The 7 Best Trucking Payroll Software Vendors in 2026
The best trucking payroll software, tested by in-house HR tech experts at SSR. Find pricing info, feature breakdowns, advice on product demos and more below.
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Running payroll in the trucking industry can be different than in most other fields. Since drivers can sometimes be compensated by the mile or load instead of getting a weekly or monthly paycheck, having the right payroll software can be key to saving time and headaches for HR.
While some of these solutions are geared specifically toward trucking companies, others are general payroll providers whose solutions adapt to the needs of any trucking business. Some are general bookkeeping tools, while others are full-on trucking management systems.
If you’re looking for a software solution that can run driver payroll, we’re confident that you’ll find at least a couple of these options to your liking. These are the best trucking payroll software vendors as of Q1 2025.
To identify the few companies that would make sense to recommend as trucking payroll software vendors, we talked to business owners and HR professionals at trucking companies of various sizes, mainly in the US. We leveraged our years of experience in the payroll space, engaging in conversations with each product team and some of their trucking clients.
Our final selection was guided mainly by vendors’ performance across three critical criteria: trucking-friendly payroll features, ease of use, and customer support.
- Trucking-Friendly Payroll Features: Naturally, we placed significant emphasis on payroll software that caters to the unique needs of trucking companies. The chosen solutions may provide specialized functionalities such as driver pay calculations, per diem tracking, compliance with Hours of Service (HOS) regulations, and seamless integration with fleet management systems.
- Ease of Use: User-friendliness is paramount for efficient payroll management within the fast-paced trucking industry. We focused on software solutions that prioritize intuitive interfaces and straightforward workflows.
- Customer Support: We prioritized the payroll software vendors who are well known for their reliable assistance. The chosen solutions are very customer-centric, striving for uninterrupted payroll operations and timely issue resolution.
Our selection process also prioritized tools boasting a contemporary user experience (UX) and streamlined workflows that effortlessly guide both payroll managers and trucking business owners. To gain deeper insights into our methodology, delve into our comprehensive criteria for evaluating HR tech vendors.
Related HR Software Categories
ADP
An affordable payroll solution from one of the top names in this type of software, used by thousands of organizations.
PROS
- Native, all-in-one technology suite for recruitment, payroll, and compliance.
- 17 RPO service centers in 14 countries and provide services in 42 different languages.
- Dedicated team of AIRS-certified recruiting professionals.
CONS
- Technology options outside ADP’s dedicated HR tools are limited.
As what is probably the best-known company in the payroll services space, it’s no surprise that ADP has an offering that could adapt to the trucking industry. Although not made specifically for trucking companies, ADP Run is their simple, fast, and affordable payroll solution for SMBs. It is used by nearly 700,000 organizations.
They strive to make the payroll process effortless, so you have more time to run the other parts of your business. You can do payroll and tax filing in just a few easy steps, pay employees by check, direct deposit, or paycard, and it’s all doable from either the phone, the web, or their mobile app. One thing to note, however, is that they lack trucking-specific features like being able to pay drivers by the mile.
Should you run into any snags with the rest of their offering, ADP has 24/7 customer support from a team of payroll experts. They can also manage health insurance for truckers in all 50 US states. It is also worth mentioning that ADP does have other products for larger businesses, and not just for payroll, so they can certainly grow with you.
Best For
I managed payroll, processed employee benefits, tracked time and attendance, and handled talent management functions. ADP's interface allowed me to easily navigate and input relevant data. This helped streamline day-to-day tasks.
Additionally, the reporting features helped me generate valuable insights into workforce analytics and compliance. Overall, ADP served as a comprehensive tool that supports our organization in various HR management aspects.
- I appreciate ADP's user-friendly interface to simplify complex HR processes.
- ADP's robust reporting capabilities provide valuable insights for strategic decision-making.
- The scalability of ADP allows seamless adaptation to the evolving needs of our growing organization.
One of the primary reasons ADP was selected was its reputation as a reliable HR solution provider. The platform is known for its ability to streamline payroll processes, manage employee benefits effectively, and ensure compliance with changing regulations.
Additionally, ADP's scalability was a crucial factor. It accommodated the evolving needs of our workforce and provided the flexibility to handle increased employee numbers.
- I find occasional glitches in the user interface of ADP frustrating.
