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Best Recruiting Agency Software

11 Best Recruitment and Staffing Agency Software [2023]

The best staffing software, pricing, ROI, pitfalls, use cases, and more.

Chris Hatler
Written by
Chris Hatler
HR tech researcher, writer and editor
Contributing Experts
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Last Updated: Jan 11, 2023
TOP
SMB-friendly ATS with CRM features built-in
Manatal
4.5
Popularity Score
4.8
User Score
4.9
Product  Score
Visit Website
TOP
SMB-friendly ATS with CRM features built-in
Manatal
4.5
Popularity Score
4.8
User Score
4.9
Product  Score
Get a Quote
TOP
Robust AI features.
CEIPAL ATS & CRM
4.2
Popularity Score
4.6
User Score
4.6
Product  Score
Visit Website
TOP
Robust AI features.
CEIPAL ATS & CRM
4.2
Popularity Score
4.6
User Score
4.6
Product  Score
Get a Quote
TOP
Operational management features.
Bullhorn
4.4
Popularity Score
3.9
User Score
4.3
Product  Score
Visit Website
TOP
Operational management features.
Bullhorn
4.4
Popularity Score
3.9
User Score
4.3
Product  Score
Get a Quote
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Introduction to Recruitment and Staffing Agency Software

The best software for staffing and recruiting are designed to streamline your recruiting processes. On the last business day of December 2020, there were 6.6 million job openings in the US as the COVID-19 vaccination plan began to roll out. According to a CareerBuilder study, 77% of millennial clients plan to increase utilization of staffing companies over the coming years. As a result, staffing and recruiting agencies have a lot on their plates!

68% of professionals say the best way to improve recruiting performance is to utilize tech. Therefore, we put together this list of the best staffing agency software, complete with benefits, use cases, pricing, ROI, pitfalls, and more so you can stay ahead of the competition using SaaS.

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Best Recruiting Agency Software

Manatal

: SMB-friendly ATS with CRM features built-in

CEIPAL ATS & CRM

: Robust AI features.

Bullhorn

: Operational management features.

Zoho Recruit

: Offers free-forever plan.

JobAdder

: Intuitive UI.

Avionté

: End-to-end solution for IT.

Gem

: Data-driven recruitment and CRM software

Loxo

: Massive talent directory.

Recruit CRM

: Candidate experience plus team collaboration

Odro

: Best for video recruiting tools

Our Criteria: Here's How We Chose The Best Recruiting Agency Software

We pride ourselves on strict editorial standards and use a thorough process to vet and review software before we publish it on the site (and in fact, most vendors we have to end up rejecting).  This process includes having our team of HR and recruiting experts use the tool themselves, getting user feedback, and then evaluating the vendor on key metrics like their financial health, customer retention, and responsiveness to customer queries.  You can read more about how we evaluate vendors here.

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Detailed Reviews of the Best Recruitment and Staffing Agency Software

Manatal

Visit Website
Get A Quote
Popularity Score
4.5 / 5
User Score
4.8 / 5
Product Score
4.9 / 5

Why we picked Manatal

Not only does Manatal cover most of the features you’d expect from a budget-friendly ATS, the platform tops that off with CRM features, including email campaigns and revenue tracking dashboards.

PROS

  • Manatal is quite affordable and offers a 15-day free trial for users to test it out before making commitments.
  • Manatal is fairly easy to use. It features drag-and-drop enabled pipelines for candidate organization.
  • Manatal’s AI-based recommendations feature can save hiring managers quite a bit of time. It’s able to scan job descriptions then search a users talent pool and bring up candidates most suited for the job.

CONS

  • The AI recommendations feature works best with resumes that are in English, and doesn’t work as accurately with other languages according to several users’ feedback. Several users have also complained about Manatal’s interface only being available in English and that career pages cannot be published in languages other than English and Spanish. 
  • Manatal doesn’t offer a free plan. We mention this as a con as several SMB-geared ATSs do offer a free-forever verison, and that puts Manatal slightly behind competition. 
  • Manatal doesn’t offer prebuilt integration modules. They do have an open API that allows users to plug in third-party products and custom tools, but that required a bit more time and technical knowledge to accomplish. It’s also worth mentioning that only Custom plan customers can access Manatal’s API and Zapier integration. Customers on the Professional and Enterprise plan cannot.
  • Users can search for candidates via Boolean Search or Advanced Search, but cannot combine the two search methods together. E.g users cannot use the Boolean search operators (AND, OR and NOT) within Manatal’s Advanced Search tab.
Manatal dashboard screenshot - one of the best Recruitment Software for Agencies

