Top 15 Time and Attendance Systems of 2025

TimeClock Plus is robust, with many features we do not use because our payroll company provides them, but it's nice to know the tools are there. The dashboard and exceptions filter make it simple for managers to approve their employees' hours and time-off requests. TCP has decent training videos. The PTO calendar and employee notifications are very helpful. Integration into my payroll, Gusto, was seamless.

We switched to TimeClock Plus (TCP) when we experienced unacceptable issues with Homebase. TCP integrated with my payroll company, Gusto. TCP was very cost-effective when we used the minimum features. TCP has decent geofencing and geolocation, which was a requirement by the owner. TCP also has overlapping features with my payroll that we didn't need, but it was nice to have the option as a backup.

TimeClock Plus can be overwhelming for a small business, as it has many features that might not be used. Some employees reported that their times weren't being recorded properly, but managers could easily log in and make adjustments. It can be expensive if you purchase features you do not utilize.

TimeClock Plus is a lot like Kronos to me, with many features. I like it for how customizable everything is, and their help team walked me through the process for anything I couldn't figure out.

First, determine if you need all the features offered. We narrowed everything down to the Time and Attendance Essentials. TimeClock Plus integrates with everything, but ensure it's a seamless integration with your payroll. TCP has serious scalability, so if you anticipate a lot of growth, this is a solid system.

I've only used TimeClock Plus recently.

TimeClock Plus is great for mid-sized to large organizations that need a high level of customization. TCP worked extremely well for a small manufacturing business, though we only utilized the minimum features.

I appreciate Paylocity's integrated platform – it eliminates data silos and saves a lot of time. The self-service portal empowers employees and frees up HR for strategic work. The reporting and analytics are fantastic, giving us data-driven insights into our workforce.

We decided to implement Paylocity after struggling with a cobbled-together HR system. Our old setup involved separate tools for payroll, benefits administration, and basic HR functions. This led to a lot of manual data entry and siloed information, making it a nightmare to track things and ensure accuracy. Paylocity's integrated platform solved these issues by providing a user-friendly, intuitive system that offers valuable insights into our workforce. Overall, Paylocity has been a great investment for my client, and I highly recommend it to any organization looking to streamline their HR operations.

While Paylocity is a great solution overall, its robust set of features can be overwhelming for small businesses or those new to the platform. The pricing might be cost-prohibitive for very small businesses with basic needs. Some specific HR needs might require additional customization or integrations, which can add complexity.

The biggest advantage is Paylocity's integrated platform. It shines in user experience with a clean and intuitive interface. Many competitors focus mainly on payroll and basic HR, but Paylocity offers strong talent management tools as well.

Paychex offers a wider range of pricing options, potentially better for smaller businesses, though user experience might not be as smooth. For very large companies, Workday HCM is a powerful option, but it can be expensive and complex to implement.

Choosing an HR tool requires careful consideration. First, identify your company's core needs – basic HR or comprehensive talent management. Then, prioritize user-friendliness for both HR and employees. Finally, factor in scalability, cost (including implementation and support), and robust security for employee data.

Paylocity has adapted to meet evolving user needs by focusing on mobile, enhancing talent management resources, and increasing AI integration.

Paylocity caters well to mid-sized businesses (50-200 employees) and organizations prioritizing user experience.

1. Buddy Punch has a very intuitive user interface.
2. It is a complete tool with time tracking, scheduling, and leave tracking, and it has great payroll integration, allowing us to retire other inefficient, legacy, and more manual processes.
3. It offers good pricing and is value for money, considering the functionality you receive in return.

We were using a timesheet system already. It was a free, open-source system, but as we grew and our needs became more complex, the system could not keep up. The reporting was not good enough, and it didn't have enough automation. It also lacked employee location-based time tracking, which was becoming essential now that our employees were going remote. Buddy Punch provided greater automation, more self-service, and location-based time tracking. I have used it for about 18 months.

1. There wasn't an option for phone support. Online chat is good for simple problems but not as effective for more complicated issues. Typing takes a long time, so a phone support option would be helpful.
2. If you make an error when punching in or out, it is not easy to go back and fix it.
3. The software can be a little slow and glitchy at times.

