The 8 Best Resume Parsing Software – 2023

The best resume parsing software, features, pitfalls, pricing, and more

Noah Edis
HR Tech and Saas researcher

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The Top Resume Parsing Software

Hand picked by our HR Technology experts after product testing, user research, and much debate - enjoy!

Sovren is an open-source Resume Parser with some of the highest speed and accuracy in the market. With as little as three lines of code, this software can be integrated into your system within a single day.
The Rchilli resume parser is an affordable, fast, and secure software tool with deep learning algorithms perfect for companies of all sizes looking to scale their businesses.
As a veteran in parsing software, HireAbility promises to deliver fast, scalable, and configurable parsing services with a unique pricing philosophy.
While other parsing software companies focus on a few products, Zoho Recruit can streamline the whole recruiting and hiring process into a single platform, which is its primary selling point.
The DaXtra Parser is a part of DaXtra’s suite of recruitment automation solutions that offers accurate parsing and multilingual support for its customers worldwide.
Bullhorn is an expert in automating phases of the recruitment process, and its resume parser is a perfect tool for companies who want minimal management in resume handling.
As an innovator in using AI for recruitment software, Textkernel’s Extract! tool is a highly accurate and reliable resume parsing software that can help recruiters in any company.
hireEZ's resume parsing, along with features like AI sourcing, flexible integrations, and team collaboration tools, guarantees ROI in time saved and productivity gains per hire.

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Introduction to Resume Parsing Software

Resume parsing software has become a must for growing companies and large enterprises to efficiently screen and hire the best candidates. This is done by automatically extracting key data from thousands of resumes and CVs to create a database of potential candidates. By doing so, HR professionals can quickly find the best candidates for a given role and eliminate those who do not have the necessary qualifications.

This technology has gotten a bad rap in previous years mainly due to applicants trying to manipulate the system with keyword stuffing and the potential to overlook excellent candidates with incompatible resumes. However, innovations in artificial intelligence and deep learning technologies have made significant improvements to these software products.

And for us, the benefits far outweigh the potential drawbacks. In fact, companies that have adopted AI resume screening software have increased their performance by 20%, decreased turnover by 35%, and increased revenue per hire by 4%.

We made this guide to show you the best resume parsing software available on the market today. Whether you're looking for key features like bulk processing and candidate summaries or looking to compare premium versus affordable options, we've got you covered. By the end of this article, we hope you have an idea of what resume parser fits your company’s specific needs.

Our criteria: How we chose the best vendors

We take research seriously. To make sure we’re offering our readers the very best solutions in a given software category, we are methodical, rigorous, and expansive in our research. We consult with HR professionals, vendors, and industry experts. We cut through the noise to bring you a carefully curated list of vendors, along with other essential information, to help you find the right software platform for your business. 

Here’s how we chose who makes the cut: 

Product: We believe in gaining a comprehensive understanding of a product before we recommend it, so we start by getting to know the software. Whenever possible, we meet with a senior executive (CEO or Head of Product) for a demo and Q&A. We also test the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best-in-class offering. 

User feedback: We go straight to the source and compile feedback on user experience. Real-world input supports our commitment to diligence in our software evaluation methods and the products we recommend. Keeping up with the everyday experience of HR pros also puts new vendors on our radar, and it keeps us close to our community so we can better connect the right products to the right people.

Financial metrics: We are certified finance nerds, so we use all the data we can get our hands on to make selections for our guides. We comb through data for concrete statistics like retention rates, growth, profitability, and scalability. We evaluate the bottom line of each product because we know making a software purchase can put your reputation on the line. 

Best for a use case: Software is never a one-size-fits-all product. Sometimes the best solution is free or cheap. Other times it’s the one that is best for global companies or the one that’s sized right for early-stage startups. Keeping this in mind, we include solutions across the spectrum so our readers can find the best fit for their unique needs.

Here's more detail if you want to read more about how we research vendors. Our dedicated staff writers rely on hard data, impartial experts, and user feedback to ensure our reviews are helpful, truthful, and hopefully a pleasure to read!

Top Resume Parsing Software Vendors

Our team regularly tracks thousands of HRTech solutions. These are the best resume parsing software companies for different types and sizes of businesses per our research and expert council as of February 2022.

Sovren Resume Parser

Review:

Sovren has over 25 years of experience in human resources software coupled with excellent customer service, pushing for innovations that have been replicated by their competitors. With a focus on core products for parsing, matching, and sourcing, the company is dedicated to providing tools to find and hire the best candidates for your job postings.