- The limitations in customization options can be restrictive for our specific needs.
- There's a concern about potential increased costs as our organization grows with the continued use of ADP.
ADP user-friendly interface makes HR tasks more accessible for our team, and the reporting features provide insights into workforce analytics. Also, the customer support from ADP has been consistently responsive and helpful.
Consider the tool's functionality to ensure it aligns with your HR needs, evaluate scalability for future growth, and assess integration capabilities with existing systems. You will need to scrutinize compliance, security, and the total cost of ownership. Additionally, research the vendor's reputation, inquire about the product's upgrade plans, and take advantage of trial periods to assess real-world performance before making a final decision.
ADP has evolved to meet user needs by enhancing its user interface and expanding its features to address a broader range of HR requirements. This would include payroll processing, benefits administration, and talent management. ADP's scalability has improved, accommodating the diverse needs of both small businesses and large enterprises. The platform's increased integration capabilities enable seamless connectivity with other systems, enhancing overall workflow. Over time, ADP has embraced mobile accessibility, allowing users to manage HR tasks remotely, reflecting its adaptability to changing work dynamics.
In my experience ADP is adaptable to the specific needs of growing companies. It is an excellent choice for users seeking a comprehensive HR solution, encompassing payroll processing, benefits administration, time and attendance tracking, and talent management. The platform is beneficial for those who prioritize user-friendly interfaces that require robust compliance features and reliable customer support. ADP is a valuable and supportive HR management solution.
ADP may not be an ideal fit for very small businesses with basic HR needs. Its comprehensive features may be more robust than necessary. Additionally, companies with an existing HR software system that is deeply ingrained in their processes may face challenges transitioning to ADP. Highly specialized industries with unique HR requirements might also find ADP less tailored to their specific needs.
Paylocity
Paylocity’s payroll solution, being designed for medium-sized businesses in the US, has also been enhanced via user input to be compatible with the trucking and logistics industry. As with the rest of the suite, Paylocity offers such companies automation and compliance tools that simplify payroll for fleets of all sizes. It supports complex pay structures such as mileage-based and per diem pay while seamlessly integrating with broader HR and time-tracking modules.
PROS
- Supports industry-specific payroll structures, including mileage-based, hourly, and per diem pay.
- Built-in compliance features help companies adhere to US regulations.
- Mobile accessibility allows drivers to check pay stubs, log hours, and submit expenses on the go.
- Seamless integration with fleet management and accounting systems.
- Dedicated customer support team familiar with trucking industry needs.
- Scalable to accommodate both small and large fleets.
- Paylocity’s customer support is highly rated for always being available to answer questions.
- Global payroll support for 100+ countries.
- Provides free and unlimited training modules on the website.
- Paylocity’s mobile app has a good UI and functionality
- The tool is easy to use for both employees and employers.
- Has 350+ pre-built integrations.
CONS
- Custom reporting capabilities could be more robust for larger trucking companies.
- Pricing may be a concern for smaller fleets with limited budgets.
- Limited support for multilingual teams, as assistance is primarily in English.
- Initial setup may take longer due to industry-specific payroll configurations
- Not as compatible with trucking companies outside the US.
- Undisclosed pricing.
- It doesn’t have a free trial or free plan.
- Support is available in English only.
- It isn’t the best solution for remote teams looking for a tool to manage payroll and benefits for their contractors.
As one of the leading HR and payroll providers in the industry, Paylocity has expanded its offerings to cater to trucking and logistics companies. The biggest strength of this payroll tool is its ability to handle trucking-specific needs within a broader world-class HCM suit. In other words, while Paylocity is not a company 100% specialized in software for the trucking industry, they have adapted some parts of their multi-sector tool to serve companies. For example, their payroll tool lets you pay drivers by the mile, integrate per diem pay, and manage overtime based on local compliance rules.
As with the rest of Paylocity’s ecosystem, a standout aspect is its mobile-friendly design. Within the trucking use case, this allows drivers to access their payroll details wherever they may roam. The ability to log hours, submit expenses, and receive pay alerts directly from the app helps simplify payroll management for both drivers and administrators.
We also looked into Paylocity’s compliance tools and found them particularly useful for trucking companies trying to stay ahead of ever-changing federal and state regulations. However, while payroll processing was smooth, custom reporting required additional steps to extract and analyze complex payroll data.
