Best Employee Scheduling Software for Small Business in 2025
Our guide to the best employee scheduling software is the product of extensive research conducted by our HR experts coupled with external insights from across the industry. Find pricing, pros & cons, best practices and more below.














Best Employee Scheduling Software for SMBs
The best employee scheduling software solutions help organizations plan their labor needs, assign jobs to the right employees, and ensure that the total available working hours are being optimally utilized.
We spent hours researching, evaluating, and comparing the best employee scheduling software for small businesses.
Our focus has been the same as if we were in your shoes, on the market for an employee scheduling tool. We looked at their features, user experience, and main strengths and weaknesses.
However, finding the most suitable employee scheduling tool for your business is as much about understanding your business as it is about the product. Depending on how you’re set up, ‘the best’ product will vary.
For that reason, we’ve tried to put together a list with sufficient variety in industries, types of tech, and pricing styles. That being said, all of these are good bets for businesses with less than 1,500 employees.
Sounds good? Let’s dive in and take a closer look at each tool’s strengths and weaknesses.
To find the ideal employee scheduling software tools for small businesses, we conducted an exhaustive evaluation of over 30 products. We carefully considered numerous factors, including what we believe are four key criteria for these products: ease of use, customization, pricing, and integrations with payroll tools.
Our editorial team, consisting of seasoned HR professionals guided by insights from industry leaders, spearheaded the research. Additionally, we collected valuable data through hands-on user research.
- Ease of Use: Small businesses often need more time and resources for extensive software training. Therefore, we prioritized employee scheduling software that boasts user-friendly interfaces and intuitive navigation.
- Customization: We focused on scheduling solutions that provide a high degree of customization. Our selections offer flexible shift templates, customizable scheduling rules, and the ability to cater to different workforce arrangements, such as part-time, full-time, and seasonal employees.
- Pricing: The selected solutions offer subscription plans suitable for SMB budgets, with pricing tiers based on the number of employees or schedule complexity. Additionally, we highlight software that provides free trial periods or freemium versions.
- Integrations with Payroll Tools: We sought out software options that seamlessly integrate with popular payroll systems, accounting software, and HR platforms. These integrations facilitate seamless data transfer, reducing manual work and minimizing the risk of errors.
For more insights into our comprehensive evaluation process and to explore our selection of the best HR tech, we invite you to read our piece on how we select the best HR tech.

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Connecteam

You can enjoy using all three of Connecteam’s hubs (Operations, Communications, and HR & Skills) for free for up to 10 users.
PROS
- Reach staff instantly with native team communication tools.
- Forms and checklists provide workers with necessary job information.
- Track employee hours with a user-friendly time clock.
- Geofencing and automated timesheets for payroll.
- Offers auto-scheduling, error-flagging, and scheduling templates.
- Competitive pricing. Free plan and free trial available.
- One of the only fully-mobile HR tech tools for deskless workers
- Very adequately-priced for all it entails, SMB-friendly
- Quite open to feedback, having implemented user suggestions as features in the past.
CONS
- Limited native integration options. API access for Enterprise plan only.
- No phone support.
- In the communication hub, the app offers no confirmation that messages were sent and/or seen.
- Certain features that some teams consider essential, such as GPS-tracking, are only available in the higher-tier pricing plans.

Creating shifts on Connecteam is designed to be flexible and accommodating. You have the option to create single or multiple shifts, import from Excel, provide open spots for your workers to claim, or set up repeating shifts. Further, given that small businesses often function on shift-based models rather than specific job roles, the platform's adaptability in enabling users to approve individuals for shifts independently is truly a plus.
Connecteam has a clear interface that worked well despite the devices we used: laptop, tablet, and phone. The help center has easy-to-digest video tutorials and articles and a search function that, during our testing, made it easy for us to find what we needed. Plus, we like that the platform keeps everything current and in three languages.
Pricing-wise, we were impressed with Connecteam’s transparency and flexibility. There’s a free-for-life plan for teams with no more than 10 users and a couple of paid options that could be of good use for these businesses as they expand.
Our main concern about Connecteam, though, is its integration limitations: It can natively connect with very few HR tools, while API access is restricted to the Enterprise plan.
We love the thorough Help Center, but it’s a shame there is no phone support. In our experience, being able to engage with support immediately over the phone when required is greatly appreciated by many businesses.
36,000+ companies, including Eco-Moving, Cage Free Voices, and UGS Private Security.
Connecteam offers a free plan for SMBs with up to 10 employees. The platform’s paid plans start at $29 per user per month billed annually.
Best For
SMBs with no more than 30 employees and which do not need extensive integration choices.

Homebase

There’s a lot to like about Homebase. Its central scheduling interface is its biggest strength, which gives employers and employees a clear view of the company-wide schedule. We also love the fact that it offers a free version which is sufficient for most small businesses.
PROS
- Provides a fully integrated employee scheduling system with separate interfaces for managers and employees.
- Instant messaging feature to directly communicate with team members and make schedule changes on the go.
- Makes requesting time off a breeze.
- Allows you to create schedule templates.
- Has desktop, android, and iPhone applications.
- Separate dashboards for managers and employees
- Real-time communication features allow for schedule changes on the move
- Requesting and approving paid time off is easy
- Great scheduling templates help managers streamline work
CONS
- It doesn’t have the most intuitive user interface, making it hard to navigate the product.
- Offers limited third-party integrations
- The tool offers very little room for customization
- Limited third-party integration support
- Additional features are somewhat expensive

