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Team collaboration tools have gained tremendous popularity in recent years. According to Gartner, nearly 80% of workers are using collaboration tools for work in 2021, up from just over half of workers in 2019.
The demand for powerful, best-in-class solutions in this space will continue to increase, especially as more companies embrace remote work. By facilitating task management, progress tracking, file sharing, communication, and more, collaboration tools promote transparency, increase productivity and ultimately improve your team’s output, no matter where they are located.
If you’re interested in acquiring a team collaboration solution but not sure where to start, you’ve come to the right place! We’ve put together this guide to break down everything you need to know about team collaboration software, including the best vendors, key features, pricing details, and more to help you make an informed decision.
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We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category. Here's how we select vendors to be in our buyer guides:
Here's more detail if you want to read further on how we research vendors.
It can be challenging for a buyer to find the right team collaboration software as the market is saturated with hundreds of them. To simplify the process, we’ve listed the best team collaboration software solutions for businesses of various sizes and industries according to our research and expert council as of 2021.
Why we love it
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Monday.com’s collaboration solution features a clean and user-friendly interface, allowing teams to get on with the tool without much hassle.
Monday.com's collaboration solution features a clean and user-friendly interface, allowing teams to get on with the tool without much hassle.
Monday.com
Review:
Monday.com is a cloud-based collaboration solution that helps teams build, run, and scale their workflows on a single platform. With features for task management, Gantt chart and Kanban board creation, time tracking, instant messaging, video chatting, and more, Monday.com enables teams to plan, track, and complete deliverables their way.
Monday.com
Customers:
Monday.com
Stats:
Monday.com
Pricing:
Monday.com has 5 plans. When billed annually, they cost as follows:
Monday.com has 5 plans. When billed annually, they cost as follows:
Best For:
Monday.com can be used by teams of all sizes.
Worth Checking Out:
Why we love it
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Podio offers a virtual space for teams of all sizes to collaborate on, build apps for and achieve all sorts of projects, regardless of their scope.
Podio
Review:
Citrix Podio is a cloud-based collaboration platform that enables teams to communicate, build low-code solutions and automate workflows. Within the platform, users can build apps for projects, campaigns, leads, deliverables, content calendars, and much more. Creating and editing apps is simple as Podio features a drag and drop mechanism, requiring little to no code.
Podio
Customers:
Podio
Stats:
Podio
Pricing:
Podio has four plans. When billed annually, they cost as follows:
Best For
Podio’s features and pricing modules makes it appealing to different size companies.
Worth Checking Out:
Why we love it
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Miro is very easy to use and quick to set up; you can create an account in just 90 seconds and start building collaborative whiteboards as well as brainstorming ideas with your team.
Miro
Review:
Miro is an online collaborative whiteboard platform that helps distributed teams work efficiently together. With customizable boards, video chatting, presentations, file sharing, and many other features, Miro equips teams with everything they need to stay organized and focus on delivering the right products and/or services for their target consumers.
Miro
Customers:
Miro
Stats:
Miro
Pricing:
Miro has four plans. When billed annually, they cost as follows:
Best For
Companies of all sizes can find value in Miro’s offerings.
Worth Checking Out:
Why we love it
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Redbooth packs AI and machine learning capabilities that power predictive task assignment and task scheduling, enabling users to maximize project resources with maximum efficiency.
Redbooth
Review:
Redbooth is an online collaboration tool that helps teams manage tasks and communicate better so projects are completed in a timely and efficient manner. In addition to tasks and project management, Redbooth facilitates Gantt charts and Kanban boards’ creation, time tracking, and video chatting. Their platform also leverages 39 million historical tasks and a billion data points to offer predictive task assignment and scheduling capabilities.
Redbooth
Customers:
Redbooth
Stats:
Redbooth
Pricing:
Redbooth has four plans. When billed annually, they cost as follows:
Best For
Teams of different sizes can find value in Redbooth’s offerings.
Worth Checking Out:
Why we love it
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Flock provides teams with a single shared space for all of their work. Team members can communicate, video chat, share files, create polls, to-do lists, and more—all on the same platform.
Flock
Review:
Flock is a messaging and collaboration tool that teams can use for different use-cases. With a web-based version as well as downloadable apps for Windows, macOS, Android, and iOS devices, Flock connects teams no matter where they are so they can work together and achieve deliverables efficiently.
Flock
Customers:
Flock
Stats:
Flock
Pricing:
Flock has three plans. When billed annually, they cost as follows:
Best For
Flock can be used by companies of all sizes.
Worth Checking Out:
Why we love it
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Zoho is a provider of all sorts of business solutions that are affordable yet on par with the market’s leading offerings. Zoho Projects is a great example of this, being a comprehensive project management product that’s robust, intuitive, and budget-friendly.
Zoho
Review:
Zoho Projects is a cloud-based project management software that helps you plan your projects, track work efficiently, and collaborate with your team in real-time, no matter where they are. It’s easy to use, comprehensive, and affordable. It is also available in an impressive 17 languages, including French, Spanish, German, Japanese, Russian, and Chinese.
Zoho
Customers:
Zoho
Stats:
Zoho
Pricing:
Zoho Projects has 3 pricing plans:
Best For
Zoho Projects can be used by companies of all sizes
Worth Checking Out:
Why we love it
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ProofHub has fixed pricing that stays the same no matter how many users you add. Their platform is also available in several languages, including English, French, Polish, Portuguese, Spanish, and German.