Despite these minor challenges, Paylocity remains an excellent choice for trucking companies needing a payroll solution that simplifies driver payments, integrates with fleet management tools, and ensures compliance— all while placing a myriad of core HR workflows within a comfortable reach.
Paylocity serves over 40,000 companies, including transportation and logistics firms like Beemac Trucking and High Road Inc. (they have use cases for both of them on their website).
As with all of Paylocity’s products, pricing is custom and varies based on the size and needs of each company.
Best For
Trucking and logistics companies in the US seeking a payroll tool that accommodates industry-specific pay structures, regulatory compliance, and mobile accessibility for drivers; within a larger HCM suite.
We primarily used Paylocity to:
- Run payroll for salaried employees.
- Track time for non-exempt employees and merge timecards with payroll to process overtime payments.
- Create modules for annual employee training and track completion for compliance purposes.
- Allow employees to view benefit options and select their plans during open enrollment.
- Run reports to integrate information housed in Paylocity with talent, HR, and finance systems.
- Their customer service team was always accessible and helpful, allowing me to quickly talk to an expert to address any needs. This was especially valuable since I didn’t have other "superusers" on my team.
- I appreciated the variety of reports available to run and export, enabling us to develop Paylocity as the "source of truth" for employee data and integrate it with external databases and spreadsheets.
- I liked the ability to house asynchronous professional learning modules within the system. When training was only required for specific roles, we could assign it to select users; for universal training, we could make it a requirement for all.
My organization moved to Paylocity from ADP in 2018. I used it for four years as a manager, then began running payroll and supervising managers approving time and payroll for two years. Paylocity offered us the ability to run more sophisticated reporting, integrate HR functions, and manage employee training for an organization of 500 employees.
- Paylocity has a wide range of capabilities, but each section is designed slightly differently, making navigation between sections (e.g., time and labor to payroll) less intuitive.
- Although I could easily reach the support team, the representative assigned to our organization was not always available, so there was a lack of continuity in my interactions with someone who could help me build expertise.
- I became a more frequent and experienced Paylocity user about two years into our tenure with them, missing much of the initial onboarding. Due to staff turnover, some institutional knowledge was lost. Although their online user guides were helpful, it would have been beneficial to have a structured sequence of guides or an orientation tailored to different aspects of the platform to support ongoing learning.
Paylocity is excellent for large or rapidly scaling organizations. I appreciate the vast amount of information it can store and export and its versatility in being used across multiple departments, including talent, HR, finance, payroll, and development.
When considering Paylocity, think about the size of your organization, the price point (as it may be a more expensive option), and how you intend to use it, as there are many features to choose from.
Also, consider what other systems you use and whether you want to migrate functions like time tracking or learning into Paylocity, keep them separate, or integrate them.
Their support options have expanded to meet diverse user needs. You can call for support, email, use the community forum, or access user guides.
Paylocity is best suited for larger organizations seeking a scalable platform that can serve as a comprehensive solution for organizational needs.
Paylocity may not be ideal for small businesses or organizations with simpler needs for training, time tracking, and payroll.
Gusto
Gusto's powerful payroll software makes it easy to pay contractors, including contract drivers, whether they operate within the U.S. or globally. While it can accommodate businesses of any size, it is particularly well-suited for small to medium-sized companies.
PROS
- Gusto supports payments for domestic and international contractors.
- Supports online signatures, automatic deductions, and automated tax filing.
- Flexible payroll schedules and unlimited pay runs.
- Unlimited contractor payments in the U.S.
- Responsive customer support.
- Transparent pricing. No long-term contract is required.
- Free account setup.
- The dashboard feature keeps tabs on compliance tasks
- The hiring and onboarding sequence is nicely streamlined between HR and the new hire
- Post-offer, pre-start tasks are made easy with integrations like CorpNet (state tax set up) Checkr (background checks)
- Easy payroll for U.S.-based W-2 folks, domestic, and international contractors
- Person-to-person phone support, email, and other customer service resources
- The business model is responsive to customer needs
CONS
- While it’s one of the best payroll tools around, it’s not built specifically for the trucking industry and might lack features for this market.
- No built-in accounting tool for earnings and expenses monitoring.
- The 'Simple' tier plan lacks in-built time tracking and online signature features, necessitating third-party integrations.