Manatal Review

Manatal is a budget-friendly ATS that’s got candidate/customer relationship management (CRM) features built-in. It allows companies to customize pipelines that track the progress made with prospects, from initial contact to contract. It also offers a LinkedIn chrome extension to quickly connect with and save prospects’ contact info, and email integration for communication with those prospects, as well as sending them automated responses and mass campaigns. 

To track the performance of your CRM efforts, Manatal offers detailed candidate placement and revenue tracking dashboards, letting you know how many candidates were successfully hired and how much money is coming in from clients.

Manatal Customers

Manatal is used in over 100 countries. Their customer list includes Unilever, Cocacola, Panasonic, Ogilvy, and Toyota.

Manatal Pricing

Manatal has two plans with fixed pricing. When Billed annually, they cost as follows:

  • Professional: This plan costs $15 per user per month for up to 15 jobs per account and 10,000 candidates. Customers on this plan can add unlimited guests.
  • Enterprise: This plan costs $35 per user per month for unlimited jobs per account, as well as unlimited  candidates and guests.

Note:

  • “Users” refers to the individuals with full unrestricted access to Manatal’s platform and its features such as recruiters and HR professionals who actively use the software.
  • “Guests” refers to individuals who are invited to collaborate on the platform through a dedicated portal such as hiring managers and decision-makers. These guests can access the platform free of charge and do not count towards the billable number of users.

Best For

Manatal is used by organizations of all sizes across different industries, but it’s worth noting that the ball-park of their customers are SMEs.

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CEIPAL ATS & CRM

Visit Website
Get A Quote
Popularity Score
4.2 / 5
User Score
4.6 / 5
Product Score
4.6 / 5

Why we picked CEIPAL ATS & CRM

CEIPAL ATS & CRM is a what’s-what of recruiting agency software, with all the ATS and CRM functions you expect plus numerous integrations and AI capabilities.

PROS

CONS

CEIPAL dashboard screenshot - one of the best Recruiting Software for Staffing Agencies

CEIPAL ATS & CRM Review

CEIPAL ATS & CRM is a cost-efficient staffing ATS with customizable dashboards, AI capabilities, and numerous integrations. CEIPAL stands out with a credit system of controlling job ad spend. Recruiters are given a certain amount of credits on a set timeline, and once they are out, they can’t spend anymore until the timeline is up. This saves your company a little extra money while ensuring recruiters aren’t relying on ads alone.

CEIPAL ATS & CRM Customers

Some of the notable customers that use CEIPAL are The Agency and Quality Staffing of America.

CEIPAL ATS & CRM Pricing

CEIPAL ATS & CRM starts at $120 per month for teams of 5 recruiters or smaller. For a team of 50, it will cost $1050 per month. Teams of 100 pay $1900 a month. Teams of 150+ must contact sales for pricing. You’ll save 5% if you choose to be billed annually.

Best For

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Bullhorn

Visit Website
Get A Quote
Popularity Score
4.4 / 5
User Score
3.9 / 5
Product Score
4.3 / 5

Why we picked Bullhorn

Bullhorn is an all-encompassing staffing solution, from applicant tracking to onboarding to back end recruiter management.

PROS

CONS

Our reviewer took screenshot of Bullhorn Recruitment Software for Staffing Agencies during the demo

Bullhorn Review

Bullhorn is a well-known name in staffing software that focuses on the entire recruiting lifecycle from sourcing passive candidates to onboarding. Bullhorn even has additional functionality for operations personnel at staffing firms. Such features include timesheet management, expense and commission tracking, and invoicing modules.

Bullhorn Customers

Bullhorn Pricing

Bullhorn has four price plans, Team, Corporate, Enterprise, and Enterprise Plus. 

Team
  • Includes CRM and sourcing tools, job management and publishing, email integration, career portal, resume parsing, standard reporting, and contact and company management. 
Corporate
  • Includes all features of Team, but adds unlimited data storage, API access, custom workflows, LinkedIn integration, NPS survey tool, and inbox productivity tool.
Enterprise
  • Includes all previous features and adds advanced reporting, Pulse relationship intelligence, lead tracking, pipeline management, and goal-setting tools.
Enterprise Plus
  • Includes all previous features and adds advanced reporting and visualization.