Homebase is among the best employee scheduling applications with thousands of customers worldwide. It provides organizations with an integrated system to manage their team’s schedule and instantly notify the relevant employees of any changes.
Its mobile apps allow employees to access their schedule on the go, coordinate with team members, and stay updated on any changes.
Similarly, it allows managers to assign work shifts and instantly notify employees of their schedules.
Try Homebase For Free
Homebase offers the following subscription plans (billed annually)
- Basic - Free
- Essentials - $14/month per location [most suitable plans for employee scheduling features]
- Plus - $35/month per location
- All-in-one - $70/month per location
Best For
I used the software every day. Everyone initially had to log in via a portal, but that didn't work well due to how my users had to log in and out. I switched the company to the app and utilized their geofencing, which worked beautifully.
The owner was very meticulous and spent a lot of time checking clock-in locations for all staff, including remote employees. The geofencing was extremely flexible by location. My team caught on to the app quickly and even showed me features.
It is a high-quality app for employees to use. We did have trouble with the initial setup due to labor laws in different states. Their help team walked us through the fix in no time. The issue was over employee breaks, paid or not. Our solution was to turn that feature off and have the employees take their breaks without clocking in or out.
Sending approved hours into payroll was also a simple process. Once the managers approved the hours, I logged into the payroll system and directed a download.
The app for admins and employees is so well done that they hardly needed any instruction. Scheduling can be tricky for a new user, but once it's set up, changes are simple, and deploying the schedule is a breeze. The connection to payroll was very straightforward and always correct once the hours were approved and downloaded into payroll. Employees knew exactly what was happening and could immediately get a correction in place prior to the payroll download if they made an error.
I was working for a manufacturing company. The warehouse workers were not tracking their time properly when I came on board. They needed a solid solution quickly. To solve this problem, I looked towards the payroll company. I was seeking an app that connected directly to my payroll, provided complete accuracy, and allowed employees to know exactly where they stood at any given time.
Homebase connected beautifully to Gusto, one of their partners. Homebase has a scheduling feature that is very easy to use, allowing easy distribution of new schedules, changes, updates, etc., to employees. I installed this system in a hotel, and the staff loved it. The manager was computer illiterate and struggled a lot with the scheduling feature.
Suggestion: Ensure your manager goes through the Homebase training if they are unfamiliar with timekeeping/scheduling systems. Their help is available most of the time via live chat, and both admins and employees can use it.
I used Homebase for two years. I stopped because of their growing pains, as too many issues popped up. However, when I used it for the hotel, those issues had been resolved.
When they were growing rapidly, getting help could take time. During this time, the transmission of hours into payroll wasn't always working properly, which made the software unacceptable for us. That has since been fixed, as it worked fine for the hotel I put onto the system. The scheduling portion can be cumbersome for a person who is a novice. Ensure users who are doing the scheduling receive training if they're new to timekeeping software.
It's very similar to other timekeeping applications I've experienced. I prefer Homebase over most due to its simplicity and how much the employees liked the app.
Initially, ensure this timekeeping system integrates with your payroll provider, which is the most important. Determine if your employees will use their own cell phones or if you want to have a login portal. The best system for me was biometric, but adding that piece can be expensive. Employees did not mind having the app on their phone; they actually loved the feeling of control Homebase gave them. If you're seeking software that will help with scheduling your team, this one does well.
From the time I used it, they had many growing pains, including internal staffing changes and getting them up to speed. That's been resolved as far as I can tell from the hotel. This is a really good application for employees and employers.
Homebase is very good for hourly scheduled employees in hotels, restaurants, and other service-oriented businesses.
Homebase’s limitation would be due to the size of a company; it is best for companies with fewer than 100 employees.

When I Work

When I Work is ideal for small businesses with limited budgets looking for a robust employee scheduling application. It’s not loaded with unnecessary features like many other HR tools but delivers excellent employee scheduling and time tracking capabilities.
PROS
- Easy shift scheduling for managers and employees.
- Global organization view of all employees.
- Minimizes absences and no-shows through shift confirmation messages and seen receipts.
- Allows managers to decide how much control employees get
CONS
- No way to track paid time off
- Limited reporting data
- Technical and user-experience issues with the mobile app

When I Work is a robust employee scheduling tool ideal for small businesses. It gives employers a bird’s eye view of their team’s work schedule and allows them to make changes on the go. It also empowers employees and makes their off-time more enjoyable by giving them control over their schedule and saving them from unplanned work.
When I Work offers the following subscription plans.
- Small Business - $2/user per month
- Enterprise - Custom quote
The Small Business plan comes with a 14-day trial, while Enterprise users can schedule a Demo before purchase.
Best For
- It gives employers the company-wide schedule dashboard simplifying decision making and saving countless hours.
- Allows users to track their work hours and update schedules anytime.
- Enables instant communication between employees and managers to improve coordination and minimize confusion.
We use the tool daily to manage day-to-day scheduling of employees, including approving or denying time off requests. It's also instrumental in planning large special events such as fundraisers or camp activities. Additionally, the When I Work app aids in payroll functions, making it an integral part of our operations.
I appreciate that the app has a clean interface and is easy to use, which our employees also seem to like.
Our organization has been using this tool for over 15 months to schedule per diem employees, who are hired as needed. Previously, there was a significant inefficiency in coordinating between management and gig workers, particularly in contacting workers promptly. This platform allows temp workers to schedule themselves at any time of day, effectively resolving the issue and streamlining the scheduling process for gig workers.
Currently, there’s nothing specific that I dislike about the tool.
While there are competitors like UKG and Q-Genda that offer similar services, this tool stands out for our particular needs.
Consider whether you employ many temporary workers and if your workforce is tech-savvy enough to utilize mobile technology effectively. These factors are crucial in determining the suitability of this tool for your organization.
To my understanding, the services provided by this tool have not undergone significant changes since their inception.
This tool is highly effective for small organizations that rely heavily on part-time or temporary workers.
This tool is versatile enough to be beneficial for all types of organizations.

Rippling

Rippling's employee scheduling product is a sophisticated solution for SMBs seeking deep automation and HR integration. Unlike standalone scheduling software, Rippling offers a unified platform that intelligently manages workforce scheduling, payroll, and compliance.
PROS
- Smart automation that flags understaffing and overstaffing based on labor plans
- Fully integrated with payroll, ensuring accurate payroll calculations
- An easy-to-use interface that allows quick adjustments to shifts
- Compliance tracking to prevent scheduling conflicts with labor laws
- Supports real-time labor cost tracking for better budget control
- All-in-one platform for employee management + PEO services offered, and even a suite of other IT products
- With 500 integrations, it’s very likely that they integrate with other key tools from your tech stack.
- Operates globally with any currency
- Workflow automation
- Analytics opportunities
- Provides a holistic view of company outflows—headcount costs included
CONS
- Custom pricing model with no public pricing details
- Rippling’s Payroll and Time & Attendance products are required for access to the Scheduling tool
- Limited free trial options compared to some competitors
- Total buy-in to Rippling is essential
- Very SMB-oriented, in case you’re a larger company.
- New features tend to be buggy in ways that tech teams are not accustomed to fixing

Rippling’s employee scheduling tool was built in response to the overwhelming demand for an integrated scheduling solution that avoids the fragmented workflows of standalone products. Many companies struggle with disconnected scheduling and HR systems, leading to compliance risks, time-off mismanagement, and overtime errors. Rippling directly addresses these pain points by offering a fully integrated solution that eliminates manual spreadsheets and inefficient workarounds.
Instead of relying on manual scheduling methods, Rippling’s platform provides labor planning capabilities, allowing businesses to map out necessary staffing levels and receive alerts when schedules do not align with labor needs. One of the standout features is its automated shift validation, which dynamically flags compliance and cost control issues in real-time.
Their attendance module also presents some novelty. You can set up automatic alerts that get triggered whenever a worker is constantly late or missing shifts. The module can support a points-based system so managers can automate consequences if employees are consistently missing shifts or coming in late.
Through our research, we found that mid-sized organizations leverage this kind of forward-thinking features to save time. We heard of a healthcare administrator who achieved a 70% reduction in scheduling conflicts within the first month of use.
Another key strength is payroll integration. Unlike many scheduling solutions that require third-party payroll software, Rippling automatically calculates wages based on actual hours worked, helping SMBs avoid payroll discrepancies. Real-time labor cost tracking further enhances visibility into workforce expenses, making it easier to manage budgets.
Despite these advantages, a remarkable drawback of Rippling’s scheduling tool is that it’s not a standalone product. Businesses must have Rippling Payroll and Time & Attendance to use Scheduling. Additionally, pricing remains undisclosed, requiring direct inquiries for quotes.
Pricing remains custom, but our recent quote requests for various business sizes indicate that companies should expect to invest $8-15 per user per month for the scheduling module, with the total cost varying based on which additional HR features are included.
Best For
Based on our comparative analysis and user interviews, we find Rippling's scheduling solution works best for growing companies with 50-500 employees who need sophisticated automation and can benefit from the broader HR integration. For organizations of this size, we've observed that the higher initial investment is typically offset by reduced administrative overhead within 4-6 months of implementation.
We use Rippling for all HR processes - hiring, onboarding, training, time and attendance, etc. We also use the pulse tool for surveys of our employees. We have built workflows to support onboarding and schedule management when someone takes time off. It's a daily tool for us.