- Premium plan or Plus plan with add-ons offer features like federal/state compliance alerts and broker/health insurance plan integration, not available with the Simple plan.
- No provision for a free trial.
- Gusto can support payments for international contractors, but not employees
- No native accounting feature to keep earning and spending under the same roof
- Analytics dashboard is simplistic
Gusto offers unlimited contractor payments in the U.S., ensuring hassle-free processing. With features like online signatures, automated tax filing, and flexible payroll options, it is a convenient and efficient solution for managing trucking payroll.
The platform's automatic deductions streamline benefits administration, while person-to-person support and licensed benefits advisors ensure excellent customer service.
Gusto's transparent pricing, responsive business model, and free account setup make it an attractive choice for small to medium size trucking businesses.
Note that the platform lacks a native accounting feature for tracking earnings and spending, and advanced features, like time tracking and online signatures, are only available through third-party integrations.
Additionally, the analytics dashboard is simplistic, and federal/state compliance alerts and broker/health insurance integration are only included with the Premium plan, or as add-ons with lower-tier plans.
This is a good tool for trucking businesses seeking efficient payroll management.
Gusto serves over 400,000 businesses nationwide, including companies in the transportation and logistics sectors.
Gusto provides payroll software for trucking companies with optional HR add-ons. Pricing tiers are: Simple ($49/month + $6/employee), Plus ($80/month + $12/employee), and Premium ($180/month + $22/employee). HR Resources and Priority Support are available add-ons for Simple and Plus plans. A Contractor Only plan is $35/month.
Best For
Gusto offers robust payroll software for contractor drivers within the U.S., and the ideal business size is small to medium.
We use Gusto on a weekly and bi-weekly basis to pay contractors, send offer letters, engage employees, and onboard new hires. The key workflows that we use are our recruiting workflow and hiring workflow. Of the workflows, Gusto is heavily used on the hiring and employee management side. Gusto is used from the time an employee receives an offer letter through to their onboarding and paychecks.
The top three reasons why we like this solution are: 1. We no longer have to jump from a spreadsheet, to a PowerPoint, to QuickBooks, and an ATS to accomplish daily tasks. 2. We are saving money by having one centralized system that integrates with our other software instead of paying for multiple systems. 3. Gusto has helped reduce our time to hire thanks to automated onboarding.
We are a startup organization, and we were seeking a cost-effective SaaS HR platform to assist with our onboarding and employee management. We started off utilizing spreadsheets, PowerPoint presentations, and Google Docs. We wanted to streamline our process and have everything in one centralized location. We have used Gusto for two years, and it has been a tremendous help with our hiring workflow. The key benefit it provides is having everything in one place that is readily accessible to all responsible parties in the hiring workflow as well as our employees. We love the self-service functionality.
I dislike Gusto’s applicant tracking system. It isn’t user-friendly and doesn’t have the best UI. They can improve the ATS by making it user-friendly and creating a better dashboard.
Gusto fares well with its competitors in benefits administration and onboarding services. From a cost perspective and the number of features included in their lower-tiered plan, Gusto outperforms its competition. They offer flexible monthly plans that scale with your business without being locked into a contract. This is a very enticing feature for startups that are still getting familiar with tools on the market and determining their software needs.
People should consider how many users require access and whether Gusto integrates with their existing software. They should also look at the number of existing employees and their projected hiring goals to determine if Gusto is a long-term solution.
Over time, Gusto has added new features such as the ATS. It appears it is attempting to be an HRIS. They have also added additional third-party integrations.
Gusto is an excellent tool for startups. It provides cost-effective solutions to help you get started with a small workforce.
I don’t feel Gusto is a good fit for a company seeking an HRIS or a company with over 100 employees. Gusto falls short in this area. Although Gusto has great onboarding capabilities, at times there are discrepancies with payroll, and the ATS isn’t user-friendly or robust.
QuickBooks
Quickbooks is one of the highly-trusted names in financial tracking, payroll, expense reports, and even time and attendance software for small businesses.
PROS
- Unlimited pay runs, auto full-service payroll, and same-day deposits included.
- Supports unscheduled payrolls and automatic year-end tax filings.
- Reminders for tax readiness provided.
- Pricing transparency. 30-day free trial available.
CONS
- No employer app.