Pricing is determined by the number of users that want access to the system. You must request a pricing quote from Bullhorn for specific details.

Best For

Bullhorn is best for large staffing firms who can make use of its entire product suite.

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Zoho Recruit

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Get A Quote
Popularity Score
4.1 / 5
User Score
4.4 / 5
Product Score
4.4 / 5

Why we picked Zoho Recruit

Zoho Recruit is an easy-to-use recruiting agency software that offers a free-forever version.

PROS

  • ATS + CRM in one platform 
  • Backed by a company like Zoho, notable for reliability and good customer service. 
  • 24/5 support 
  • Priced quite modestly after the free version 
  • Certain features like video interviews are available as optional add-ons.
  • ATS + CRM in one platform 
  • Backed by a company like Zoho, notable for reliability and good customer service. 
  • 24/5 support 
  • Priced quite modestly after the free version 
  • Certain features like video interviews are available as optional add-ons.

CONS

  • The free plan only allows 256MB of storage.
  • Additional features, such as the client portal, mass email, workflow alerts, and API calls cost extra.
  • Some users have complained about the quality of some of the integrations. 
  • The career site is not fully customizable until past a certain paid plan.
  • The free plan only allows 256MB of storage.
  • Additional features, such as the client portal, mass email, workflow alerts, and API calls cost extra.
  • Some users have complained about the quality of some of the integrations. 
  • The career site is not fully customizable until past a certain paid plan.
Zoho Recruit dashboard screenshot - one of the best Recruitment Software for Enterprise Staffing Agencies

Zoho Recruit Review

Zoho Recruit’s simple user interface is infinitely customizable, allowing a staffing agency, for instance, to easily modify it to suit your needs. For an additional fee, you have access to their unique Client Portal, where your clients can actually create jobs, review candidates, and send feedback themselves, saving your team extra time.

Zoho Recruit Customers

Bosch, Deloitte, Saint-Gobain, PWC, Allianz

Zoho Recruit Pricing

Zoho Recruit has three paid plans on top of the free plan.

  • Standard is $30 per user per month, with many more features compared to the Free version.
  • Professional is $60 per user per month, with key features like assessments and social recruiting.
  • Enterprise is $90 per user per month, and rounds out Zoho's entire feature set, except for the add-ons. 

The client portal and video interview modules are what’s available as add-ons. Zoho Recruit also has a 15-day free trial, as well as a free-forever version. The free version has limited features and only 1 active job at a time.

Best For

Zoho Recruit is perfect for large and small companies of various industries that use premium and niche job boards to give them an edge over competitors. It is also worth considering for smaller recruiting firms, but also has tons of functionality that enterprise companies would value. Of course, any company wanting a free ATS that can integrate with the rest of their tech stack would be wise to consider them.

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JobAdder

Visit Website
Get A Quote
Popularity Score
4.1 / 5
User Score
4.5 / 5
Product Score
4.4 / 5

Why we picked JobAdder

JobAdder’s applicant tracking system is incredibly user-friendly, with customizable workflows and built-in job posting.

PROS

CONS

Our reviewer took screenshot of JobAdder Staffing Agency Software during the demo

JobAdder Review

JobAdder is a popular applicant tracking system in the UK and Australia. The platform is a streamlined recruitment management platform, which encompasses the entire recruiting lifecycle. Job seekers will appreciate social network-style candidate functionalities where they can update their status, job title, contact details, and preferences.

JobAdder Customers

MacDonald Search Group, Revel, Westwood & Wilshire

JobAdder Pricing

Best For

Staffing agencies or big in-house recruiting teams looking for an end-to-end recruitment system.

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Avionté

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Get A Quote
Popularity Score
3.5 / 5
User Score
3.8 / 5
Product Score
3.7 / 5

Why we picked Avionté

Avionté provides a robust end-to-end recruitment and staffing solution, specifically for IT staffing.

PROS

CONS

Avionté Recruiting Agency Software screenshot

Avionté Review

Avionté is a great choice for staffing agencies looking for one comprehensive solution for their entire recruiting cycle. By partnering with Avionté, you’ll get an ATS, CRM, payroll & billing platform, sourcing tool, and onboarding solution. 

