10+ Best Onboarding Software for New Hires in 2026

Freshservice approaches employee onboarding from a service management perspective, and that became even clearer to us after reviewing their latest Journeys capability. Launched in 2025, Journeys replaces Freshservice’s previous onboarding module for new customers and expands the platform’s focus from simple onboarding checklists to full employee lifecycle workflows.

Instead of treating onboarding as a single HR process, Freshservice positions it as a cross-department workflow that can involve HR, IT, Finance, Legal, Facilities, and other operational teams. That orientation makes sense for organizations where onboarding includes provisioning accounts, assigning equipment, collecting documentation, and coordinating approvals across multiple departments.

What stood out most to us was how much more customizable this feels than the older onboarding experience. Journeys supports multiple activity types, including emails, tickets, plain tasks, and form-based tasks. Teams can also personalize emails with placeholders, pass selected journey data into tickets for context, and let new hires complete assigned tasks before they even receive a company email address through a tokenized guest portal.

We also appreciate how service items can now be tied directly into a workflow. In the demo, a stakeholder selected software and hardware preferences inside a form task, and Freshservice automatically created child tickets for fulfillment in the right workspace. That is a smart improvement for organizations that want to standardize provisioning without asking HR or hiring managers to manually open follow-up requests. The system also gives journey owners a useful runtime view, with statuses, due dates, logs, and activity-level progress in one place.

That said, Freshservice still feels more operational than employee-experience-led. Even with Journeys, onboarding begins from the support portal, which may feel natural for service teams but less so for HR teams that primarily live in an HRIS. The product is clearly strongest when onboarding is treated as a coordinated service workflow, not as a culture-first welcome experience.

Freshservice does restrict access to sensitive onboarding documents, but according to the demo, they do not yet offer the added reassurance of encrypted document storage for this use case. In practical terms, that means access can be tightly limited, but HR teams handling highly confidential employee records may want stronger built-in document security.

Finally, the platform’s service-desk DNA still shows up in practical ways. Approval reassignment remains rigid in the older onboarding flow, and highly HR-specific teams may still find the overall experience more ticket-centric than they want. Even so, the new Journeys capability makes Freshservice more compelling than before for companies that need onboarding to coordinate multiple departments, conditional workflows, and fulfillment tasks at scale.

74,000+ companies, including Databricks, University of Oxford, RingCentral, and Marvel.

Freshservice Employee Onboarding is part of the Freshservice for Business Teams Pro plan at $49/agent/month (billed annually). The plan includes a Service Catalog, Journeys, Workflow Automator, reporting, compliance, and project management. Optional add-ons include Freddy AI Copilot and e-signatures. A 14-day free trial is offered.

For years, BambooHR has stood out for covering the complete employee lifecycle, encompassing core HRMS functions like recruiting and performance management. We’ve always found their design intuitive and easy to use, which helps explain why they remain one of the top names in HR software.

Onboarding features are limited to specific plans, so teams who are looking for this feature a la carte should look elsewhere. However, Bamboo is a great choice for teams in the market for or open to adopting an HR suite of user-friendly tools designed to streamline processes, optimize efficiency, and foster employee engagement.

Among the 34,000+ companies that use BambooHR, you’d find names like Quora, Universal Group, Reddit, Asana, Change.org, University of Maryland, Grammarly, Stance, Postmates, Wistia, the Jacksonville Jaguars, and ZipRecruiter.

BambooHR's employee onboarding tool is available across its three per-employee, per-month pricing tiers:

• Core ($10): Includes essential HR functions (records, hiring, onboarding, time off, compliance).
• Pro ($17): Adds performance and engagement tools to Core features.
• Elite ($25): Pro features plus compensation management, advanced analytics, and premium services.

Rippling is renowned for its comprehensive payroll and HR features, particularly among fast-growing teams. While employee onboarding is not a standalone tool, it is included in the Rippling Unity module, which offers automation, documentation, and a workforce directory.

We are impressed by Rippling's lifecycle automation within the Unity product. It encompasses onboarding, payroll, benefits, training, and offboarding, accessible via web browsers and mobile devices. The platform provides a pre-built library for custom workflows, surveys, and HR documents, expediting the setup process. The automation capabilities allow us to tailor onboarding workflows and collect feedback automatically from new hires.

Employee self-service is facilitated through Rippling's benefits administration module. It allows employees to view and update payroll, benefits, and documents directly in the portal. Mobile access to compliance training courses is also available. However, the choice of withdrawal methods is limited to direct deposit or check, and the mobile app can be sluggish at times, affecting certain features like receipt scanning and paystub access.

Vox, Maximum Games, Superhuman, Compass Coffee, Highnoon.

Rippling pricing starts at $8 per employee per month. Get in touch with Sales for more details.