It offers great value for money. You get a lot of features for the price. I found the chat and email support fast and responsive, better than others, though I would still prefer the option of phone support. The scheduling tool and geofencing apps are the best available for a time-tracking tool.

Geofencing is becoming essential if you have a remote or field team.

Feature-rich time clock and scheduling functionality is crucial, especially in this hybrid and remote working world where people work flexibly. Collaboration is key.

The geofencing functionality has become more robust and easy to use. The scheduling tool has also gradually increased its functionality.

Organizations with field and remote workers can benefit from Buddy Punch.

I really like how easy it is to use, and how easy it is for the end user - it's very intuitive. When I Work also has out of the box integrations with some payroll tools, like Gusto. In addition, I really enjoy how many features it provides to encompass a broad range of types of hourly workers.

The decision to purchase When I Work pre-dated my time, but the intention was for our business to be able to track time for all types of workers. I've personally used it for approximately 4 years now, and have come to grow very accustomed to it. It provides a very robust platform to track time, holidays, and more.

I really dislike how buggy and slow When I Work is - although this is something that can be fixed. I also dislike its lack of reporting features. Also, and this is quite specific, but I dislike that end users can edit their names - it makes it difficult to use data if an end user can edit their personal information without an admin's access. Also, the security permission features within the tool aren't quite as robust as I would've hoped for.

I haven't used other time-tracking tools, but I know When I Work is one of the most sought after scheduling and time tracking tools. I've explored and researched Workday Time Tracking, which would integrate better with our systems, but it's not as robust as When I Work. Our company enjoys When I Work due to its open API and the ability to build on top of the tool.

If you prefer intuitive use and ease of building on top of the tool, then it's worth it. If you like clean data, and a tool that isn't as buggy, then this might not be for you.

In my time using the tool, it's gotten less buggy, but not much has changed overall. However, I can say I never have issues with the tool being "down" like other tools.

Certainly a startup who needs to manage fewer than 1000 hourly employees. This system starts to see flaws and limitations after this threshold. This should be considered in the purchasing discussion, since it's very hard to migrate off of a time tracking and scheduling tool.

Paychex is easy to use and has an aesthetically pleasing interface. I appreciate the communication features it offers. My favorite part is being able to manage payroll, timekeeping, and document distribution all in one place.

My organization wanted to cut costs and upgrade our payroll system. After reviewing several options, we chose Paychex primarily for its features and pricing. This program allows us to create user profiles for as many administrators as needed. Training was also a challenge for us, but Paychex provides tutorials and a dedicated 1-800 support line. I have personally used it for over three years.

There isn’t much I would change. However, having a dedicated account manager to meet with directly would be helpful. I do appreciate the dedicated 1-800 support line and quick response times.

I prefer the ease of use and navigation of Paychex over its competitors. I also appreciate the mobile applications and the integrated chatbot for quick support.

You should consider how much time you want to spend managing payroll and HR tasks within the app. It’s important to decide whether you prefer a software-based solution or outsourcing to a payroll company. Additionally, determine whether you want to handle IRS payments and tax filings yourself or have them managed by the service.

The biggest improvements over the years have been the addition of job posting features and salary benchmarks. The AI chatbot has also been a great addition, helping me find quick answers efficiently.

Paychex is well-suited for small to medium-sized businesses.

It is very comprehensive, providing everything I need, which eliminates the need to connect multiple different platforms. Also, the site is clean, and it runs smoothly and quickly.

We use Rippling for a variety of functions including employee offer documents, onboarding, payroll, PTO, expense reimbursements, and benefits. Without it, we would need to hire several different people, which isn't feasible as we are a smaller company. It makes sense for us to use Rippling instead of hiring a large number of support staff.

There's nothing I really dislike about it; I feel like it gets everything I need done without any headaches.

With one of the companies I used in the past, it felt like I still needed many other tools and platforms to connect to it, whereas Rippling seems to have everything integrated already.