The Sovren resume parser is a powerful, accurate, and speedy program with advanced features to streamline the application process. It identifies various information and tags each data point in the resume or CV to return summaries about your candidates’ skills and experience.

Sovren Resume Parser

Pricing:

Pricing plans depend on the number of documents you need to parse per month. The standard plan can be paid on a monthly or annual basis:

  • Monthly: Starts at $99 for 500 documents
  • Annual: Starts at $105 for 10,000 documents (or 833 per month)

A one-time purchase accelerator program at $200 is also available for parsing, searching, and indexing up to 5,000 documents. After consuming these credits, the standard plan applies at $99/month.

Pricing plans depend on the number of documents you need to parse per month. The standard plan can be paid on a monthly or annual basis:

  • Monthly: Starts at $99 for 500 documents
  • Annual: Starts at $105 for 10,000 documents (or 833 per month)

A one-time purchase accelerator program at $200 is also available for parsing, searching, and indexing up to 5,000 documents. After consuming these credits, the standard plan applies at $99/month.

Best For

Sovren Resume Parser is best for big companies that receive a lot of job applications. Nevertheless, the company also offers an accelerator program dedicated to small startups.

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Rchilli

Review:

Rchilli employs deep learning technologies to extract and analyze data from resumes. The company has garnered several awards throughout the years, including Best Product of the Year from Software Technology Parks of India and Top 10 from Europe iTalent.

With core values focusing on using creativity to solve global challenges, Rchilli excels in resume parsing, search and match engines, and resume enrichment for fast and efficient talent acquisition.

Rchilli

Pricing:

Rchilli offers various affordable plans. Its standard plan includes resume/job parsing APIs, email parsing, and bulk uploads. This is volume-based and can be paid on a monthly, quarterly, or yearly basis:

  • Monthly: Starts at $75 for 500 documents
  • Quarterly: Starts at $210 for 1,500 documents
  • Annually: Starts at $825 for 6,000 documents

It also offers an incubator program where you can parse 5,000 documents for $150. This program includes resume/job parser APIs, search and match engines, and taxonomy.

Lastly, Rchilli also provides scalable, customized enterprise plans for big companies with higher volumes of documents.

Rchilli offers various affordable plans. Its standard plan includes resume/job parsing APIs, email parsing, and bulk uploads. This is volume-based and can be paid on a monthly, quarterly, or yearly basis:

  • Monthly: Starts at $75 for 500 documents
  • Quarterly: Starts at $210 for 1,500 documents
  • Annually: Starts at $825 for 6,000 documents

It also offers an incubator program where you can parse 5,000 documents for $150. This program includes resume/job parser APIs, search and match engines, and taxonomy.

Lastly, Rchilli also provides scalable, customized enterprise plans for big companies with higher volumes of documents.

Best For

The Rchilli resume parser is perfect for big or small companies looking for affordable solutions for parsing and recruitment.

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HireAbility

Review:

HireAbility has been in the CV and resume parsing industry since 1999. Its parser called ALEX, which stands for “Automated Linguistics EXpert,” uses language processing, pattern recognition, and artificial intelligence technologies to analyze resumes.

It also has a proprietary grid technology feature that ensures fast transactions with accurate results. This grid technology maintains its efficiency even with a high volume of documents so that you can keep using the software even after scaling your company.

HireAbility

Pricing:

HireAbility is unique in that there are no pricing plans published on its website. Contrary to competitors which usually charge a fixed price per volume, HireAbility believes that you should only pay for what you need and pay less per parse the more you use their parsing services.

Monthly programs are available, although you may reach out to the company if you prefer an annual fixed price.

HireAbility is unique in that there are no pricing plans published on its website. Contrary to competitors which usually charge a fixed price per volume, HireAbility believes that you should only pay for what you need and pay less per parse the more you use their parsing services.

Monthly programs are available, although you may reach out to the company if you prefer an annual fixed price.

Best For

HireABility ALEX is excellent for companies that utilize various recruitment platforms such as job boards and social media.

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Zoho Recruit

Review:

The Zoho Resume Parser is part of Zoho Recruit, an Applicant Tracking System (ATS) and recruitment software. The program efficiently integrates the recruitment process (from sourcing to interview scheduling and hiring) into one platform.

Zoho Recruit

Pricing:

Zoho Recruit has three paid plans on top of the free plan.

  • Standard is $30 per user per month, with many more features compared to the Free version.
  • Professional is $60 per user per month, with key features like assessments and social recruiting.
  • Enterprise is $90 per user per month, and rounds out Zoho's entire feature set, except for the add-ons. 