As you may have guessed from the name, Trainual is generally focused on the learning that happens within your organization. And, one of the key ways they help employees learn is during onboarding. Their platform will allow your employees to learn and reference the core processes that will be essential to their role.

Trainual is used by the UPS Store, Stanford University, Design Pickle, RE/MAX, and Harmon Brothers.

Trainual's pricing starts at $99/month, billed annually, with the Pro plan. If more features are needed, as well as phone support and personalized coaching, the Premium Plan is $149 per month. Both of them include the first 25 users.

Connecteam offers a host of specialized tools that support the onboarding and training of deskless workers. The platform stood out for us for its mobile-first approach, which allows employees to access and complete training courses from anywhere, at any time. This flexibility is especially valuable for frontline teams who may not always have access to a computer.

Among the things we liked about it is its user-friendly course creation tools. Businesses can easily create and share their own educational materials, eliminating the need for expensive third-party content. The platform also offers a variety of pre-made courses and templates, saving time and resources on research and content creation. These courses are based on best practices and micro-learning principles, ensuring that employees receive engaging and effective training.

Connecteam centralizes all learning materials into one digital space, making it easy for employees to access the information they need. The platform's microtraining units allow for shorter learning times, while always-on access accelerates time to competence. This means that employees can get trained faster and remain productive, even as they continue to learn and grow within the company.

Compliance is another area where Connecteam shines. The platform ensures that everyone is trained consistently with one unified program, and makes it easy to revise content to align staff on new policies and procedures. Progress monitoring and follow-up features help ensure completion, while a detailed record of all mandatory training keeps the company covered.

Sodexo, Subway, Hilton, Chick-Fil-A, and Foot Locker

The onboarding features, including training courses, can be accessed through Connecteam’s HR & Skills hub. The pricing for this hub is as follows:

• The Small Business Plan: Free forever for up to 10 users.
• Basic: $29 per month for the first 30 users and $0.5 per month for each additional user.
• Advanced: $49 per month for the first 30 users and  $1.5 per month for each additional user.‍
• Expert: $99 per month for the first 30 users and $3 per month for each additional user.

If you’re a growing company ready to invest in structured onboarding, we think Whale is absolutely worth considering. It’s a tool designed to make onboarding efficient, organized, and tailored, and we found plenty to like about how it delivers on these promises.

One of the main reasons for our recommendation is how well Whale handles role-based training automation. As part of our testing, we set up onboarding for a sales team and assigned specific training modules based on their roles. The platform smoothly tailored training paths for new hires so everyone received exactly what they needed without having to sift through irrelevant material. For teams with limited HR resources or those looking to streamline their onboarding process, this level of automation can be a huge lifesaver, we’d imagine.

Another feature we thought was great was the platform’s use of AI to enhance learning. We tested the AI-generated quizzes and badges, which added an engaging, gamified element to the onboarding experience. For example, after completing a training module on customer handling, the system generated a quick quiz to reinforce key points, rewarding high scores with badges. This approach made learning interactive and fun— a refreshing touch for what is often considered a tedious process.

Teams wanting consistency in their training materials will love Whale’s focus on process documentation. The ability to create step-by-step guides and standard operating procedures felt intuitive and effective. During our test, we used the step recorder to capture a guide for using a CRM system. The result was a readily shareable, easy-to-follow document that we’d imagine new employees would find helpful.

In terms of pricing, Whale’s model starts at $99 for 10 users—quite accessible for most businesses looking to standardize their onboarding process affordably. Plus, if you’re a smaller team with fewer than five users, you can get started for free, no strings attached.

On the customer service front: our experience was quite positive. During our free plan trial, Whale’s support rep guided us through a four-week kick-off process, helping us create thematic structures, onboard users, and document workflows.

That said, the content editor was one of the first limitations we noticed about the onboarding tech. While functional, it lacks advanced customization options, which could be frustrating if you need highly personalized onboarding materials tailored to your brand or industry.

Additionally, though Whale does offer a free plan for teams of five or fewer, we believe the software works best for larger teams, ideally with 25+ employees and scaling. In our tech tests, we noticed that features like the step recorder are most valuable for ones with well-defined processes already in place. Smaller organizations or those without structured workflows might find Whale’s robust framework an overkill instead.

The number of customers is not disclosed, but our research indicates that most are small and midsized teams based in the U.S. and Europe. Notable clients include Oxygen Service Company, RIHM, Theiner ICT, Image Solutions, SJA Solutions, and Posternock Apell.

Whale is free for small teams, starting with documentation and knowledge sharing. The Scale plan costs $99 for up to 10 users, with an additional fee of $10 per month for each extra user. Enterprise pricing is available on request.

