.jpg)
The best software for staffing and recruiting are designed to streamline your recruiting processes. On the last business day of December 2020, there were 6.6 million job openings in the US as the COVID-19 vaccination plan began to roll out. According to a CareerBuilder study, 77% of millennial clients plan to increase utilization of staffing companies over the coming years. As a result, staffing and recruiting agencies have a lot on their plates!
68% of professionals say the best way to improve recruiting performance is to utilize tech. Therefore, we put together this list of the best staffing agency software, complete with benefits, use cases, pricing, ROI, pitfalls, and more so you can stay ahead of the competition using SaaS.
We spend hundreds of hours researching the best HR and recruiting software so you don’t have to. We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software. However we may earn a fee if you click on vendor links on this page. Learn more
We put in the effort to make this guide awesome
20
Hours Researched
.svg)
3
Experts Consulted
.svg)
16
Vendors Reviewed
Our criteria: How we chose the best vendors
We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category. Here's how we select vendors to be in our buyer guides:
- Product: We want to have a deep understanding of a vendor's product before recommending it. This usually means getting a demo by a senior executive (their CEO, head of product, etc), and/or using the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best in class offering.
- User feedback: We do our best to understand what users say when they experience this product. User input allows us to accomplish a more thorough due diligence of products, put new vendors on our radar, and generally make sure we are presenting the right products to our readers.
- Financial metrics: We are very much finance nerds and so use a product's retention rates, growth, profitability, and scale to understand whether or not it is truly best in class.
- Best for a use case: Sometimes the best solution is the cheapest, the best tool for international companies, or the best for startups. We try to include a diversity of solutions so that our readers can find the tool that is best for what they need.
Here's more detail if you want to read further on how we research vendors.
In this guide you'll find
- Top 8 Recruitment Agency Software Solutions
- Recruitment agency software use cases
- Recruitment agency software pitfalls
- Recruitment agency software ROI
- Staffing and recruitment software pricing
- Staffing and recruitment agency software features
- Questions for Demos
- Recruitment Agency Software FAQs
- Final Advice
Featured in
Top 8 Recruitment Agency Software Solutions
We track thousands of HR Tech solutions. Here are the best staffing agency software solutions of 2022.
Why we love it
:
CEIPAL ATS & CRM is a what’s-what of recruiting agency software, with all the ATS and CRM functions you expect plus numerous integrations and AI capabilities.
CEIPAL ATS & CRM
Review:
CEIPAL ATS & CRM is a cost-efficient staffing ATS with customizable dashboards, AI capabilities, and numerous integrations. CEIPAL stands out with a credit system of controlling job ad spend. Recruiters are given a certain amount of credits on a set timeline, and once they are out, they can’t spend anymore until the timeline is up. This saves your company a little extra money while ensuring recruiters aren’t relying on ads alone.
CEIPAL ATS & CRM
Customers:
Some of the notable customers that use CEIPAL are The Agency and Quality Staffing of America.
CEIPAL ATS & CRM
Stats:
- Used by 120,000 recruiters worldwide
- Used by 1,600+ recruiting/staffing firms
CEIPAL ATS & CRM
Pricing:
CEIPAL ATS & CRM starts at $120 per month for teams of 5 recruiters or smaller. For a team of 50, it will cost $1050 per month. Teams of 100 pay $1900 a month. Teams of 150+ must contact sales for pricing. You’ll save 5% if you choose to be billed annually.
Best For:
Worth Checking Out:
CEIPAL isn’t just a recruiting ATS company. They also have an HCM called WorkForce if you’re looking for an all-encompassing HR software suite.
Why we love it
:
Oorwin was designed with staffing firms in mind, with recruiter collaboration tools and an ATS/CRM/HRMS hybrid to streamline the end-to-end recruitment process.
Oorwin
Review:
Oorwin was founded on the recognition that there wasn’t a single solution for recruiter cross collaboration. By bringing together an ATS and CRM under a single login, customers get a streamlined experience. Handy AI tools such as a job finder and resume harvester automate tedious tasks to give recruiters more time to focus on person-to-person interactions. Oorwin customers have seen time-to-hire drop by as much as 50%.
Oorwin
Customers:
Nuvento Staffing Solutions, Millennium Infotech, Softcom Systems, Inc.
Oorwin
Stats:
- 300+ customers
- 1 million + accurate candidate matches
- 200,000 job offers rolled out
Oorwin
Pricing:
Oorwin is priced on a per user per month basis, billed either quarterly or annually. You must contact a sales representative for further details. Oorwin offers a 7 day free trial as well.
Best For
Oorwin’s customers typically have 50-100 users. However, they are building more functionality to appeal to enterprise companies.
Worth Checking Out:
Why we love it
:
Avionté provides a robust end-to-end recruitment and staffing solution, specifically for IT staffing.
