The 7 Best Trucking Payroll Software Vendors in 2025
The best trucking payroll software, tested by in-house HR tech experts at SSR. Find pricing info, feature breakdowns, advice on product demos and more below.
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Running payroll in the trucking industry can be different than in most other fields. Since drivers can sometimes be compensated by the mile or load instead of getting a weekly or monthly paycheck, having the right payroll software can be key to saving time and headaches for HR.
While some of these solutions are geared specifically toward trucking companies, others are general payroll providers whose solutions adapt to the needs of any trucking business. Some are general bookkeeping tools, while others are full-on trucking management systems.
If you’re looking for a software solution that can run driver payroll, we’re confident that you’ll find at least a couple of these options to your liking. These are the best trucking payroll software vendors as of Q1 2025.
To identify the few companies that would make sense to recommend as trucking payroll software vendors, we talked to business owners and HR professionals at trucking companies of various sizes, mainly in the US. We leveraged our years of experience in the payroll space, engaging in conversations with each product team and some of their trucking clients.
Our final selection was guided mainly by vendors’ performance across three critical criteria: trucking-friendly payroll features, ease of use, and customer support.
- Trucking-Friendly Payroll Features: Naturally, we placed significant emphasis on payroll software that caters to the unique needs of trucking companies. The chosen solutions may provide specialized functionalities such as driver pay calculations, per diem tracking, compliance with Hours of Service (HOS) regulations, and seamless integration with fleet management systems.
- Ease of Use: User-friendliness is paramount for efficient payroll management within the fast-paced trucking industry. We focused on software solutions that prioritize intuitive interfaces and straightforward workflows.
- Customer Support: We prioritized the payroll software vendors who are well known for their reliable assistance. The chosen solutions are very customer-centric, striving for uninterrupted payroll operations and timely issue resolution.
Our selection process also prioritized tools boasting a contemporary user experience (UX) and streamlined workflows that effortlessly guide both payroll managers and trucking business owners. To gain deeper insights into our methodology, delve into our comprehensive criteria for evaluating HR tech vendors.
Related HR Software Categories
ADP
An affordable payroll solution from one of the top names in this type of software, used by thousands of organizations.
PROS
- Native, all-in-one technology suite for recruitment, payroll, and compliance.
- 17 RPO service centers in 14 countries and provide services in 42 different languages.
- Dedicated team of AIRS-certified recruiting professionals.
CONS
- Technology options outside ADP’s dedicated HR tools are limited.
As what is probably the best-known company in the payroll services space, it’s no surprise that ADP has an offering that could adapt to the trucking industry. Although not made specifically for trucking companies, ADP Run is their simple, fast, and affordable payroll solution for SMBs. It is used by nearly 700,000 organizations.
They strive to make the payroll process effortless, so you have more time to run the other parts of your business. You can do payroll and tax filing in just a few easy steps, pay employees by check, direct deposit, or paycard, and it’s all doable from either the phone, the web, or their mobile app. One thing to note, however, is that they lack trucking-specific features like being able to pay drivers by the mile.
Should you run into any snags with the rest of their offering, ADP has 24/7 customer support from a team of payroll experts. They can also manage health insurance for truckers in all 50 US states. It is also worth mentioning that ADP does have other products for larger businesses, and not just for payroll, so they can certainly grow with you.
Best For
I managed payroll, processed employee benefits, tracked time and attendance, and handled talent management functions. ADP's interface allowed me to easily navigate and input relevant data. This helped streamline day-to-day tasks.
Additionally, the reporting features helped me generate valuable insights into workforce analytics and compliance. Overall, ADP served as a comprehensive tool that supports our organization in various HR management aspects.
- I appreciate ADP's user-friendly interface to simplify complex HR processes.
- ADP's robust reporting capabilities provide valuable insights for strategic decision-making.
- The scalability of ADP allows seamless adaptation to the evolving needs of our growing organization.
One of the primary reasons ADP was selected was its reputation as a reliable HR solution provider. The platform is known for its ability to streamline payroll processes, manage employee benefits effectively, and ensure compliance with changing regulations.
Additionally, ADP's scalability was a crucial factor. It accommodated the evolving needs of our workforce and provided the flexibility to handle increased employee numbers.
- I find occasional glitches in the user interface of ADP frustrating.
