The 7 Best Trucking Payroll Software Vendors in 2026
The best trucking payroll software, tested by in-house HR tech experts at SSR. Find pricing info, feature breakdowns, advice on product demos and more below.
Running payroll in the trucking industry can be different than in most other fields. Since drivers can sometimes be compensated by the mile or load instead of getting a weekly or monthly paycheck, having the right payroll software can be key to saving time and headaches for HR.
While some of these solutions are geared specifically toward trucking companies, others are general payroll providers whose solutions adapt to the needs of any trucking business. Some are general bookkeeping tools, while others are full-on trucking management systems.
If you’re looking for a software solution that can run driver payroll, we’re confident that you’ll find at least a couple of these options to your liking. These are the best trucking payroll software vendors as of Q1 2025.
To identify the few companies that would make sense to recommend as trucking payroll software vendors, we talked to business owners and HR professionals at trucking companies of various sizes, mainly in the US. We leveraged our years of experience in the payroll space, engaging in conversations with each product team and some of their trucking clients.
Our final selection was guided mainly by vendors’ performance across three critical criteria: trucking-friendly payroll features, ease of use, and customer support.
- Trucking-Friendly Payroll Features: Naturally, we placed significant emphasis on payroll software that caters to the unique needs of trucking companies. The chosen solutions may provide specialized functionalities such as driver pay calculations, per diem tracking, compliance with Hours of Service (HOS) regulations, and seamless integration with fleet management systems.
- Ease of Use: User-friendliness is paramount for efficient payroll management within the fast-paced trucking industry. We focused on software solutions that prioritize intuitive interfaces and straightforward workflows.
- Customer Support: We prioritized the payroll software vendors who are well known for their reliable assistance. The chosen solutions are very customer-centric, striving for uninterrupted payroll operations and timely issue resolution.
Our selection process also prioritized tools boasting a contemporary user experience (UX) and streamlined workflows that effortlessly guide both payroll managers and trucking business owners. To gain deeper insights into our methodology, delve into our comprehensive criteria for evaluating HR tech vendors.
Related HR Software Categories
Paylocity
Paylocity’s payroll solution, being designed for medium-sized businesses in the US, has also been enhanced via user input to be compatible with the trucking and logistics industry. As with the rest of the suite, Paylocity offers such companies automation and compliance tools that simplify payroll for fleets of all sizes. It supports complex pay structures such as mileage-based and per diem pay while seamlessly integrating with broader HR and time-tracking modules.
PROS
- Supports industry-specific payroll structures, including mileage-based, hourly, and per diem pay.
- Built-in compliance features help companies adhere to US regulations.
- Mobile accessibility allows drivers to check pay stubs, log hours, and submit expenses on the go.
- Seamless integration with fleet management and accounting systems.
- Dedicated customer support team familiar with trucking industry needs.
- Scalable to accommodate both small and large fleets.
- Paylocity’s customer support is highly rated for always being available to answer questions.
- Global payroll support for 100+ countries.
- Provides free and unlimited training modules on the website.
- Paylocity’s mobile app has a good UI and functionality
- The tool is easy to use for both employees and employers.
- Has 350+ pre-built integrations.
CONS
- Custom reporting capabilities could be more robust for larger trucking companies.
- Pricing may be a concern for smaller fleets with limited budgets.
- Limited support for multilingual teams, as assistance is primarily in English.
- Initial setup may take longer due to industry-specific payroll configurations
- Not as compatible with trucking companies outside the US.
- Undisclosed pricing.
- It doesn’t have a free trial or free plan.
- Support is available in English only.
- It isn’t the best solution for remote teams looking for a tool to manage payroll and benefits for their contractors.
As one of the leading HR and payroll providers in the industry, Paylocity has expanded its offerings to cater to trucking and logistics companies. The biggest strength of this payroll tool is its ability to handle trucking-specific needs within a broader world-class HCM suit. In other words, while Paylocity is not a company 100% specialized in software for the trucking industry, they have adapted some parts of their multi-sector tool to serve companies. For example, their payroll tool lets you pay drivers by the mile, integrate per diem pay, and manage overtime based on local compliance rules.
As with the rest of Paylocity’s ecosystem, a standout aspect is its mobile-friendly design. Within the trucking use case, this allows drivers to access their payroll details wherever they may roam. The ability to log hours, submit expenses, and receive pay alerts directly from the app helps simplify payroll management for both drivers and administrators.
We also looked into Paylocity’s compliance tools and found them particularly useful for trucking companies trying to stay ahead of ever-changing federal and state regulations. However, while payroll processing was smooth, custom reporting required additional steps to extract and analyze complex payroll data.