Avionté
Review:
Avionté is a great choice for staffing agencies looking for one comprehensive solution for their entire recruiting cycle. By partnering with Avionté, you’ll get an ATS, CRM, payroll & billing platform, sourcing tool, and onboarding solution.
Avionté is very customer-centric, providing free training resources and even a yearly conference called Avionté CONNECT.
Avionté
Customers:
TEEMA Solutions Group Inc., David Aplin Group Recruiting Solutions, Integrity Staffing
Avionté
Stats:
- 900+ customers
- 98% retention rate
- 25,000+ users in North America
Best For
IT staffing companies looking for an end-to-end solution.
Worth Checking Out:
Why we love it
:
Bullhorn is an all-encompassing staffing solution, from applicant tracking to onboarding to back end recruiter management.
Bullhorn
Review:
Bullhorn is a well-known name in staffing software that focuses on the entire recruiting lifecycle from sourcing passive candidates to onboarding. Bullhorn even has additional functionality for operations personnel at staffing firms. Such features include timesheet management, expense and commission tracking, and invoicing modules.
Bullhorn
Customers:
Bullhorn
Stats:
- Customers make up to 43% more placements, according to Bullhorn research
- Used by over 10,000 staffing businesses
Bullhorn
Pricing:
Bullhorn has four price plans, Team, Corporate, Enterprise, and Enterprise Plus.
Team
- Includes CRM and sourcing tools, job management and publishing, email integration, career portal, resume parsing, standard reporting, and contact and company management.
Corporate
- Includes all features of Team, but adds unlimited data storage, API access, custom workflows, LinkedIn integration, NPS survey tool, and inbox productivity tool.
Enterprise
- Includes all previous features and adds advanced reporting, Pulse relationship intelligence, lead tracking, pipeline management, and goal-setting tools.
Enterprise Plus
- Includes all previous features and adds advanced reporting and visualization.
Pricing is determined by the number of users that want access to the system. You must request a pricing quote from Bullhorn for specific details.
Best For
Bullhorn is best for large staffing firms who can make use of its entire product suite.
Worth Checking Out:
Why we love it
:
Gem’s analytics are incredibly detailed, allowing you to track every single touch point in the recruiting process.
Gem
Review:
Gem uses predictive analytics and powerful sourcing tools to be your go-to recruiting software. Their CRM is designed to track every touchpoint so you get a well-rounded view of the impact of your recruiting. In addition, diversity hiring tools make sure you can mitigate unconscious bias in your process.
Gem
Customers:
Lyft, Zapier, Robinhood, Dropbox
Gem
Stats:
- Has seen customers source up to 4x faster
- Over 400 customers
- Helped customers hire over 5,000 passive candidates
Gem
Pricing:
Gem offers early stage startups a chance to use their product for free for up to two years.
Best For
Mid-sized to large companies with big in-house recruiting teams.
Worth Checking Out:
Why we love it
:
JobAdder’s applicant tracking system is incredibly user-friendly, with customizable workflows and built-in job posting.
JobAdder
Review:
JobAdder is a popular applicant tracking system in the UK and Australia. The platform is a streamlined recruitment management platform, which encompasses the entire recruiting lifecycle. Job seekers will appreciate social network-style candidate functionalities where they can update their status, job title, contact details, and preferences.
JobAdder
Customers:
MacDonald Search Group, Revel, Westwood & Wilshire
JobAdder
Stats:
- Used by 10,000 people daily
- Founded in 2007
Best For
Staffing agencies or big in-house recruiting teams looking for an end-to-end recruitment system.
Worth Checking Out:
Why we love it
:
Traffit takes the hassle out of recruiting and boosts your team’s productivity with ready-to-use templates, email automation, a scheduler tool, and more.
Traffit
Review:
Traffit is a recruitment platform that allows companies and recruitment agencies to source candidates, automate tedious processes, and enhance internal collaboration. Through it, you can customize your recruitment process as well as build a talent pool that you can search whenever you need to find suitable talent. Traffit also allows you to create a Careers page without writing a single line of code and publish your job ads on several job boards directly from it.
Traffit
Customers:
Randstad, No Fluff Jobs, Inhire.io, Neoteric, Brand24
Traffit
Stats:
- 5000+ users
- 15+ countries
- 260,000 hired candidates
Traffit
Pricing:
Traffit has three plans. When billed annually, they cost as follows:
- Lite: Ideal for growing teams, this plan covers your essential recruiting needs and costs $24 per user per month (5 active jobs per user).
- Pro: For $48 per user per month, the Pro plan packs everything in the Lite plan along with advanced customizations and automations so you can deliver a great recruitment experience.
