11 Best Time and Attendance Software Systems (2023)
These time and attendance software tools have been selected & reviewed by our HR tech experts. On this page you’ll find pricing details, features deep-dives, example demo questions, and more.
Time and Attendance software enables companies to record employee working hours, often in the form of web-based punching and timesheets.
At the very least, they should accommodate all of your time-tracking needs for your business and for your employees. As a baseline, you should look for solutions that clock in and clock out, have some scheduling/payroll functionality, or integrate with a solution that provides this offering. Other areas of time and attendance that you can benefit from are generating employee schedules, managing time off requests and PTO, tracking hours for specific projects, and reporting out on the location for clocking in and out.
There are many platforms available, and there are plenty of different companies to choose from. We’ve taken the time to review some popular systems and provided some tips on what to look for when you are purchasing.
Top Time and Attendance Software
In our relentless pursuit of the best time and attendance software, we thoroughly evaluated numerous tools against several vital criteria. We zeroed in on three main considerations; time-tracking, payroll functionality (or integrations), and scheduling capabilities.
Our rigorous approach, which included conversations with dozens of users and HR & payroll experts, led us to curate this standout list of exceptional solutions.
- Time Tracking: The selected solutions go beyond the basics of time-off requests and PTO functionality. We prioritized vendors with advanced time-tracking features, such as GPS-enabled clock-ins and customizable timesheets.
- Payroll Functionality (or Integrations): We sought out software options that include payroll functionality, or integrate with trusted payroll providers. The chosen solutions enable the automatic syncing of time data with payroll, at the very least.
- Scheduling Capabilities: We focused on tools that include a robust scheduling module. The best time-tracking solutions should offer scheduling features such as shift planning, employee availability tracking, and shift swapping.
To better understand our meticulous evaluation process, we encourage you to explore our post detailing how we curate the best HR tech.
Buddy Punch
Buddy Punch goes beyond basic time and attendance tracking; it packs advanced features that enable companies to identify and record when, how, where and by whom time is being logged.
PROS
CONS
Buddy Punch is a cloud-based software solution that digitizes how companies track their employee’s attendance, time off, and overtime. With features such as webcam photo capture, facial recognition, GPS tracking, and IP address locks, Buddy Punch not only tells you when employee hours are logged, but also where and how those hours were logged.
The University of Michigan, The YMCA, Manpower Group, StateFarm
You can purchase Buddy Punch’s time tracking and scheduling modules separately or combine them should you need both. Do note that employee seats cannot be purchased separately but in scales. When billed annually, here’s how much Buddy Punch costs for a company with 10-14 employees:
- Time & Attendance: $39.99 per month
- Time & Attendance + Scheduling: $49.99 per month
- Enterprise: $64.99 per month
Best For
Buddy Punch can be used by companies of all sizes.
I use Buddy Punch at least twice a week to supervise payroll, and employee requests. In those sessions, I review all updates, approve requests and submit items for future discussion. The platform is a straightforward employee management system. Buddy Punch makes employee communication a more effective process. It also integrates easily to other services that my clients use.
The platform is straightforward and user friendly. It allows me to keep track of any employee requests. Its tracker for employee disciplinary issues is easy to follow. The system is great for payroll management.
I have used Buddy Punch to manage employees for clients since 2021. The service is a platform that allows employees to have hands-on access to necessary information like time off and payroll. My clients were looking for an option that enabled them to track expenses, manage employees, and maintain disciplinary information for each member of the team i.e. late arrivals. It has been an affordable alternative to other products for my clients (particularly small team startups). Buddy Punch simple interface allows the HR team to keep track of important changes when I need legal guidelines or employee related team management.
I don’t have any major complaints about the product outside of it being difficult to contact support. The software can be slow to update but it is more than worth the price. It can take extra time to manually upload data.
Buddy Punch is pretty great in comparison to some of its competitors. The service is affordable and user friendly. For about $60 per year, you know what you are getting and your expectations are often exceeded.
Do you need a product that is more AI focused? Are you rapidly expanding and will you have time to manually update information?
I have used Buddy Punch since 2021 and it has been a consistent service. They have improved the loading time.
Buddy Punch is good for small-medium sized organizations that are easing their way into effective HR. At a $60 annual price point, it is easy to manage and offers simple functionality but a great experience.
I would not recommend Buddy Punch to large companies or rapidly expanding businesses. If you want a more aesthetically pleasing service, there are other options.
Deel
Deel is a global payroll system that incorporates a basic time and attendance module into its offering. Notably, it can adjust to regional public holidays and schedules completely automatically.
PROS
- One of Deel’s key benefits is its customer support. They offer 24-hour in-app assistance, and users can access localized payroll professionals in their regions.
- Generate invoices automatically for both the company and contractor/employee.
- Incorporate employee virtual hangouts within the platform.
- Enhance engagement with pulse surveys through Slack integration.
- Organize employee responses on a segmented dashboard for improved insights.
- One of the best features of Deel is its customer service. They offer 24/7 in-app support and the fastest-in-class onboarding speed of 2-3 days. Users get access to local payroll experts in each jurisdiction, and support is available for contractors facing challenges setting themselves up as an LLC.
- Integrates seamlessly with common platforms like Quickbooks, Bamboo, Greenhouse, and more. They also offer custom integrations to automate and sync processes.