- The limitations in customization options can be restrictive for our specific needs.
- There's a concern about potential increased costs as our organization grows with the continued use of ADP.
ADP user-friendly interface makes HR tasks more accessible for our team, and the reporting features provide insights into workforce analytics. Also, the customer support from ADP has been consistently responsive and helpful.
Consider the tool's functionality to ensure it aligns with your HR needs, evaluate scalability for future growth, and assess integration capabilities with existing systems. You will need to scrutinize compliance, security, and the total cost of ownership. Additionally, research the vendor's reputation, inquire about the product's upgrade plans, and take advantage of trial periods to assess real-world performance before making a final decision.
ADP has evolved to meet user needs by enhancing its user interface and expanding its features to address a broader range of HR requirements. This would include payroll processing, benefits administration, and talent management. ADP's scalability has improved, accommodating the diverse needs of both small businesses and large enterprises. The platform's increased integration capabilities enable seamless connectivity with other systems, enhancing overall workflow. Over time, ADP has embraced mobile accessibility, allowing users to manage HR tasks remotely, reflecting its adaptability to changing work dynamics.
In my experience ADP is adaptable to the specific needs of growing companies. It is an excellent choice for users seeking a comprehensive HR solution, encompassing payroll processing, benefits administration, time and attendance tracking, and talent management. The platform is beneficial for those who prioritize user-friendly interfaces that require robust compliance features and reliable customer support. ADP is a valuable and supportive HR management solution.
ADP may not be an ideal fit for very small businesses with basic HR needs. Its comprehensive features may be more robust than necessary. Additionally, companies with an existing HR software system that is deeply ingrained in their processes may face challenges transitioning to ADP. Highly specialized industries with unique HR requirements might also find ADP less tailored to their specific needs.
Paylocity
Paylocity’s payroll solution, being designed for medium-sized businesses in the US, has also been enhanced via user input to be compatible with the trucking and logistics industry. As with the rest of the suite, Paylocity offers such companies automation and compliance tools that simplify payroll for fleets of all sizes. It supports complex pay structures such as mileage-based and per diem pay while seamlessly integrating with broader HR and time-tracking modules.
PROS
- Supports industry-specific payroll structures, including mileage-based, hourly, and per diem pay.
- Built-in compliance features help companies adhere to US regulations.
- Mobile accessibility allows drivers to check pay stubs, log hours, and submit expenses on the go.
- Seamless integration with fleet management and accounting systems.
- Dedicated customer support team familiar with trucking industry needs.
- Scalable to accommodate both small and large fleets.
- Paylocity’s customer support is highly rated for always being available to answer questions.
- Global payroll support for 100+ countries.
- Provides free and unlimited training modules on the website.
- Paylocity’s mobile app has a good UI and functionality
- The tool is easy to use for both employees and employers.
- Has 350+ pre-built integrations.
CONS
- Custom reporting capabilities could be more robust for larger trucking companies.
- Pricing may be a concern for smaller fleets with limited budgets.
- Limited support for multilingual teams, as assistance is primarily in English.
- Initial setup may take longer due to industry-specific payroll configurations
- Not as compatible with trucking companies outside the US.
- Undisclosed pricing.
- It doesn’t have a free trial or free plan.
- Support is available in English only.
- It isn’t the best solution for remote teams looking for a tool to manage payroll and benefits for their contractors.
As one of the leading HR and payroll providers in the industry, Paylocity has expanded its offerings to cater to trucking and logistics companies. The biggest strength of this payroll tool is its ability to handle trucking-specific needs within a broader world-class HCM suit. In other words, while Paylocity is not a company 100% specialized in software for the trucking industry, they have adapted some parts of their multi-sector tool to serve companies. For example, their payroll tool lets you pay drivers by the mile, integrate per diem pay, and manage overtime based on local compliance rules.
As with the rest of Paylocity’s ecosystem, a standout aspect is its mobile-friendly design. Within the trucking use case, this allows drivers to access their payroll details wherever they may roam. The ability to log hours, submit expenses, and receive pay alerts directly from the app helps simplify payroll management for both drivers and administrators.
We also looked into Paylocity’s compliance tools and found them particularly useful for trucking companies trying to stay ahead of ever-changing federal and state regulations. However, while payroll processing was smooth, custom reporting required additional steps to extract and analyze complex payroll data.