- Elite: For $72 per user per month, the Elite plan delivers advanced hiring solutions and premium support options to large companies and high-volume recruiters.
Best For
Companies and recruiting agencies of different sizes can find value in Traffit’s offerings.
Worth Checking Out:
Why we love it
:
Loxo boasts the world's largest talent pool of 530+ million people in their proprietary directory.
Loxo
Review:
Loxo promises to make your team a “hiring machine”. Their AI-powered solutions can cut time-to-hire by up to 80%. Powerful automation tools bookend the entire recruiting process, from sourcing and outreach to candidate relationship management.
Loxo
Customers:
Sanford Rose Associates Executive Search, Ranstad
Loxo
Stats:
- Used by 125,000+ recruiters globally
- Directory of over 530 million professionals
- 98% customer satisfaction
Loxo
Pricing:
Loxo has two versions, free and premium.
The Free version comes with an ATS, recruiting CRM, and basic sourcing tools all for one user. The Premium version adds advanced sourcing tools, API, training & coaching resources, and dedicated customer support.
If you’re interested in the Premium version, you would have to contact a sales rep for more specific pricing details.
Best For
Executive search companies and mid to large-sized companies hiring at a high volume.
Worth Checking Out:
Why we love it
:
Zoho Recruit is an easy-to-use recruiting agency software that offers a free-forever version.
Zoho Recruit
Review:
Zoho Recruit’s simple user interface is infinitely customizable, allowing a staffing agency, for instance, to easily modify it to suit your needs. For an additional fee, you have access to their unique Client Portal, where your clients can actually create jobs, review candidates, and send feedback themselves, saving your team extra time.
Zoho Recruit
Customers:
University of Pennsylvania, CareerUp, OnePlus, UrbanClap
Zoho Recruit
Stats:
- Used by over 6,000 businesses
- Zoho has 10,000 employees spanning the globe
Zoho Recruit
Pricing:
Zoho Recruit has three pricing levels:
- Standard: $30 per user per month
- Professional: $60 per user per month
- Enterprise: $90 per user per month
Zoho Recruit also has a 15-day free trial, as well as a free-forever version. The free version has limited features and only 1 active job at a time.
Best For
Zoho Recruit is affordable for smaller recruiting firms, but also has tons of functionality that enterprise companies would value.
Worth Checking Out:
Why we love it
:
Odro is the primordial video recruitment software product for staffing firms. While their solution fits many other types of businesses, they have substantial experience with recruiting agencies.
Odro
Review:
Odro can cover nearly all of a staffing or recruiting agency’s video needs. This has been tremendously helpful for recruiting firms that want to stand out through video content, which they’ve found tends to be more engaging than traditional recruitment efforts.
Their platform has three main elements to it. The first is called Capture, which is for video sales messaging. The second one is Producer, which is an easy-to-use video editing suite. Finally, there is Vision, which is for live and asynchronous video interviewing.
Odro
Customers:
Odro is not only used by staffing agencies. Their product is used to create, manage, and share videos by companies like Adecco, Advantage Group, CastUK, Barclay Meade, Robert Walters, Strive Sales, and Theo James.
Odro
Stats:
- Odro has been used to boost engagement rates by as much as 80%.
- On average, recruiters see a 43% increase in the number of responses from candidates after switching to video from traditional methods.
- An average job post in video form done with Odro gets 10 times the engagement of a regular job post.
Odro
Pricing:
Odro is priced per user, but the fee varies depending on the volume of users and the length of the agreement. Most companies sign up for a 24 or 36 month commitment, although they do accept 12.
Best For
Staffing and recruiting agencies that want to give their sourcing efforts an edge; mostly UK-based, but also in Australia, the US, Canada, Germany, Spain, and LATAM.
Worth Checking Out:
Odro doesn’t require downloads, passwords, or logins from the candidates, making applying for a job a much better experience.
Looking for HR Tech Advice? Join our community
Ask questions, share knowledge, find new job opportunities, network and more in our closed HR Tech Buyers Community
Final Advice
Recruiting agency software can be incredibly useful because it houses everything you need in a single hub. However, that can sometimes be a detriment. While we believe that the vendors on this page are excellent, that doesn’t mean they are excellent for you. In fact, they may be extraneous.
If your recruiting company has a lot of success with your current ATS, then maybe look into purchasing AI sourcing tools. If you already have great sourcing tools, maybe you just need a staffing CRM/ATS hybrid.
In the end, make sure you’re paying for features that you are going to use instead of piling more on just because they’re offered in a bundle. Don’t be afraid to negotiate and/or reconsider in order to get the specific functionality you need. If you need additional help, check out our ebook on how to get the best price in HR tech, featuring strategies and expert advice.
Best Recruiting Agency Software
If you want to be the smartest in the room when it comes to People, sign up for our weekly newsletter