- More expensive than some competitors like Patriot.
- Limited third-party integrations.
- No global payroll features.
As one of the most popular payroll and accounting software in the world, QuickBooks’ offering for the trucking industry fits the niche particularly well. More than 10,000 transportation SMBs use the product to manage labor costs, tackle payroll tax calculations, track time, and much more.
The QuickBooks accounting platform can help to provide same-day direct deposits to drivers, manage health benefits & workers comp, create customizable payroll reports, generate stubs, and much more. Payroll can be automated along with taxes and forms, almost in a set-it-and-forget-it manner.
The main benefit of QuickBooks in relation to trucking companies is that it’s got built-in time tracking, letting you account for every hour worked and then approve payroll when ready. Additionally, it helps that QuickBooks is a fuller accounting solution, so you can manage all your finances in one place.
Best For
We use Quickbooks for all of our invoicing needs, as well as for AR reporting when needed. We can also keep track of all of our contacts in the vendor section which makes it an easy place to go if we need information.
- User-friendliness is the main pro we find when using Quickbooks.
- It’s been very easy to train my HR employees how to send and receive invoices.
- It’s linked to our bank.
- It gives the option for people to pay via ACH when sending out invoices (easy for them to pay with a touch of a button).
When my organization was looking for options to help quickly get out invoices to our clients they thought Quickbooks would be the perfect solution. We have now successfully been using Quickbooks for 10 years for our invoicing needs as well as AR reporting which helps our HR team run smoothly.
- Sometimes it runs slow if more than one user are in the software at a time.
- Connectivity issues will happen at times which could make it frustrating to use when you are in a hurry.
- You have to add in other apps to be able to use all the functionality of Quickbooks and pay further pricing.
The only other software we have tried in the past was NetSuite, and we ultimately decided to go with Quickbooks due to its pricing and ease of use. NetSuite did have more functionality but overall we liked the way Quickbooks worked with our company’s needs.
They should figure out what they specifically want to use the tool for, and make sure they do their research and pick the correct type of Quickbooks so they can easily work through what they need to get done.
The website itself has changed over the years but in a good way! We feel it is super easy to navigate and works for our business needs.
Really any corporate type of business that needs to send invoices out to customers, our organization does staffing and recruiting and we rely on Quickbooks to be able to send out invoices to clients.
Maybe manufacturing companies or just very small, less than 10 person companies might not benefit from QuickBooks online.
Truckbase
Truckbase is a fully-fledged trucking dispatch software product made specifically for long-haul carriers. While payroll is handled via integrations, the platform offers dispatching, invoicing, settlements, truck tracking, and more.
PROS
- AI-powered load importer eliminates data entry.
- Seamless ELD integrations for truck tracking.
- User-friendly interface requires minimal training.
- Customized, hands-on onboarding.
- Exceptional customer service and support.
- AI-powered load importer eliminates data entry.
- Seamless ELD integrations for truck tracking.
- User-friendly interface requires minimal training.
- Customized, hands-on onboarding.
- Exceptional customer service and support.
CONS
- No built-in accounting and payroll module. There is a driver pay and settlements module, but it’s mostly to feed data into a seconday payroll tool or manual process.
- Not suitable for fleets with fewer than 10 trucks.
- Not a good fit for service shippers or pure brokers since they focus on carriers.
- Limited mobile phone access.
- No free trial is offered, only a money-back guarantee.
- No built-in accounting and payroll module. There is a driver pay and settlements module, but it’s mostly to feed data into a seconday payroll tool or manual process.
- Not suitable for fleets with fewer than 10 trucks.
- Not a good fit for service shippers or pure brokers since they focus on carriers.
- Limited mobile phone access.
- No free trial is offered, only a money-back guarantee.
Truckbase is a comprehensive trucking dispatch software designed specifically for over-the-road (OTR) carriers. While not able to handle payroll natively (you have to set up an integration), the platform excels in providing a unified suite of services, including dispatching, invoicing, settlements, truck tracking, and EDI integrations. They're the only dedicated trucking software company that we know of that’s doing so much to leverage AI, so that’s why we include them on this page despite the payroll drawback.
