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Our criteria: How we chose the best vendors
We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category. Here's how we select vendors to be in our buyer guides:
- Product: We want to have a deep understanding of a vendor's product before recommending it. This usually means getting a demo by a senior executive (their CEO, head of product, etc), and/or using the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best in class offering.
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In this guide you'll find
- Best Team Collaboration Software
- Benefits of Team Collaboration Software
- Mistakes to Avoid When Buying Team Collaboration Software
- Pricing Models of Team Collaboration Software
- Key Features of Team Collaboration Software
- Questions to Ask During Your Team Collaboration Software Demos
- Implementing Team Collaboration Software
- Team Collaboration Software FAQs
- Final Advice on Buying Team Collaboration Software
Team collaboration tools have gained tremendous popularity in recent years. According to Gartner, nearly 80% of workers are using collaboration tools for work in 2021, up from just over half of workers in 2019.
The demand for powerful, best-in-class solutions in this space will continue to increase, especially as more companies embrace remote work. By facilitating task management, progress tracking, file sharing, communication, and more, collaboration tools promote transparency, increase productivity and ultimately improve your team’s output, no matter where they are located.
If you’re interested in acquiring a team collaboration solution but not sure where to start, you’ve come to the right place! We’ve put together this guide to break down everything you need to know about team collaboration software, including the best vendors, key features, pricing details, and more to help you make an informed decision.
Featured in
Best Team Collaboration Software
It can be challenging for a buyer to find the right team collaboration software as the market is saturated with hundreds of them. To simplify the process, we’ve listed the best team collaboration software solutions for businesses of various sizes and industries according to our research and expert council as of 2021.
Why we love it
:
Monday.com’s collaboration solution features a clean and user-friendly interface, allowing teams to get on with the tool without much hassle.
Monday.com
Review:
Monday.com is a cloud-based collaboration solution that helps teams build, run, and scale their workflows on a single platform. With features for task management, Gantt chart and Kanban board creation, time tracking, instant messaging, video chatting, and more, Monday.com enables teams to plan, track, and complete deliverables their way.
Monday.com
Customers:
- Hulu
- Adobe
- L'Oréal
- NBC
- BBC Studios
- Hulu
- Adobe
- L'Oréal
- NBC
- BBC Studios
Monday.com
Stats:
- Founded in 2012
- 700+ employees
- 110k+ customers
- Founded in 2012
- 700+ employees
- 110k+ customers
Monday.com
Pricing:
Monday.com has 5 plans. When billed annually, they cost as follows:
- Individual: Designed for individuals looking to keep track of their work, the Individual plan is free of charge for up to two users.
- Basic: For $8 per user per month, the Basic plan can help you manage all your teams’ work in one place.
- Standard: For $10 per user per month, the Standard plan can help you collaborate and optimize your team processes.
- Pro: For $16 per user per month, the Pro plan can help you streamline and run your teams’ complex workflows.
- Enterprise: This plan has custom pricing and is designed for organizations seeking enterprise-grade features.
Monday.com has 5 plans. When billed annually, they cost as follows:
- Individual: Designed for individuals looking to keep track of their work, the Individual plan is free of charge for up to two users.
- Basic: For $8 per user per month, the Basic plan can help you manage all your teams' work in one place.
- Standard: For $10 per user per month, the Standard plan can help you collaborate and optimize your team processes.
- Pro: For $16 per user per month, the Pro plan can help you streamline and run your teams' complex workflows.
- Enterprise: This plan has custom pricing and is designed for organizations seeking enterprise-grade features.
Best For
Monday.com can be used by teams of all sizes.
Why we love it
:
Trello is perhaps the most easy-to-use project management and collaboration solution. It’s a board where you can create cards that represent different tasks or milestones, then move those cards around to different columns as needed via drag and drop.
Trello
Review:
Owned by Atlassian, a giant in the productivity software space, Trello is a cloud-based, flexible project management and collaboration tool. Companies large and small use it to visualize where their tasks stand and stay organized. Trello stands out by being very easy to use and quick to set up. Virtually no training is required to implement it.
Trello
Customers:
- Squarespace
- Costco
- eBay
- Lush
Trello
Stats:
- Launched in 2011
- Used by over 1 million teams worldwide
Trello
Pricing:
Trello has 3 pricing plans:
- Free: Suitable for individuals and teams looking to be more productive. This plan comes with unlimited cards and up to 10 boards per workspace.