Rippling is quite comprehensive and has more functionality than other HRIS I have used, such as the pulse/survey tool right within the platform. It also integrates with Slack, so notifications and reports can be sent there. I like the workflow options as well, which allow you to set things up to launch when certain conditions are met, e.g. send an onboarding survey a month after start date.
We are a relatively new company and did not have an HRIS in place. After looking at a few we opted for Rippling because of the functionality it offered as well as integrations and automations. We have been using it for about 9 months.
Rippling has been around for a few years but it feels like they are still working out some bugs. There are certain things that just don't work the way you'd expect. We have recently implemented their global payroll app for our Canadian employees and it doesn't do things like break out vacation time, etc. It has a reporting function but it's a bit hard to get exactly what you're looking for and the charts that it creates don't always display information in the most relevant way.
Rippling is quite user-friendly in terms of interface. It has more functionality than others I've used and they're doing a great job figuring out how to incorporate integrations to make it really useful.
It's very good for US employees but is missing a few features for global payroll at this time. Best to understand how all modules are priced so you know what's worth implementing and don't end up paying for functions you don't use.
Rippling has taken suggestions when we've found things that could be improved or added (TBD if those things are implemented). They have added some features in the last few months so definitely seem to be continuing to grow the platform.
HR teams, I think it would be good for organizations with over 50 employees
Very small organizations, those primarily based outside the US

Humanity Schedule by TCP Software

Throughout our tech test, Humanity proved to be a solid tool for managing schedules, timekeeping, and compliance, particularly for U.S. companies with detailed operational requirements.
PROS
CONS
TCP has long been praised for its time and attendance software. After its acquisition of Humanity, we soon discovered that this vendor also has an impressive employee scheduling product.

There is a great deal of flexibility for both account-wide and employee-level customization in the employee scheduling tool.
From the ShiftPlanning settings, we could easily enable employees to trade or drop shifts, with or without managerial approval. This feature allows us to tailor policies based on team needs. Also, the ability to have custom leave types, such as Sick Days or Maternity Leave, and enable them at the employee level made it trouble-free to accommodate various leave policies across teams.
The vendor also knocked it out of the park with its employee availability management features. Employees are set to be available 24/7 by default, but they can update their specific availability via the Humanity app or desktop interface. They can also use the one-time availability feature to communicate temporary availability changes, like doctor appointments or picking up extra hours.
Not to mention, there’s an auto-fill schedule function that, in our test, helped us quickly fill shifts with available team members while also flagging potential conflicts with a red warning icon. With this feature in hand, we'd argue that there would be minimal scheduling conflicts.
We tested the Time Clock feature and loved it. It gives employees options for clocking in through the app or physical terminals and supports Geofencing.
Managing leave requests was straightforward. Employees could request partial or full days off, and before approving leave, we could easily see which shifts needed coverage and who was available to step in.
Manually double-checking each schedule to ensure we met specific labor requirements is indeed not an enjoyable task, so knowing that we could define the minimum and maximum hours our staff could work in a day or week right within Humanity by TCP Software was nothing short of impressive.
Despite its many features, we noticed a few drawbacks. Humanity keeps its user interface simple, but compared to competitors like Homebase or Deputy, it’s doesn’t feel as modern and intuitive.
This vendor's hyper-focus on US-based companies is, in some ways, double-edged. While it’s well respected in North America, it has limited capability in the global market. Also, we’re not a big fan of its lack of pricing transparency, especially considering that most good brands are upfront about their costs.
18,000+ companies, including Hilton, the University of Michigan, and iFLY Toronto.
Humanity by TCP Software pricing is not disclosed.
Best For
Small businesses in North America, particularly in healthcare, government, and education.
As an agency that employed independent contractors, salaried, and hourly employees, we used it to minimize the risk of incorrectly calculating hours using paper timesheets and Excel. The integration with ADP was very valuable. Instead of having to manually transfer the data from TimeClock Plus (TCP) to ADP, it saved the payroll manager and office admins significant time.
Before using it, we had several instances per pay period of human error (e.g., miscalculating hours, staff not recording their hours in a timely manner, misrepresenting hours worked), which were minimized significantly upon implementing TCP. Furthermore, when the Department of Health conducted the annual audit, it was far easier to produce accurate reporting than before implementing TCP.

- Employee Data Tracking & Cross-Syncing between TCP & ADP - In addition to hours worked transmitting to ADP, other employee data such as names and title changes were also automatically updated.
- Audit Reporting – Being a government entity, we were subject to surprise audits by the Department of Health. The ability to pull real-time employee data to cross-check with their records made the process much easier and served as a central database for employee information.
- Accountability Tracking – Prior to using TCP, we relied on employee self-reported hours. The reporting features helped managers gather accurate information about employee tardiness and absenteeism.
When the agency was smaller, we didn’t have many employees. We purchased it because it integrated well with our payroll software, which was ADP at the time. However, as the agency began to grow, the need for more sophisticated software became apparent. That's when we decided to purchase the software that integrated seamlessly with our existing payroll system.
Prior to this, we were using paper timesheets that needed to be signed by the supervisor, calculated by the office staff, and then entered manually into ADP. We utilized this program for approximately five years, and it proved to be incredibly helpful in automating some of the more transactional tasks related to payroll. This saved us time and reduced the risk of mistakes, allowing our office staff to focus more on other important tasks, thereby increasing overall productivity and efficiency within the agency.
- Therapists who travel to/from clients’ homes vs. working in the office sometimes forget to track their time using the mobile app. Also, tracking other time such as travel time and compensation for travel can be difficult using this system.
- Organizations without dedicated IT support may struggle with the implementation from an administrator level. The time and resources needed for training on how to configure the system can be a challenge, especially for smaller businesses.
- Mobile App Limitations – The desktop version is more robust than the mobile app. With most of the staff traveling to/from therapy sites, most use the mobile app, which can sometimes be challenging from an end-user perspective.
TimeClock Plus (TCP) is an excellent choice for smaller organizations due to its exclusive focus on time management and attendance. It's less complex than ADP Workforce Now, and its significantly lower cost makes it an attractive option, particularly for startups. Most importantly, when we compared the man-hours needed for manual entry against the cost of TCP, TCP's superior value was evident.
- Cost - Consider the investment of manual entry and potential errors in timekeeping vs. the cost of TCP.
- Remote/Off-Site User Adoption - As mentioned previously, a solid change-management program is needed to ensure users (especially those clocking in on the mobile device) are recording time accurately and timely.
- System Configuration – The time and training required to configure and maintain the system can be costly and does require the administrator to be somewhat tech-savvy.
The implementation of a mobile app version was incredibly helpful for off-site therapists working in clients’ homes. While not a critical element for timekeeping, being able to add additional employee details was helpful, especially during Department of Health audits.
Small to mid-sized non-profit/government organizations, businesses that operate both in-person and remotely, and service-based models. TCPs are helpful for these types of businesses because of the low cost, compliance, and regulatory tracking, and for businesses that operate in multiple locations, including virtual employees.
Service-based, smaller businesses, particularly those providing offsite services or therapies (such as habilitation and speech therapy), are ideal, especially for those with a small budget.