The client portal and video interview modules are what’s available as add-ons. Zoho Recruit also has a 15-day free trial, as well as a free-forever version. The free version has limited features and only 1 active job at a time.

Zoho Recruit has three paid plans on top of the free plan.

  • Standard is $30 per user per month, with many more features compared to the Free version.
  • Professional is $60 per user per month, with key features like assessments and social recruiting.
  • Enterprise is $90 per user per month, and rounds out Zoho's entire feature set, except for the add-ons. 

The client portal and video interview modules are what’s available as add-ons. Zoho Recruit also has a 15-day free trial, as well as a free-forever version. The free version has limited features and only 1 active job at a time.

Best For

Zoho Recruit is perfect for large and small companies of various industries that use premium and niche job boards to give them an edge over competitors. It is also worth considering for smaller recruiting firms, but also has tons of functionality that enterprise companies would value. Of course, any company wanting a free ATS that can integrate with the rest of their tech stack would be wise to consider them.

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DaXtra Parser

Review:

Founded in the UK in 2002, DaXtra Technologies creates software solutions to streamline the recruitment process. Their products use award-winning NLP algorithms based on their founders’ research at Edinburgh University. Throughout the years, they have partnered with leading job boards and various recruitment solutions to continuously improve user experience. Their most recent partnerships include the likes of Canada’s ACSESS, SAP SuccessFactors, and Bullhorn.

The DaXtra Parser extracts and analyzes CVs with competitive accuracy of up to 95% and easily integrates with many documentations and tools to make recruitment a hassle-free process for staffing agencies.

DaXtra Parser

Pricing:

DaXtra does not provide pricing plans on its website. These may vary depending on your company’s usage or the number of users. Therefore, it is best to contact DaXtra to get the right price for the recruitment solutions that your company needs.

DaXtra does not provide pricing plans on its website. These may vary depending on your company's usage or the number of users. Therefore, it is best to contact DaXtra to get the right price for the recruitment solutions that your company needs.

Best For

The DaXtra parser is best for companies on the lookout for recruitment automation software with parsing and search and match capabilities.

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Bullhorn

Review:

Bullhorn has been in the recruitment industry for over 20 years and has created many software tools that you can use in all phases of recruitment. The company places emphasis on automation so that businesses can focus on more important matters.

Its automatic resume parser is integrated into its recruitment software so that you can manage resumes, communicate with candidates, match with job openings, and gain insights all in one platform.

Bullhorn

Pricing:

Bullhorn offers different plans for various company sizes. The limit of the number of documents that can be parsed depends on the plan:

  • Team: Maximum 10,000 emails/resumes per month
  • Corporate: Maximum 25,000 emails/resumes per month
  • Enterprise: Maximum 50,000 emails/resumes per month

Bullhorn has four price plans, Team, Corporate, Enterprise, and Enterprise Plus. 

Team
  • Includes CRM and sourcing tools, job management and publishing, email integration, career portal, resume parsing, standard reporting, and contact and company management. 
Corporate
  • Includes all features of Team, but adds unlimited data storage, API access, custom workflows, LinkedIn integration, NPS survey tool, and inbox productivity tool.
Enterprise
  • Includes all previous features and adds advanced reporting, Pulse relationship intelligence, lead tracking, pipeline management, and goal-setting tools.
Enterprise Plus
  • Includes all previous features and adds advanced reporting and visualization.

Pricing is determined by the number of users that want access to the system. You must request a pricing quote from Bullhorn for specific details.

Best For

The Bullhorn automatic resume parser and recruitment suite is perfect for companies of any size that want to integrate automation into their workflows.

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Textkernel Extract!

Review:

Established in 2001, TextKernel was the first company to reach a breakthrough in using deep learning to power CV and resume parsing software. With this technology, error rates dramatically decreased by 20-30% on average. This innovation pushed the company’s parsing tool to the forefront among competitors.

Textkernel Extract!

Pricing:

There is no available information on pricing plans on the Textkernel website. Potential customers are advised to reach out to get the right quote for their company.

There is no available information on pricing plans on the Textkernel website. Potential customers are advised to reach out to get the right quote for their company.

Best For

Textkernel Extract! is excellent for HR and staffing organizations in any industry that want to use AI technology for their business.

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hireEZ

Review:

Founded in 2015 and formerly known as Hiretual, hireEZ is dedicated to delivering quality products for recruiters. The company works with its customers in every step of the recruiting process to ensure they have the best tools and experience.