Despite these minor challenges, Paylocity remains an excellent choice for trucking companies needing a payroll solution that simplifies driver payments, integrates with fleet management tools, and ensures compliance— all while placing a myriad of core HR workflows within a comfortable reach.
Paylocity serves over 40,000 companies, including transportation and logistics firms like Beemac Trucking and High Road Inc. (they have use cases for both of them on their website).
As with all of Paylocity’s products, pricing is custom and varies based on the size and needs of each company.
Best For
Trucking and logistics companies in the US seeking a payroll tool that accommodates industry-specific pay structures, regulatory compliance, and mobile accessibility for drivers; within a larger HCM suite.
Paylocity was used by our employees daily. They logged their time, completed learning courses, and went through onboarding within the platform. They were also using it for performance management, which is great to see.
On top of that, employees have access to update their own personal records directly in the system, things like address changes and direct deposit updates. We also use Paylocity for recruiting when we are hiring.
I like how onboarding allows for remote employee self-onboarding that is customized to their location and role.
Recruiting has good reporting on the candidates, and the interview feedback flows easily to onboarding. Performance management makes it easy to create templates for verbal warnings, written warnings, and performance improvement plans in addition to standard review templates.
The company was using Paylocity previously. We were brought in to help them use the system more effectively. They wanted to use Paylocity for performance management, learning, and recruiting. Paylocity allowed for custom review templates and goals. We added interview forms for better candidate feedback. We added learning courses with quizzes.
The customer service is archaic and frustrating. If you need help in the system, you often have to fill out a form and wait for weeks before there is any resolution. If you have multiple EINs, the system keeps it all separate underneath a company set, so when you add things like performance review templates, you have to add it each time for each entity instead of just treating it all as one.
The reporting leaves a lot to be desired, but they seem to be working on it. You most often have to export to Excel and then create your own formulas to be able to get the data that you want.
The onboarding platform is one of the best out of all the HRIS platforms I have worked with. You can customize the flow, the wording, the checklist items and tasks, and incorporate custom fields.
Paylocity is great for midsized and small companies, but if you're larger, the reporting doesn't really support full analytics needed on a larger company, and the platform configuration is limited for those who need a lot of custom fields.
Know what specific requirements you need the system to do. For example, what do your review forms look like, how do you want data from those forms reported on? How do you want your interview process to work through automation?
Then you will have a better idea of how the system will work for your specific needs, since a lot of things you'd think are easy are not customizable in the system.
Paylocity added more performance review templates to align to a year-round performance review cycle process.
Paylocity is a solid fit for small to midsized companies. It has some really great features that can scale and evolve with companies, and is usually an affordable option in the HRIS space.
Larger organizations tend to hit some walls. Paylocity’s reporting capabilities can fall short when you need deeper analytics, and the platform's configuration options are fairly limited if your business relies heavily on custom fields.
ADP
An affordable payroll solution from one of the top names in this type of software, used by thousands of organizations.
PROS
- Native, all-in-one technology suite for recruitment, payroll, and compliance.
- 17 RPO service centers in 14 countries and provide services in 42 different languages.
- Dedicated team of AIRS-certified recruiting professionals.
CONS
- Technology options outside ADP’s dedicated HR tools are limited.
As what is probably the best-known company in the payroll services space, it’s no surprise that ADP has an offering that could adapt to the trucking industry. Although not made specifically for trucking companies, ADP Run is their simple, fast, and affordable payroll solution for SMBs. It is used by nearly 700,000 organizations.
They strive to make the payroll process effortless, so you have more time to run the other parts of your business. You can do payroll and tax filing in just a few easy steps, pay employees by check, direct deposit, or paycard, and it’s all doable from either the phone, the web, or their mobile app. One thing to note, however, is that they lack trucking-specific features like being able to pay drivers by the mile.
Should you run into any snags with the rest of their offering, ADP has 24/7 customer support from a team of payroll experts. They can also manage health insurance for truckers in all 50 US states. It is also worth mentioning that ADP does have other products for larger businesses, and not just for payroll, so they can certainly grow with you.
Best For
The company used ADP for payroll. It also uses it for 401k retirement programs. Our HR department has been happy with it. ADP has provided nice incentives to move to it.
Easy to use. Provided sign up incentives. Respected brand.
Colleagues had experience with ADP in the past and were lobbying for the company to make a change. We have made that change and then continued to increase the services that we were obtaining from them. It has been a positive experience. The vendor is exceeding our expectations. We don't foresee making changes in the near future.
It is a big company so you don't always feel like an important customer. We often deal with different people at the company. It would be nice to have one consistent contact.
