Best Interview Scheduling Software - March 2021

The Best Interview Scheduling Tools, Pricing Information, Common Pitfalls and More

The many steps between sourcing candidates and making an offer can easily become a logistical nightmare, especially when you’re dealing with a high volume of applicants.  Modern scheduling tools allow for faster time to fill, a better candidate experience, and decreased recruiter headaches. Interview scheduling is a critical part of the hiring process with impacts to both the candidate and hiring team, yet one that can be the most prone to error.

Manual scheduling requires coordinating multiple schedules, sending countless emails back-and-forth, and juggling potential last-minute schedule changes. The process itself is antiquated, time-consuming, inefficient, and creates an inconsistent candidate experience. Some recruiters estimate that they spend up to 90% of their time on scheduling!  

We put together this guide after researching the various vendors in the automated interview scheduling space, and talking to recruiting teams about their experiences with these tools.  We hope you’ll find the list of best vendors helpful, along with the various advice we’ve outlined below on implementation best practices, questions to ask on demos, etc.  Good luck!

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.Learn more

We put in the effort to make this guide awesome

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Hours Researched
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Experts Consulted
18
Vendors Reviewed

Featured in

Top Automated Interview Scheduling Software

We track thousands of HRTech solutions, these are the best interview scheduling tools per our research and expert council as of March 2021.

VidCruiter

Review

A leader in the video interviewing software category, VidCruiter also offers a robust interview scheduling tool that can be purchased independently or as part of their all-in-one recruitment suite. This tool allows you to automate interview scheduling, integrate third-party calendars and seamlessly sync meetings in real-time so everyone is always up to date. If you purchase the whole suite, you’ll also get to benefit from VidCruiter’s video interviewing, applicant tracking, skills testing, digital interviewing (live and pre-recorded options), and automated reference checking tools.

VidCruiter

Stats

  • Used by 35,000 recruiters
  • VidCruiter can reduce customers’ time-to-hire by up to 80%

VidCruiter

Pricing:

The pricing of VidCruiter’s offerings depends on the hiring frequency. Contact VidCruiter’s Sales team for a custom price quote.

Best For

VidCruiter is best suited for medium to large-sized companies.

Worth Checking Out:

XOR

Review

XOR has a robust automated scheduling offering and is generally thought of as a recruiting bot. Beyond screening candidates, answering candidates questions, and converting more applicants into the ATS, it can also handle scheduling.

XOR

Stats

  • 5m candidates created
  • 20+ fortune 500 clients
  • 100+ languages supported
  • 15+ client countries

XOR

Pricing:

The pricing of XOR’s planning and services isn’t disclosed on their website. Contact their sales team to get a price quote according to the size and needs of your operation.

Best For

Companies looking for a recruiting platform with scheduling and video interviewing capabilities.

Worth Checking Out:

Paradox

Review

Paradox is best known for their HR chatbot Olivia. While the bot can do many things, one of the core ways it drives value for recruiting teams is through scheduling candidates for interviews. While using Paradox solely for scheduling isn’t doing its full solution justice, it does belong on your radar as you look at various scheduling tools.

Paradox

Stats

Paradox

Pricing:

The pricing of Paradox’s planning and services isn’t disclosed on their website. Contact their sales team to get a price quote according to the size and needs of your operation.

Best For

Companies looking for a recruiting platform with video interview scheduling and hosting capabilities.

Worth Checking Out:

Chances are you’ve booked a meeting through Calendly before. While not recruiting-specific, this is a powerful solution that starts out with a free version. This makes it a great product for smaller teams looking to solve some of their candidate scheduling headaches.

Calendly

Stats

  • Calendly was founded in 2010.
  • Calendly has over 8,000,000 monthly users.

Calendly

Pricing

  • Basic: This plan is free of charge.
  • Premium: This plan costs $8 per user per month. 
  • Pro: This plan costs $12 per user per month.

Best For

Companies of all sizes looking for an affordable and user-friendly scheduling solution.

Worth Checking Out:

10to8 is another scheduling tool that happens to have interviews as part of their broader suite. That said, they integrate with Lever, Greenhouse, Workable, SmartRecruiters, etc. They also have a pretty comprehensive offering that is used by tens of thousands of companies.

10to8

Stats

  • 10to8 has been used by over 50,000 businesses.
  • 10to8 integrates with over 1,500 apps through Zapier.

10to8

Pricing

10to8 has five plans:

  • Small Business: This plan is free of charge.
  • Basic: This plan costs $9.6 per month.
  • Grow: This plan costs $20 per month.
  • Bigger Business: This plan costs $40 per month.
  • Enterprise: The pricing of this plan depends on the size and needs of your business.

Best For

Companies of all sizes looking for a scalable scheduling solution.

Worth Checking Out:

x.ai is another broader scheduling platform that has interview scheduling specific use cases, along with integrations with ATS’s like Greenhouse. They boast that 98% of the Fortune 100 has used their solution, along with companies like Dollar Shave Club and SurveyMonkey.

X.AI

Stats

  • x.ai was founded in 2014.
  • x.ai can connect to over 2,000 apps through Zapier.

X.AI

Pricing

  • Free: This plan is free of charge.
  • Individual: This plan costs $8 per month.
  • Team: This plan costs $12 per user per month.

Best For

Companies of all sizes as well as individuals looking for a free/affordable scheduling solution.

Worth Checking Out:

Clara was recently acquired by TopFunnel, one of the sourcing offerings we feature on our site. Clara’s offering is specifically designed to schedule candidates for interviews. Give it the date, who needs to be there, and it’ll handle the rest, including last minute changes.

Clara

Stats

Clara was established in 2014.

Clara

Pricing

  • Clara Essential: $99 per user per month
  • Clara Professional: $199 per user per month
  • Clara Executive: $399 per user per month

Best For

Companies looking for an intelligent scheduling solution.

Worth Checking Out:

GoodTime is one of the few software solutions that has focused almost exclusively on interview scheduling software which has resulted in an amazing solution. Their platform does all the basics, plus interview training, analytics.

GoodTime

Stats

Goodtime is used by over 200 companies.

GoodTime

Pricing

  • GoodTime Meet: This plan is free of charge and is ideal for small companies looking to get started with a scheduling tool.
  • Premium: This plan can be purchased by larger teams starting at $999 per month.
  • Enterprise: Per its name, this plan is made for enterprises with custom pricing that’s determined after an evaluation of your company’s needs.

Best For

Medium and large companies looking for a scheduling solution to complement their recruiting products.

Worth Checking Out:

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Last advice

At this point, you know everything you need to understand whether it’s a good idea to pursue video interview software to help automate your hiring process.  If you’ve come to the conclusion that this is something worth exploring, we recommend getting 2-3 demos from some of the top providers to start getting a deeper feel for how this fits into your strategy.  Remember to stay organized, and good luck!

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A Quick Breakdown: Best Interview Scheduling Software - March 2021

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