The hireEZ resume parser is part of their platform, including extensive candidate sourcing, engagement, scheduling, and market insights.

hireEZ

Pricing:

hireEZ's pricing varies depending on your needs and employee count. Since all their pricing is custom, it's best to contact them for an exact quote.

hireEZ's pricing varies depending on your needs and employee count. Since all their pricing is custom, it's best to contact them for an exact quote.

Best For

hireEZ is best for companies with any number of recruiters that want to emphasize candidate sourcing in addition to resume parsing.

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Common Use Cases and Benefits of Resume Parsing Software

What is Resume Parsing Software and Why is It Important?

Resume parsing software extracts data from resumes and stores it in a database. This information can then be used to search for candidates with needed job qualifications, or to create reports about the pool of applicants.

Resume parsers are important because they allow companies to quickly and easily identify the best candidates for a position. By automating data extraction from resumes at rapid processing times with near-human accuracy, the software can provide information about an applicant's skills, experience, and education more efficiently compared to manual methods. The information gathered can then be used to compare candidates against each other or to find candidates who meet specific criteria.

Resume and CV parsing software enables HR and recruiters to quickly find the best candidates for job positions without sifting through mountains of resumes, saving time and resources for the company. Below are some of the main use cases and benefits of resume parsing software:

  • High volumes: Given large and overwhelming volumes of job applicants, recruiters only have time to skim each resume for a mere 7.4 seconds. This brings about issues in accurately assessing resumes to find the best candidates. Parsing software can help speed up this process by extracting and organizing relevant data points. Many parsers today are built to have fast processing times – down to a fraction of a second. This way, recruiters can spend more time properly evaluating their qualifications. 
  • Diversity hiring: Manual assessment of resumes can reveal biases in gender, race/ethnicity, or other demographics. For instance, applicants with Caucasian names have been shown to receive 50% more callbacks than those with African-American names and Middle Eastern ethnicities. In addition, male and gender-neutral names have also been shown to get better responses than female ones. Automated resume parsing can help to remove these biases and make the selection process more equitable.
  • Avoid errors: Manual extraction and data entry from resumes can get repetitive and be prone to errors. Modern resume parsers use AI to increase accuracy, avoiding this problem.
  • Save time: Evaluating resumes isn’t the only job of HR. Using resume parsers lets your team focus on more important work matters.
  • Create resume databases: A resume parsing software can be used to automatically create a database from a collection of resumes. This can be useful in organizations that receive a large number of resumes and want to store them in case they are ever needed again.
  • Compare candidates: With tools like smart search capabilities and tagging, resume parsers can quickly identify candidates with adequate qualifications and eliminate those without. This saves time and resources and lets the recruiter focus on assessing only the best applicants for the position.

Pro Tips on Top Resume Parsing Software

Pitfalls: Mistakes to Avoid When Buying Resume Parsing Software

Purchasing the wrong parsing software can lead to consequences like wasted time, money, and resources for your company. In addition, software with outdated features may not have the advanced capabilities recruiters need today, such as support for multiple languages and resume formats. When this happens, a number of potential applications can slip through the cracks. Your parser may not be able to find the best candidate for your job opening, which is what it's meant to do in the first place.

These mistakes are common because job seekers and employers are not always familiar with the different features and best practices for implementing resume parsing software. To make sure you're getting the most out of your investment, HR practitioners should be mindful of the following pitfalls:

  • Getting outdated software: It can be easy for any vendor to claim that their software has the best features on the market, but potential buyers can overlook certain capabilities that are a must for parsing software today. Examples of these are natural language processing, which can better recognize keywords and phrases in resumes, and duplicate management, which can check, delete, or merge duplicate candidate records in your database. These capabilities can make the difference in your software's ability to accurately process resumes to find the best candidates efficiently. Make sure to ask the vendor about the research and development they conduct to keep their software up-to-date.
  • Not checking compatibility: Parsers should integrate with your existing HR tech stack, ATS, and other recruiting tools. If you have a parser that doesn't integrate well or at all, it can lead to inefficiencies in your workflow.
  • Not considering candidate experience: This refers to the job seeker's perception of your company during the recruitment process. Candidate experience is important because it can influence how applicants view your company. If your resume parser makes errors resulting in thousands of rejected applicants, this will likely result in a poor experience and may discourage qualified candidates from applying in the future.
  • HR training: Some parsers require a bit of technical knowledge before implementation and troubleshooting. Your HR team should have regular training and feedback to get the most out of the software.
  • Costs of plans: Resume parsing software can be expensive, and prices may not be commensurate with the features offered. Ask vendors for a feature list and pricing breakdown and make sure your company has enough budget for the appropriate plan for the size of your business.