Avionté is very customer-centric, providing free training resources and even a yearly conference called Avionté CONNECT.

Avionté Customers

TEEMA Solutions Group Inc., David Aplin Group Recruiting Solutions, Integrity Staffing

Avionté Pricing

Best For

IT staffing companies looking for an end-to-end solution.

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Gem

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Get A Quote
Popularity Score
4 / 5
User Score
4.8 / 5
Product Score
4.6 / 5

Why we picked Gem

Gem gathers data from tools that recruitment teams use on a day-to-day basis, such as LinkedIn InMail, ATS, and email, and combines it into a single talent management hub that automates candidate sourcing and engagement while providing detailed insights to support and optimize your recruiting strategy.

PROS

  • Gem helps you discover qualified candidates across multiple channels, send personalized messages, visualize your recruitment pipeline, and stay on top of crucial hiring metrics
  • Gem's integration with LinkedIn and various ATS means that all candidate data is stored in a centralized location. Users find this feature extremely useful.
  • According to users, one of Gem's finest features is the ability to create automated drip campaigns to engage with both active and passive candidates
  • Gem helps you discover qualified candidates across multiple channels, send personalized messages, visualize your recruitment pipeline, and stay on top of crucial hiring metrics
  • Gem's integration with LinkedIn and various ATS means that all candidate data is stored in a centralized location. Users find this feature extremely useful.
  • According to users, one of Gem's finest features is the ability to create automated drip campaigns to engage with both active and passive candidates

CONS

  • Some users have experienced slow load times and lags while using the application
  • In rare cases, the contact information, such as the email address or phone number of a sourced candidate, might be wrong
  • While Gem currently integrates with LinkedIn, it does not provide the option to automate messages via LinkedIn InMail
  • Some users have experienced slow load times and lags while using the application
  • In rare cases, the contact information, such as the email address or phone number of a sourced candidate, might be wrong
  • While Gem currently integrates with LinkedIn, it does not provide the option to automate messages via LinkedIn InMail
Gem Recruiting Agency Software screenshot

Gem Review

Gem is primarily a talent engagement platform with features to support talent sourcing, candidate outreach, and recruitment pipeline management. Staffing agencies will find Gem especially useful for volume hiring as it allows you to build a current and comprehensive database that you can tap into to make placements for a variety of roles across industries. Further, since follow-ups, reminders, and reports can be automated, the entire hiring process becomes quicker and more streamlined.

Gem Customers

Coinbase, Slack, Asana, Dropbox, Lyft, Indeed, Pinterest, and Doordash

Gem Pricing

The cost of Gem's services is based on the size of your recruitment team, the number of hires, and other factors like custom ATS integrations. You can reach out to their sales team for a quote.

Best For

Gem is best suited for large enterprises and staffing agencies that need to hire more employees in a short time period.

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Loxo

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Get A Quote
Popularity Score
3.2 / 5
User Score
4.6 / 5
Product Score
4 / 5

Why we picked Loxo

Loxo boasts the world's largest talent pool of 530+ million people in their proprietary directory.

PROS

CONS

Our reviewer took screenshot of Loxo Recruiting Agency Software during the demo

Loxo Review

Loxo promises to make your team a “hiring machine”. Their AI-powered solutions can cut time-to-hire by up to 80%. Powerful automation tools bookend the entire recruiting process, from sourcing and outreach to candidate relationship management.

Loxo Customers

Sanford Rose Associates Executive Search, Ranstad

Loxo Pricing

Loxo has two versions, free and premium. 

The Free version comes with an ATS, recruiting CRM, and basic sourcing tools all for one user. The Premium version adds advanced sourcing tools, API, training & coaching resources, and dedicated customer support.

If you’re interested in the Premium version, you would have to contact a sales rep for more specific pricing details.

Best For

Executive search companies and mid to large-sized companies hiring at a high volume.

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Recruit CRM

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Get A Quote
Popularity Score
3.7 / 5
User Score
4.7 / 5
Product Score
4.4 / 5

Why we picked Recruit CRM

Recruit CRM has one of the best search functionalities for this product category. For instance, you can perform boolean searches and even a “radius search”, powered by Google Maps, to search for clients, candidates, and jobs all within a specific radius of any location.