Despite these minor challenges, Paylocity remains an excellent choice for trucking companies needing a payroll solution that simplifies driver payments, integrates with fleet management tools, and ensures compliance— all while placing a myriad of core HR workflows within a comfortable reach.
Paylocity serves over 40,000 companies, including transportation and logistics firms like Beemac Trucking and High Road Inc. (they have use cases for both of them on their website).
As with all of Paylocity’s products, pricing is custom and varies based on the size and needs of each company.
Best For
Trucking and logistics companies in the US seeking a payroll tool that accommodates industry-specific pay structures, regulatory compliance, and mobile accessibility for drivers; within a larger HCM suite.
I primarily used Paylocity for recruiting, onboarding, and performance management. I used it to edit and post jobs and job descriptions, review applications, and manage candidates. I used onboarding to launch hiring workflows, administer hiring documents, and utilize E-Verify. I used the performance management module to build and administer annual performance reviews. Additionally, I occasionally used the feature to maintain employee performance and misconduct documentation.
I loved how simple it was to learn and use Paylocity. It was also easy to navigate and figure things out if I didn't know something. The second thing I liked was the variety of modules—it was easy to quickly access them based on the employee issue or task. Lastly, I loved how the modules essentially "talked to each other." For example, once hired, a candidate automatically moved from the recruiting module to the onboarding module.
I believe my former organization purchased Paylocity to scale their employment growth as they added employees quickly. They were also looking for a user-friendly HRIS while managing costs. I used Paylocity for nearly two years and really enjoyed it. It was very easy to learn. I used each module as it pertained to various aspects of the employee lifecycle.
Paylocity lacked automation in some areas. I think there were opportunities to improve certain workflows. It also lacked some customization features. Finally, Paylocity's customer service was not the best. I remember we had to upload benefits information, and they were neither quick nor efficient in resolving our issue.
I think Paylocity is one of the easiest HRIS platforms to use and learn compared to others. I like that it holds a lot of data and serves as a one-stop shop for all HR functions. The self-service side for employees is also very user-friendly.
I think company size is probably the most critical factor aside from cost. Small or extremely large organizations may not benefit from Paylocity as much as from other options like Dayforce or UKG.
I'm not sure about the evolution of Paylocity, but I think it does a good job of keeping up with companies' HR needs.
I would say mid-sized, professional companies. Paylocity could also be good for industrial, manufacturing, or trade companies from an employee-user standpoint.
As mentioned earlier, very small or very large organizations (in terms of employee size). I'm not sure if Paylocity’s data capabilities would be sufficient for a large employee population, and the cost/benefit may not be ideal for smaller companies.
Gusto
Gusto's powerful payroll software makes it easy to pay contractors, including contract drivers, whether they operate within the U.S. or globally. While it can accommodate businesses of any size, it is particularly well-suited for small to medium-sized companies.
PROS
- Gusto supports payments for domestic and international contractors.
- Supports online signatures, automatic deductions, and automated tax filing.
- Flexible payroll schedules and unlimited pay runs.
- Unlimited contractor payments in the U.S.
- Responsive customer support.
- Transparent pricing. No long-term contract is required.
- Free account setup.
- The dashboard feature keeps tabs on compliance tasks
- The hiring and onboarding sequence is nicely streamlined between HR and the new hire
- Post-offer, pre-start tasks are made easy with integrations like CorpNet (state tax set up) Checkr (background checks)
- Easy payroll for U.S.-based W-2 folks, domestic, and international contractors
- Person-to-person phone support, email, and other customer service resources
- The business model is responsive to customer needs
CONS
- While it’s one of the best payroll tools around, it’s not built specifically for the trucking industry and might lack features for this market.
- No built-in accounting tool for earnings and expenses monitoring.
- The 'Simple' tier plan lacks in-built time tracking and online signature features, necessitating third-party integrations.
- Premium plan or Plus plan with add-ons offer features like federal/state compliance alerts and broker/health insurance plan integration, not available with the Simple plan.
- No provision for a free trial.
- Gusto can support payments for international contractors, but not employees
- No native accounting feature to keep earning and spending under the same roof
- Analytics dashboard is simplistic
Gusto offers unlimited contractor payments in the U.S., ensuring hassle-free processing. With features like online signatures, automated tax filing, and flexible payroll options, it is a convenient and efficient solution for managing trucking payroll.