The breadth of products that it offers is important to us. We know it has quality products and services.
A company with a long track record. Incentives to move to it. Suggested enhancements to the products.
It is continually updating its service offerings with improvements. It contacts us for associated products and services that may assist our business.
Small to medium business.
I cannot think of any.
Gusto
Gusto's powerful payroll software makes it easy to pay contractors, including contract drivers, whether they operate within the U.S. or globally. While it can accommodate businesses of any size, it is particularly well-suited for small to medium-sized companies.
PROS
- Gusto supports payments for domestic and international contractors.
- Supports online signatures, automatic deductions, and automated tax filing.
- Flexible payroll schedules and unlimited pay runs.
- Unlimited contractor payments in the U.S.
- Responsive customer support.
- Transparent pricing. No long-term contract is required.
- Free account setup.
- The dashboard feature keeps tabs on compliance tasks
- The hiring and onboarding sequence is nicely streamlined between HR and the new hire
- Post-offer, pre-start tasks are made easy with integrations like CorpNet (state tax set up) Checkr (background checks)
- Easy payroll for U.S.-based W-2 folks, domestic, and international contractors
- Person-to-person phone support, email, and other customer service resources
- The business model is responsive to customer needs
CONS
- While it’s one of the best payroll tools around, it’s not built specifically for the trucking industry and might lack features for this market.
- No built-in accounting tool for earnings and expenses monitoring.
- The 'Simple' tier plan lacks in-built time tracking and online signature features, necessitating third-party integrations.
- Premium plan or Plus plan with add-ons offer features like federal/state compliance alerts and broker/health insurance plan integration, not available with the Simple plan.
- No provision for a free trial.
- Gusto can support payments for international contractors, but not employees
- No native accounting feature to keep earning and spending under the same roof
- Analytics dashboard is simplistic
Gusto offers unlimited contractor payments in the U.S., ensuring hassle-free processing. With features like online signatures, automated tax filing, and flexible payroll options, it is a convenient and efficient solution for managing trucking payroll.
The platform's automatic deductions streamline benefits administration, while person-to-person support and licensed benefits advisors ensure excellent customer service.
Gusto's transparent pricing, responsive business model, and free account setup make it an attractive choice for small to medium size trucking businesses.
Note that the platform lacks a native accounting feature for tracking earnings and spending, and advanced features, like time tracking and online signatures, are only available through third-party integrations.
Additionally, the analytics dashboard is simplistic, and federal/state compliance alerts and broker/health insurance integration are only included with the Premium plan, or as add-ons with lower-tier plans.
This is a good tool for trucking businesses seeking efficient payroll management.
Gusto serves over 400,000 businesses nationwide, including companies in the transportation and logistics sectors.
Gusto provides payroll software for trucking companies with optional HR add-ons. Pricing tiers are: Simple ($49/month + $6/employee), Plus ($80/month + $12/employee), and Premium ($180/month + $22/employee). HR Resources and Priority Support are available add-ons for Simple and Plus plans. A Contractor Only plan is $35/month.
Best For
Gusto offers robust payroll software for contractor drivers within the U.S., and the ideal business size is small to medium.
With my current consulting client, we use Gusto for a few different workflows. We use it for payroll, sending offer letters, managing our 401K program as well as new employee onboarding. In previous companies I worked at, we used it for payroll. In my opinion, the greatest strength of this tool is running payroll. It’s super simple to use.
The ease of payroll and ability to have payroll run on auto-pilot is AWESOME. The customer service is friendly and for the most part quite efficient. The UI is pretty good compared to a lot of other platforms I've used.
We initially chose Gusto when the company was first established. We needed a simple payroll solution that would work for a company of our size, which at the time was just one W-2 employee on the payroll. We used the solution for about eight months before transitioning to a different solution that would allow us to manage payroll and offer benefits under one platform. Prior to that, I personally used the solution at another company for almost a year.
Since I also do freelance HR consulting, I am now working with a client who also uses Gusto. In this company, we use it for payroll, benefits management, and 401K.
Paying international contractors has been challenging in my experience. I'm not a huge fan of having the employees separated out by whether or not they are onboarded yet. I would rather see all employees with a status showing whether or not they have completed onboarding.
Payroll is a breeze! It's really one of the best tools I've used for payroll for a small company. The customer service is stellar.
Think about your long-term growth plans. I think Gusto is best for smaller companies. Think about whether or not you'll be paying contractors and especially international contractors because that can get complicated. And when you are first implementing the tool, do your best to have someone who understands the platform and how to best optimize it for your team do the set up.
I'm not sure but I do often see that they are rolling out beta features, which leads me to believe that they are always evolving to meet customer needs.