- Business Class: Suitable for teams up to 100 members that need to plan and track projects frequently. This plan costs $10 per user per month (billed annually).
- Enterprise: Suitable for companies with over 100 employees that need to connect work across teams and enhance organization-wide controls, security, and support. Contact Trello’s sales team for exact pricing.
Best For:
Trello can be used by companies of all sizes across different industries.
Why we love it
:
Though Jira is primarily designed for software development teams, its Kanban-based approach makes it flexible enough for other teams to plan and track different kinds of projects.
Jira
Review:
Owned by Atlassian, a giant in the productivity software space, Jira is a robust project tracking tool used by thousands of tech teams to plan, track, and release great software. Product managers use Jira to plan and communicate their software roadmaps with key stakeholders, and software engineers use it to align with the product roadmap, keep track of pending tasks, and collaborate efficiently.
Jira
Customers:
- Domino’s
- Square
- Puppet
- Airbnb
- Sotheby’s
- The Telegraph
Jira
Stats:
- Used by over 65,000 customers worldwide
- Over 3,000 integrations
Jira
Pricing:
- Free: This plan is ideal for small teams to plan and track work more efficiently. It is free for up to 10 users.
- Standard: This plan costs an average of $7 per user per month and is ideal for growing teams.
- Premium: This plan costs an average of $14 per user per month and is ideal for organizations that need to scale how they collaborate and track work.
- Enterprise: This plan is ideal for enterprises with global scale, security, and governance needs. Contact Jira’s sales team for pricing.
Best For:
Tech teams of all sizes looking for an IT issue and project tracking tool.
Why we love it
:
Airtable is highly customizable; you can create and tweak everything from workflows, interfaces, and apps to suit your team's unique needs.
Airtable
Review:
Airtable is a low-code platform that helps teams create custom solutions. With pre-made templates, drag-and-drop editing mechanism, low-code scripting tools, pre-built extensions, and easy-to-use APIs, teams can build and customize workflows, interfaces, and apps for different use cases, including marketing, sales, HR, finance, product, and operations management.
Airtable
Customers:
- Time
- Netflix
- Expedia
- Medium
- Shopify
- Autodesk
Airtable
Stats:
- Founded in 2012
- Trusted by over 200,000 organizations
Airtable
Pricing:
Airtable has four plans that are priced as follows:
- Free: This plan is free of charge and is ideal for individuals or teams just getting started with Airtable.
- Plus: Designed for growing teams that need more space and advanced features, the Plus plan costs $10 per seat per month, billed annually.
- Pro: Designed for teams and companies that need to collaborate on complex workflows, the Pro plan is Airtable’s most popular offering and is priced at $20 per seat per month, billed annually.
- Enterprise: The Enterprise plan is Airtable’s most premium plan, packing all of the features in the previous plans, along with advanced security, control, and support. Contact Airtable’s Sales team for pricing.
Best For:
Airtable can be used by any team size.
Why we love it
:
Teamwork is very comprehensive in terms of features. It is also a scalable platform with offerings for teams of different sizes.
Teamwork
Review:
Teamwork is a feature-rich project management software that can scale easily as your team does. With features for time tracking, risk management, workflow automation, team communication, collaboration, and more, Teamwork allows you to efficiently plan, delegate, and track all kinds of projects from start to finish.
Teamwork
Customers:
- PayPal
- Netflix
- Disney
- Spotify
- Panasonic
Teamwork
Stats:
- Launched in 2007
- Used by 20,000 businesses and 6,000 agencies
Teamwork
Pricing:
Teamwork has 4 pricing plans:
- Free Forever: This plan is free of charge for up to 5 users and is ideal for individuals and small teams getting started with project management.
- Deliver: This plan is ideal for teams that want to manage multiple projects and costs $10 per user per month, billed annually.
- Grow: This plan is ideal for larger teams that need to work more efficiently. When billed annually, this plan costs $18 per user per month.
- Enterprise: This plan is designed for enterprises that require advanced security and extra speed. Contact a Teamwork sales representative for a price quote.
Best For:
Teamwork has plans for teams of different sizes.
Why we love it
:
Miro is very easy to use and quick to set up; you can create an account in just 90 seconds and start building collaborative whiteboards as well as brainstorming ideas with your team.