The platform's automatic deductions streamline benefits administration, while person-to-person support and licensed benefits advisors ensure excellent customer service.
Gusto's transparent pricing, responsive business model, and free account setup make it an attractive choice for small to medium size trucking businesses.
Note that the platform lacks a native accounting feature for tracking earnings and spending, and advanced features, like time tracking and online signatures, are only available through third-party integrations.
Additionally, the analytics dashboard is simplistic, and federal/state compliance alerts and broker/health insurance integration are only included with the Premium plan, or as add-ons with lower-tier plans.
This is a good tool for trucking businesses seeking efficient payroll management.
Gusto serves over 400,000 businesses nationwide, including companies in the transportation and logistics sectors.
Gusto’s payroll software can serve trucking companies looking for reliable, full-service payroll with optional HR add-ons. Pricing tiers include:
- Simple: $49 per month, plus $6 per employee. Covers core payroll features, ideal for single-state operations with straightforward needs.
- Plus: $80 per month, plus $12 per employee. Adds multi-state payroll, time tracking, and advanced reporting — helpful for companies managing drivers across state lines.
- Premium: $180 per month, plus $22 per employee. Includes dedicated account support, compliance assistance, and enhanced HR tools.
- Contractor Only: $35 per month, designed for companies paying independent contractors — a common need in the trucking industry.
Best For
Gusto offers robust payroll software for contractor drivers within the U.S., and the ideal business size is small to medium.
I'm an HR Generalist, so I mainly use Gusto to add new hires, update salaries, and ensure that payroll is correct. I also use Gusto to disperse employee documents for signature/acknowledgment (Employee Handbook) and to store employment documentation (offer paperwork, background checks, etc.). Others on my team use it to run payroll and enroll in state tax registration.
I love their customer service, they always have an answer for you and make my job so much easier. The interface is fantastic, and the design is very appealing, which is a huge factor for someone that uses it quite often. I also really like the admin dashboard, Gusto will list outstanding tasks with their deadlines and will prompt you with helpful information to finish the task.
My company is a portfolio company for High Alpha Innovation. Gusto is the go-to HRIS for all portfolio companies. We have been using it since we started in 2020 and have even used it for one of our own portfolio companies. Gusto is a very easy-to-use tool that has fantastic customer support. When you're working for a start-up, you don't want to spend a long time on payroll and Gusto really helps with that. It's also very easy to set up a new instance of Gusto for a company - it took like two hours and was a painless experience due to Gusto's interface.
Sometimes the outstanding tasks aren't accurate, we recently had tasks pop up for an employee that has been gone for two years. This is very specific, but I wish that you could make some employee documents private to employees, all the documents you upload are automatically public and don't give you an option. I dislike their benefits -- we ran a quote before and it took a few weeks to get back the quote and it was incredibly expensive.
The only similar tool I've used is a PEO called Justworks. I'm not sure if it's a fair comparison, since PEOs pretty much do everything for you. I will say, it was nice that you could set up Gusto in a day and run payroll the next day if needed. For Justworks, you have to wait until the system start date, which can be weeks later.
I think that customer service is a huge buying criteria, especially if you have an inexperienced team. It's invaluable to have experts that you can call or chat with at any time. Cost is definitely a big factor that differs from organization to organization. It's sometimes worth it to pay a little bit more to make your life easier and that's what we've found with Gusto. Lastly, I think that it's important to have an easy-to-use system for both HR and employees. Payroll is VERY important which makes it vital to have a system that is easy to comprehend.
Gusto has become more well-rounded over the years. Last year, they added performance reviews into the mix. It's definitely not perfect and not very customizable, but it's a free add-on, which can be a huge value to organizations that don't have performance management built out.
Small to mid-sized organizations. I think it could work for a small start-up, but would be better for slightly more mature organizations.
Gusto would not be good for a small startup that doesn't have someone with HR experience on its team. Definitely would recommend a PEO over Gusto.
QuickBooks
Quickbooks is one of the highly-trusted names in financial tracking, payroll, expense reports, and even time and attendance software for small businesses.
PROS
- Unlimited pay runs, auto full-service payroll, and same-day deposits included.
- Supports unscheduled payrolls and automatic year-end tax filings.