I think Gusto is best for small businesses, especially for small businesses that may not have a dedicated HR personnel. It's easy enough to use that the average business owner should be able to navigate it without too much trouble.
I think it may not be the best platform for larger orgs, especially for orgs with complicated pay needs, i.e. international contractors.
QuickBooks
Quickbooks is one of the highly-trusted names in financial tracking, payroll, expense reports, and even time and attendance software for small businesses.
PROS
- Unlimited pay runs, auto full-service payroll, and same-day deposits included.
- Supports unscheduled payrolls and automatic year-end tax filings.
- Reminders for tax readiness provided.
- Pricing transparency. 30-day free trial available.
CONS
- No employer app.
- More expensive than some competitors like Patriot.
- Limited third-party integrations.
- No global payroll features.
As one of the most popular payroll and accounting software in the world, QuickBooks’ offering for the trucking industry fits the niche particularly well. More than 10,000 transportation SMBs use the product to manage labor costs, tackle payroll tax calculations, track time, and much more.
The QuickBooks accounting platform can help to provide same-day direct deposits to drivers, manage health benefits & workers comp, create customizable payroll reports, generate stubs, and much more. Payroll can be automated along with taxes and forms, almost in a set-it-and-forget-it manner.
The main benefit of QuickBooks in relation to trucking companies is that it’s got built-in time tracking, letting you account for every hour worked and then approve payroll when ready. Additionally, it helps that QuickBooks is a fuller accounting solution, so you can manage all your finances in one place.
Best For
We use Quickbooks for all of our invoicing needs, as well as for AR reporting when needed. We can also keep track of all of our contacts in the vendor section which makes it an easy place to go if we need information.
- User-friendliness is the main pro we find when using Quickbooks.
- It’s been very easy to train my HR employees how to send and receive invoices.
- It’s linked to our bank.
- It gives the option for people to pay via ACH when sending out invoices (easy for them to pay with a touch of a button).
When my organization was looking for options to help quickly get out invoices to our clients they thought Quickbooks would be the perfect solution. We have now successfully been using Quickbooks for 10 years for our invoicing needs as well as AR reporting which helps our HR team run smoothly.
- Sometimes it runs slow if more than one user are in the software at a time.
- Connectivity issues will happen at times which could make it frustrating to use when you are in a hurry.
- You have to add in other apps to be able to use all the functionality of Quickbooks and pay further pricing.
The only other software we have tried in the past was NetSuite, and we ultimately decided to go with Quickbooks due to its pricing and ease of use. NetSuite did have more functionality but overall we liked the way Quickbooks worked with our company’s needs.
They should figure out what they specifically want to use the tool for, and make sure they do their research and pick the correct type of Quickbooks so they can easily work through what they need to get done.
The website itself has changed over the years but in a good way! We feel it is super easy to navigate and works for our business needs.
Really any corporate type of business that needs to send invoices out to customers, our organization does staffing and recruiting and we rely on Quickbooks to be able to send out invoices to clients.
Maybe manufacturing companies or just very small, less than 10 person companies might not benefit from QuickBooks online.
Truckbase
Truckbase is a fully-fledged trucking dispatch software product made specifically for long-haul carriers. While payroll is handled via integrations, the platform offers dispatching, invoicing, settlements, truck tracking, and more.
PROS
- AI-powered load importer eliminates data entry.
- Seamless ELD integrations for truck tracking.
- User-friendly interface requires minimal training.
- Customized, hands-on onboarding.
- Exceptional customer service and support.
- AI-powered load importer eliminates data entry.
- Seamless ELD integrations for truck tracking.
- User-friendly interface requires minimal training.
- Customized, hands-on onboarding.
- Exceptional customer service and support.
CONS
- No built-in accounting and payroll module. There is a driver pay and settlements module, but it’s mostly to feed data into a seconday payroll tool or manual process.
- Not suitable for fleets with fewer than 10 trucks.
- Not a good fit for service shippers or pure brokers since they focus on carriers.
- Limited mobile phone access.
- No free trial is offered, only a money-back guarantee.
- No built-in accounting and payroll module. There is a driver pay and settlements module, but it’s mostly to feed data into a seconday payroll tool or manual process.
- Not suitable for fleets with fewer than 10 trucks.
- Not a good fit for service shippers or pure brokers since they focus on carriers.
- Limited mobile phone access.
- No free trial is offered, only a money-back guarantee.
Truckbase is a comprehensive trucking dispatch software designed specifically for over-the-road (OTR) carriers. While not able to handle payroll natively (you have to set up an integration), the platform excels in providing a unified suite of services, including dispatching, invoicing, settlements, truck tracking, and EDI integrations. They're the only dedicated trucking software company that we know of that’s doing so much to leverage AI, so that’s why we include them on this page despite the payroll drawback.