PROS

  • No extra fees required for basic data migration that includes importing Excel/CSV files with candidates & clients. During the implementation process of this software, the customer service personnel will help transfer your data for free.
  • Great customer service. Their average response time is under two minutes.
  • Powerful Linkedin Integration & Executive/Recruitment Report PDF Generator to save time
  • Tons of resources made available to users including blogs and articles that give you all the information you need to know about how the software works, job description templates to help you get acquainted with all the possible job openings you will be looking to close, and a glossary that gives you the A-Z of recruitment practices.
  • No extra fees required for basic data migration that includes importing Excel/CSV files with candidates & clients. During the implementation process of this software, the customer service personnel will help transfer your data for free.
  • Great customer service. Their average response time is under two minutes.
  • Powerful Linkedin Integration & Executive/Recruitment Report PDF Generator to save time
  • Tons of resources made available to users including blogs and articles that give you all the information you need to know about how the software works, job description templates to help you get acquainted with all the possible job openings you will be looking to close, and a glossary that gives you the A-Z of recruitment practices.

CONS

  • Limited native integrations. Recruit CRM only integrates natively with LinkedIn, Zapier, Logic Melon, some email apps, and Google and Outlook calendars. If you want to run background checks, for example, using Checkr or other background verification platforms, you won’t be able to do that unless you use Zapier’s API extension.
  • Limited native integrations. Recruit CRM only integrates natively with LinkedIn, Zapier, Logic Melon, some email apps, and Google and Outlook calendars. If you want to run background checks, for example, using Checkr or other background verification platforms, you won’t be able to do that unless you use Zapier’s API extension.
Recruit CRM dashboard screenshot - one of the best Agency Recruiting Software

Recruit CRM Review

Recruit CRM is a two-in-one software that combines an applicant tracking system (ATS) with customer relationship management (CRM). With the ATS features, you can source talent and build a solid candidate pipeline, making your recruitment process more proactive. Their CRM features, on the other hand, help you manage and collaborate with your clients to meet expectations.

Recruit CRM Customers

Hays International, Volkswagen, Hire Power Consulting, Dot Recruitment, Talent Source Japan, Blue Recruiting, NPAG

Recruit CRM Pricing

Recruit CRM offers three paid price plans, depending on the size of your agency, and a free plan. Their least expensive plan, Team, is best for recruitment agencies that are just starting out, typically those with 2- 15 employees. It has an ideal amount of clients and candidates you can add, and all the bells and whistles of applicant tracking and customer relationship management. However, some features like API access and access control are absent. 

Then we have the mid-tier plan, Business. This one is more expensive and is ideal for already established firms (15 - 45 employees). The next price plan, which is the Enterprise plan, is a custom solution. It is best for big agencies with 100+ recruiters.

Here is a breakdown of how their prices compare:

Plan Price What's Included?
Free Free - 50 candidates
- 50 contacts & companies
- 4 open jobs
- Email templates
- All ATS and CRM features from website
Team $85 per user per month
($69 when billed annually)
- Unlimited open jobs
- Job board posting
- Fully integrated mailbox
- 15 custom fields for each entity
- Chrome sourcing extension
- Customizable Dashboards
- 10,000 contacts (per user)
- 10,000 candidates (per user)
Business $119 per user per month
($99 when billed annually)
- Everything in the team plan
- API access
- Phone calling & recording
- Custom roles & access control rules
- Resume/CV formatting
- 20,000 candidates (per user)
- 20,000 companies (per user)
- 50 custom fields for each entity
Enterprise Custom - Everything in the business plan
- Custom SLA
- Custom branding
- Dedicated servers
- Unlimited live training
- Custom company limits
- Custom candidates limits
- Dedicated account manager

Best For

Though they have the capacity to accommodate as many as 100+ recruiters, Recruit CRM is best suited for small to medium-sized recruitment agencies— firms that have about 3 - 100 employees.

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Odro

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Get A Quote
Popularity Score
3 / 5
User Score
4.4 / 5
Product Score
3.9 / 5

Why we picked Odro

Odro is the primordial video recruitment software product for staffing firms. While their solution fits many other types of businesses, they have substantial experience with recruiting agencies.

