Best Recruitment and Staffing Agency Software — September 2021

The best staffing software, pricing, ROI, pitfalls, use cases, and more.

The best software for staffing and recruiting are designed to streamline your recruiting processes. On the last business day of December 2020, there were 6.6 million job openings in the US as the COVID-19 vaccination plan began to roll out. According to a CareerBuilder study, 77% of millennial clients plan to increase utilization of staffing companies over the coming years. As a result, staffing and recruiting agencies have a lot on their plates!

68% of professionals say the best way to improve recruiting performance is to utilize tech. Therefore, we put together this list of the best recruiting agency software, complete with benefits, use cases, pricing, ROI, pitfalls, and more so you can stay ahead of the competition using SaaS.

Staffing agency recruiter talking to candidate

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.Learn more

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Top 8 Recruitment Agency Software Solutions

We track thousands of HR Tech solutions. Here are the best recruiting agency software solutions of September 2021.

CEIPAL ATS & CRM

Review

CEIPAL ATS & CRM is a cost-efficient staffing ATS with customizable dashboards, AI capabilities, and numerous integrations. CEIPAL stands out with a credit system of controlling job ad spend. Recruiters are given a certain amount of credits on a set timeline, and once they are out, they can’t spend anymore until the timeline is up. This saves your company a little extra money while ensuring recruiters aren’t relying on ads alone.

CEIPAL ATS & CRM

Stats

  • Used by 120,000 recruiters worldwide
  • Used by 1,600+ recruiting/staffing firms

CEIPAL ATS & CRM

Pricing:

CEIPAL ATS & CRM starts at $120 per month for teams of 5 recruiters or smaller. For a team of 50, it will cost $1050 per month. Teams of 100 pay $1900 a month. Teams of 150+ must contact sales for pricing. You’ll save 5% if you choose to be billed annually.

Best For

Worth Checking Out:

CEIPAL isn’t just a recruiting ATS company. They also have an HCM called WorkForce if you’re looking for an all-encompassing HR software suite.

Zoho Recruit’s simple user interface is infinitely customizable, allowing a staffing agency, for instance, to easily modify it to suit your needs. For an additional fee, you have access to their unique Client Portal, where your clients can actually create jobs, review candidates, and send feedback themselves, saving your team extra time.

Zoho Recruit

Stats

  • Used by over 6,000 businesses
  • Zoho has 10,000 employees spanning the globe

Zoho Recruit

Pricing

Zoho Recruit has three pricing levels:

  • Standard: $30 per user per month
  • Professional: $60 per user per month
  • Enterprise: $90 per user per month

Zoho Recruit also has a 15-day free trial, as well as a free-forever version. The free version has limited features and only 1 active job at a time.

Best For

Zoho Recruit is affordable for smaller recruiting firms, but also has tons of functionality that enterprise companies would value.

Worth Checking Out:

Gem uses predictive analytics and powerful sourcing tools to be your go-to recruiting software. Their CRM is designed to track every touchpoint so you get a well-rounded view of the impact of your recruiting. In addition, diversity hiring tools make sure you can mitigate unconscious bias in your process.

Gem

Stats

  • Has seen customers source up to 4x faster
  • Over 400 customers
  • Helped customers hire over 5,000 passive candidates

Gem

Pricing

Gem offers early stage startups a chance to use their product for free for up to two years.

Best For

Mid-sized to large companies with big in-house recruiting teams.

Worth Checking Out:

Odro can cover nearly all of a staffing or recruiting agency’s video needs. This has been tremendously helpful for recruiting firms that want to stand out through video content, which they’ve found tends to be more engaging than traditional recruitment efforts.

Their platform has three main elements to it. The first is called Capture, which is for video sales messaging. The second one is Producer, which is an easy-to-use video editing suite. Finally, there is Vision, which is for live and asynchronous video interviewing.

Odro

Stats

  • Odro has been used to boost engagement rates by as much as 80%. 
  • On average, recruiters see a 43% increase in the number of responses from candidates after switching to video from traditional methods.   
  • An average job post in video form done with Odro gets 10 times the engagement of a regular job post.

Odro

Pricing

Odro is priced per user, but the fee varies depending on the volume of users and the length of the agreement. Most companies sign up for a 24 or 36 month commitment, although they do accept 12.

Best For

Staffing and recruiting agencies that want to give their sourcing efforts an edge; mostly UK-based, but also in Australia, the US, Canada, Germany, Spain, and LATAM.

Worth Checking Out:

Odro doesn’t require downloads, passwords, or logins from the candidates, making applying for a job a much better experience.

JobAdder is a popular applicant tracking system in the UK and Australia. The platform is a streamlined recruitment management platform, which encompasses the entire recruiting lifecycle. Job seekers will appreciate social network-style candidate functionalities where they can update their status, job title, contact details, and preferences.

JobAdder

Stats

  • Used by 10,000 people daily
  • Founded in 2007

JobAdder

Pricing

Best For

Staffing agencies or big in-house recruiting teams looking for an end-to-end recruitment system.

Worth Checking Out:

Loxo promises to make your team a “hiring machine”. Their AI-powered solutions can cut time-to-hire by up to 80%. Powerful automation tools bookend the entire recruiting process, from sourcing and outreach to candidate relationship management.

Loxo

Stats

  • Used by 125,000+ recruiters globally
  • Directory of over 530 million professionals
  • 98% customer satisfaction

Loxo

Pricing

Loxo has two versions, free and premium. 

The Free version comes with an ATS, recruiting CRM, and basic sourcing tools all for one user. The Premium version adds advanced sourcing tools, API, training & coaching resources, and dedicated customer support.

If you’re interested in the Premium version, you would have to contact a sales rep for more specific pricing details.

