Best Recruiting and Staffing Agency Software - April 2021

The best staffing software, pricing, ROI, pitfalls, use cases, and more.

The best software for staffing and recruiting are designed to streamline your recruiting processes. On the last business day of December 2020, there were 6.6 million job openings in the US as the COVID-19 vaccination plan began to roll out. According to a CareerBuilder study, 77% of millennial clients plan to increase utilization of staffing companies over the coming years. As a result, staffing and recruiting agencies have a lot on their plates!

68% of professionals say the best way to improve recruiting performance is to utilize tech. Therefore, we put together this list of the best recruiting agency software, complete with benefits, use cases, pricing, ROI, pitfalls, and more so you can stay ahead of the competition using SaaS.

Staffing agency recruiter talking to candidate

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  Most of the vendors featured on our site have no commercial relationship with us, we want to feature the best software for our readers regardless. Learn more

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Top 8 Staffing Agency Software Solutions

We track thousands of HR Tech solutions. Here are the best recruiting agency software solutions of March 2021.

JobAdder is a streamlined recruitment management system, which encompasses the entire recruiting lifecycle. Job seekers will appreciate social network-style candidate functionalities where they can update their status, job title, contact details, and preferences.

JobAdder

Stats

  • Used by 10,000 people daily
  • Founded in 2007

JobAdder

Pricing

Best For

Staffing agencies or big in-house recruiting teams looking for an end-to-end recruitment system.

Worth Checking Out:

Loxo promises to make your team a “hiring machine”. Their AI-powered solutions can cut time-to-hire by up to 80%. Powerful automation tools bookend the entire recruiting process, from sourcing and outreach to candidate relationship management.

Loxo

Stats

  • Used by 125,000+ recruiters globally
  • Directory of over 530 million professionals
  • 98% customer satisfaction

Loxo

Pricing

Loxo has two versions, free and premium. 

The Free version comes with an ATS, recruiting CRM, and basic sourcing tools all for one user. The Premium version adds advanced sourcing tools, API, training & coaching resources, and dedicated customer support.

If you’re interested in the Premium version, you would have to contact a sales rep for more specific pricing details.

Best For

Executive search companies and mid to large-sized companies hiring at a high volume.

Worth Checking Out:

CEIPAL TalentHire is a cost-efficient staffing ATS with customizable dashboards, AI capabilities, and numerous integrations. TalentHire stands out with a credit system of controlling job ad spend. Recruiters are given a certain amount of credits on a set timeline, and once they are out, they can’t spend anymore until the timeline is up. This saves your company a little extra money while ensuring recruiters aren’t relying on ads alone.

CEIPAL TalentHire

Stats

  • Used by 120,000 recruiters worldwide
  • Used by 1,600+ recruiting/staffing firms

CEIPAL TalentHire

Pricing

CEIPAL TalentHire starts at $120 per month for teams of 5 recruiters or smaller. For a team of 50, it will cost $1050 per month. Teams of 100 pay $1900 a month. Teams of 150+ must contact sales for pricing. You’ll save 5% if you choose to be billed annually.

Best For

Worth Checking Out:

CEIPAL isn’t just a recruiting ATS company. They also have an HCM called WorkForce if you’re looking for an all-encompassing HR software suite.

Gem uses predictive analytics and powerful sourcing tools to be your go-to recruiting software. Their CRM is designed to track every touchpoint so you get a well-rounded view of the impact of your recruiting. In addition, diversity hiring tools make sure you can mitigate unconscious bias in your process.

Gem

Stats

  • Has seen customers source up to 4x faster
  • Over 400 customers
  • Helped customers hire over 5,000 passive candidates

Gem

Pricing

Gem offers early stage startups a chance to use their product for free for up to two years.

Best For

Mid-sized to large companies with big in-house recruiting teams.

Worth Checking Out:

Zoho Recruit’s simple user interface is infinitely customizable, allowing a staffing agency, for instance, to easily modify it to suit your needs. For an additional fee, you have access to their unique Client Portal, where your clients can actually create jobs, review candidates, and send feedback themselves, saving your team extra time.

