11 Best Recruitment and Staffing Agency Software [2022]

The best staffing software, pricing, ROI, pitfalls, use cases, and more.

Chris Hatler
HR tech researcher, writer and editor
October 7, 2022

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Our Expert Picks: The Best Recruiting Agency Software

Not only does Manatal cover most of the features you’d expect from a budget-friendly ATS, the platform tops that off with CRM features, including email campaigns and revenue tracking dashboards.
CEIPAL ATS & CRM is a what’s-what of recruiting agency software, with all the ATS and CRM functions you expect plus numerous integrations and AI capabilities.
Bullhorn is an all-encompassing staffing solution, from applicant tracking to onboarding to back end recruiter management.
JobAdder’s applicant tracking system is incredibly user-friendly, with customizable workflows and built-in job posting.
Loxo boasts the world's largest talent pool of 530+ million people in their proprietary directory.
Recruit CRM has one of the best search functionalities for this product category. For instance, you can perform boolean searches and even a “radius search”, powered by Google Maps, to search for clients, candidates, and jobs all within a specific radius of any location.
Gem gathers data from tools that recruitment teams use on a day-to-day basis, such as LinkedIn InMail, ATS, and email, and combines it into a single talent management hub that automates candidate sourcing and engagement while providing detailed insights to support and optimize your recruiting strategy.
Odro is the primordial video recruitment software product for staffing firms. While their solution fits many other types of businesses, they have substantial experience with recruiting agencies.
Zoho Recruit is an easy-to-use recruiting agency software that offers a free-forever version.
Traffit is an affordable recruiting solution with CRM capabilities built-in. It also aims to improve your team’s productivity with candidate suggestions, workflow automations and ready-to-use templates for email and SMS outreach.
Avionté provides a robust end-to-end recruitment and staffing solution, specifically for IT staffing.
Oorwin was designed with staffing firms in mind, with recruiter collaboration tools and an ATS/CRM/HRMS hybrid to streamline the end-to-end recruitment process.

11 Best Recruitment and Staffing Agency Software [2022]

The best staffing software, pricing, ROI, pitfalls, use cases, and more.

Chris Hatler, HR tech researcher, writer and editor Oct 07, 2022

The best software for staffing and recruiting are designed to streamline your recruiting processes. On the last business day of December 2020, there were 6.6 million job openings in the US as the COVID-19 vaccination plan began to roll out. According to a CareerBuilder study, 77% of millennial clients plan to increase utilization of staffing companies over the coming years. As a result, staffing and recruiting agencies have a lot on their plates!

68% of professionals say the best way to improve recruiting performance is to utilize tech. Therefore, we put together this list of the best staffing agency software, complete with benefits, use cases, pricing, ROI, pitfalls, and more so you can stay ahead of the competition using SaaS.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

Learn more

We put in the effort to make this guide awesome

20
Hours Researched
3
Experts Consulted
16
Vendors Reviewed

Our criteria: How we chose the best vendors

We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category.  Here's how we select vendors to be in our buyer guides:

  • Product: We want to have a deep understanding of a vendor's product before recommending it.  This usually means getting a demo by a senior executive (their CEO, head of product, etc), and/or using the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best in class offering.
  • User feedback: We do our best to understand what users say when they experience this product.  User input allows us to accomplish a more thorough due diligence of products, put new vendors on our radar, and generally make sure we are presenting the right products to our readers.
  • Financial metrics: We are very much finance nerds and so use a product's retention rates, growth, profitability, and scale to understand whether or not it is truly best in class.
  • Best for a use case: Sometimes the best solution is the cheapest, the best tool for international companies, or the best for startups. We try to include a diversity of solutions so that our readers can find the tool that is best for what they need.

Here's more detail if you want to read further on how we research vendors.

In this guide you'll find

An Intro On Recruitment and Staffing Agency Software

The best software for staffing and recruiting are designed to streamline your recruiting processes. On the last business day of December 2020, there were 6.6 million job openings in the US as the COVID-19 vaccination plan began to roll out. According to a CareerBuilder study, 77% of millennial clients plan to increase utilization of staffing companies over the coming years. As a result, staffing and recruiting agencies have a lot on their plates!

68% of professionals say the best way to improve recruiting performance is to utilize tech. Therefore, we put together this list of the best staffing agency software, complete with benefits, use cases, pricing, ROI, pitfalls, and more so you can stay ahead of the competition using SaaS.

Featured in

Top 11 Recruitment Agency Software Solutions

We track thousands of HR Tech solutions. Here are the best staffing agency software solutions of 2022.

Manatal

Review:

Manatal is a budget-friendly ATS that’s got candidate/customer relationship management (CRM) features built-in. It allows companies to customize pipelines that track the progress made with prospects, from initial contact to contract. It also offers a LinkedIn chrome extension to quickly connect with and save prospects’ contact info, and email integration for communication with those prospects, as well as sending them automated responses and mass campaigns. 