Deputy

Deputy makes employee scheduling a breeze. But what makes it different from other employee scheduling software is its AI capabilities. It does the heavy lifting for you by developing optimized employee schedules for departments, teams, or individual employees based on their workload and availability.
PROS
- Quickly create optimized employee schedules with AI assistance.
- Easily find replacements when an employee doesn’t show up.
- Accurately track breaks and unproductive time.
- Easily integrates with Google Calendar and other workforce management and scheduling apps.
- Create AI optimized employee schedules
- Eliminate no-shows with quick replacements
- Track unproductive time and breaks with precision
CONS
- Very limited reporting and analytics
- Average customer support in case of technical problems
- It has a complex user interface that makes editing shifts, and employee schedules unnecessarily complicated.
- Limited reporting functionality
- Once published, upcoming schedules can’t be changed

Deputy’s AI-powered employee scheduling features make it an ideal solution for busy small business owners. It takes the hassle out of employee scheduling by providing up-to-date workforce engagement details to managers and allowing employees to access their schedules online.
Deputy offers a full-featured free trial of up t0 31 days. After that, you can sign up for one of its paid plans.
Scheduling - $2.5/user per month (billed annually)
Premium - $4.5/user per month (billed annually)
The Premium plan includes scheduling and time & attendance features.
Best For
- Simplifies team communication and workload planning a breeze.
- It helps you identify underutilized and overburdened employees.
- Replaces spreadsheets and other manual work management methods with real-time dashboards.
We use Deputy to schedule 24/7 global operations with three shifts staffed with team members in multiple time zones. We have two managers who approve work hours and time off for 42 team members. The managers can view team members' availability and shift preferences, and they can see on the upcoming weeks' schedules who will be out based on approved time off requests. Managers can also see, based on each team member's hourly and overtime rates, how much labor cost a schedule will incur. The tool is also used to determine how many additional staff are needed.

I appreciate that it has all of the functionality you would expect from a scheduling system for a very reasonable price. As an admin, I like that I can see who is out on leave, any pending time off requests, and who is running late all at a glance. It also has a few additional features that you would not expect that are nice, such as announcing birthdays and anniversaries.
We purchased Deputy in December 2020 and are still using it for our global hourly team members. We needed to be able to have a scheduling application that worked with different shifts and time zones. Additionally, we needed it to integrate with BambooHR, since BambooHR does not have its own native scheduling application. The integration we needed was one that would push approved work time and paid time off over to BambooHR to be included in the US payroll. Other considerations included needing to allow shift swapping and needing to have different time off types for different groups of employees.
I highly dislike the fact that they do not seem to prioritize maintaining their integration with BambooHR. We've put in multiple help tickets over the course of more than a year trying to get the sync issues resolved, and it always goes nowhere. The reason this is a big deal is that people's approved hours and time off requests and balances are not being pushed over to the HR/Payroll system. This creates confusion for employees and has even resulted in people not being paid correctly more than once. So we no longer even bother relying on the integration and just assume it won't work properly and enter everything manually. The poor customer support on this issue combined with the lack of resolution is why we are actively evaluating alternative solutions.
Deputy has more functionality and customization than a solution like WhenIWork, and it's more likely to comply with timekeeping requirements for employees than something like Toggl which is designed for contractors. Deputy does not allow you to manage occurrences and warnings based on your company's time and attendance policy like TeamSense.
Make sure you consider the type of workforce and what wage and hour laws apply to them, including recordkeeping requirements, overtime criteria, maximum workweek, etc. Confirm that the system you're going to purchase is capable of complying with the requirements. Make sure the system you purchase will play nice with your other tools and is not redundant. Solicit feedback and gain buy-in from key stakeholders like supervisors/managers, IT, and Accounting before selecting a system.
Honestly, it seems to function the same as it did 2+ years ago. And the customer service has not gotten any better.
It works best for small to mid-sized organizations with compatible payroll systems.
Anyone who also uses BambooHR for HR and Payroll might have issues. Very large organizations might need something with more bulk action options, protected leave management, and corrective action warnings.

Shiftboard

ShiftBoard is ideal for large production-centric organizations looking to effectively schedule shifts and optimize labor costs. It makes life much easier for shift managers by giving employees access to their schedules and the option to trade hours.
PROS
- Offers two different products for production-centric companies and service providers.
- It’s a sophisticated employee scheduling solution that links directly with production plans, HR software, account, etc., to provide 360-degree resource management.
- It reduces absences and missed shifts resulting in lower labor costs and optimized production planning.
CONS
- Offers limited functionality to accommodate project-based employees.
- The user interface is clunky and hard to navigate.
- It has a learning curve due to its complex options.