Miro
Review:
Miro is an online collaborative whiteboard platform that helps distributed teams work efficiently together. With customizable boards, video chatting, presentations, file sharing, and many other features, Miro equips teams with everything they need to stay organized and focus on delivering the right products and/or services for their target consumers.
Miro
Customers:
- Pivotal
- Cisco
- Dell
- TransUnion
- Hewlett Packard Enterprise
Miro
Stats:
- 20M+ users
- 95% of the Fortune 100 use Miro
Miro
Pricing:
Miro has four plans. When billed annually, they cost as follows:
- Free: This plan is free of charge and is ideal for teams to get started.
- Team: Designed for small businesses looking to boost their collaboration and workflow, this plan costs $8 per member per month.
- Business: The Business plan is a full-featured version of Miro and costs $16 per member per month.
- Enterprise: The Enterprise plan has custom pricing and is designed for companies seeking enterprise-grade workflows, controls, integrations, and support. Contact Miro’s Sales team for a quote.
Best For:
Companies of all sizes can find value in Miro’s offerings.
Why we love it
:
From the small stuff to the big picture, Asana organizes work so teams know what to do, why it matters, and how to get it done.
Asana
Review:
Asana is a cloud-based project management solution used by millions of users worldwide. With multiple features for task management, progress tracking, team communication, and collaboration, Asana has everything teams need to efficiently plan, collaborate on, and successfully execute all sorts of projects, regardless of complexity and scope.
Asana
Customers:
- Uber
- Spotify
- Wix
- Figma
- Impact Justice
- PGA
- Fireclay Tile
Asana
Stats:
- Asana is used by more than a million teams in 190 countries.
- Asana integrates with over 100 different third-party tools.
Asana
Pricing:
Asana has 4 plans:
- Basic: Suitable for individuals or teams just getting started with project management. This plan is completely free of charge.
- Premium: Suitable for teams that need to create project plans with confidence. This plan costs $10.99 per user per month when billed annually.
- Business: Suitable for teams and companies that need to manage work across initiatives. This plan costs $24.99 per user per month when billed annually.
- Enterprise: Suitable for organizations that need additional security, control, and support. The pricing of this plan varies according to the size and scope of your operation. Contact Asana’s sales team to learn more.
Best For:
Asana has plans for companies of all sizes.
Why we love it
:
Redbooth packs AI and machine learning capabilities that power predictive task assignment and task scheduling, enabling users to maximize project resources with maximum efficiency.
Redbooth
Review:
Redbooth is an online collaboration tool that helps teams manage tasks and communicate better so projects are completed in a timely and efficient manner. In addition to tasks and project management, Redbooth facilitates Gantt charts and Kanban boards’ creation, time tracking, and video chatting. Their platform also leverages 39 million historical tasks and a billion data points to offer predictive task assignment and scheduling capabilities.
Redbooth
Customers:
- Leidar London
- Indiana University
- 4Site Studios
- Updater
- El Tiempo
Redbooth
Stats:
- 620K team
- 1.9M projects
- 39M tasks
Redbooth
Pricing:
Redbooth has four plans. When billed annually, they cost as follows:
- Free: This plan is free of charge and is limited to 2 users, 2 workspaces, and 2GB of storage.
- Pro: For $9 per user per month, Pro plan users can create unlimited workspaces and use Redbooth’s time tracking and HD video meetings features.
- Business: For $15 per user per month, Business plan users can have access to all features on the Pro plan, along with resource management, advanced subtasks, and Redbooth Predict (AI-powered project management assistance).
- Enterprise: As Redbooth’s most premium offering, the Enterprise plan encompasses everything Redbooth has to offer along with priority support and dedicated customer success management. Contact Redbooth’s Sales team for a price quote.
Best For:
Teams of different sizes can find value in Redbooth’s offerings.
Why we love it
:
Podio offers a virtual space for teams of all sizes to collaborate on, build apps for and achieve all sorts of projects, regardless of their scope.
Podio
Review:
Citrix Podio is a cloud-based collaboration platform that enables teams to communicate, build low-code solutions and automate workflows. Within the platform, users can build apps for projects, campaigns, leads, deliverables, content calendars, and much more. Creating and editing apps is simple as Podio features a drag and drop mechanism, requiring little to no code.