To track the performance of your CRM efforts, Manatal offers detailed candidate placement and revenue tracking dashboards, letting you know how many candidates were successfully hired and how much money is coming in from clients.

Manatal

Stats:

Manatal

Pricing:

Manatal has two plans with fixed pricing. When Billed annually, they cost as follows:

  • Professional: This plan costs $15 per user per month for up to 15 jobs per account and 10,000 candidates. Customers on this plan can add unlimited guests.
  • Enterprise: This plan costs $35 per user per month for unlimited jobs per account, as well as unlimited  candidates and guests.

Note:

  • “Users” refers to the individuals with full unrestricted access to Manatal’s platform and its features such as recruiters and HR professionals who actively use the software.
  • “Guests” refers to individuals who are invited to collaborate on the platform through a dedicated portal such as hiring managers and decision-makers. These guests can access the platform free of charge and do not count towards the billable number of users.

Manatal has two plans with fixed pricing. When Billed annually, they cost as follows:

  • Professional: This plan costs $15 per user per month for up to 15 jobs per account and 10,000 candidates. Customers on this plan can add unlimited guests.
  • Enterprise: This plan costs $35 per user per month for unlimited jobs per account, as well as unlimited  candidates and guests.

Note:

  • “Users” refers to the individuals with full unrestricted access to Manatal’s platform and its features such as recruiters and HR professionals who actively use the software.
  • “Guests” refers to individuals who are invited to collaborate on the platform through a dedicated portal such as hiring managers and decision-makers. Thes

Best For

Manatal is used by organizations of all sizes across different industries, but it’s worth noting that the ball-park of their customers are SMEs.

CEIPAL ATS & CRM

Review:

CEIPAL ATS & CRM is a cost-efficient staffing ATS with customizable dashboards, AI capabilities, and numerous integrations. CEIPAL stands out with a credit system of controlling job ad spend. Recruiters are given a certain amount of credits on a set timeline, and once they are out, they can’t spend anymore until the timeline is up. This saves your company a little extra money while ensuring recruiters aren’t relying on ads alone.

CEIPAL ATS & CRM

Stats:

  • Used by 120,000 recruiters worldwide
  • Used by 1,600+ recruiting/staffing firms
  • Used by 120,000 recruiters worldwide
  • Used by 1,600+ recruiting/staffing firms

CEIPAL ATS & CRM

Pricing:

CEIPAL ATS & CRM starts at $120 per month for teams of 5 recruiters or smaller. For a team of 50, it will cost $1050 per month. Teams of 100 pay $1900 a month. Teams of 150+ must contact sales for pricing. You’ll save 5% if you choose to be billed annually.

CEIPAL ATS & CRM starts at $120 per month for teams of 5 recruiters or smaller. For a team of 50, it will cost $1050 per month. Teams of 100 pay $1900 a month. Teams of 150+ must contact sales for pricing. You'll save 5% if you choose to be billed annually.

Best For

Bullhorn

Review:

Bullhorn is a well-known name in staffing software that focuses on the entire recruiting lifecycle from sourcing passive candidates to onboarding. Bullhorn even has additional functionality for operations personnel at staffing firms. Such features include timesheet management, expense and commission tracking, and invoicing modules.

Bullhorn

Stats:

  • Customers make up to 43% more placements, according to Bullhorn research
  • Used by over 10,000 staffing businesses

Bullhorn

Pricing:

Bullhorn has four price plans, Team, Corporate, Enterprise, and Enterprise Plus. 

Team
  • Includes CRM and sourcing tools, job management and publishing, email integration, career portal, resume parsing, standard reporting, and contact and company management. 
Corporate
  • Includes all features of Team, but adds unlimited data storage, API access, custom workflows, LinkedIn integration, NPS survey tool, and inbox productivity tool.
Enterprise
  • Includes all previous features and adds advanced reporting, Pulse relationship intelligence, lead tracking, pipeline management, and goal-setting tools.
Enterprise Plus
  • Includes all previous features and adds advanced reporting and visualization.

Pricing is determined by the number of users that want access to the system. You must request a pricing quote from Bullhorn for specific details.

Best For:

Bullhorn is best for large staffing firms who can make use of its entire product suite.

Zoho Recruit

Review:

Zoho Recruit’s simple user interface is infinitely customizable, allowing a staffing agency, for instance, to easily modify it to suit your needs. For an additional fee, you have access to their unique Client Portal, where your clients can actually create jobs, review candidates, and send feedback themselves, saving your team extra time.

Zoho Recruit

Stats:

  • ​​Over 6,000 business customers globally
  • Source from over 75 job boards 
  • 50+ products for growing businesses
  • Zoho has 13,000+ employees spanning the globe

Zoho Recruit

Pricing:

Zoho Recruit has three paid plans on top of the free plan.