- Self-service approach; tech-enabled features so customers can jump in quickly and easily. Our user researchers found it quite easy to set up: the identity verification process consistently took less than 24 hours, and in some cases, it took mere minutes.
- Automated invoices, which are a breeze to do as long as they’re in English, both on the company and the contractor or employee’s side.
CONS
- Currently lacks performance management functionalities.
- Lacks goal tracking and OKRs integration.
- Does not offer built-in coaching capabilities.
- Premium offerings from Deel, such as onboarding automation, are only offered as add-ons.
- Flexibility in altering contracts or service agreements is restricted; adjustments usually necessitate addendums.
- A $5 payout fee is applicable for each transaction.
- Invoice generation seems restricted to English only.
- Some of Deel’s best and most powerful services, like onboarding automation, appear to be add-ons, which might be too costly for some companies
- There is little to no flexibility when it comes to altering their contracts or service agreements, so many changes would require an addendum.
- There is a $5 fee per payout
- As far as we’ve seen, it’s not possible to generate invoices in another language.
Deel has embraced a global, remote-first approach that's woven throughout the product in subtle ways. Of course, this is evident in their basic time and attendance module. This part of the tool automates the tracking of public holidays, time off, and expenses for employees regardless of where they are in the world.
We’ve been familiar with Deel since late 2020 and were happy to see this addition to their tool shortly thereafter. It makes a lot of sense for international teams to count with a time and attendance tool that automatically syncs with the local calendar for each employee. This way, you can account for public holidays in each jurisdiction and respect the local employee leave regulations. From what we saw in a demo, employees can submit requests and get them approved with only a couple of clicks.
As we’ve stated in other reviews of Deel, their evolution from addressing global payroll to offering robust employee experience software is remarkable.
Deel serves over 10,000 customers, including big names like Nike, Shopify, Dropbox, Notion, Reddit, and Airtable. They also have a strong contingent of SMBs and start-ups in their client roster.
Best For
Deel’s infrastructure can support businesses at any size, from one to 10,000+ employees. They even offer some free services for companies under 200 employees. While their current focus is SMBs that are growing and want to explore different global markets and talent pools, there is also a large market for mid-market and enterprise companies.
BambooHR
Extremely user friendly and full of HR features, Bamboo HR can help you save considerable amounts of time spent on time tracking. Automatic reminders, fast clock-in-clock-out for employees, one-click timesheet approval for managers.
PROS
- Time tracking capabilities, though offered as a separate module, are precise and easy to use.
- BambooHR’s multiple tiers and custom pricing models are good for diverse business needs, ensuring cost-effectiveness and scalability.
- With an intuitive and user-friendly interface, BambooHR provides a straightforward tool that can be easily navigated and utilized by HR pros of all levels.
- Integrates with several payroll and accounting systems, providing a streamlined process for U.S.-based employees to ensure efficient and error-free payroll management.
- Flexible packaging and custom pricing is the way they roll. You can pick out one or two packages and pick other modules as add-ons based on your needs.
- Very simple and straightforward tool, easy to use.
CONS
- Options for non-U.S. employees are limited, which may pose challenges for multinational companies.
- Customer support availability is restricted to U.S. business hours, potentially causing delays and difficulties for businesses operating in different time zones.
- Time tracking is offered only as an add-on, and the same goes for some advanced scheduling features.
- The reporting and analytics capabilities for time tracking data are somewhat limited in BambooHR, which may hinder in-depth analysis and insights for workforce management.
- Payroll is only available for US-based employees
- Customer support is only offered during US business hours.
- Some modules like time tracking, performance management, and surveys are only available as add-ons.
BambooHR is a cloud-based SaaS HR platform for all types of businesses. They automate many of the HR functions, and can help make HR tasks simple and fast. As an add-on, they offer a robust time and attendance platform, which includes a clock-in/clock-out functionality, timesheets and paid time off tracking. Bamboo HR’s easy to use platform is great for those that are looking to track project hours for salaried employees, or utilize a platform for hourly workers.
Among the 20,000+ companies that use BambooHR, you’d find names like Quora, Universal Group, Reddit, Asana, Change.org, University of Maryland, Grammarly, Stance, Postmates, Wistia, the Jacksonville Jaguars, and ZipRecruiter.
Pricing is not disclosed upfront, but they do offer a free trial of their all-in-one software and then go out of their way to find a version that will suit you. Before they come up with a personalized quote that will align with your budget, however, they are also likely to extend your free trial upon request or even give you a free demo of the advanced features.
Best For
BambooHR is ideal for companies seeking a highly customizable HR product with flexible pricing options. Its popularity is particularly evident among teams that operate partially or fully remotely, as BambooHR efficiently addresses the need for effective time and attendance management in such environments.
When I Work
With its sleek user interface that enhances communication, When I Work focuses on decreasing labor costs and time spent on scheduling.
PROS
CONS
When I work is a simple to use scheduling and timekeeping platform that provides an easy way for managers to manage employee time and their staff. Time can be managed from their mobile app, or their desktop application. Known for its robust scheduling product, users can manage and view the entire staff schedule, setup time for staff to clock in and out, and alert staff via notifications. Employees can clock in and out and view their hours, or trade shifts with coworkers. This is a great platform for shift based or hourly workers.