Best For

Executive search companies and mid to large-sized companies hiring at a high volume.

Worth Checking Out:

Oorwin was founded on the recognition that there wasn’t a single solution for recruiter cross collaboration. By bringing together an ATS and CRM under a single login, customers get a streamlined experience. Handy AI tools such as a job finder and resume harvester automate tedious tasks to give recruiters more time to focus on person-to-person interactions. Oorwin customers have seen time-to-hire drop by as much as 50%.

Oorwin

Stats

  • 300+ customers
  • 1 million + accurate candidate matches
  • 200,000 job offers rolled out

Oorwin

Pricing

Oorwin is priced on a per user per month basis, billed either quarterly or annually. You must contact a sales representative for further details. Oorwin offers a 7 day free trial as well.

Best For

Oorwin’s customers typically have 50-100 users. However, they are building more functionality to appeal to enterprise companies.

Worth Checking Out:

Avionté is a great choice for staffing agencies looking for one comprehensive solution for their entire recruiting cycle. By partnering with Avionté, you’ll get an ATS, CRM, payroll & billing platform, sourcing tool, and onboarding solution. 

Avionté is very customer-centric, providing free training resources and even a yearly conference called Avionté CONNECT.

Avionté

Stats

  • 900+ customers
  • 98% retention rate
  • 25,000+ users in North America

Avionté

Pricing

Best For

IT staffing companies looking for an end-to-end solution.

Worth Checking Out:

Traffit is a recruitment platform that allows companies and recruitment agencies to source candidates, automate tedious processes, and enhance internal collaboration. Through it, you can customize your recruitment process as well as build a talent pool that you can search whenever you need to find suitable talent. Traffit also allows you to create a Careers page without writing a single line of code and publish your job ads on several job boards directly from it.

Traffit

Stats

  • 5000+ users
  • 15+ countries
  • 260,000 hired candidates

Traffit

Pricing

Traffit has three plans. When billed annually, they cost as follows: 

  • Lite: Ideal for growing teams, this plan covers your essential recruiting needs and costs $24 per user per month (5 active jobs per user).
  • Pro: For $48 per user per month, the Pro plan packs everything in the Lite plan along with advanced customizations and automations so you can deliver a great recruitment experience.
  • Elite: For $72 per user per month, the Elite plan delivers advanced hiring solutions and premium support options to large companies and high-volume recruiters.

Best For

Companies and recruiting agencies of different sizes can find value in Traffit’s offerings.

Worth Checking Out:

Bullhorn is a well-known name in staffing software that focuses on the entire recruiting lifecycle from sourcing passive candidates to onboarding. Bullhorn even has additional functionality for operations personnel at staffing firms. Such features include timesheet management, expense and commission tracking, and invoicing modules.

Bullhorn

Stats

  • Customers make up to 43% more placements, according to Bullhorn research
  • Used by over 10,000 staffing businesses

Bullhorn

Pricing

Bullhorn has four price plans, Team, Corporate, Enterprise, and Enterprise Plus. 

Team
  • Includes CRM and sourcing tools, job management and publishing, email integration, career portal, resume parsing, standard reporting, and contact and company management. 
Corporate
  • Includes all features of Team, but adds unlimited data storage, API access, custom workflows, LinkedIn integration, NPS survey tool, and inbox productivity tool.
Enterprise
  • Includes all previous features and adds advanced reporting, Pulse relationship intelligence, lead tracking, pipeline management, and goal-setting tools.
Enterprise Plus
  • Includes all previous features and adds advanced reporting and visualization.

Pricing is determined by the number of users that want access to the system. You must request a pricing quote from Bullhorn for specific details.

Best For

Bullhorn is best for large staffing firms who can make use of its entire product suite.

Worth Checking Out:

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Final Advice

Recruiting agency software can be incredibly useful because it houses everything you need in a single hub. However, that can sometimes be a detriment. While we believe that the vendors on this page are excellent, that doesn’t mean they are excellent for you. In fact, they may be extraneous.

If your recruiting company has a lot of success with your current ATS, then maybe look into purchasing AI sourcing tools. If you already have great sourcing tools, maybe you just need a staffing CRM/ATS hybrid. 

In the end, make sure you’re paying for features that you are going to use instead of piling more on just because they’re offered in a bundle. Don’t be afraid to negotiate and/or reconsider in order to get the specific functionality you need. If you need additional help, check out our ebook on how to get the best price in HR tech, featuring strategies and expert advice.

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A Quick Breakdown: Best Recruitment and Staffing Agency Software — September 2021

CEIPAL ATS & CRM is a what’s-what of recruiting agency software, with all the ATS and CRM functions you expect plus numerous integrations and AI capabilities.
Oorwin was designed with staffing firms in mind, with recruiter collaboration tools and an ATS/CRM/HRMS hybrid to streamline the end-to-end recruitment process.
Bullhorn is an all-encompassing staffing solution, from applicant tracking to onboarding to back end recruiter management.
Zoho Recruit is an easy-to-use recruiting agency software that offers a free-forever version.
JobAdder’s applicant tracking system is incredibly user-friendly, with customizable workflows and built-in job posting.
Avionté provides a robust end-to-end recruitment and staffing solution, specifically for IT staffing.
Gem’s analytics are incredibly detailed, allowing you to track every single touch point in the recruiting process.
Loxo boasts the world's largest talent pool of 530+ million people in their proprietary directory.
Traffit takes the hassle out of recruiting and boosts your team’s productivity with ready-to-use templates, email automation, a scheduler tool, and more.
Odro is the primordial video recruitment software product for staffing firms. While their solution fits many other types of businesses, they have substantial experience with recruiting agencies.

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