  • Standard is $30 per user per month, with many more features compared to the Free version.
  • Professional is $60 per user per month, with key features like assessments and social recruiting.
  • Enterprise is $90 per user per month, and rounds out Zoho's entire feature set, except for the add-ons. 

The client portal and video interview modules are what’s available as add-ons. Zoho Recruit also has a 15-day free trial, as well as a free-forever version. The free version has limited features and only 1 active job at a time.

Best For:

Zoho Recruit is perfect for large and small companies of various industries that use premium and niche job boards to give them an edge over competitors. It is also worth considering for smaller recruiting firms, but also has tons of functionality that enterprise companies would value. Of course, any company wanting a free ATS that can integrate with the rest of their tech stack would be wise to consider them.

Avionté

Review:

Avionté is a great choice for staffing agencies looking for one comprehensive solution for their entire recruiting cycle. By partnering with Avionté, you’ll get an ATS, CRM, payroll & billing platform, sourcing tool, and onboarding solution. 

Avionté is very customer-centric, providing free training resources and even a yearly conference called Avionté CONNECT.

Avionté

Stats:

  • 900+ customers
  • 98% retention rate
  • 25,000+ users in North America

Avionté

Pricing:

Best For:

IT staffing companies looking for an end-to-end solution.

JobAdder

Review:

JobAdder is a popular applicant tracking system in the UK and Australia. The platform is a streamlined recruitment management platform, which encompasses the entire recruiting lifecycle. Job seekers will appreciate social network-style candidate functionalities where they can update their status, job title, contact details, and preferences.

JobAdder

Stats:

  • Used by 10,000 people daily
  • Founded in 2007

JobAdder

Pricing:

Best For:

Staffing agencies or big in-house recruiting teams looking for an end-to-end recruitment system.

Odro

Review:

Odro can cover nearly all of a staffing or recruiting agency’s video needs. This has been tremendously helpful for recruiting firms that want to stand out through video content, which they’ve found tends to be more engaging than traditional recruitment efforts.

Their platform has three main elements to it. The first is called Capture, which is for video sales messaging. The second one is Producer, which is an easy-to-use video editing suite. Finally, there is Vision, which is for live and asynchronous video interviewing.

Odro

Stats:

  • Odro has been used to boost engagement rates by as much as 80%. 
  • On average, recruiters see a 43% increase in the number of responses from candidates after switching to video from traditional methods.   
  • An average job post in video form done with Odro gets 10 times the engagement of a regular job post.

Odro

Pricing:

Odro is priced per user, but the fee varies depending on the volume of users and the length of the agreement. Most companies sign up for a 24 or 36 month commitment, although they do accept 12.

Best For:

Staffing and recruiting agencies that want to give their sourcing efforts an edge; mostly UK-based, but also in Australia, the US, Canada, Germany, Spain, and LATAM.

Traffit

Review:

Traffit is a recruitment platform that allows companies and recruitment agencies to source and recruit candidates while automating manual processes and enhancing internal collaboration. Through it, you can customize your recruitment process as well as build a talent pool that you can search whenever you need to find suitable talent. Traffit also allows you to create a no-code careers page and distribute your job ads to several job boards for maximum reach.

Traffit

Stats:

  • 14,000+ recruiters and hiring managers use Traffit in over 60 countries.
  • Over 6,500,000 candidates have applied through Traffit, out of which, 314,000 were successfully hired.

Traffit

Pricing:

Traffit has three plans. When billed monthly, they cost as follows: 

  • Lite: Ideal for growing teams, this plan covers the essential recruiting needs and costs $12 per user per month (5 active jobs per user).
  • Pro: For $50 per user per month, the Pro plan packs everything in the Lite plan along with advanced customizations and automations so you can deliver a great recruitment experience.
  • Elite: For $75 per user per month, the Elite plan delivers advanced hiring solutions and premium support options to large companies and high-volume recruiters.  

Note: Annual billing is also available with a 20% discount on the above plans.

Best For:

Companies and recruiting agencies of different sizes can find value in Traffit’s offerings. SMBs may particularly appreciate their Lite plan, which is quite affordable for a single user with up to 5 active job posts at a time.

Oorwin

Review:

Oorwin was founded on the recognition that there wasn’t a single solution for recruiter cross collaboration. By bringing together an ATS and CRM under a single login, customers get a streamlined experience. Handy AI tools such as a job finder and resume harvester automate tedious tasks to give recruiters more time to focus on person-to-person interactions. Oorwin customers have seen time-to-hire drop by as much as 50%.

Oorwin

Stats:

  • 300+ customers
  • 1 million + accurate candidate matches
  • 200,000 job offers rolled out

Oorwin

Pricing:

Oorwin is priced on a per user per month basis, billed either quarterly or annually. You must contact a sales representative for further details. Oorwin offers a 7 day free trial as well.

