APS Reviews in 2023: Alternatives, Pricing, Reviews - SSR

Ishvani Hans
Technology and travel journalist

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APS Versus the Competition

APS is very easy to use but what makes it a class apart is its first-rate customer service. When you sign up, you get a dedicated account team that is just one phone call or email away.

If you're ready to get a APS demo, we suggest getting in touch for a look at the product and quote. Otherwise, read on!

Ease of Use
Best For
Key Differentiator
Free Trial
  • APS is very cost-effective. Although the pricing is custom and depends on your business size, we’ve heard current users speak of its affordability. Jackie R, who is a HR Director for a small-sized company says, “I love that APS offers all aspects of an HRIS system at an affordable price. We are a small business and can't afford the big name payroll vendors, but get everything they offer at APS for a price we can afford as a small business.”
  • Their customer service is remarkable. As testified by multiple users, the customer service team at APS is prompt and there for you every step of the way, right from implementation to anytime you get stuck using the software. They’ll likely resolve your issue within the same day. 
  • APS is very easy to navigate and everything is updated and saved in real-time. Despite its complex features, you would likely not find it confusing. They also have how-to guides that come in very handy.
  • The reporting feature is limited in functionality. Sometimes, there will be missing information that you may require. 
  • Although their customer support is prompt, you can’t directly reach their team via phone. Customer service answers your queries via email and if you wish to talk to someone on the phone, you’ll have to mention it.

APS Review

APS is a cloud-based HR and payroll platform that serves customers from many different industries including healthcare, hospitality, education, and nonprofits. They have a unified HR solution that has tools for core HR, attendance, payroll, recruiting, and analytics. 

Their HR software automates your workflows and lets you manage the entire employee lifecycle. You can create a branded careers page for hiring new employees, automate the submission of benefits information, and develop a performance management process that is unique to your company. 

Their payroll management tool is easy to use, has an automatic error checking system, and the ability to set gross wage limits among other advanced controls. They have a tax team that operates on your behalf as the reporting agent to ensure accurate payroll tax filings and payments. The payroll system is streamlined with time and attendance and you could import timekeeping data for payroll processing or export payroll data to other systems. 

As Heather, an APS user puts it, “What I like the most about the APS platform is the ease of use and capabilities. The data entry is quick and simple. I am able to upload employee time directly into the payroll spreadsheet saving time from having to manually enter each employee's time record.” 

They also have a reporting tool that generates reports for payroll, employees, attendance, and ACA (Affordable Care Act) compliance. You have the ability to choose from pre-existing report templates or create your own from scratch. You can also slice the reporting data across various metrics like demographics or income and email it to anyone in the company.

Who shouldn't buy APS

Large sized-companies that want advanced analytics features might find APS limiting.

APS Customers

Atlas Chiropractic and Wellness, Circle Logistics, Columbia Southern University, Eagle Distributing, Linden Management

APS: All-in-one payroll and HR software

APS Key Features

  • Payroll management: The APS’ payroll management tool guarantees accuracy and timely payment of payroll taxes. Also noteworthy is that the tool has an automatic error checking feature. Within the payroll module, you can also make one-time adjustments and import or export payroll data.
  • Recruiting and onboarding: You can create customized job posts, filter job candidates using the APS’ applicant tracking system, create manager and employee checklists, and let your new hires e-sign documents. 
  • Benefits administration: Employees can view different benefit plans including medical, dental, vision, life, and disability, and manage everything in one place. 
  • Performance management: Keep track of your staff’s progress with respect to pay rates, bonuses, raises, and promotions. You can conduct employee reviews at any time and create goals for employees to work on. Employees can also self-review.  
  • Time and attendance: The timekeeping tool automatically syncs with the payroll one so that employees are paid correctly for the hours worked. Remote and hourly workers can clock-in and out using GPS tracking for accurate, real-time data. 
  • Scheduling: You can use the scheduling tool to create alerts for absent and late employees, schedule conflicts, shift time variances, and clock-in exceptions. You can also create work templates for recurring schedules or pre-assigned shifts. 
  • Analytics: You can choose from various pre-built HR analytics reports to get insight into your company on any number of metrics including general ledger, new hires, labor expenses, missed punches, and turnover. The analytics tool lets you slice and dice data, create data filters, and share reports with other team members.
  • ACA reporting: Their ACA compliance tool helps with managing the requirements of the Employer Shared Responsibility Mandate in various ways. You can track the employer’s amount of health insurance plans, manage employee health benefits, use built-in error-checking algorithms to avoid potential non-compliance fees, and more. 
  • Employee self-service portal: Employees can use APS to review payroll history, edit their personal information, access tax forms, check on PTO balances, check their time and attendance, enroll in plans, and communicate on the company newsfeed for better engagement.

APS Key Integrations

APS integrates with a variety of third-party software like time and attendance, retirement plans, accounting, and automated exports. Some familiar names include SAP, Intuit, Oracle, Kronos, MetLife, and Wells Fargo.

If you can’t find the integration you need in their list of offerings, they can create an integration for you.

APS Pricing

APS is easy to set up and the implementation phase takes about a month and a half. You get an implementation team that helps you navigate the software and answer your questions.

They create a custom implementation schedule to meet your specific business needs and perform a clean data conversion, payroll compliance assessment, and parallel payrolls for accuracy.

Motivosity Recognize
Motivosity Recognize
Motivosity Lead
Motivosity Listen
$5 per person per month
$6.50 per person per month
$2 per person per month

APS is Best For

Mid-market organizations

Motivosity Recognize
Motivosity Recognize
Motivosity Lead
Motivosity Listen
$5 per person per month
$6.50 per person per month
$2 per person per month

How Has APS Changed Over Time?

APS Implementation

APS is easy to set up and the implementation phase takes about a month and a half. You get an implementation team that helps you navigate the software and answer your questions.

APS Customer Success

From implementation to support, APS has dedicated teams to help guide you throughout the way. They also have a lot of potentially helpful resources, such as case studies of their customers’ success stories, as well as blogs, and videos on how to make the best use of their product. 

Further, if you ever have an issue with their software, you could contact their support team, who usually resolves problems within the same business day. The support team also gives quarterly updates in the form of webinars to keep the users informed of upcoming changes and system enhancement.

About APS

Automatic Payroll Systems, or APS, was founded in 1996 by Aaron Johnson. APS started as a tax compliance services company and it wasn’t until 2004 that it was released as a web-based system for payroll processing and compliance. Since then, APS has evolved as a platform to include core HR functionality. As of now, they serve customers in all 50 US states.

Their mission is to make payroll and HR easier and they do this by providing their clients and partners with personalized service in addition to their unified HR solution.

As a next step you can visit the APS website or read our research on the Best Healthcare HR Software.

As a next step you can visit the APS website or read our research on the Best Healthcare HR Software.

APS Alternatives

Spend management tool in HRIS
Remote-first HRIS


What is APS?

APS is an all-in-one HR platform that has tools for payroll, core HR, benefits administration, recruiting, and attendance. 

How long does it take to set up APS?

How long it takes to set up APS depends on your company size and on the existing system your company needs to transfer data from. Usually, according to some user reviews, the implementation process takes about one and a half months. 

Should I use APS for my healthcare company?

You should definitely consider them. APS has customers from many industries like healthcare, nonprofits, financial services, manufacturing, hospitality, tech companies, and more.

Company HQ
Shreveport, Louisiana
Number of Employees
Year Founded
Amount Raised
Listed in our research about HR Software for Healthcare Companies
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