I think it depends on the cost-benefit for you. For us, as a small company, it makes sense to use Rippling rather than multiple different platforms and people. However, for a larger company, it might be more cost-effective to manage these processes in-house.

I haven't noticed any changes myself.

I think it's best for small to mid-size organizations that would benefit from having everything in one place with one provider.

I appreciate how easy it is to complete the I-9 verification process through UKG. Employee communications are streamlined and can be sent to targeted audiences using employee attributes. The survey tool comes with survey templates that are easy to modify for our needs.

It was important to have a tool that could easily allow us to conduct and track performance reviews, manage employee grievances or corrective actions, collect and submit government-required information (EEOC), automate onboarding, and conduct I-9 verification. We lacked a way to track HR-related requests, identify who was responsible for addressing them, and monitor how long it took HR to respond. We did not have an easy way to track or schedule people-related communications. Our employees had to go to multiple areas to access people-related information. UKG addressed all of these needs and more. I have used UKG for more than a year now.

It is not easy to modify certain areas of UKG to fit our needs. UKG is designed to be very standardized and somewhat basic, which can be a problem for companies that need a more agile system. The survey tool is a bit clunky, and the data reporting is harder than I would like it to be. Reports from the system in general are difficult to run. Responses to issues or needs are sometimes lacking.

UKG is a great mid-range tool. It provides enough flexibility and automation to be helpful but isn’t overwhelming in its offerings either.

Evaluate what systems you wish to link to UKG. Some of these are easy and some are not. Make sure you understand your HR workflows and the gaps you’re trying to fill. This will make the startup process with UKG much smoother.

We are relatively new in our use of the tool, so its evolution over time is not yet obvious.

UKG is perfect for small, medium, or large organizations that would benefit from automation, templates, and a ticketing system.

I like that each employee was able to enter their time spent on individual projects/regions set. The easy flow of the mobile app or desktop made it extremely simple to have new hires begin using it. Customer service was kind and very helpful. The various reports were also beneficial from an accounting, organization as well as management point of view.

We purchased Clockify to streamline the management of multiple freelance employees and have been using it for about 2 years. Clockify was a good tool to implement so users could accurately track their time down to the minutes. It also gave the accounting manager a more streamlined approach to organize the many freelancers on each project. It was used to organize each project to know exactly what labor was being used where and when. Customer service had always been very friendly and approachable as well. The ability to link Google calendars was beneficial for meetings and keeping everyone on the same page daily. It was a great tool to keep projects and employees organized and on task.

Sometimes, the mobile app would get "glitchy" when the internet isn’t strong. It could be a great tool to utilize if scheduling could be entered and implemented. A big con was the inability to track phone calls made by recruiters.

This would be a great option for smaller companies since it is very inexpensive to use. I prefer using 7shifts or Toast in the larger projects though as Clockify is a little too simple.

Buyers should consider the invoicing capabilities and how important to their company it is. It should also be considered that this is a Windows based program and the compatibility may not be for everyone. The lack of schedule changing or implementation may also be an important factor to take into consideration.

I liked how the calendar and the schedule syncing was updated as well as the project milestone was implemented. I feel they are keeping up to date with competitors.

Any business freelance or remote workers are a big part of.

I like the waiting room of ZOOM as it gives me full control management to managing the meetings and provides enough security because can determine who joins the meetings and what time they join the meeting which gives me a lot of security to prevent unauthorized users from access our confidential meetings, I also like the software stability, Zoom is stable and have not detected any downtime in the tool

We bought ZOOM to make online meetings with remote teams possible and to do webinars about marketing and launching new products and services within our organization, as well as to guide our clients on how to use our products and services. Zoom has helped us achieve clients who cannot access the physical events to have our pre-recorded events that they can watch on demand. I have used the software for five years

At times during the meeting, the software would disconnect even when you are connected to a strong internet connection which interferes with our meetings. The support team takes a lot of time to respond to calls and inquiries when you contact them even during business hours. The mobile application interface needs a lot of improvement because it becomes hard to recognize participants in the meeting when you are using the mobile application

They have fair pricing plans compared to other tools and their web application is fast and intuitively designed to meet our expectation

Good for the marketing team, sales team, and product team

• User-Friendly Interface: The learning curve for new users is not as steep due to QuickBooks Time's intuitive interface.
• Real-Time Tracking: Real-time time record submissions ensure accurate payroll calculations, enabling better labor cost and productivity analysis.
• Seamless Integration: QuickBooks Time integrates perfectly with our existing accounting software, saving time on payroll and reducing errors from manual data entry.
• Mobile Accessibility: Employees can use the mobile app to clock in and out from any location, which greatly benefits those working remotely or in the field.