Ben and Jerry’s, Harvard University, CVS Pharmacy, Verizon, Taco John’s.
- Small Business: This plan costs $4.00 per user per month and allows small businesses (with 100 employees or less) to schedule shifts, track time across multiple locations, and communicate all on a single platform.
- Enterprise: This plan is designed for large companies (between 100 to 10,000+ employees) and provides its users with access to When I Work’s full-featured platform to improve team coordination and efficiency.
Best For
Companies of all sizes across different industries looking to track and manage their employee’s working hours, attendance, shifts as well as improve communication.
QuickBooks Time
QuickBooks Time comes with a plethora of features; track time, build employee schedules, use geofencing technology, connect to your favorite accounting or payroll software, and gain business insights with real-time, interactive reports.
PROS
- Quickbooks boasts frequent promotional offers, occasionally providing discounts of up to 50%.
- Personalized customer service approach, with scheduled call options that receive positive feedback for courteous and tailored issue resolutions.
- Streamlined central clock-in/clock-out system for core work locations.
- This product offers promotions and discounts (up to 50%) from time to time.
- Their customer service is personalized. You get to reach them by scheduling a call and customers have commended the courteous, tailored responses to issues they have.
- Consolidated clock in/clock out system for central work locations.
CONS
- Some users have reported occasional delays in GPS technology updating current locations, displaying prior employee locations rather than live updates.
- There are limited customer support contact options. You usually have to schedule calls for assistance.
- The GPS technology is slow to catch up on current locations at times. Instead of live updates, the software shows the employee’s previous locations.
- While their customer support is very helpful, they don’t provide many options for you to contact them. You can only schedule a call.
Formally known as TSheets, QuickBooks Time is a time and attendance solution. It allows users to ducky review and employee time, process payroll, or recreate invoices in an accessible way. QuickBooks Time keeps a timesheet for each employee and allows them to clock in via a mobile device, or manually add time within the platform. QuickBooks Time is great for companies that are looking for accessibility, and those that are looking for additional time tracking features such as time-tracking and geofencing.
- Premium: The Premium plan packs all the necessary features for you to easily track time & attendance for your workforce, no matter where they work. This plan costs $20 a month for one admin user, + $8 per additional user per month.
- Elite: The Premium plan packs everything in the Premium plan plus additional features for project management and collaboration. This plan costs $40 a month for one admin user, + $10 per additional user per month.
Best For
Any company looking for a robust time and attendance tracking solution.
I use Quickbooks for monthly invoicing, financial statements, and to keep track of account receivables. We don't currently have it integrated with other softwares, but are thinking about integrating it with our workforce planning software in the future if that is possible. In terms of workflow, I access Quickbooks at least once a week to load new invoices, match receipts, upload receipts from my phone, and download our monthly PnL report. We have a separate system that we put the PnL report in that helps us track our cash flow in a way that accounts for projections.
It is easy to use - the interface is intuitive. I like the app and the fact I can do receipt tracking on my phone. I like that I can easily give my employees a company card and have them forward receipts into Quickbooks.
We work with a CPA firm who helped us to integrate Quickbooks across our organization. We began using Quickbooks in 2018, when our firm had just under $60,000 in revenue a year. Today, we use Quickbooks to manage the company's $1.7M and growing annual budget. We used Quickbooks because we wanted to have accurate timely financial statements across the organization, track all of our expenses, and manage our businesses PnL easily. I've been the primary user for the past 5 years.
I wish that it had better cash flow capabilities - the current capabilities do not account for projections. I also wish that when adding users there was an option to add employees who just had employee cards who need to email receipts into Quickbooks instead of having to take up a user seat - right now we have some employees emailing receipts to a company user to forward them on because there is only five seats in our plan. I also wish Quickbooks integrated better with my bank - the bank connection is always breaking and needs to be updated.
I haven't used similar tools - before Quickbooks I did everything on a spreadsheet. I did choose Quickbooks because it came highly recommended from my CPA firm.
People should think about their needs for financial reporting. People should also think about their needs for billing, and tracking employee expenses.
It works great for my consulting firm!
I think it will work for most people, but I can see it being a challenge for people who have always tracked receipts and expenses manually to shift.
UKG
UKG Ready (formerly Kronos) enables efficiency by simplifying routine time and attendance tasks. It also helps HR professionals improve compliance and mitigate risk with automatic updates.
PROS
- Vast experience in people tech with UKG Pro HR solution.
- Comprehensive toolset with UKG Pro for HRMS and UKG Ready for workforce management.
- Administrators have the power to configure user group visibility within the system.
- The Ultimate Community provides on-demand information and fosters connections among UKG Pro users.
- Includes an iOS app and an Android app.
- Super robust product, packing years of experience with HCM and Workforce Management technology
- Since they offer UKG Pro for HRMS and UKG Ready for workforce management, you could arrive at a combination of products that suits many of your HR needs from the same set of tools.
CONS
- May lack a unique selling point or specific focus for niche businesses.
- The Android app has some bugs when logging in and accessing timecards.
- Relatively expensive, particularly for teams with limited budgets.
- Broad range of solutions may not suit those seeking a few specific use cases.
- Compared to newer tools, UKG Pro and UKG Ready tend to miss a unique selling point or a specific focus on a certain type of business. While they work great for bigger companies in all sorts of industries, very niche operations might have a hard time adapting to the tool.