PROS

CONS

Odro's Software for Recruitment Agency screenshot

Odro Review

Odro can cover nearly all of a staffing or recruiting agency’s video needs. This has been tremendously helpful for recruiting firms that want to stand out through video content, which they’ve found tends to be more engaging than traditional recruitment efforts.

Their platform has three main elements to it. The first is called Capture, which is for video sales messaging. The second one is Producer, which is an easy-to-use video editing suite. Finally, there is Vision, which is for live and asynchronous video interviewing.

Odro Customers

Odro is not only used by staffing agencies. Their product is used to create, manage, and share videos by companies like Adecco, Advantage Group, CastUK, Barclay Meade, Robert Walters, Strive Sales, and Theo James.

Odro Pricing

Odro is priced per user, but the fee varies depending on the volume of users and the length of the agreement. Most companies sign up for a 24 or 36 month commitment, although they do accept 12.

Best For

Staffing and recruiting agencies that want to give their sourcing efforts an edge; mostly UK-based, but also in Australia, the US, Canada, Germany, Spain, and LATAM.

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Recruitment agency software use cases

If you’re on this page, chances are you either work for a staffing company or a third-party recruiting firm. Therefore, your goal is to source, interview, and hire the best talent for your client or organization.

However, recruiting is more than just finding and hiring candidates. Staffing agencies and recruiting teams have many more responsibilities that software can streamline. Here’s a list of use cases for recruiting agency solutions that span the entire process:

  • Centralizing recruiting data: Most of the vendors on this page have CRM and ATS functionality. Therefore, you don’t need to constantly switch between systems to keep track of your recruiting and customer data.
  • Building talent pipelines: Staffing software bookends the recruiting pipeline. It all starts with sourcing. The vendors on this page have powerful AI sourcing tools that bring new talent into the pipeline. Then, you have a CRM and ATS to nurture them along, whether active or passive, into becoming potential hires. If a candidate isn’t hired for an open position, they’ll still be kept warm in the database.
  • Creating a better candidate experience: By keeping candidates happy, even if they don’t get the job, they will be open to future opportunities. A good recruitment software will give job seekers a great experience, from text updates to automated scheduling, making them feel like a valuable asset and not just another number.
  • Streamlining recruitment processes: By having data touchstones across the recruiting process, it becomes easy to analyze recruiter shortcomings and candidate drop offs. All of our featured vendors have detailed analytics so you can take a deep dive into what’s working and what isn’t.
  • Faster time-to-fill: Filling open roles in a pinch is easy when you focus on nurturing candidate relationships, especially if the candidate experience is great. Recruiting companies will see quick turnaround times thanks to hundreds of qualified candidates at their fingertips.
  • Forecast future performance: Detailed data and analytics modules ensure that staffing companies and individual recruiters can track performance to see where they can improve.
  • Recruiter management: Some of the solutions on this page even have timesheets, expense & commission tracking, and invoicing modules so you don’t need to buy another software just to manage your team.

Pro Tips on Recruitment and Staffing Agency Software

Recruitment agency software pitfalls

The most important pitfall to avoid when using recruiting agency software is over-reliance. If you’re a recruiter, you likely got into the line of work because you like helping people. Technology is supposed to aid that process, not take it over. 

Candidate experience should be valued over everything else. If your only communication with a qualified candidate is through automated text messages, you’re probably not using your software correctly. Recruiting agency software will streamline the tedious tasks in your recruiting process. By doing so, it creates more time for you to directly interact with candidates. You’ll put more emphasis on building relationships and providing an enjoyable experience for job seekers.

Recruitment agency software ROI

When using recruiting agency software, you’re likely to get a few returns on investment.

Firstly, you’ll have access to larger talent pools. Some solutions have huge candidate pools already in-house for you. Others have AI sourcing tools that can pull data directly from social media and job boards. Either way, you’ll have access to tons of talent with the click of a button.

Consequently, you’ll see a faster time-to-fill. Having access to lots of candidates means you can nurture relationships with more people, creating a warm talent pipeline. A warm talent pipeline translates into quick transitions from job interest to hired. 

As an overall result, you’ll save valuable time and effort in your process. Through the use of AI sourcing, candidate relationship management, and data & analytics tracking, your recruiters will be better equipped to do their jobs. Gone are the days of tedious, time-consuming tasks. Recruiters can focus on what they do best— working with talent.