Podio
Customers:
- Deloitte
- Volvo
- Sony
- NFL
- Time Warner Cable
Podio
Stats:
- 500,000 companies
- 99.99% uptime
Podio
Pricing:
Podio has four plans. When billed annually, they cost as follows:
- Free: This plan is free of charge for up to five employees.
- Basic: The Basic plan costs $7.20 per employee per month and is ideal for companies that are just starting with team collaboration software.
- Plus: For $12.20 per employee per month, the Plus plan comes with everything in Basic, along with automated workflows and customizable permissions.
- Premium: For $19.20 per employee per month, the Premium plan provides access to everything Podio has to offer.
Best For:
Podio’s features and pricing modules makes it appealing to different size companies.
Why we love it
:
Wrike was named a Forrester leader for a reason; their solution is robust and comprehensive enough to be used by large enterprises, and their pricing is reasonable enough for small and medium-sized businesses to use and derive value.
Wrike
Review:
Wrike is a powerful project management and collaboration platform suitable for businesses of all sizes. With interactive Gantt charts, shared Kanban boards, intelligent risk prediction, customizable dashboards, workflows, forms, and much more, Wrike has everything you need to execute projects efficiently while maximizing productivity and collaboration both within and across different departments in your company.
Wrike
Customers:
- Dell
- Ogilvy
- Okta
- Airbnb
- Siemens
Wrike
Stats:
- Founded in 2006
- Offices in 8 cities and 6 countries
- 20,000+ customers in over 140 countries
Wrike
Pricing:
Wrike has four plans that are priced as follows:
- Free: Though limitations on the number of active tasks apply, this plan is free of charge and is ideal for small teams looking to get started with a project management tool.
- Professional: The Professional plan packs full project planning and collaboration features and costs $9.80 per user per month.
- Business: The Business plan costs $24.80 per user per month and includes everything in the Free and Professional plans, along with customization and exec reporting features.
- Enterprise: Through this plan, Wrike offers enterprises a comprehensive project management solution with advanced security and controls. Contact Wrike’s sales team to get a price quote for the Enterprise plan.
Note: The prices shown above are billed on an annual basis. User licenses are sold in groups of 5.
Best For:
Wrike has plans for companies of all sizes.
Why we love it
:
Zoho Projects is a robust, intuitive, and budget-friendly team collaboration and project management tool. They have a free version for smaller teams with basic needs, and the paid plans with more features can be used by big enterprises as well.
- Depending on the plan you choose, Zoho Projects can bring in all kinds of features for project management.
- Budget-friendly tool with flexible, pay-as-you-go pricing.
- Depending on the plan you choose, Zoho Projects can bring in all kinds of features for project management.
- Budget-friendly tool with flexible, pay-as-you-go pricing.
- So many features might make it too cognitive-heavy for certain teams, like those wanting a much simpler and intuitive tool.
- As such a robust platform, some users have noted that it can take long to load if your internet connection isn’t top notch.
- So many features might make it too cognitive-heavy for certain teams, like those wanting a much simpler and intuitive tool.
- As such a robust platform, some users have noted that it can take long to load if your internet connection isn’t top notch.
Zoho Projects
Review:
Zoho Projects is a cloud-based project management software that helps you plan your projects, track work efficiently, and collaborate with your team in real-time, no matter where they are. It’s easy to use, comprehensive, and affordable. It is also available in an impressive 17 languages, including French, Spanish, German, Japanese, Russian, and Chinese.
Zoho Projects
Customers:
Stanford University, Dell, Vodafone, Edinburgh College, Tata Chemicals Limited
Zoho Projects
Stats:
- Launched in 2006
- Used by 200,000+ businesses worldwide
Zoho Projects
Pricing:
Zoho Projects has 3 pricing plans:
- Free: This plan is free of charge for up to 3 users.
- Premium: This plan is ideal for teams with up to 50 users and costs $5 per user per month.
- Enterprise: This plan is ideal for companies with more than 50 employees and costs $10 per user per month.
Best For:
Zoho Projects can be used by companies of all sizes.
Why we love it
:
Flock provides teams with a single shared space for all of their work. Team members can communicate, video chat, share files, create polls, to-do lists, and more—all on the same platform.