- Similarly, UKG offers many solutions under one umbrella, so it's not the best fit if you're looking for only a handful of specific use cases.
Formerly known as Kronos, UKG Ready stands out as a well-established time and attendance tool for its ability to streamline routine tasks and enhance compliance for HR professionals. It aims to drive efficiencies and mitigate risks with its automatic updates and simplified processes.
One highlight is the ease of configurability for administrators who need to assign user group visibility within the system. This level of control allows organizations to tailor permission— a big plus for teams looking to maintain solid data security.
The abundance of features can make navigation overwhelming. However, the Ultimate Community has been a valuable resource as we explored UKG. We were able to access vendor and user-made product instructions by browsing previous conversations and asking other users for their product knowledge.
We also appreciate that UKG provides an iOS and an Android app that enhances accessibility and convenience for employees, especially ones that usually work onsite. However, logging in and accessing timecards on the app isn’t always easy and occasional bugs prove to be a source of frustration.
The price range for UKG Ready is out of reach for teams with limited budgets. Since the software doesn’t publish its pricing, it's crucial to get on a demo with sales to weigh the cost against your organization's specific needs.
Tesla, Marriott, Yamaha, Aramark, Puma, Sony Music, Samsung.
- Not available on the website. Typically based on a per-employee-per-month model, with options for annual or monthly billing.
- Our research indicates that licenses for UKG Pro begin at around $600.00 per year for every 5 users.
- For detailed pricing information and a personalized quote, contact a sales representative at UKG Pro.
Best For
UKG Pro can be a sound option for companies in many different industries looking to track the hours and attendance of both salaried and hourly employees in the Americas, EMEA, and Asia/Pacific.
nettime solutions
stratustime by nettime solutions integrates well with hundred of devices, payroll systems, and HR platforms. Use this simple software to scale your business in a seamless way.
PROS
CONS
nettime solution’s stratustime is a time and attendance platform that is cloud based and helps companies increase efficiency and make informed workplace decisions. Employees can clock in and out, and request time off. Admins and managers can view dashboards that have labor cost, and wag requirement information. It can also be integrated with many various payroll platforms. This is a great solution for small businesses, at just $4 per month per employee.
University of Pennsylvania, HomeExchange.com, Bossier Parish Library.
The pricing of nettime solutions’ plans and services isn’t listed on their website. Contact their sales team for a price quote.
Best For
Companies looking for a time and attendance software with compensatory time tracking and geofencing capabilities.
TimeClock Plus
Apart from providing with all the bare necessities of a time attendance software, TimeClock Plus takes it up a notch by helping you stay ahead of labor laws and ensuring that your data is secure.
PROS
CONS
TimeClock Plus is an all in one time and attendance platform that allows businesses to streamline their process. With workforce scheduling, time off management, and a cloud based system, this is a scalable solution for all industries. Users can automate the timekeeping process with time clock hardware, real time data, dashboards and reporting. This is a great solution for those who are looking to scale their business, or for larger customers.
Amazon, Woot!, Texas Tech, Lowes, Maryland, Camden, Wonderful Pistachios.
- Essentials This plan costs $2.50 per employee per month and is designed for organizations needing a better way to track time and attendance for payroll.
- Professional: This plan costs $5.00 per employee per month for a complete time, attendance, reporting, and scheduling solution with payroll export.
- Enterprise: This plan was made for large organizations needing complete visibility into their workforce. Contact TimeClock Plus’s team to learn more.
Best For
Companies of all sizes looking for time and attendance tracking software optional workforce management features.
Clockify
Clockify allows you to not only track hours but also apps and websites to later create time entries. Clockify's features are wide ranging – you can track time, get graphical reports, set hourly rates. And best of all, it's free.
PROS
- Clockify offers unlimited time tracking for free, for any number of projects.
- Users have praised the software’s ease of use. There really isn’t any hardcore learning required to get a hand of it.
- Open API functionality for custom solutions
- The product is available on all mobile devices (android, iPhone), desktop (windows, mac, linux), and as a web app.
CONS
- Basic project management features. You can only create assign and sort. No deep features like visualization (kanban boards, gantt chart, etc.) or scheduling to maximize team capacity.
- It can get glitchy when the internet connection times out.
Clockify is a simplified, free time tracking timesheet application that allows companies to track team hours and projects. It allows users to keep track of employees timesheets, billable hours, and schedules, as well as generate reports. Clockify integrates with several different technology platforms, such as Jira and Asana, which is a great solution for those looking for a simple solution that is efficient and easy to use.
Atlassian, Google, Amazon, HP, Cisco, IBM, American Express.
Clockify has a free plan that accommodates an unlimited number of users, as well as unlimited hour tracking, projects, and reports. Besides the free offering, Clockify also 4 paid plans that cost as follows when billed annually:
- Basic: This plan costs $3.99 per user per month.
- Standard: This plan costs $5.49 per user per month.
- Pro: This plan costs $7.99 per user per month.
- Enterprise: This plan costs $11.99 per user per month.
Best For
Companies of all sizes as well as individuals looking for an easy-to-use, affordable and multi-access time tracking solution.
At my organization, we use Clockify as a variety of features to help us manage our time and projects.