Staffing and recruitment software pricing

The software solutions on our shortlist are all priced on a per user per month basis. Expect to pay anywhere from about $20 per user per month on the low end to $75 per user per month on the high end. Additional features and implementation fees may apply as well.

Assuming you’re looking for the middle-of-the-road solution price wise, here’s a rough estimate of cost broken down by the number of users:

Number of usersAverage estimated cost (per month)
0 - 10$500
10 - 50$2,500
50 - 100$5,000
100 - 500$25,000
1000+$50,000+


Staffing and recruitment agency software features

Recruiting agency software is typically an end-to-end solution. This means it covers everything in the recruiting pipeline; sourcing, applying, screening, interviewing, offering, hiring, and onboarding. 

This means that when you purchase a recruiting software solution, you’re actually getting multiple tools in one. These usually include:

  • Sourcing tools: AI-powered sourcing tools scan job boards and social media to deliver qualified candidates right to your system. Some software solutions take this a step further by grabbing that information and immediately creating candidate profiles in your system, ranking them amongst the rest of your talent pool. 
  • Applicant Tracking System (ATS): Staffing software’s ATS operates similarly to an HR team’s ATS. However, there are a few reporting tweaks specifically tailored to staffing agencies. There are individual recruiter performance metrics, placement activity trackers, customizable goals,and KPIs reporting.
  • Candidate Relationship Management (CRM): Staffing CRMs are comparable to a regular customer relationship management system but with more specific functionality towards recruiting agency use cases. Such specific functions include passive candidate tracking, recruiter workflows, and automated relationship management.
  • Candidate assessment: Built-in assessment tools allow you to test job seekers right in your staffing platform. Doing so automatically filters out unworthy candidates, saving you time from numerous phone screens and interviews. Therefore you can focus on the top talent. Having assessments on your recruiting platform also means you trim the fat from your tech stack.
  • Interview scheduling: Automatically schedule interviews, cutting down on back-and-forth emails to make job seekers’ and recruiters’ lives easier.
  • E-signatures and background checks: Built-in screening tools simplify your tech stack, making collecting the documents you need much easier.
  • Detailed reporting and analytics: With the dashboards and data you get from your candidates, you can forecast future hiring trends.
  • AI and automation: Automation allows you to consistently engage talent with minimal effort. Little things such as text updates, automated email responses, and chatbots make the candidate feel like they are being constantly guided through the hiring process instead of waiting in limbo. 
  • Timesheets, commission, and expense tracking: You might not even need another software vendor to track important back office information. Some solutions have it all in-house.

Questions for Demos

Here are some important questions to ask when demoing staffing software:

  • Does your product integrate with my current tech stack?
  • Can your product actually streamline my tech stack by having multiple functions under one roof?
  • What modules of your ATS and CRM are tailored to the staffing industry specifically? 
  • Are there onboarding and implementation fees? 
  • What features do your customers get the most value out of? 
  • How long does it take before your customers see ROI?

These are just some examples. Think about your specific use case, and build out specific questions from there.

Recruitment Agency Software FAQs

What is recruitment agency software?

Recruitment agency software is any type of platform that helps recruitment agencies source, track, and interview potential hires for their clients.

What kinds of software are good for recruitment agencies?

Recruitment agencies will find many types of software useful, including applicant tracking systems, sourcing tools, candidate databases, CRMs, interview scheduling software, background check software, and timesheet, commission, and expense tracking.

How much does recruitment agency software cost?

Recruitment agency software can cost anywhere from about $20 per user per month to $75 per user per month on the high end.

Final Advice

Recruiting agency software can be incredibly useful because it houses everything you need in a single hub. However, that can sometimes be a detriment. While we believe that the vendors on this page are excellent, that doesn’t mean they are excellent for you. In fact, they may be extraneous.

If your recruiting company has a lot of success with your current ATS, then maybe look into purchasing AI sourcing tools. If you already have great sourcing tools, maybe you just need a staffing CRM/ATS hybrid. 

In the end, make sure you’re paying for features that you are going to use instead of piling more on just because they’re offered in a bundle. Don’t be afraid to negotiate and/or reconsider in order to get the specific functionality you need. If you need additional help, check out our ebook on how to get the best price in HR tech, featuring strategies and expert advice.

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