Flock
Review:
Flock is a messaging and collaboration tool that teams can use for different use-cases. With a web-based version as well as downloadable apps for Windows, macOS, Android, and iOS devices, Flock connects teams no matter where they are so they can work together and achieve deliverables efficiently.
Flock
Customers:
- Namecheap
- Ituran
- Mcdonald’s
- Sodexo
- Drivezy
Flock
Stats:
- Founded in 2014
- 30,000+ companies
Flock
Pricing:
Flock has three plans. When billed annually, they cost as follows:
- Starter: This plan is free of charge for up to 20 users.
- Pro: The Pro plan is ideal for teams with 20-100 members and costs $4.50 per user per month.
- Enterprise: The Enterprise plan has custom pricing and is designed for organizations with 100+ members. Contact Flock’s Sales team for a quote.
Best For:
Flock can be used by companies of all sizes.
Why we love it
:
Slack is undeniably the go-to communication and collaboration solution for most teams. It facilitates private and group messaging, audio and video calls, file sharing, and more.
Slack
Review:
Slack's messaging platform has spread virally throughout the corporate world and is now a mainstay of corporate communications. Asynchronous standups, 1:1 messaging, employee resource groups, and so much more can be hosted on this platform. In addition, they have a large and growing ecosystem of apps that are native to Slack from employee recognition to notifications related to marketing, sales, engineering, or recruiting.
Slack
Customers:
- Uber
- Target
- Fox
- Ameritrade
- Intuit
- Time
- One Medical
- Oracle
Slack
Stats:
- Over 750,000 companies use Slack to get work done
- Slack integrates with over 2,200 apps using prebuilt modules
Slack
Pricing:
Slack has a free plan with limitations on message history access. Free plan customers can only view the last 10,000 of their team’s messages and the rest is archived unless an upgrade is made to any of the following paid plans:
- Standard: Suitable for small and medium-sized businesses. This plan costs $6.67 per person per month when billed annually.
- Plus: Suitable for larger businesses or those seeking advanced administration tools. This plan costs $12.50 per person per month when billed annually.
- Enterprise Grid: Suitable for very large businesses or those in highly regulated industries. The pricing of this plan varies according to the size and scope of your operation. Contact Slack’s sales team to learn more.
Best For:
Companies of all sizes looking for a robust team communication tool.
Why we love it
:
ProofHub has fixed pricing that stays the same no matter how many users you add. Their platform is also available in several languages, including English, French, Polish, Portuguese, Spanish, and German.
- This product allows you to store and manage files within the platform. It has a capacity of up to 100GB of storage.
- In-app messaging capabilities
- White labeling personalization and customization
- Multi-lingual (available in 11 languages)
- No employee monitoring features
- This product has limited integration options. You can only integrate with about five tools which do not include the likes of Jira, Notion, and Zapier.
- No project tracking and budgeting capabilities
ProofHub
Review:
ProofHub is an all-in-one project management and team collaboration platform designed to maximize productivity and efficiency. Their software allows teams to create Gantt charts and Kanban boards, as well as collaborate with shared calendars, files, discussion threads, and more. Teams can also track how much time they are spending on each task with ProofHub’s built-in time tracking tool.
ProofHub
Customers:
- Netflix
- Nike
- TripAdvisor
- Nasam
ProofHub
Stats:
- Launched in 2011
- Used by 85,000+ businesses worldwide
ProofHub
Pricing:
ProofHub has two pricing plans:
- Essential: For $45 a month (billed annually), this plan comes with 40 projects, unlimited users, and 15 GB of storage.
- Ultimate Control: For $89 a month (billed annually), this plan comes with an unlimited number of projects, users, and 100 GB of storage.
Best For:
ProofHub can be used by companies of all sizes.
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Final Advice on Buying Team Collaboration Software
All companies, including yours, can benefit from the right team collaboration software to boost productivity, promote teamwork and improve output. Before choosing a product, make sure you:
- Align with your managers and key stakeholders regarding their needs and expectations before selecting a product.
- Carefully consider those needs, as well as your budget, and choose a product that meets them.
- Request a trial account to test the platform’s features first hand.
- Schedule demo sessions with different vendors in this space to get all of your questions answered.
Thanks for reading our guide on team collaboration software. If you’re interested in similar software solutions that boost team productivity and drive up engagement, check out our guides on Project Management Software, and Objectives and Key Results Software.
Best Team Collaboration Software
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