We use Clockify to track the time that our teammates spend on various tasks and projects. We start and stop the timer manually, or use the Pomodoro Timer feature to track our time in 25-minute intervals automatically.
We also use it for generating reports on our time usage, project progress, and team productivity. we can view reports by project, user, date range, and more.
- Clockify has a simple and intuitive interface, which makes it easy for users to track their time and manage their tasks.
- You can use Clockify on various devices, including desktop, mobile, and web, which makes it a versatile tool.
- Clockify can be integrated with other apps such as Trello, Asana, and Slack, allowing for easy tracking of time spent on tasks.
- Clockify offers detailed reports and analysis of time spent on tasks, which helps individuals and businesses to track their productivity and make informed decisions.
- Clockify offers both free and paid plans, making it accessible to users with different budgets.
My organization purchased Clockify because we were looking for a powerful and customizable time-tracking tool that can help us to stay organized and productive. Clockify is a simple and intuitive time-tracking interface that allows us to track the time we spend on various tasks and projects. This helps us better understand how we are spending time and improve our productivity.
Clockify has project management features that allow us to organize our tasks and projects, assign tasks to team members, and set project budgets and deadlines. This can help us stay on top of our organization projects and ensure we meet our goals.
- Although Clockify offers a free plan, it has limited features, which may not be sufficient for some users who require more advanced functionalities.
- Some users have reported that the customer support provided by Clockify is limited, which can be frustrating if you encounter any issues or have questions.
- While Clockify is a time-tracking tool, it does not offer project management features like task assignment, budget tracking, or project timelines. This may not be a problem if you are primarily looking for a time-tracking tool, but it may be a limitation for users who require project management functionalities.
- Clockify does not offer automatic invoicing, which means you have to manually transfer time entries to your invoicing software. This can be time-consuming for users who need to invoice their clients regularly.
- Free and affordable pricing: Clockify offers a free plan that includes basic time tracking features, as well as affordable paid plans that offer advanced functionalities. This makes it accessible to users with different budgets.
- Versatile device support: Clockify can be used on various devices, including desktop, web, and mobile, which makes it convenient for users who want to track their time on the go.
- Easy-to-use interface: Clockify has a simple and intuitive interface that makes it easy for users to track their time and manage their tasks.
- Integration with other apps: Clockify can be integrated with other apps like Trello, Asana, and Slack, which allows users to track their time seamlessly within their workflow.
- Detailed reporting and analysis: Clockify offers detailed reports and analysis of time spent on tasks, which helps users to identify areas for improvement and increase their productivity.
- Look for a tool that has the features you need to track your time effectively. Some key features to consider include project tracking, task management, invoicing, reporting, and integration with other apps.
- The tool should have a user-friendly interface that is easy to navigate and use. The last thing you want is to waste time trying to figure out how to use the tool.
- Make sure the tool is available on the devices you use most frequently, such as desktop, mobile, and web.
- Consider the pricing of the tool, including any subscription fees, add-ons, or upgrades. Look for a tool that offers affordable pricing and provides value for money.
- Check if the tool integrates with the other apps and software you use in your workflow. This helps streamline your workflow and saves you time.
- Clockify has made significant improvements to its user interface over time, making it more user-friendly and easier to navigate.
- They have added new features to improve its functionality and meet users' needs. Some notable additions include a mobile app, project tracking, and invoicing.
- Clockify has expanded its integration capabilities by integrating with other popular tools such as Trello, Asana, and Slack, making it easier for users to track their time within their workflow.
- Clockify's free plan is an excellent choice for freelancers who need to track their time and manage their projects without incurring high costs. Freelancers can use Clockify to track their time spent on client work and generate reports for invoicing.
- Small businesses can use Clockify to monitor employee productivity, billable hours, and project progress. With Clockify's affordable pricing and team collaboration features, small businesses can effectively manage their projects without breaking the bank.
- With more teams working remotely, Clockify's versatile device support, team collaboration features, and integration capabilities make it a great choice for remote teams. Remote teams can use Clockify to keep track of their time, manage their tasks, and communicate effectively with their team members.
- Clockify's capabilities may not be sufficient for large enterprises with complex time tracking needs. Such organizations may require more advanced features and customization options.
- Industries with strict compliance and data privacy regulations may require time-tracking tools that comply with specific industry standards, which Clockify may not fully meet.
- Advanced Project Management: If an organization requires more advanced project management features such as Gantt charts, resource allocation, or critical path analysis, then Clockify might not be the best fit.
- Clockify's strengths lie in remote work management, making it less suited for organizations that require in-person time tracking.
ZoomShift
Designed for hourly employees, ZoomShift has helped 20,000+ small businesses in saving time and money. ZoomShift is incredibly user friendly; It lets you easily make schedule, add staff, and view the summary of each hour.
PROS
- Manage staff scheduling on the move
- Color-coded schedules
- Forecast labor costs and hours with ease
CONS
- Updates too often for an employee scheduling software, which some customers may find confusing
- Some reports indicates that the tool tends to crashes and disconnects from the server
- Accidentally deleted shifts cannot be retrieved
ZoomShift is an employee scheduling software designed for hourly employees. It allows for better time management so that milestones can be easily viewed and you schedule work in minutes. Employees can clock-in for assigned shifts using the web time clock or mobile time clock and management can edit timesheets on the fly from the free iOS and Android apps.