When we trialed Leapsome’s onboarding functionality, what stood out immediately was how much more it offered than just assigning tasks or sending welcome emails.

You can build out onboarding and even preboarding workflows that launch automatically based on any employee detail, like job title, location, or start date. The flexibility here is impressive: flows can include document uploads, policy acknowledgments, profile setup, training tasks, and probation check-ins. You can even schedule nudges and reminders for incomplete steps, and escalate overdue items to managers if needed.

But what we really liked was how Leapsome ties onboarding into performance and culture-building right from the start. Managers can give public praise to new hires using custom badges like “Team Player” or “Time Management.” That praise shows up in a Slack channel or on the in-office Praise Wall. New employees also get exposed early to team meetings with shared agendas, goal-setting check-ins, and feedback tools. It’s a thoughtful way to create early momentum, especially for remote or hybrid teams.

For adoption, Leapsome supports workflow-based nudges like the “New Joiner Awareness Journey,” which sends weekly onboarding tips during the first 30 days. Employees are prompted to explore their profiles, join team meetings, and offer praise to colleagues to help them engage with company culture.

That said, all Leapsome plans require a one-year contract, so you’ll want to be confident it fits your needs. Dedicated customer success support is available only to customers spending at least $6,000 annually, which may be a stretch for smaller companies looking to activate just one or two modules.

Even with those limitations, we think Leapsome hits a rare balance: it brings structure and heart to the onboarding experience. For SMBs that care about creating lasting first impressions and want to make feedback, recognition, and alignment part of the new hire journey, this one is a sound option worth considering.

1,500+ companies, including DrFirst, Bob W, and Jina AI.

Leapsome pricing is custom.

As a distributed team, we have a special appreciation for Deel's completely remote-friendlyonboarding tool. It caters to pretty much any hiring need you might have: EOR workers, PEO hires, full-time salaried employees, or even independent contractors. And more importantly, the tool does so nicely, with transparency and flexibility as highlights.

When we logged into Deel with an employer account, we were greeted right away with the onboarding progress of all our workers. We could instantly see who was missing what from their checklists (see screenshot). It makes it so easy to stay on top of the onboarding status and spot areas where we should simplify to better the new hire experience.

Digging deeper into the app, the level of transparency Deel provided users truly stood out to us. With a click on a worker, we could view more detailed information about how they were in their onboarding checklist: what's been done and what's still pending. And if it looked like they needed a nudge to finish up their tasks, sending them a reminder was just a button click away.

The Onboarding by Deel plugin is such a convenient tool. After we set up workflows for each department and location, the plugin automatically segmented and sent onboarding notifications and reminders directly to new hires through Slack. We could even monitor everyone's progress without leaving the comms app.

We wish this tool were more approachable, though. Under the current pricing structure, the onboarding tool is included in Deel’s broader modules. So, even if you’re willing to pay for this tool separately, that's not an option.

Also, if your team is fully locally hired and you don’t plan to hire employees or contractors from other countries, check out our reviews of Eloomi and ClearCo above— they could be a much better fit for you.

40,000+ companies, including OpenAI, Zapier, and LEGO.

Deel's onboarding integrates across several modules: Deel Hire (via Employer of Record, starting at $599/month, or US PEO, starting at $125/month) and Deel IT (via Deel IT module, starting at $45/month, or Platform, starting at $10/month).

Remote is a great platform for companies that plan to hire and onboard a substantial number of international employees in the near future.

They have built a reputation with their flat-rate, straightforward global payroll, but their onboarding features are also top-notch. Their platform handles payroll, onboarding, taxes, benefits, and more – all with compliance and IP protection in mind.

One particularly appealing feature is the availability of experts in each region they operate. Sometimes, only a local will do this when it comes to the complex standards and customs of local laws and practices, and they have assured that resource is available to their customers by offering local support in each of the 60+ countries in which they operate. According to our research, the majority of Remote users who contacted these local experts for support were pleased with the service. Users also had positive feedback about Remote’s technical support.

Remote can be a sound option for effective global onboarding, whether you want to establish a new branch or employ one person in a different country. It has a dedicated self-service portal to keep workers connected. It provides robust data protection and security.

However, businesses looking for features like employee training or pre-built integrations won’t find Remote helpful, as the tool isn’t a training-focused onboarding platform, and rather than offering a range of native integration options, it provides customers with free custom API.

Arduino, GitLab, Paystack, Loom, cargo.one, Secureframe, Phaidra.

The onboarding features are included within Remote’s HRIS, which costs $12 per employee per month when billed annually.

Enboarder is a cloud-based platform that streamlines how you onboard, offboard and reboard people - all while delivering great experiences. The platform is quite versatile; you can use it to transition employees at different levels, as well as partners, customers or any other relevant stakeholder. Enboarder is also easy to use; it features a drag and drop mechanism, allowing you to customize it to your liking with little to no help from your IT department.