ProofHub
Review:
ProofHub is an all-in-one project management and team collaboration platform designed to maximize productivity and efficiency. Their software allows teams to create Gantt charts and Kanban boards, as well as collaborate with shared calendars, files, discussion threads, and more. Teams can also track how much time they are spending on each task with ProofHub’s built-in time tracking tool.
ProofHub
Customers:
ProofHub
Stats:
ProofHub
Pricing:
ProofHub has two pricing plans:
Best For
ProofHub can be used by companies of all sizes.
Worth Checking Out:
Why we love it
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Airtable is highly customizable; you can create and tweak everything from workflows, interfaces, and apps to suit your team's unique needs.
Airtable
Review:
Airtable is a low-code platform that helps teams create custom solutions. With pre-made templates, drag-and-drop editing mechanism, low-code scripting tools, pre-built extensions, and easy-to-use APIs, teams can build and customize workflows, interfaces, and apps for different use cases, including marketing, sales, HR, finance, product, and operations management.
Airtable
Customers:
Airtable
Stats:
Airtable
Pricing:
Airtable has four plans that are priced as follows:
Best For
Airtable can be used by any team size.
Worth Checking Out:
Why we love it
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Slack is undeniably the go-to communication and collaboration solution for most teams. It facilitates private and group messaging, audio and video calls, file sharing, and more.
Slack
Review:
Slack's messaging platform has spread virally throughout the corporate world and is now a mainstay of corporate communications. Asynchronous standups, 1:1 messaging, employee resource groups, and so much more can be hosted on this platform. In addition, they have a large and growing ecosystem of apps that are native to Slack from employee recognition to notifications related to marketing, sales, engineering, or recruiting.
Slack
Customers:
Slack
Stats:
Slack
Pricing:
Slack has a free plan with limitations on message history access. Free plan customers can only view the last 10,000 of their team’s messages and the rest is archived unless an upgrade is made to any of the following paid plans:
Best For
Companies of all sizes looking for a robust team communication tool.
Worth Checking Out:
Why we love it
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From the small stuff to the big picture, Asana organizes work so teams know what to do, why it matters, and how to get it done.
Asana
Review:
Asana is a cloud-based project management solution used by millions of users worldwide. With multiple features for task management, progress tracking, team communication, and collaboration, Asana has everything teams need to efficiently plan, collaborate on, and successfully execute all sorts of projects, regardless of complexity and scope.
Asana
Customers:
Asana
Stats:
Asana
Pricing:
Asana has 4 plans:
Best For
Asana has plans for companies of all sizes.
Worth Checking Out:
Why we love it
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Teamwork is very comprehensive in terms of features. It is also a scalable platform with offerings for teams of different sizes.
Teamwork
Review:
Teamwork is a feature-rich project management software that can scale easily as your team does. With features for time tracking, risk management, workflow automation, team communication, collaboration, and more, Teamwork allows you to efficiently plan, delegate, and track all kinds of projects from start to finish.
Teamwork
Customers:
Teamwork
Stats:
Teamwork
Pricing:
Teamwork has 4 pricing plans:
Best For
Teamwork has plans for teams of different sizes.
Worth Checking Out:
Why we love it
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Wrike was named a Forrester leader for a reason; their solution is robust and comprehensive enough to be used by large enterprises, and their pricing is reasonable enough for small and medium-sized businesses to use and derive value.
Wrike
Review:
Wrike is a powerful project management and collaboration platform suitable for businesses of all sizes. With interactive Gantt charts, shared Kanban boards, intelligent risk prediction, customizable dashboards, workflows, forms, and much more, Wrike has everything you need to execute projects efficiently while maximizing productivity and collaboration both within and across different departments in your company.
Wrike
Customers:
Wrike
Stats:
Wrike
Pricing:
Wrike has four plans that are priced as follows:
Note: The prices shown above are billed on an annual basis. User licenses are sold in groups of 5.
Best For
Wrike has plans for companies of all sizes.
Worth Checking Out:
Why we love it
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Trello is perhaps the most easy-to-use project management and collaboration solution. It’s a board where you can create cards that represent different tasks or milestones, then move those cards around to different columns as needed via drag and drop.
Trello
Review:
Owned by Atlassian, a giant in the productivity software space, Trello is a cloud-based, flexible project management and collaboration tool. Companies large and small use it to visualize where their tasks stand and stay organized. Trello stands out by being very easy to use and quick to set up. Virtually no training is required to implement it.
Trello
Customers:
Trello
Stats:
Trello
Pricing:
Trello has 3 pricing plans:
Best For
Trello can be used by companies of all sizes across different industries.
Worth Checking Out:
Why we love it
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Though Jira is primarily designed for software development teams, its Kanban-based approach makes it flexible enough for other teams to plan and track different kinds of projects.
Jira
Review:
Owned by Atlassian, a giant in the productivity software space, Jira is a robust project tracking tool used by thousands of tech teams to plan, track, and release great software. Product managers use Jira to plan and communicate their software roadmaps with key stakeholders, and software engineers use it to align with the product roadmap, keep track of pending tasks, and collaborate efficiently.
Jira
Customers:
Jira
Stats:
Jira
Pricing:
Best For
Tech teams of all sizes looking for an IT issue and project tracking tool.
Worth Checking Out:
All companies, including yours, can benefit from the right team collaboration software to boost productivity, promote teamwork and improve output. Before choosing a product, make sure you:
Thanks for reading our guide on team collaboration software. If you’re interested in similar software solutions that boost team productivity and drive up engagement, check out our guides on Project Management Software, and Objectives and Key Results Software.
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