mention it.

We recommend negotiating, even if it’s a little out of your comfort zone. Deals can be found if both parties are flexible! The best vendors will be willing to make adjustments to create a custom plan that meets your needs, so go ahead and ask.

Payroll Software FAQs

What is payroll software?

Payroll software is a specialized solution designed to streamline, automate, and manage payments due to a company's employees. It facilitates the efficient recording, organization, and distribution of employee wages.

Can my company do payroll without software?

Technically, yes. But is it a good idea? Probably not. While it's possible to process payroll and benefits manually, this approach is prone to human error and demands significant time and effort.

Automating payroll frees up valuable time that can be better utilized to enhance your business or product, It also reduces the risk of compliance-related fees and fines, provided that you go with a vendor that specializes in your jurisdiction and can provide not only a good tool but also excellent guidance when it comes to navigating those legal intricacies.

What are the different types of payroll systems?

Payroll systems can be categorized in various ways based on specific criteria:

  • Country-specific payroll systems, for example, Canadian payroll tools, are tailored to meet the legal and tax requirements of a specific country and often include localization features such as language support and compliance with local payroll regulations.
  • SMB-focused payroll platforms are designed specifically for budget-minded teams and, thus, are typically affordable and cover essential payroll processing without the complexity of larger systems.
  • Enterprise payroll software is developed for large organizations and can handle a high volume of payroll transactions, and comes with advanced features like integration with other enterprise systems, extensive reporting capabilities, and customizable configurations.
  • Global payroll systems are suitable for companies with a global workforce, with multi-country payroll, HR, and compliance for different types of workers.
  • Industry-specific payroll software, such as payroll processing tools for construction companies, often includes additional features relevant to particular labor laws or industry practices, such as tracking of overtime, certifications, or union agreements.

Should I use payroll software or payroll services?

It depends on your specific use cases. Payroll software and payroll services serve different needs. Payroll software automates processing, manages employee data, calculates taxes, and ensures legal compliance, making it ideal for in-house, established accountant teams.

In contrast, payroll services or payroll outsourcing offer a hands-off approach, where dedicated professionals manage all payroll tasks. This is perfect for those with limited human capacity for payroll management and who would like to hyper-concentrate on their core business functions.

Are payroll and benefits software better handled through the same platform?

Many vendors provide integrated solutions that cover both payroll and benefits software. Conversely, some benefits providers offer payroll functionalities as part of their comprehensive offerings, and some vendors do either benefits or payroll alone and offer the rest through partners and integrations.

In our view, using the same platform for payroll and benefits can significantly simplify processes, enhance data consistency, and may even cut costs. Nevertheless, the decision ultimately depends on your particular needs, preferences, and scale. While some may favor the efficiency of a single platform, others may prefer the flexibility of separate systems, especially in specialized industries like trucking, where trucking payroll software is used.

Why You Should Trust Us

At Select Software Reviews, we are committed to providing independent, unbiased, and expert-driven evaluations of HR and payroll software.

  • How We Make Money: Some vendors featured on this page may pay us a referral fee if you click on their links or sign up through our site. These affiliate relationships help support our testing and research, but do not influence our recommendations.
  • How We Select Products: Our editorial team follows a strict review process based on hands-on demos, user feedback, expert interviews, and market research. We assess products solely on their merits, features, user experience, and value to buyers, not on vendor payments or sponsorships.
  • Who and How We Review Products: Our tech tests and buying guides are written and reviewed by experienced industry analysts. We regularly update our content to reflect the latest product changes and user feedback.

For more details, see our Editorial Guidelines, Affiliate Disclosure, and Privacy Policy.

About the Author

Rodrigo Vázquez-Mellado
HR and B2B software analyst and advisor, tech writer and editor, former conversational designer
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Rodrigo has worked in tech since 2015 across various marketing and product roles. All the while, he's stayed active as a journalist, musician, and avid traveler. He's been a writer and editor at SSR since 2020, covering software niches like payroll, HCM, workforce planning, AI Recruiting, and whatever spikes his interest. He's always on the lookout for the right software and tools—whether it's for managing business processes or to fuel his many hobbies. Rodrigo studied Journalism at the University of North Texas and Marketing and Communications at Tec de Monterrey. You can see more of his writing at: http://rvmrosas.com/

About Us

  • Our goal at SSR is to help HR and recruiting teams to find and buy the right software for their needs.
  • Our site is free to use as some vendors will pay us for web traffic.
  • SSR lists all companies we feel are top vendors - not just those who pay us - in our comprehensive directories full of the advice needed to make the right purchase decision for your HR team.

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