When I Work Expert Review, Pricing, Alternatives - 2022

Huda Idris
Technical writer, HR software advisor, and marketing strategist
May 16, 2022
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When I Work Versus the competition

With its sleek user interface that enhances communication, When I Work focuses on decreasing labor costs and time spent on scheduling.

If you're ready to get a When I Work demo, we suggest getting in touch for a look at the product and quote. Otherwise, read on!


When I Work Review

When I work is a simple to use scheduling and timekeeping platform that provides an easy way for managers to manage employee time and their staff. Time can be managed from their mobile app, or their desktop application. Known for its robust scheduling product, users can manage and view the entire staff schedule, setup time for staff to clock in and out, and alert staff via notifications. Employees can clock in and out and view their hours, or trade shifts with coworkers. This is a great platform for shift based or hourly workers.

Who shouldn't buy When I Work

When I Work Customers

Ben and Jerry's, Harvard University, CVS Pharmacy, Verizon, Taco John's.

When I Work: Great for scheduling/employee communication

When I Work Stats

  • When I Work has been used to manage over 150,000 workplaces worldwide
  • 45% of workplaces utilize When I Work's self-scheduling weekly
  • 61% of shifts are covered or confirmed in 24 hours

When I Work Key Features

  • Time and attendance tracking
  • Shift scheduling 
  • Labor forecasting
  • Team management
  • Team communication
  • Geofencing
  • Alerts and approvals
  • Analytics
  • Downloadable reports 
  • Mobile access

When I Work Key Integrations

When I Work integrates with several 3rd party solutions including ADP, Paychex, Gusto, Square, Goco, Onpay, and QuickBooks. Further integrations are also possible through Zapier.

When I Work Pricing

  • Small Business: This plan costs $4.00 per user per month and allows small businesses (with 100 employees or less) to schedule shifts, track time across multiple locations, and communicate all on a single platform. 
  • Enterprise: This plan is designed for large companies (between 100 to 10,000+ employees) and provides its users with access to When I Work's full-featured platform to improve team coordination and efficiency.
Motivosity Recognize
Motivosity Recognize
Motivosity Lead
Motivosity Listen
$5 per person per month
$6.50 per person per month
$2 per person per month

When I Work Implementation

When I Work is fairly easy to implement. Anyone can go on their website and click the Sign Up button to create an account for free and start tracking time. If you're interested in their paid plans, you may also try them for free for up to 30 days. Demos are available upon request.

When I Work Customer Success

When I Work has a help center with articles as well as a training center with webinars that customers can access to self-serve. Customers may also contact When I Work's support team if further help is needed.

About When I Work

As a next step you can visit the When I Work website or read about alternatives below

As a next step you can visit the When I Work website or read about alternatives below

When I Work Alternatives

Buddy Punch goes beyond basic time and attendance tracking; it packs advanced features that enable companies to identify and record when, how, where and by whom time is being logged.
Extremely user friendly and full of HR features, Bamboo HR can help you save considerable amounts of time spent on time tracking. Automatic reminders, fast clock-in-clock-out for employees, one-click timesheet approval for managers.
QuickBooks Time comes with a plethora of features; track time, build employee schedules, use geofencing technology, connect to your favorite accounting or payroll software, and gain business insights with real-time, interactive reports.
isolved is simple, fast and efficient. What makes it stand out is its advanced functions that include but are not limited to graphical calendar look, geofencing locations for monitoring employees, and punch alert error.
UKG Ready (formerly Kronos) drives efficiencies by simplifying routine time and attendance tasks. It also helps HR professionals improve compliance and mitigate risk with its automatic updates.
stratustime by nettime solutions integrates well with hundred of devices, payroll systems, and HR platforms. Use this simple software to scale your business in a seamless way.
Apart from providing with all the bare necessities of a time attendance software, TimeClock Plus takes it up a notch by helping you stay ahead of labor laws and ensuring that your data is secure.
An all-in-one platform, Paychex Flex integrates its time attendance software with payroll and HR, giving you access to your company and employee information in one single place.
NOVAtime helps your company by automating routine tasks, optimizing pay and shift rules, and creating detailed labour cost reports. The fact that it integrates with over 300 third party applications is the icing on the cake.
Clockify allows you to not only track hours but also apps and websites to later create time entries. Clockify's features are wide ranging – you can track time, get graphical reports, set hourly rates. And best of all, it's free.
Designed for hourly employees, ZoomShift has helped 20,000+ small businesses in saving time and money. ZoomShift is incredibly user friendly; It lets you easily make schedule, add staff, and view the summary of each hour.
Listed in our research about the Top Time and Attendance Software
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