Hugo Boss, EventBrite, Mcdonald’s, LVMH Fashion Group, ING

The pricing of Enboarder’s solutions isn’t disclosed upfront. Contact their Sales team to get a custom price quote based on the size and needs of your business.

ClearCo's solution can provide a paperless onboarding experience for new hires. Their mobile friendly experience helps take care of compliance issues (I9, W-4, etc) all the way through directions to the office and new team member introductions.

ExxonMobil, Mitsubishi Electric, Yates Construction, JC Penney, and Lake Charles Memorial Health System.

Choose from buying a single module, several, or the whole platform. That being said, ClearCo's prices aren't provided upfront.

Workleap provides an intuitive onboarding solution that makes the entire process easy and efficient for HR teams.

Onboarding templates are a no-brainer these days, as they save recruiters from starting everything from scratch every time a new hire is onboarded, and Workleap didn’t disappoint in that aspect.

There are plenty of templates, all very well-developed and easy to customize. During our testing of the tool via the free trial, we particularly appreciated the ability to assign multiple templates to a new hire. We typically have a general onboarding template for all hires and a specialized one for specific roles, and this approach just complimented our process— it allowed us to tailor onboarding to each role without reinventing the wheel every time. Not to mention, the fact that these templates are available even on the free plan is a huge plus.

For those looking to onboard several new hires more efficiently, you’ll agree with us that Workleap’s bulk assignments and role-based activities are truly labor-saving. The onboarding tool comes with multiple predefined roles and the option to create custom roles.

In our tests, instead of assigning tasks to each individual, we assigned activities to roles within templates. As soon as a specific person was assigned that role, all the related activities were automatically assigned to them.

Employee feedback is critical to improving the onboarding process, and we found that Workleap did an excellent job here. The platform includes native Pulse Surveys automatically enabled for new hires, allowing us to gather valuable insights on how new employees were progressing, their satisfaction levels, and their feelings about their new roles and company culture. We could also see aggregated reports as well as individual feedback, which gave us a comprehensive view of the new hire experience.

Unfortunately, Workleap does not offer e-signature functionality. The platform also lacks a mobile app, although we found that its responsive UI worked well enough on our smartphones to compensate for this.

Furthermore, the support is only available on weekdays during regular hours. For teams spread across different time zones who may need assistance outside of those hours, this limitation can be quite frustrating.

Workleap’s customers include Rewind, CSL Group, Thirdbridge, and Assent. The total number of customers is not disclosed.

Workleap's pricing plans are mostly differentiated by the number of onboarding templates available. The free plan includes one template, while the Starter ($49/month), Essential ($139/month), and Pro ($479/month) offer three, ten, and unlimited templates, respectively. Other features remain consistent across plans, including unlimited users, making it easy for teams of any size to get started.

With Eloomi’s employee onboarding solution, you can make your onboarding process reflective of your company culture. You can break the entire training process into bite-sized pieces to make it easier for your new hires to grasp all of the new information you share with them. You can also track their progress through your onboarding and training phase in real time and have conversations with them around it.

Eloomi’s customer list includes BONUS Vorsorgekasse AG, Breakout Games, Carne Group, ElectricBrands, Nufarm, Domino’s, and more.

Eloomi offers custom pricing, so the best way to find out how much it costs is to request a demo.

Atlas is a global payroll and direct employer of record (EOR) platform that helps companies ensure legal compliance as they hire and pay employees worldwide. They provide end-to-end management for local labor laws in global markets, from onboarding to payroll processing.

Atlas is suitable for companies of any size. The platform offers a compliance-assured EOR solution for those looking to hire and pay employees globally. The platform is continually growing, and they recently added contractor payments to the mix.

Atlas is used by over a thousand companies, including Toyota, CACI, Bath & Body Works, Coupa, PAE, and Namely.

• Essential: For $99 per month, this plan encompasses features and services that help users navigate the labor & employment laws in over 160 countries (+50 US States), manage employee lifecycle, compliance information between countries, be compliant with their accounting for travel and business expenses, receive personalized notifications, as well as have moderate access to expert insights and HR templates (which are priced separately). 
• Premium: For $149 per month, this plan packs everything in the Essentials plan, plus compliance audit interactive checks, people analytics and planning features as well as dedicated account management.
• Enterprise: The pricing of this plan varies according to the number of purchased licenses and customer needs. You can reach out to Atlas’ Sales team for a custom price quote. 

Add-ons:

• Contractor Pay: Starting at $49 per contractor per month
• Employer of Record: $595 per employee per month‍
• Visa & Mobility Sponsorship: Starting at $2,500 per visa