- Reminders for tax readiness provided.
- Pricing transparency. 30-day free trial available.
CONS
- No employer app.
- More expensive than some competitors like Patriot.
- Limited third-party integrations.
- No global payroll features.
As one of the most popular payroll and accounting software in the world, QuickBooks’ offering for the trucking industry fits the niche particularly well. More than 10,000 transportation SMBs use the product to manage labor costs, tackle payroll tax calculations, track time, and much more.
The QuickBooks accounting platform can help to provide same-day direct deposits to drivers, manage health benefits & workers comp, create customizable payroll reports, generate stubs, and much more. Payroll can be automated along with taxes and forms, almost in a set-it-and-forget-it manner.
The main benefit of QuickBooks in relation to trucking companies is that it’s got built-in time tracking, letting you account for every hour worked and then approve payroll when ready. Additionally, it helps that QuickBooks is a fuller accounting solution, so you can manage all your finances in one place.
Best For
I use Quickbooks for monthly invoicing, financial statements, and to keep track of account receivables. We don't currently have it integrated with other softwares, but are thinking about integrating it with our workforce planning software in the future if that is possible. In terms of workflow, I access Quickbooks at least once a week to load new invoices, match receipts, upload receipts from my phone, and download our monthly PnL report. We have a separate system that we put the PnL report in that helps us track our cash flow in a way that accounts for projections.
It is easy to use - the interface is intuitive. I like the app and the fact I can do receipt tracking on my phone. I like that I can easily give my employees a company card and have them forward receipts into Quickbooks.
We work with a CPA firm who helped us to integrate Quickbooks across our organization. We began using Quickbooks in 2018, when our firm had just under $60,000 in revenue a year. Today, we use Quickbooks to manage the company's $1.7M and growing annual budget. We used Quickbooks because we wanted to have accurate timely financial statements across the organization, track all of our expenses, and manage our businesses PnL easily. I've been the primary user for the past 5 years.
I wish that it had better cash flow capabilities - the current capabilities do not account for projections. I also wish that when adding users there was an option to add employees who just had employee cards who need to email receipts into Quickbooks instead of having to take up a user seat - right now we have some employees emailing receipts to a company user to forward them on because there is only five seats in our plan. I also wish Quickbooks integrated better with my bank - the bank connection is always breaking and needs to be updated.
I haven't used similar tools - before Quickbooks I did everything on a spreadsheet. I did choose Quickbooks because it came highly recommended from my CPA firm.
People should think about their needs for financial reporting. People should also think about their needs for billing, and tracking employee expenses.
It works great for my consulting firm!
I think it will work for most people, but I can see it being a challenge for people who have always tracked receipts and expenses manually to shift.
Truckbase
Truckbase is a fully-fledged trucking dispatch software product made specifically for long-haul carriers. While payroll is handled via integrations, the platform offers dispatching, invoicing, settlements, truck tracking, and more.
PROS
- AI-powered load importer eliminates data entry.
- Seamless ELD integrations for truck tracking.
- User-friendly interface requires minimal training.
- Customized, hands-on onboarding.
- Exceptional customer service and support.
- AI-powered load importer eliminates data entry.
- Seamless ELD integrations for truck tracking.
- User-friendly interface requires minimal training.
- Customized, hands-on onboarding.
- Exceptional customer service and support.
CONS
- No built-in accounting and payroll module. There is a driver pay and settlements module, but it’s mostly to feed data into a seconday payroll tool or manual process.
- Not suitable for fleets with fewer than 10 trucks.
- Not a good fit for service shippers or pure brokers since they focus on carriers.
- Limited mobile phone access.
- No free trial is offered, only a money-back guarantee.
- No built-in accounting and payroll module. There is a driver pay and settlements module, but it’s mostly to feed data into a seconday payroll tool or manual process.
- Not suitable for fleets with fewer than 10 trucks.
- Not a good fit for service shippers or pure brokers since they focus on carriers.
- Limited mobile phone access.
- No free trial is offered, only a money-back guarantee.
Truckbase is a comprehensive trucking dispatch software designed specifically for over-the-road (OTR) carriers. While not able to handle payroll natively (you have to set up an integration), the platform excels in providing a unified suite of services, including dispatching, invoicing, settlements, truck tracking, and EDI integrations. They're the only dedicated trucking software company that we know of that’s doing so much to leverage AI, so that’s why we include them on this page despite the payroll drawback.