ZoomShift will help you to keep your team on the same page, you can invite your team to check their schedule and manage their availability. The drag and drop schedule builder makes it extremely easy for you to create your schedule. You also have the option to share the schedule via text, email to remind your team and keep them updated.
Plus, the app communication features allows for real-time discussion between team members to increase productivity, and improve the quality of work.
Ace Hardware, Amazon, Holiday Inn, Walgreens, ClearWater Outdoor.
- Starter: This plan costs $2 per active user per month and is ideal for growing organizations that just want to time track and schedule shifts.
- Premium: This plan costs $4 per active user per month and is ideal for organizations of any size that want extended, workforce management features.
- Enterprise: This plan is custom tailored for large businesses or franchises with complex needs. Contact ZoomShift’s sales team for pricing.
Best For
Companies across different industries looking to track and manage their employee’s working hours, attendance, as well as shifts.
PayChex
An all-in-one platform, Paychex Flex integrates its time attendance software with payroll and HR, giving you access to your company and employee information in one single place.
PROS
CONS
Paychex Flex offers a time and attendance platform that helps businesses save time and improve accuracy with online timekeeping, time clocks, and integrated payroll. They have many flexible options based on how you track time, providing a solution that is easily integrated and mobile for users. This is a great all-in-one solution for very small businesses, who need guidance on the time and attendance side of things.
ESET, Funnelbox Inc., Smile Cafe, H.Y.P.E. Counseling Services, ASG, Pet Partners.
Paychex’s pricing isn’t listed on their website. However, you may reach out to their sales team for an estimate according to the size and scope of your operation.
Best For
Companies of all sizes looking for an all-in-one solution for payroll, time and attendance, benefits, and more.
Benefits of Time and Attendance Software
There are many benefits to using a time and attendance platform. We’ve listed some of these below.
- Increased accuracy and efficiency: Time and Attendance software can help improve overall efficiency and productivity. Within a single database, you’ll only have to enter employee information once, which will flow through various stages of your employee lifecycle, which can reduce the need for importing and exporting data.
- Access to a wider pool of talent: Implementing consistent time tracking best practices will make it easier to hire outside of your usual talent pool as remote workers can now be managed more efficiently. When used in combination with services like EOR companies, time and attendance software can help you build a global presence with relatively little effort.
- Automate your processes: Many systems have alerts and notifications that can proactively give employees reminders when employees are nearing overtime. This can notify managers for those in hourly shifts or positions that they need to better address overtime, or better manage their schedule. There can also be alerts that show when an employee has clocked in or out for the day.
- Improved bottom line: when you are using a modem platform, hours are recorded in real time, which decreases opportunity for manual error. They can also cut down on time theft and things like buddy punching, which help improve your bottom line.
- Avoid tax, payroll and compliance issues: having a time and attendance platform that can help ensure that employees are being paid properly, and decrease any potential issues from a tax or compliance standpoint. Many benefits, such as vacation and overtime are tied to hours worked helps also ensure HR efficiency and compliance.
- Track projects and tasks: some platforms let users track hours for specific tasks or projects, which can be helpful for those that are looking to bill clients for specific tasks, specifically those in the corporate world - such as consultants and lawyers.
- Improve employee engagement and visibility: with time and attendance platforms, you can give your employees access to their schedules through an online profile or sometimes even a mobile app. Your staff should be able to check their own schedule, view the schedule of coworkers or view available PTO time. Many platforms also allow employees to submit time off requests, which will then route directly to a manager. This can empower employees to have control over their own schedule, and increase engagement with any platform.
- Better scheduling: managers can view, build and access employees schedules to ensure there is coverage across the board. With a time and attendance platform you can start to enforce your attendance policy, and log the hours that your staff works (whether they are hourly or salaried). With robust analytics and reporting, this also makes it easy to assign shifts and cut down on employee issues of absenteeism.
- Reporting and analytics are your fingertips: real-time reporting helps you review and monitor your staff attendance. You can have easy access to schedules, see who is in your office or on the floor, and know who is off. This is beneficial for those that are managing shift based schedules or creating future schedules.
General Advice For Buying the Best Time and Attendance Platforms
Here's our best general advice when it comes to buying time and attendance platforms:
- Best in class vs. all-in-one: there are many products out there - some that deliver only time and attendance solutions, while others may provide an all-in-one solution that offers a full comprehensive HRIS suite. This should be taken into consideration prior to purchasing any solution (i.e. do you want a standalone time and attendance platform that can integrate with your Payroll or HRIS system, or are you looking for an all-in-one product that offers payroll, time and attendance). Depending on your preference, this may dictate your decision.
- Identify employee processes: prior to buying a Time and Attendance platform it’s helpful to have your processes clearly outlined. You should have a clear understanding on what the approval process is for time, how are employees keeping track of time, etc. If you know who is involved in the approval process, this will make it easier to identify a product that fits your needs.
- Think about compliance: there are many aspects of employee and employer law that come into play on an everyday basis. It’s good to look for a solution that can address some of these compliance needs (such as overtime alerts) to help prevent any unnecessary lawsuits.
Time and Attendance Software Pricing Models
Here are the different pricing models you can expect to see from various Time and Attendance Systems. Many companies have different pricing structures depending on what the product offers. We’ve broken out some of the various options below:
- Employees/User: Many companies charge on a monthly basis per user. For example, if you have 20 employees, you may pay a fee X employee X per month.