Shiftboard is a robust employee scheduling platform that offers significantly more features and functions than the other software in this list. This is why 60,000+ manufacturing and service-oriented companies use it for employee scheduling.
But it isn’t very customizable and lacks several key features for small businesses and companies that operate with contractual employees.
ShiftBoard offers two different scheduling products for manufacturing and service-oriented organizations.
ScheduleFlex Pricing (Service Industry)
Basic - $3/month per user
Professional - $6/month per user (ideal for growing companies)
Enterprise - Custom Quote.
SchedulePro Pricing (Manufacturing Industry)
Enterprise and Enterprise Plus plans - Custom quotes
You can schedule a free demo of SchedulePro and ScheduleFlex from their respective pricing pages.
Best For
- Improves employee motivation and productivity by helping companies minimize overtime and unplanned shifts.
- Allows organizations to manage employees at multiple production facilities from a central dashboard.
- Minimizes communication gaps in large companies through group announcements and one-on-one chats.
We use Shiftboard for multiple purposes. Our program schedule for over 40 program site locations is housed in Shiftboard for our program schedulers to administer and adjust daily. This includes not only publishing available shifts but also narrowing down who can pick up shifts at various locations based on their credentials and training. We also use Shiftboard to communicate with our employees, as most of them utilize the Shiftboard app daily. We send announcements and reminders through Shiftboard. Our employees use Shiftboard to see their schedules, find available shifts, and clock in or out when they work. They also use Shiftboard to request time off and designate whether they'd like to use PTO.
Shiftboard is highly customizable and allows us to have multiple qualifiers for employees to accept shifts, such as credentials or specific training requirements. The platform is easy to use and understand for our employees. The "Tradeboard" feature allows employees to swap shifts if they qualify and meet the requirements, offering flexibility when they need time off. The support team is highly responsive when issues occur, which is not frequent.
My organization contracted with Shiftboard for scheduling over eight years ago. We needed a solution for scheduling 350+ employees in the healthcare industry working in various locations that were staffed 24/7. Our payroll provider had timekeeping and scheduling capabilities, but they were very limited and didn't operate well with 24-hour scheduling. We needed something that employees would find easy to navigate and use daily. We also wanted our employees to have more than one option for how they clock in and out for each shift that would update in real-time.
From an administrative standpoint, the system can be challenging for schedulers to learn. The training modules offered could be expanded to make this easier. The visual calendar is a bit rudimentary.
I find Shiftboard superior to its competitors. Prior to contracting with Shiftboard, I researched 6-7 other timekeeping/scheduling systems, and none of them were as customizable. I appreciate the added benefits of company announcements and communication features, and the price is highly competitive and affordable.
When considering timekeeping/scheduling software, first identify the goals you need it to achieve. The larger and more complex your needs, the more customizable the software should be. Do your employees have the same basic schedule? Do they work at the same location frequently? If so, you may not need much customization. If you have many employees and multiple locations, your scheduling needs will be complex, and you'll want the ability to mold the software to fit your exact specifications.
Shiftboard is proactive about contacting and meeting with their customers regularly to identify any pain points. Shiftboard has undergone multiple upgrades over time, each beneficial to our company. This includes a company dashboard for announcements to all employees, the ability to contact employees individually or by location, and the Tradeboard feature. Their support team responds well to feedback and requests.
Any sized company with complex scheduling needs will find Shiftboard to be a great fit. It is especially useful for healthcare companies, which have hundreds of employees in multiple locations.
Small companies with simple scheduling needs won’t need Shiftboard. If your employees generally work the same shifts at the same location, this may not be a necessary expense.

7shifts

7Shifts provides a wide range of scheduling features under one hood. They stand out for their AI-powered auto-scheduler, in-app messaging, time tracking, and even a basic ATS. Few software products that apply to the restaurant business combine many such functions.
PROS
- This software has a lot of integration options, making it easier to streamline aspects of your business like sales. You can, for example, connect to point of sale systems like Square and Toast so you can easily accept credit card and NFC payments as well as inventory and financing.
- A fully-featured software that helps you manage team schedules, timesheets, tasks, communications, and much more, within a mobile-friendly platform.
- Their free plan features basic scheduling and ATS functionalities to get your restaurant up and running, and it can accommodate as many as 30 users per location.
- This software has a lot of integration options, making it easier to streamline aspects of your business like sales. You can, for example, connect to point of sale systems like Square and Toast so you can easily accept credit card and NFC payments as well as inventory and financing.
- A fully-featured software that helps you manage team schedules, timesheets, tasks, communications, and much more, within a mobile-friendly platform.
- Their free plan features basic scheduling and ATS functionalities to get your restaurant up and running, and it can accommodate as many as 30 users per location.
CONS
- The platform’s scheduling can be a drag for teams with global remote workers because the shifts are only scheduled in CST timezone.
- The system, sometimes, does not synchronize employee’s mobile shift data with admin data. So shifts could be created and published on the manager’s end and the employees might not receive it.
- Doesn’t allow you to edit schedules before publishing. If a mistake is made, the schedule will have to be deleted and created again.
- The platform’s scheduling can be a drag for teams with global remote workers because the shifts are only scheduled in CST timezone.
- The system, sometimes, does not synchronize employee’s mobile shift data with admin data. So shifts could be created and published on the manager’s end and the employees might not receive it.
- Doesn’t allow you to edit schedules before publishing. If a mistake is made, the schedule will have to be deleted and created again.

7Shifts was built specifically to be a human resources software for the restaurant industry, offering a wide range of functionality including employee scheduling, time clocking, labor compliance, and team communication.
Although this software has a lot of moving parts, they all synchronize to streamline restaurant operations. Additionally, the software offers innovative tools like an AI-powered auto-scheduler and templates, to help managers keep up with the fast-paced nature of restaurant HR management.
Sambo’s, The Chopped Leaf, Andy’s Frozen Custard, National Coney Island.
7Shifts has four plans available, three with fixed pricing and one with customized pricing. Add-ons are also available for separate purchases. Here are the main plans:
- Comp: Free plan with basic scheduling and ATS features. It supports only 30 users per location.
- Entree: $34.99 per location per month, but you can save about 10% if you pay annually. It is a little upgrade from the comp plan with additional reporting and budgeting features. It also supports a max of 30 employees per location.
- The Works: This plan costs $76.99 per location per month ($69.99 when billed annually). It offers all 7Shifts features to give you an all-in-one restaurant team management platform.
- Gourmet: The Gourmet plan is their custom plan. What separates this plan for the previous ones is that it comes with a dedicated account manager.
As for the add-ons, these are priced as follows:
- Task management: $12.99/location/month
- Tip pooling: $24.99/location/month
- Operations overview: $6.99/location/month
- Manager logbook: $14.99/location/month
Best For
7Shifts is a great choice for restaurants that want a little bit of human resource management together with the scheduling.
I use 7shifts to schedule the restaurant team shifts / tips and to manage their attendance. Once a week I use the platform to schedule maintenance and inform the team of their working hours, their pay rate and their tipping management. The software became a crucial tool for us in the last 3 months. As an admin, I am in charge of managing the workflow and reporting to the CEO every month. The software does most of the work since it generates automated reports and notifies the staff of any changes in their schedules so the software in general reduced 70% of my work in that area.
- Easy to use: The software offers a friendly user interface.
- Everything in one place: the software has all the features gathered on the front page that allows you to manage everything at once.
- POS integration: 7shifts offers integration with POS and any other sales and finance-related software.
I advised the organization to use 7shifts after we reached more than 15 employees at the restaurant. At first, we were using an HR administration automation tool that our tech team was working on but since the working schedules and shifts in the restaurant were different from the hotel staff I had to come up with a solution. Because we were facing some internal communication issues and the restaurant manager was having a hard time keeping up with the attendance, 7shifts was a great tool that helped us manage the attendance ratio to simplify the internal communication between the staff, the check-in and check-out, and last but not least, tasks and logbook. We have been using it for 3 months now.
- The mobile version doesn't support some features like notifications and leaves
- You can't sort employees or shift based on dates or other criteria
- The reports are hard to read and understand. You need to be a professional to do so.
I prefer that software that is simple but covers most of the important areas needed. The pricing is so much more reasonable than any other software that offers the same services. I would like to add that the software is easy to be implemented and to be customized for any business.
As a current user, I would say the most important criteria is the type of business you are running since the software is oriented toward the restaurant industry so when you are assigning shifts the job types you will find in the software are: server, host manager, waiter, etc. If you are not a restaurant, I would suggest using a more generalized app like QuickBooks time or When I Work.
Since I only started using it for 3 months, I don't have much information but with each update, the software became more and more user friendly and the one thing I could say that evolved is the customer support since they added a 24h line to help with any bug.
Yes, the application would be a great fit for any company that operates in the food, beverages, and restaurant industry. And also, it's good for an organization with a few staff members, since the software is free for any business with 10 or fewer employees. It will also fit businesses that hire people seasonally.
7 shifts would not work well for any company that is not in the hospitality industry and any company that has more than 2000 employees since the software has some bugs in notification and log features and the higher the number the bigger the problem.