ROI of Resume Parsing Software

In addition to saving time, avoiding human error, and processing bulk volumes of resumes, resume parsers also give recruiters higher chances of getting more talented and diverse employees, leading to a productive and inclusive company. Parsing software can also save you money by reducing turnover rate, since you’re ensured you have the best candidate qualified to do the job from the start.

Many platforms also guarantee a good candidate experience during the recruitment process, so you can be assured that you’re getting happy hires with a positive impression of your business.

It can be hard to compute actual ROI, but feature-rich products generally have a pricier entry point than other tools yet generate higher potential returns. Interestingly, Hiretual has a ROI calculator that lets you compute returns for using their software in terms of time saved and productivity gains. It is worth noting that companies can save up to 23 hours per hire and up to 500 hours per year with these tools, which definitely compound the bigger your company is.

Pricing Models and Estimated Cost of Resume Parsing Software

Resume parsing software can be charged by the number of documents to be parsed or by the number of recruiters/users. Different plans can also cater to different sizes of businesses.

Based on our research, below are estimated annual costs for resume parsing software:

Document-based pricing
Per document$0.01-0.15
Per 10,000 documents$105-1,375
Recruiter/User-based pricing
Per recruiter$300-600
For recruiting teamsCustom

Keep in mind that these are rough estimates, and some companies don’t publish their pricing plans publicly on their website. Therefore, it’s best to get a quote to get the right price and plan for your needs.

Features of Resume Parsing Software

Some features can spell out the difference between a good resume parsing software and a not-so-good one (or one that’s just not suitable for your company). The most important thing to consider is that your parser must be able to help you achieve your company's goals for implementing the software. Do you just want to save time? Do you want to screen a large pool of candidates, potentially across multiple platforms? Do you want to increase diversity in your company?

Here are certain key features you should look for when choosing your resume parsing software:

  • Accurate data extraction: Some parsing software use AI to increase their accuracy. This could be a great feature to reduce errors in your recruiting process.
  • Multilingual support: If your company has potential hires from different countries, you should choose a software vendor that offers multilingual support to avoid unnecessary language barriers.
  • Bulk import from several sources: Resumes can come from emails, job boards, and even social media. A bulk import feature is crucial to get your thousands of resumes into one place.
  • Configurability: Each recruitment process is unique. Recruiters should be able to configure parsers, for instance, in customizing skill taxonomies and disabling certain fields to remove bias.
  • Candidate summaries: Some parsing software tools merely extract data, while others can produce insightful summaries containing relevant information about your candidate.

Questions to Ask During Resume Parsing Software Demos

You know your company best, so it’s important to remember and bring up your business needs when you go into a demo with a resume parsing software company. Here are some good questions to ask:

  • Will this software easily integrate with the applications our company already uses?
  • Is this software capable of scaling with our company?
  • How long does it take to implement the software and integrate with our existing systems?
  • Do you provide training for onboarding?
  • How can we reach out for technical support? Do you have 24/7 live customer support?
  • Can I easily upgrade or downgrade plans?
  • Are your key features good solutions for our company’s current issues?

Check out our Excel organizer so that you can come prepared for your software demos.

Implementing Resume Parsing Software

Resume parsing companies have different styles of implementing their software. Some have open source code that you can easily integrate into your HR systems with the help of programming knowledge. Others have their parsers integrated into applicant tracking systems.

It would be best to ask questions during product demos and know how to reach your chosen software company’s technical support in case of problems.

Frequently Asked Questions (FAQs) About Resume Parsing Software

What does resume parsing mean?

Resume parsing is the automated extraction and analysis of data from resumes and CVs. It gathers information in one place where users can search and sort them quickly.

Who uses resume parsing software?

Resume parsing software is used by HR managers and recruiters to screen candidates. These are used mostly in enterprises, large companies, and a growing number of small to mid-sized businesses in practically any industry.

Do all companies use resume parsing software?

Almost all large enterprises use parsing software and applicant tracking systems to screen and manage high numbers of recruits. Small companies use it less, but this is growing as more software tools for startups are created.

Final Advice on Buying Resume Parsing Software

The cost of resume parsing software may be steep, especially if your business is just starting out or beginning to scale. Assess your company’s needs to see if paying per recruiter or document is better for your budget and projected ROI.

There are tons of resume parsing tools on the market – we’ve just listed the best ones from our research. To ensure you’ll get the most out of the software you choose, we recommend getting demos from at least two to three companies. Remember to think of questions beforehand so that you can come prepared.

Looking for more recruitment software for your company? Check out our unbiased list of the best AI recruiting tools on the market today.

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