- By Month: Many platforms have a monthly pricing model which includes a general base fee, plus a cost per employee. Some companies may also offer a flat fee.
- Annually: There are some companies that bill on an annual basis for a subscription.
Pro Tip: Know which companies charge for integrations and those that don’t. For example, some companies may charge for a direct integration or an API with a payroll platform.
Pro Tip 2: Many Time and Attendance companies offer discounts as part of their pricing model.
Pro Tip 3: Most software companies will require at least a one-year contract, although some may offer month-to-month. Ask this up front, so you know what you are committing to.
Overall Cost
Time and Attendance systems can cost anywhere between $240 – $1,600 for a monthly subscription, depending on the number of employees and the product suite. This also varies off of the time tracking services, integrations, and any hardware associated.
Time and Attendance system can be very affordable with some of the basics.
What to budget:
Small companies can opt into a basic time tracking system for a small investment of $1000 or less. For companies with less than 25 employees, basic time clocks or a timekeeping platform can be implemented for around $500 to $750 (with implementation fees included). For more complex software and additional hardware, this could run from $2000 - $4000 for companies with around 25 to 150 employees.
Mid market - enterprise: For larger companies, they can expect to pay anywhere from $10,000 - $100,000 depending on the customization and need. This depends on employee count and total location count. Implementation fees can cost anywhere from $300 - $500, with hardware costing an additional $500 to $1,000 that can be purchased or rented for a monthly fee.
Key Time & Attendance Features
There are many Time and Attendance systems out there, many which have basic features, while some offer more complex features that may cater to your business. The best platforms will have all of the bells and whistles that will make it a smooth transition for you and your employees.
The following capabilities are important features to look for when vetting various companies.
- Clocking in and out: This is a must have for time and attendance - employees must be able to track time, clock in, record breaks, and clock out when the workday is done. This can be done using either card readers, pins, or personalized employee numbers. Devices for clocking in and clocking out can be at a punch station (tablet), on a computer or a mobile device.
- Timesheets: any basic timekeeping software should have an electronic timesheets within the software that includes all time entries for the corresponding pay period. These can be found on a dashboard, or on an individual’s profile.
- Leave management: leave or time off management is a key aspect of time and attendance. There should be some standard level of time off tracking, such as having employees taking a half day, tracking sick time, or being able to add this onto timesheets.
- Time accruals: some time and attendance platforms will allow you to set up time off policies and automatically accrue hours on employee profiles based on rules that are setup on the back end. This is important for employees to view how much time they have available and can take off for any associated vacation or sick time.
- Reporting: creating and maintaining records is key for any time and attendance platform, and key for any HR activities within an organization. There should be basic reports, such as a total number of hours, overtime, and time off for employees, as well as data exports to CSV and excel.
- Mobile/cloud based: a cloud based solution is key because it allows you and your staff to access your timekeeping platform anywhere. This often includes a browser integration, which means a device can be used to punch in without an app. Mobile and cloud support can help those that are remote time tracking and clocking hours.
- Employee profiles: employees should be able to login on their browser or the application in order to view time, clock in and out, view attendance records, and schedules. This also encourages employees to take ownership for their own schedules.
- Manager dashboard: most platforms offer some version of a dashboard that is accessible for managers to approve time or time recorded for the week or pay period. The dashboard may include employees that report to them, or those that are in their location. This often includes some search functionality for managers to view profiles, and check hours for those that report to them.
- Scheduling: having an option to schedule employee shifts is key for an efficient time and attendance tracking solution. This may include assigning employees shifts, or creating an electronic schedule that employees can view.
Nice-to-haves:
- Biometric attendance: this is great for those with a large workforce, and those that have clock in and clock out functionality. This helps reduce the risk of fraud by using employee fingerprints or a personal identification number to authenticate clock in and clock out.
- Alerts: most platforms will have automated alerts that inform recipients of missed punches, or those that are approaching overtime.
- Integrations w/ calendars: many platforms that have some type of scheduling functionality also offer integrations with google, outlook and more.
- Overtime tracking: many platforms have overtime settings, which is crucial for tracking hourly employees. These settings will allow you to set a work week for the corresponding overtime requirements, such as overtime for a 40 hour week, overtime on a daily basis.
- Payroll integration: some time and attendance platforms offer payroll within the platform, or offer the ability to integrate into an external payroll solution. There should be some level of an integration that will pull through directly into your payroll processing dashboard. This may cost extra, but will save lots of time and effort.
- Timeclock devices: some platforms offer tablets and devices to punch in and out of. For those that are looking for a punch station, these devices can oftentimes be installed by the company on site.
Questions To Ask Time and Attendance Vendors On Demos
Here are several questions we think every HR/Management team should should be asking vendors while on demos:
- Can you clock in and out on a tablet or mobile device?
- Do you need an installer to add?
- What types of internet browsers does this run on?
- Can you export data to payroll/HRIS?
- Can you export data and run reports?
- How does clocking and clocking out work? What data do employees need to have when clocking in and out (i.e. employee number)?
- Is payroll included?
- Do you have an open API?
- What types of reporting functionality do you have?
- Do you have different types of security permissions based on roles?
- How do you approve time?