ScheduleBase

ScheduleBase does what it promises - simplifying employee scheduling. Its limited features make it an easy-to-use product for field staff and employers looking for a straightforward employee scheduling tool.
PROS
- ScheduleBase is an easy-to-use tool that takes users straight to employee scheduling without overwhelming them with features.
- It can be easily accessed from its website and mobile applications (iPhone and Android).
- It offers a generous free trial of 30 days during which you can test all its features.
- Automatically sends email and SMS alerts to employees when the employer modifies their schedules.
- ScheduleBase is an easy-to-use tool that takes users straight to employee scheduling without overwhelming them with features.
- It can be easily accessed from its website and mobile applications (iPhone and Android).
- It offers a generous free trial of 30 days during which you can test all its features.
- Automatically sends email and SMS alerts to employees when the employer modifies their schedules.
CONS
- ScheduleBase comes with very limited features and is only suitable for companies looking for basic employee software.
- It does not offer any third-party software integrations, which means you can’t connect it with your payroll or HR solutions.
- It has an outdated user interface that isn’t visually appealing and lacks the drag & drop functionalities that most modern employee scheduling tools offer these days.
- ScheduleBase comes with very limited features and is only suitable for companies looking for basic employee software.
- It does not offer any third-party software integrations, which means you can’t connect it with your payroll or HR solutions.
- It has an outdated user interface that isn’t visually appealing and lacks the drag & drop functionalities that most modern employee scheduling tools offer these days.

ScheduleBase has all the basic employee scheduling features that allow you to effectively create and manage your team’s schedules online. It provides you with an easy-to-use employee scheduler and instantly notifies your team of any changes to their shifts. However, you can’t call it an advanced tool since it lacks many additional features such as group chats, time tracking, etc., that the more expensive scheduling tools offer.
Subway, Orange Leaf, GoRun Wichita, Holiday Inn Express, Bell Bank, Randy’s Hardware
ScheduleBase has a straightforward pricing structure based on the number of users associated with a company account. You can start as low as $10/month for up to 20 users. If you’re unsure about getting a paid plan, ScheduleBase offers a full-featured one-month free trial to help you decide if the platform is right for your business.
Here are the different pricing ScheduleBase pricing slabs based on the number of users.
Best For
ScheduleBase is a versatile employee scheduling tool suitable for diverse industries, especially small to medium-sized businesses with shift-based teams like restaurants, call centers, retailers, and construction companies spanning multiple locations.

QuickBooks Time

QuickBooks Time isn’t the most robust product on this list. But the overall feature package that comes with QuickBooks makes it worth using. It provides you a 360 solution for employee scheduling, time tracking, and costing, which saves you countless hours and a significant amount of money in the long run.
PROS
- Increases profitability with integrated time-tracking and employee scheduling features.
- It makes scheduling simpler by highlighting work windows and available employees.
- Provides accurate labor costing thanks to time-tracking, scheduling, and accounting features.
- This product offers promotions and discounts (up to 50%) from time to time.
- Their customer service is personalized. You get to reach them by scheduling a call and customers have commended the courteous, tailored responses to issues they have.
- Consolidated clock in/clock out system for central work locations.
CONS
- Not very user-friendly
- Limited customizations
- No features for scheduling sub-contractors
- The GPS technology is slow to catch up on current locations at times. Instead of live updates, the software shows the employee’s previous locations.
- While their customer support is very helpful, they don’t provide many options for you to contact them. You can only schedule a call.

QuickBooks is a global leader in accounting and HR software. QuickBooks Time is a part of its ecosystem and provides employers with time tracking and employee scheduling features. It isn’t as impressive as some of the other apps in this article. But the overall QuickBooks feature range enhances its employee scheduling capabilities and links it directly to your payroll software and HR systems resulting in more accurate costing and streamlined operations.
QuickBooks Time offers two subscription plans
Premium - $8/user per month + $20 base fee/month
Elite - $10/user per month
Both plans come with a 30-day free trial
Best For
- Helps in creating employee schedules and tracking employee activities in the same tool.
- Replaces the manual work in employee scheduling with a fully automated system with real-time shit tracking.
- Streamlines communication through notifications and email alerts.
We primarily use QuickBooks Time for tracking our internal team’s time and our consultants’ time for client work and projects. By tracking our external project and client work in such a detailed way, we can capture and summarize each individual's deliverables at the end of each month.
In addition, we track our internal processes related to business development for projects and services. This helps us understand where our productivity lies. It also allows us to measure how long tasks take, so we can use the data from time tracking to help with price costing for business development projects for client usage and consultation.

You can create custom reports to fit the needs of project and client costing. QuickBooks Time is user-friendly—our team has a wide range of technology users, and it is intuitive for everyone. It offers full customization in how you set up projects, customers, client bases, and groups to fit your billing and reporting needs.
Our organization first looked into QuickBooks Time because we needed a solution where we could house all of our project- and retainer-based time. We are a management consulting firm, and it's critical for serving our clients well that we accurately report and categorize our time.
We have clients on retainer, and we also have clients with whom we do only project-based work. It is crucial in these situations to have a system that links the time we spend working with a client and/or project, with the option of adding layers of categorization. Additionally, we needed a system that allowed us to take detailed notes.
QuickBooks Time can be set up in almost any configuration you need for this type of work. As an administrator, you can determine how it makes the most sense to set up your client categories and project-based work. You can do it differently or the same for every client or project. You may only work with internal clients, but this solution would work just as well for external clients.
QuickBooks Time allows for accurate time tracking—either to the minute clocking in and out or clocking durations of time. It has mobile accessibility for those who work in the field or remotely. One of my favorite features is the ability to integrate with payroll and accounting systems, which reduces the risk of inaccurate reporting.
Speaking of reporting, the ability to get customized reports on hours, project or client-specific data, and overtime is valuable. All these features help with job costing, invoicing, and productivity analysis. While we don't currently use this feature, the system also allows users to create and share employee schedules.
After one year of using the system, I have found it incredibly user-friendly and easy to navigate.
There are too many clicks involved when selecting categories and subcategories to align your working time. Sometimes, instead of a whole page changing when navigating, a box or separate page pops up. I would prefer a single screen for navigation. It would be helpful if employees received an alert when they forget to clock out at the end of their shift. As an administrator, I get an alert, but to my knowledge, employees do not.
QuickBooks Time is user-friendly and intuitive. In my opinion, it sits in the middle of the pack. There aren't any extraordinary features that set it apart, but there also aren't any major drawbacks.
You should have an idea of how you want to handle time costing before purchasing this type of tool. A clear understanding of how you will report on your time and use the data for reporting will help you identify the necessary features and where you can be flexible. Knowing how to break down internal and external clients is also essential, as is understanding how you want to tie time tracking to specific customers.
Yes, I feel they may be slightly behind in proactive innovation, but they're certainly not at the back of the pack.
QuickBooks Time is great for consulting firms and users who need to track time for specific projects or workflows.
Nothing comes to mind for this question.