To give you an example, a standout feature of Truckbase is its AI-powered load importer, which significantly reduces manual data entry, a common pain point for many trucking companies. Additionally, the platform’s real-time ELD integrations offer live truck tracking, enhancing visibility and reducing the need for check calls. This is particularly useful for companies managing medium to large fleets where real-time data is crucial for operational efficiency.
One of Truckbase's most significant strengths is its ease of use. Unlike competing solutions that often require extensive training, Truckbase’s intuitive design allows users to become proficient quickly. This user-friendly approach is complemented by its highly praised customer support, which offers customized and hands-on onboarding to ensure a smooth transition and continuous support.
Again, Truckbase has its limitations. Its major drawback, at least for the context of this page, is that it cannot handle payroll within the platform. You have to set up an integration with another provider, but the platform is crucial in ensuring the right amounts and extra compensation owed to drivers based on mileage, stops, or rates.
Truckbase is currently used at companies like Herlache Truck Lines, Package Runner, Z Brothers, Nica's Freight, among many others.
Pricing for Truckbase is not publicly disclosed and is usually quoted based on individual company needs. Prospective users are encouraged to book a demo to review the options and get a tailored pricing quote.
Best For
Truckbase is best suited for medium to large OTR carrier companies with over 10 trucks looking for an all-in-one dispatch and operations management solution that offers AI features and seamless integrations. As expressed before, it’s also only suitable if you’re willing to use it in tandem with a payroll tool of your choice, which we hear is an excellent combo for large trucking companies.
Axon Software
As a fully-fledged trucking management system, Axon offers real-time and meaningful information that is instantly updated across every area of the business.
PROS
CONS
This Canadian company has been doing trucking software exclusively for decades, boasting a trucking accounting software tool that can help to increase cash flow and staff retention. It aids in saving time for fleet owners by streamlining payroll, settlement processes, accounts receivables, payables, invoicing, and other recurring financial tasks.
While it’s not the most modern-looking solution out there, Axon Software is notable for its real-time approach to the handling of trucking data. Information entered into the system automatically updates your dispatch, driver pay, fuel management, fleet maintenance, accounting, routing, and billing.
Best For
Axis TMS
Axis is a trucking command center with all the features you'd need to run a trucking business smoothly, although payroll is offered as an add-on.
PROS
CONS
Axis is a trucking management system which claims to have all the tools you’d need to run such a business. Their trucking software features includes a driver mobile app, a billing module, carrier functionalities, maintenance management, an IFTA add-on, and brokerage.
As for trucking payroll, Axis does it as an add-on. You can run payroll weekly, bi-weekly, or monthly, and do auto-recurring or amortized deductions. Their systems also lets owner operators choose between paying drivers by the mile, load, or hour.
Lastly, Axis is also notable for being the only vendor on this list that does hardware for trucking as well as software. They sell tablets for truck drivers, dash cameras, asset trackers, and sensors.
Best For
TruckLogics
Up-and-coming vendor in the trucking payroll space, with years of experience on pure trucking management software.
PROS
CONS
As a trucking management software company, it makes sense that TruckLogics has a part of their product made specially to pay contractor drivers. While not fully available yet, the system will be integrating with PayWow in order to offer a specialized trucking payroll solution within their platform. If you’re not convinced by the vendors above, this one might be worth keeping an eye on, or getting in touch with.
Best For
Final Advice on Buying Trucking Payroll Software
The main question with picking out trucking payroll software is whether to go with a full trucking management system, or pick a payroll-focused solution and integrate it with what you already use.
On the one hand, you’d get a myriad of trucking features and specialized support, but on the other you’d get a more modern solution with better UX and far more payroll & HR features.
Our advice here would be to make a list of the 3-5 key features that you need and see which vendors from this list fulfill all of them. If you’re leaning towards a payroll-focused vendor, it’s just a matter of making sure they integrate well with your other software.
The best way to make sure of these two factors, is to get a demo with the vendors that you shortlist. Then, show up to that with a detailed set of questions from you and your team, take notes, and don’t be afraid to take control of the demo or even request a trial of the solution.
It could be a lengthy process, but in the long run, considering all the man hours and tedious tasks that it will save you, it will certainly be worth it.
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