- Can employees access via an App? Is there mobile functionality?
- Are there any workflows or alerts?
- What types of security do you have in your system?
- Are there additional costs and setup fees per location?
- Does your platform require that we install anything?
- Can any custom PTO policies be tracked or set up?
- Are PTO accruals automated?
- Can you track tips?
- Is there a timesheet dashboard to view hours?
- Does the system include daily, weekly, and seventh day overtime?
- Can the system handle hourly and salaried employees?
- Does the system include the reports you require?
- Does the system include public holidays?
- Can the system handle sick and vacation accruals?
- Can the Administrator add, edit, and delete employee time punches?
- Can employees view their own timecard?
- Can employees request time off from within the system?
- Can the system round employee time punches?
There are many different types of customization within various platforms. It’s important that you ask questions up front based on your needs. Make sure you find a software that meets your needs efficiently, whether you need something focused on time and attendance solely, or need a platform that includes this functionality, and additional HR tools.
Common Terms to Know:
Here are some common terms to know when looking for a Time and Attendance platform.
- Overtime Tracking: overtime tracking is a must for all time and attendance platforms, typically this allows you to track any hours outside of the standard overtime rules and regulations by state.
- Flexible Pay Periods: This allows you to customize pay periods start and end time (i.e. Monday - Sunday).
- 24 Hour Shift: For employees that are able to work time periods of longer than 24 hours without being required to clock in or out.
- Shift Swap Features: employees can switch shifts through a timekeeping platform (great for hourly employees).
- Badge Terminal Systems: when a system uses badges or cards for access in order to clock in and out.
- Alerts and notifications: this refers to notifications or alerts around policies, or reminders on when schedules have changed or it’s time to clock in and out (these may vary across each software platform).
- Managing permissions: this allows you to restrict and access various areas of the platform based on the role.
- Timecard: this displays the attendance for each employee, as well as the details on time clocked in and time clocked out.
- Geofencing: tracking employees’s location via GPS and only allowing them to clock in from a specific area
- Group clock-ins: the ability for multiple employees to punch in using one device
- Time clock kiosk or tablet: this is a designated tablet that acts as a time clock device for punching in and out.
- Hardware: refers to the electronic equipment you may need to get your time tracking system up and running, including clock-in devices like barcode or biometric scanners. This is not always necessary if you aren’t tracking hours of employees on site.
- Software: this includes all of the cloud based functionality for time and attendance, such as the ability to record, organize and store employee hours.
Buying considerations for Time and Attendance Platforms
As you look to begin buying a time and attendance system, you should be asking the following questions: 1) how many employees will you be tracking 2) how many locations will you need this for 3) do you have internet functionality at these locations? 4) what features do you absolutely need? 5) how are you currently collecting data for employee time? Do you use punch clocks, swipe cards, or biometric cards?
- Integration and ongoing maintenance: Do you have in-house IT staff or will you need complete support from the vendor? Though integration is largely a concern for PC-based systems only, there may be browser, mobile, or other configuration issues with a web-based system as well.
- Number of locations and employees: As noted above, you should know how many locations and employees you are going to need to be tracking time for. If you are going to need installation in several different locations, there may be additional integration or installation costs for each location.
- Growth and expansion: Is your company looking to grow or expand in the next couple of years? The platform you end up going should be one that allows you to expand and grow your business easily. Some may need to account for seasonal or temporary employees, which may require additional tracking needs. Many of these platforms have cost on a per employee basis, so you should understand or have a good idea of how many employees you will need to track or will you will require timekeeping needs for.
- Ease of use: it’s important to have a time and attendance platform that is intuitive and easy to use, so your employees can use it without any confusion. User experience should be an important part of the buying criteria.
- Cost: you will need to plan and estimate whether or not each software fits your budget. Most of these platforms are charged on a per employee per month basis, so if you are looking to grow or expand to many locations within the next year or two, this could impact your overall cost.
- Free trial or a freemium version: in order to see what is a good fit for you, you can try a free trial or look for those that offer one. Many offer a free trial for 10-15 days, allowing you to play around in the product without fully committing to a contract.
- Support and resources: when your entire staff will be using a software product, you know that things may and can go wrong. Choosing a software that has a good support team, and good resources on an ongoing basis should be a focus and part of the buying criteria.
Time and Attendance Software FAQs
What is time and attendance software?
Time and attendance software is designed to be a virtual punch card for your employees, where both employer and employees can keep track of hours worked.
Why should you use time and attendance software?
You should use a time and attendance software because it increases accuracy and efficiency, improves your bottom line, automates processes, avoids compliance issues, tracks projects and tasks, improves engagement, and provides reporting and analytics.
What features do time and attendance software provide?
Key features of time and attendance software include clocking in and out, timesheet creation, leave management, time accruals, reporting, mobile apps, employee profiles, manager dashboards and scheduling, alerts, and integration with calendars.
Upcoming Trends
There are many trends that are on the horizon, and are good to note when looking at a time and attendance software. Some significant trends are:
- Mobile devices: most companies do have a mobile app, which allows employees to clock in and out on a mobile device.
- Cloud based systems: these are becoming more and more commonplace for software companies. The benefit is that it allows employees to record and monitor time through devices they are already familiar with. It also allows for data to be captured and recorded in real time, with both managers and employees being able to make adjustments as needed.
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