In our company, QuickBooks Time was acquired to eliminate various time tracking and payroll management issues. Before using this tool, we struggled with manual entry of employee working hours, leading to numerous errors in payslip processing and challenges in maintaining records for employees in the field or working from home.

QuickBooks Time has simplified this process by providing a convenient solution for workers to clock in and out from any location, enabling us to access live data for shifts and hours worked. It also integrates well with payroll, minimizing errors and reducing administrative tasks.

I have been using QuickBooks Time for over three years, and during this period, I have observed significant improvements in efficiency and accuracy across our operations. The main advantages include automated time tracking, mobile access for employees, integration with other QuickBooks tools, and support for our HR and payroll departments to maintain compliance and manage data effectively.

• Limited Customization: The time-reporting feature is limited to standard templates, making it challenging to create customized reports that meet specific organizational needs.
• Mobile App Glitches: Occasionally, the mobile app encounters glitches, interrupting employees who are trying to clock in while working remotely or on the go.
• Complex Setup for New Users: Although the interface is easy to use, the initial setup can be complex and time-consuming when configuring options and preferences.
• Lack of Advanced Reporting Features: The existing reporting capabilities could be improved with more advanced analytics, which would make the data more useful for project efficiency.

QuickBooks Time stands out from similar tools by directly integrating with QuickBooks accounting software, making it an ideal option for companies already using QuickBooks for financial management. This integration ensures smooth payroll processing.

I find QuickBooks Time easier to navigate and understand compared to other solutions, enhancing the efficiency of end-user training. The mobile application is robust, allowing employees to clock in and out from anywhere, which is essential for our remote and field teams.

Some competitors may offer more advanced reporting tools, but QuickBooks Time focuses on simplicity and practicality. Its design and seamless integration with other systems in our organization save time and reduce errors, minimizing inefficiencies.

When purchasing a time-tracking tool, consider several key factors. First, ease of use is crucial; an intuitive interface will help employees adapt quickly and reduce training time. Second, integration with existing software in your organization is essential for smooth operations and to minimize data entry errors.

It's also important to evaluate the tool’s reporting features, as strong analytics can provide insights into labor costs and productivity for better decision-making.

Mobile access is another important factor, especially for organizations with remote or field teams. Finally, ensure that the tool offers reliable customer support to assist with implementation and troubleshooting.

QuickBooks Time has evolved significantly over the years, incorporating various features and improvements to better meet users' needs. Initially focused on basic time tracking, it has expanded to include mobile accessibility, allowing employees to clock in and out using their smartphones—an essential feature for remote or field-based employees.

The tool has also enhanced its reporting capabilities to offer more comprehensive analytics on labor costs and productivity, helping organizations make informed decisions.

Another area of focus has been integration with other software, allowing seamless connections to various accounting and payroll systems, thus reducing errors from manual data entry. Intuit has actively listened to customer feedback, resulting in a user-friendly interface that is simple to navigate, cutting down the learning curve.

Regular updates, including features like GPS tracking and customizable alerts, demonstrate QuickBooks Time's commitment to addressing the needs of modern workforces.

QuickBooks Time is particularly well-suited for small to medium-sized businesses that need an efficient way to handle time tracking and payroll. It is ideal for organizations with mobile or remote workforces, such as construction companies, field service providers, and professional services firms whose employees often work off-site.

Additionally, businesses already using QuickBooks for accounting will benefit from the smooth integration, which streamlines payroll processing by reducing redundant data entry errors. The robust reporting features also support better decision-making and resource allocation for organizations focused on analyzing labor costs.