Best For:

Oorwin’s customers typically have 50-100 users. However, they are building more functionality to appeal to enterprise companies.

Recruit CRM

Review:

Recruit CRM is a two-in-one software that combines an applicant tracking system (ATS) with customer relationship management (CRM). With the ATS features, you can source talent and build a solid candidate pipeline, making your recruitment process more proactive. Their CRM features, on the other hand, help you manage and collaborate with your clients to meet expectations.

Recruit CRM

Stats:

  • 1000+ recruitment agency customers in over 80 countries
  • Annual recurring revenue of $3 million
  • 100% bootstrapped & family owned with zero outside capital

Recruit CRM

Pricing:

Recruit CRM offers three paid price plans, depending on the size of your agency, and a free plan. Their least expensive plan, Team, is best for recruitment agencies that are just starting out, typically those with 2- 15 employees. It has an ideal amount of clients and candidates you can add, and all the bells and whistles of applicant tracking and customer relationship management. However, some features like API access and access control are absent. 

Then we have the mid-tier plan, Business. This one is more expensive and is ideal for already established firms (15 - 45 employees). The next price plan, which is the Enterprise plan, is a custom solution. It is best for big agencies with 100+ recruiters.

Here is a breakdown of how their prices compare:

Plan Price What's Included?
Free Free - 50 candidates
- 50 contacts & companies
- 4 open jobs
- Email templates
- All ATS and CRM features from website
Team $85 per user per month
($69 when billed annually)
- Unlimited open jobs
- Job board posting
- Fully integrated mailbox
- 15 custom fields for each entity
- Chrome sourcing extension
- Customizable Dashboards
- 10,000 contacts (per user)
- 10,000 candidates (per user)
Business $119 per user per month
($99 when billed annually)
- Everything in the team plan
- API access
- Phone calling & recording
- Custom roles & access control rules
- Resume/CV formatting
- 20,000 candidates (per user)
- 20,000 companies (per user)
- 50 custom fields for each entity
Enterprise Custom - Everything in the business plan
- Custom SLA
- Custom branding
- Dedicated servers
- Unlimited live training
- Custom company limits
- Custom candidates limits
- Dedicated account manager

Best For:

Though they have the capacity to accommodate as many as 100+ recruiters, Recruit CRM is best suited for small to medium-sized recruitment agencies— firms that have about 3 - 100 employees.

Gem

Review:

Gem is primarily a talent engagement platform with features to support talent sourcing, candidate outreach, and recruitment pipeline management. Staffing agencies will find Gem especially useful for volume hiring as it allows you to build a current and comprehensive database that you can tap into to make placements for a variety of roles across industries. Further, since follow-ups, reminders, and reports can be automated, the entire hiring process becomes quicker and more streamlined.

Gem

Stats:

  • Gem is used by over 1,200 recruitment teams worldwide
  • Clients that use Gem experience a 2x increase in response rates and 5x faster talent sourcing

Gem

Pricing:

The cost of Gem's services is based on the size of your recruitment team, the number of hires, and other factors like custom ATS integrations. You can reach out to their sales team for a quote.

Best For:

Gem is best suited for large enterprises and staffing agencies that need to hire more employees in a short time period.

Loxo

Review:

Loxo promises to make your team a “hiring machine”. Their AI-powered solutions can cut time-to-hire by up to 80%. Powerful automation tools bookend the entire recruiting process, from sourcing and outreach to candidate relationship management.

Loxo

Stats:

  • Used by 125,000+ recruiters globally
  • Directory of over 530 million professionals
  • 98% customer satisfaction

Loxo

Pricing:

Loxo has two versions, free and premium. 

The Free version comes with an ATS, recruiting CRM, and basic sourcing tools all for one user. The Premium version adds advanced sourcing tools, API, training & coaching resources, and dedicated customer support.

If you’re interested in the Premium version, you would have to contact a sales rep for more specific pricing details.

Best For:

Executive search companies and mid to large-sized companies hiring at a high volume.

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Final Advice

Recruiting agency software can be incredibly useful because it houses everything you need in a single hub. However, that can sometimes be a detriment. While we believe that the vendors on this page are excellent, that doesn’t mean they are excellent for you. In fact, they may be extraneous.

If your recruiting company has a lot of success with your current ATS, then maybe look into purchasing AI sourcing tools. If you already have great sourcing tools, maybe you just need a staffing CRM/ATS hybrid. 

In the end, make sure you’re paying for features that you are going to use instead of piling more on just because they’re offered in a bundle. Don’t be afraid to negotiate and/or reconsider in order to get the specific functionality you need. If you need additional help, check out our ebook on how to get the best price in HR tech, featuring strategies and expert advice.

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