OpenSimSim

SocialSchedules by OpenSimSim covers most (if not all) of the core features you need in a modern scheduling software tool: from scheduling to time off management, shift replacements, and in-app messaging. It even offers a free feature-rich plan for up to 10 employees.
PROS
- SocialSchedules is easier to use than other employee scheduling tools thanks to its drag & drop user interface and excellent user experience.
- Generous free plan with all core features: scheduling, in-app messaging, availability management, and time off requests.
- You can try all features in the premium plan for free for 14 days.
- The knowledge base provides in-depth help content.
- Includes time tracking, recruitment, and sales management modules to provide a fully integrated one-stop HR management solution.
- Unlimited chat history means your group chats can become a secondary knowledge base for your team to quickly refer to and find previously discussed information.
Easier to use compared to other employee scheduling tools thanks to its drag & drop user interface and excellent user experience.
- Offers a generous free plan, ideal for small teams, which includes all its core features with unlimited usage.
- Includes time tracking, recruitment, and sales management modules to provide a fully integrated one-stop HR management solution.
- Offers unlimited chat history which means your group chats can become a secondary knowledge base for your team to quickly refer to and find previously discussed information.
CONS
- The free plan is available for up to 10 scheduled workers. It also stores data for 28 days.
- Dedicated customer support, SLAs, API access, and custom reports are only available for the highest-tier plan.
- No features for auto-scheduling and labor cost forecasting.
- It can be quite confusing to see two websites: one with the former name Opensimsim and the other with the newly branded one SocialSchedules, co-exist separately.
- The iOS app hasn't been updated since Oct 2022, while the Android app gets several negative reviews for lacking certain features compared to the web version.
- Its knowledge base has in-depth help content, but its customer support is limited to Enterprise users.

There’s a lot to like about SocialSchedules’ employee scheduling capabilities. It offers an easy (drag & drop scheduling features) and inexpensive way (the free plan with all core scheduling features) to schedule shifts and keep track of your employees.
We like how simple it is to navigate the platform from managers’ perspectives. Upon sign-up, we got a virtual tour guide that walked us through the platform briefly, a help center with more details on how a feature works, and chat support in the right corner of the dashboard to get help when needed. As soon as we sent a schedule, assigned a new task, or updated shifts related to them, stakeholders got updated instantly. The platform gave us a bird’s-eye view of the team’s daily and weekly schedules, with individuals’ workloads and availability in different color codes. For the monthly view, we needed to switch to time cards. In the time cards section, you can also filter what you want to see by departments, positions, workers, and shift status. It simply worked well. However, filtering by status is locked for free users. Only paid users can access it, along with other cool features, such as advanced time tracking, certification tracking, and compliance.
Besides evaluating it from a manager’s perspective, we enjoyed testing the platform out as an employee too. Through SocialSchedules, we could see our assigned weekly schedule and the countdown until our next shift began. The ability to request time off and leave a note on reasons for the request was also a nice touch for both managers and employees. Our favorite feature was native messaging: we could contact managers and team members privately or via a group chat within the app. The only downside experienced was the mobile app. It underperformed compared to the platform version.
SocialSchedules integrations include Point of Sale Systems (POS) and payroll applications such as Heartland, ADP Workforce Now, and Square POS. However, POS integrations are only available for paid users. Custom API is also limited to the highest-priced plan.
SocialSchedules offers three different subscription plans along with a generous free plan that includes all the core product features for one location, one department, and up to 10 workers. Following is a summary of its paid plans when billed annually:
- Starter: $12.99 per month per location, 2 departments per location. Features include unlimited workers, shift confirmations, block time off on dates, overtime (daily/weekly), overtime report, and manager logbooks.
- Premium: $33.99 per month per location and comes with 5 departments per location, cloud storage (7 years), mobile time clock, POS integrations, certification management, auto break allocation, and advanced reporting.
- Enterprise: Custom pricing. The plan includes unlimited locations, departments, cloud storage (7 years), dedicated support contact, negotiated pricing, custom API integration, custom reports, and custom features.
Best For
SocialSchedules’ generous free plan makes it ideal for teams with 10 employees or fewer, whereas their paid plans with tools for compliance, certifications tracking, and labor budgeting make it a solid option for hospitality and service businesses.