To give you an example, a standout feature of Truckbase is its AI-powered load importer, which significantly reduces manual data entry, a common pain point for many trucking companies. Additionally, the platform’s real-time ELD integrations offer live truck tracking, enhancing visibility and reducing the need for check calls. This is particularly useful for companies managing medium to large fleets where real-time data is crucial for operational efficiency.
One of Truckbase's most significant strengths is its ease of use. Unlike competing solutions that often require extensive training, Truckbase’s intuitive design allows users to become proficient quickly. This user-friendly approach is complemented by its highly praised customer support, which offers customized and hands-on onboarding to ensure a smooth transition and continuous support.
Again, Truckbase has its limitations. Its major drawback, at least for the context of this page, is that it cannot handle payroll within the platform. You have to set up an integration with another provider, but the platform is crucial in ensuring the right amounts and extra compensation owed to drivers based on mileage, stops, or rates.
Truckbase is currently used at companies like Herlache Truck Lines, Package Runner, Z Brothers, Nica's Freight, among many others.
Pricing for Truckbase is not publicly disclosed and is usually quoted based on individual company needs. Prospective users are encouraged to book a demo to review the options and get a tailored pricing quote.
Since we first encountered Truckbase, they recently refined the AI model to read new rate cons. They also launched truck-level P&L reporting for seamless revenue and cost tracking with the tool. Further, the platform integrates with over 30 ELDs for live tracking and automated updates, eliminating check calls.
Best For
Truckbase is best suited for medium to large OTR carrier companies with over 10 trucks looking for an all-in-one dispatch and operations management solution that offers AI features and seamless integrations. As expressed before, it’s also only suitable if you’re willing to use it in tandem with a payroll tool of your choice, which we hear is an excellent combo for large trucking companies.
Axon Software
As a fully-fledged trucking management system, Axon offers real-time and meaningful information that is instantly updated across every area of the business.
PROS
CONS
This Canadian company has been doing trucking software exclusively for decades, boasting a trucking accounting software tool that can help to increase cash flow and staff retention. It aids in saving time for fleet owners by streamlining payroll, settlement processes, accounts receivables, payables, invoicing, and other recurring financial tasks.
While it’s not the most modern-looking solution out there, Axon Software is notable for its real-time approach to the handling of trucking data. Information entered into the system automatically updates your dispatch, driver pay, fuel management, fleet maintenance, accounting, routing, and billing.
Best For
Axis TMS
Axis is a trucking command center with all the features you'd need to run a trucking business smoothly, although payroll is offered as an add-on.
PROS
CONS
Axis is a trucking management system which claims to have all the tools you’d need to run such a business. Their trucking software features includes a driver mobile app, a billing module, carrier functionalities, maintenance management, an IFTA add-on, and brokerage.
As for trucking payroll, Axis does it as an add-on. You can run payroll weekly, bi-weekly, or monthly, and do auto-recurring or amortized deductions. Their systems also lets owner operators choose between paying drivers by the mile, load, or hour.
Lastly, Axis is also notable for being the only vendor on this list that does hardware for trucking as well as software. They sell tablets for truck drivers, dash cameras, asset trackers, and sensors.
Best For
TruckLogics
Up-and-coming vendor in the trucking payroll space, with years of experience on pure trucking management software.
PROS
CONS
As a trucking management software company, it makes sense that TruckLogics has a part of their product made specially to pay contractor drivers. While not fully available yet, the system will be integrating with PayWow in order to offer a specialized trucking payroll solution within their platform. If you’re not convinced by the vendors above, this one might be worth keeping an eye on, or getting in touch with.
Best For
Final Advice on Buying Trucking Payroll Software
The main question with picking out trucking payroll software is whether to go with a full trucking management system, or pick a payroll-focused solution and integrate it with what you already use.
On the one hand, you’d get a myriad of trucking features and specialized support, but on the other you’d get a more modern solution with better UX and far more payroll & HR features.
Our advice here would be to make a list of the 3-5 key features that you need and see which vendors from this list fulfill all of them. If you’re leaning towards a payroll-focused vendor, it’s just a matter of making sure they integrate well with your other software.
The best way to make sure of these two factors, is to get a demo with the vendors that you shortlist. Then, show up to that with a detailed set of questions from you and your team, take notes, and don’t be afraid to take control of the demo or even request a trial of the solution.
It could be a lengthy process, but in the long run, considering all the man hours and tedious tasks that it will save you, it will certainly be worth it.
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