To give you an example, a standout feature of Truckbase is its AI-powered load importer, which significantly reduces manual data entry, a common pain point for many trucking companies. Additionally, the platform’s real-time ELD integrations offer live truck tracking, enhancing visibility and reducing the need for check calls. This is particularly useful for companies managing medium to large fleets where real-time data is crucial for operational efficiency.
One of Truckbase's most significant strengths is its ease of use. Unlike competing solutions that often require extensive training, Truckbase’s intuitive design allows users to become proficient quickly. This user-friendly approach is complemented by its highly praised customer support, which offers customized and hands-on onboarding to ensure a smooth transition and continuous support.
Again, Truckbase has its limitations. Its major drawback, at least for the context of this page, is that it cannot handle payroll within the platform. You have to set up an integration with another provider, but the platform is crucial in ensuring the right amounts and extra compensation owed to drivers based on mileage, stops, or rates.
Truckbase is currently used at companies like Herlache Truck Lines, Package Runner, Z Brothers, Nica's Freight, among many others.
Pricing for Truckbase is not publicly disclosed and is usually quoted based on individual company needs. Prospective users are encouraged to book a demo to review the options and get a tailored pricing quote.
Since we first encountered Truckbase, they recently refined the AI model to read new rate cons. They also launched truck-level P&L reporting for seamless revenue and cost tracking with the tool. Further, the platform integrates with over 30 ELDs for live tracking and automated updates, eliminating check calls.
Best For
Truckbase is best suited for medium to large OTR carrier companies with over 10 trucks looking for an all-in-one dispatch and operations management solution that offers AI features and seamless integrations. As expressed before, it’s also only suitable if you’re willing to use it in tandem with a payroll tool of your choice, which we hear is an excellent combo for large trucking companies.
Axon Software
As a fully-fledged trucking management system, Axon offers real-time and meaningful information that is instantly updated across every area of the business.
PROS
CONS
This Canadian company has been doing trucking software exclusively for decades, boasting a trucking accounting software tool that can help to increase cash flow and staff retention. It aids in saving time for fleet owners by streamlining payroll, settlement processes, accounts receivables, payables, invoicing, and other recurring financial tasks.
While it’s not the most modern-looking solution out there, Axon Software is notable for its real-time approach to the handling of trucking data. Information entered into the system automatically updates your dispatch, driver pay, fuel management, fleet maintenance, accounting, routing, and billing.
Best For
Axis TMS
Axis is a trucking command center with all the features you'd need to run a trucking business smoothly, although payroll is offered as an add-on.
PROS
CONS
Axis is a trucking management system which claims to have all the tools you’d need to run such a business. Their trucking software features includes a driver mobile app, a billing module, carrier functionalities, maintenance management, an IFTA add-on, and brokerage.
As for trucking payroll, Axis does it as an add-on. You can run payroll weekly, bi-weekly, or monthly, and do auto-recurring or amortized deductions. Their systems also lets owner operators choose between paying drivers by the mile, load, or hour.
Lastly, Axis is also notable for being the only vendor on this list that does hardware for trucking as well as software. They sell tablets for truck drivers, dash cameras, asset trackers, and sensors.
Best For
TruckLogics
Up-and-coming vendor in the trucking payroll space, with years of experience on pure trucking management software.
PROS
CONS
As a trucking management software company, it makes sense that TruckLogics has a part of their product made specially to pay contractor drivers. While not fully available yet, the system will be integrating with PayWow in order to offer a specialized trucking payroll solution within their platform. If you’re not convinced by the vendors above, this one might be worth keeping an eye on, or getting in touch with.
Best For
Final Advice on Buying Trucking Payroll Software
The main question with picking out trucking payroll software is whether to go with a full trucking management system, or pick a payroll-focused solution and integrate it with what you already use.
On the one hand, you’d get a myriad of trucking features and specialized support, but on the other you’d get a more modern solution with better UX and far more payroll & HR features.
Our advice here would be to make a list of the 3-5 key features that you need and see which vendors from this list fulfill all of them. If you’re leaning towards a payroll-focused vendor, it’s just a matter of making sure they integrate well with your other software.
The best way to make sure of these two factors, is to get a demo with the vendors that you shortlist. Then, show up to that with a detailed set of questions from you and your team, take notes, and don’t be afraid to take control of the demo or even request a trial of the solution.
It could be a lengthy process, but in the long run, considering all the man hours and tedious tasks that it will save you, it will certainly be worth it.
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