Calendly

Calendly differentiates itself through a user-friendly interface, sleek design, and exceptional time-saving capabilities. Notably, it offers a rare indefinite free plan, setting it apart in the scheduling tool arena.
PROS
- Calendly’s simplicity is its biggest pro. It has an elegant user interface, it's very easy to navigate, it promptly gets the task done, and connects seamlessly with other applications.
- The reduction in back-and-forth emails. Your invitees can book a meeting slot, without reaching out to you multiple times. Calendly automatically sends them a confirmation and they can reschedule or cancel on their own. It’s even better for virtual meetings because once your invitees schedule a meeting with you, Calendly will automatically generate a meeting link based on your preferred video conferencing tool.
- The ability to set your own rules so that you can get complete control over your availability preferences. For example, you can decide how long a particular kind of meeting should be, buffer time between meetings, how many appointments can be booked per day, etc.
- Calendly seamlessly integrates with popular calendar and mailing tools. Meetings are automatically reflected on your personal calendar and video conferencing links with tools like Zoom or Google Meet are generated without any extra steps.
- Provides a bird’s eye view of your team’s availability for meetups and events.
- Calendly’s simplicity is its biggest pro. It has an elegant user interface, it's very easy to navigate, it promptly gets the task done, and connects seamlessly with other applications.
- The reduction in back-and-forth emails. Your invitees can book a meeting slot, without reaching out to you multiple times. Calendly automatically sends them a confirmation and they can reschedule or cancel on their own. It’s even better for virtual meetings because once your invitees schedule a meeting with you, Calendly will automatically generate a meeting link based on your preferred video conferencing tool.
- The ability to set your own rules so that you can get complete control over your availability preferences. For example, you can decide how long a particular kind of meeting should be, buffer time between meetings, how many appointments can be booked per day, etc.
- Calendly seamlessly integrates with popular calendar and mailing tools. Meetings are automatically reflected on your personal calendar and video conferencing links with tools like Zoom or Google Meet are generated without any extra steps.
CONS
- Doesn’t provide shift management features.
- Besides branding and the ability to choose different colors, Calendly does not offer a lot of options for customizations. This could be frustrating for users who want to embed Calendly in their website without making it seem like a completely different component.
- Calendly is not very mobile-friendly. You can’t perform all the functions on the mobile version.
- The payment collecting feature is not available in all currencies. Your invitees can only pay in the United States Dollar (USD), Australian Dollar (AUD), Canadian Dollar (CAD), Pound Sterling (GBP), and Euro (EUR).
- You’ll be severely limited in terms of features if you choose the free plan or the cheaper ones. According to Craig, a Customer Success Manager at a small business, “All advanced functionality is locked behind higher subscription levels – We have the Professional level so that we can set up a team, but they locked the most obvious and useful meeting type for teams behind yet another upgrade to the sub level.”
- Besides branding and the ability to choose different colors, Calendly does not offer a lot of options for customizations. This could be frustrating for users who want to embed Calendly in their website without making it seem like a completely different component.
- Calendly is not very mobile-friendly. You can’t perform all the functions on the mobile version.
- The payment collecting feature is not available in all currencies. Your invitees can only pay in the United States Dollar (USD), Australian Dollar (AUD), Canadian Dollar (CAD), Pound Sterling (GBP), and Euro (EUR).
- You’ll be severely limited in terms of features if you choose the free plan or the cheaper ones. According to Craig, a Customer Success Manager at a small business, “All advanced functionality is locked behind higher subscription levels – We have the Professional level so that we can set up a team, but they locked the most obvious and useful meeting type for teams behind yet another upgrade to the sub level.”

Calendly is a modern meeting scheduling platform designed for entrepreneurs, consultants, service-oriented companies, and businesses that frequently conduct meetings across time zones.
Businesses looking for an affordable solution can use it as a makeshift tool for assigning work slots to in-house and remote employees.
However, it isn’t an employee scheduling platform for managing shifts, employee communication, shift trading, or leave management.
Calendly has many big names in their customer base, such as eBay, Compass, Lyft, Dropbox, La-Z-Boy, Twilio, and Stack Overflow.
Calendly has five pricing plans that can be billed either monthly or annually. If you choose the latter, you’ll save 20%. Below are the prices you’ll pay per month per user, if you choose to get billed annually.
- Basic Plan: This is completely free of cost. However, as the name suggests, you’ll only have limited features to use.
- Essentials Plan: This plan costs $8 and is suitable when you need scheduling automation.
- Professional Plan: This plan costs $12 and is their most popular plan. Use it if you need customizations, integrations, and basic team features.
- Teams Plan: This plan costs $16 and is useful for teams that rely on collaboration and need to align on a scheduling process.
- Enterprise Plan: This plan has custom pricing and is suitable for teams with 30+ members and advanced needs. You’ll have to contact their sales team to get pricing.
All the paid plans come with a 14-day trial, at the end of which, you’ll automatically be downgraded to the free plan. They also offer special pricing for non-profit organizations. You’ll have to reach out to their customer support specialists for details.
Best For
Calendly suits businesses of varying scales seeking an economical and intuitive scheduling solution. Particularly advantageous for solo entrepreneurs and small enterprises, Calendly's inclusion of a free plan caters to individual professionals and modest business setups.
I used Calendly daily for professional purposes to manage client meetings, company meetings, and related scheduling tasks. It allowed me to organize meetings by adding notes, ensuring I was prepared for each session, especially on days with multiple meetings.
Calendly was invaluable for scheduling interviews with potential candidates for open positions. It also served as a reminder for company meetings, helping me avoid scheduling conflicts.
Currently, I use Calendly to arrange interviews with prospective employers.

- Calendly is easy to use and understand.
- It keeps you organized by preventing double bookings and overbooking.
- The tool's automation for scheduling and notifications saves time and effort.
The organization faced challenges with coaches and instructors accidentally scheduling meetings with multiple students at the same time, which caused confusion and inefficiency. To address this, they purchased Calendly to help instructors organize their schedules better, including company meetings.
Calendly simplifies the process of scheduling meetings by preventing double bookings and overbookings. It also sends automated notifications to remind participants about upcoming meetings.
I personally used Calendly for a year in a professional capacity and now continue to use it for personal scheduling as well.
- It can be challenging to find contacts on Calendly if you don’t already have their information.
- Making the process of connecting with others who use Calendly more intuitive would be an improvement.
Calendly stands out for its simplicity and efficiency in scheduling meetings. While tools like Google Calendar offer similar capabilities, they are often more complex and less focused on straightforward scheduling. I prefer Calendly for its ease of use and quick setup, which enhances time management.
Price is a crucial factor, especially for small businesses that need affordable solutions. Time management features should also be considered, as most users prefer tools that are quick and simple to operate. Automation capabilities are another key aspect since features like automated scheduling and notifications can significantly save time.
Calendly has continuously added integrations with other software, making it more versatile and improving time management. These integrations eliminate the need to manually input meeting details, streamlining the scheduling process further.
Calendly is well-suited for organizations of any size, as well as individuals who need to manage schedules efficiently.
There isn’t an organization that wouldn’t benefit from using Calendly, as it addresses universal scheduling needs.
What is Employee Scheduling?
Employee scheduling is the process of managing your employees' total available working hours and scheduling them properly to ensure the continuation of work with optimal productivity.
In easier words, an employee schedule outlines employee working hours across different work shifts so that everyone knows who’s working when.
Why is employee scheduling important?
A well-planned employee schedule means everyone in your workforce knows their working hours. This reduces miscommunication and allows managers and team leads to plan their work with more clarity.
In short, employee scheduling brings transparency to your workplace and leads to a more organized, satisfied, and motivated workforce.
On the contrary, the absence of staff scheduling can result in employees working overtime, losing interest in their jobs, and feeling burned out because of unplanned work and last-minute changes.
Research shows that frequent overtime poses a severe health risk to employees and directly impacts their productivity.

This is why it’s crucial for large organizations that operate across shifts to carefully plan their employee schedule and ensure that their workforce performs at the optimal level.
This is where employee scheduling software comes in.
What Is The Best Employee Scheduling Software For Your Business?
We’ve covered some of the world’s highest-ranked and most widely used employee scheduling software in this article.
Most of them offer similar features and benefits. However, they’re all different products with their unique strengths and weaknesses.
Which tool is right for your business depends ultimately on your specific scheduling needs. Since most of these software products offer free trials, free plans, or demos, we recommend using these options before finally choosing a product for your business.
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