Zoho Recruit

Stats

  • Used by over 6,000 businesses
  • Zoho has 10,000 employees spanning the globe

Zoho Recruit

Pricing

Zoho Recruit has three pricing levels:

  • Standard: $25 per user per month
  • Professional: $50 per user per month
  • Enterprise: $75 per user per month

Zoho Recruit also has a 15-day free trial, as well as a free-forever version. The free version has limited features and only 1 active job at a time.

Best For

Zoho Recruit is affordable for smaller recruiting firms, but also has tons of functionality that enterprise companies would value.

Worth Checking Out:

Avionté is a great choice for staffing agencies looking for one comprehensive solution for their entire recruiting cycle. By partnering with Avionté, you’ll get an ATS, CRM, payroll & billing platform, sourcing tool, and onboarding solution. 

Avionté is very customer-centric, providing free training resources and even a yearly conference called Avionté CONNECT.

Avionté

Stats

  • 900+ customers
  • 98% retention rate
  • 25,000+ users in North America

Avionté

Pricing

Best For

IT staffing companies looking for an end-to-end solution.

Worth Checking Out:

Oorwin was founded on the recognition that there wasn’t a single solution for recruiter cross collaboration. By bringing together an ATS and CRM under a single login, customers get a streamlined experience. Handy AI tools such as a job finder and resume harvester automate tedious tasks to give recruiters more time to focus on person-to-person interactions. Oorwin customers have seen time-to-hire drop by as much as 50%.

Oorwin

Stats

  • 300+ customers
  • 1 million + accurate candidate matches
  • 200,000 job offers rolled out

Oorwin

Pricing

Oorwin is priced on a per user per month basis, billed either quarterly or annually. You must contact a sales representative for further details. Oorwin offers a 7 day free trial as well.

Best For

Oorwin’s customers typically have 50-100 users. However, they are building more functionality to appeal to enterprise companies.

Worth Checking Out:

Bullhorn is a well-known name in staffing software that focuses on the entire recruiting lifecycle from sourcing passive candidates to onboarding. Bullhorn even has additional functionality for operations personnel at staffing firms. Such features include timesheet management, expense and commission tracking, and invoicing modules.

Bullhorn

Stats

  • Customers make up to 43% more placements, according to Bullhorn research
  • Used by over 10,000 staffing businesses

Bullhorn

Pricing

Bullhorn has four price plans, Team, Corporate, Enterprise, and Enterprise Plus. 

Team
  • Includes CRM and sourcing tools, job management and publishing, email integration, career portal, resume parsing, standard reporting, and contact and company management. 
Corporate
  • Includes all features of Team, but adds unlimited data storage, API access, custom workflows, LinkedIn integration, NPS survey tool, and inbox productivity tool.
Enterprise
  • Includes all previous features and adds advanced reporting, Pulse relationship intelligence, lead tracking, pipeline management, and goal-setting tools.
Enterprise Plus
  • Includes all previous features and adds advanced reporting and visualization.

Pricing is determined by the number of users that want access to the system. You must request a pricing quote from Bullhorn for specific details.

Best For

Bullhorn is best for large staffing firms who can make use of its entire product suite.

Worth Checking Out:

Looking for an HR Tech consultant to help out?

We've hand picked a shortlist of consultants who can help with vendor selection, implementation, strategy, and more

Final Advice

Recruiting agency software can be incredibly useful because it houses everything you need in a single hub. However, that can sometimes be a detriment. While we believe that the vendors on this page are excellent, that doesn’t mean they are excellent for you. In fact, they may be extraneous.

If your recruiting company has a lot of success with your current ATS, then maybe look into purchasing AI sourcing tools. If you already have great sourcing tools, maybe you just need a staffing CRM/ATS hybrid. 

In the end, make sure you’re paying for features that you are going to use instead of piling more on just because they’re offered in a bundle. Don’t be afraid to negotiate and/or reconsider in order to get the specific functionality you need. If you need additional help, check out our ebook on how to get the best price in HR tech, featuring strategies and expert advice.

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