Compare The Best Project Management Software for 2025

Wrike is one of the most robust and enterprise-ready project management platforms available today. During our evaluation, it became clear why it consistently ranks among top-tier tools: it combines flexible project views with deep reporting, powerful automation, and scalable resource planning, all within a highly customizable workspace.

The user interface is clean, but layered. Teams can manage tasks using Kanban boards, calendars, or interactive Gantt charts. The Gantt chart functionality stands out in particular. Tasks and dependencies can be rescheduled with a simple drag-and-drop, and downstream dates adjust automatically, making it ideal for managing shifting timelines and cross-functional dependencies.

Through Wrike, you can also build custom widgets to track everything from task status to capacity and budget usage. More impressively, though, is that with the Datahub integration, you can even create advanced visualizations and performance reports using dynamic project data.

Recent updates have further expanded Wrike’s value. The new Workflow Metrics feature gave us visibility into how long tasks stayed in each status (perfect for highlighting bottlenecks before they became blockers), while the formula-enabled databases and field-type conversion turned Wrike into a powerful internal operations system for internal reporting and metric tracking.

On the automation front, Wrike offers tiered action limits, topping out at 1,500 per user on the Pinnacle plan. While not unlimited, this capacity is more than sufficient for automating high-volume workflows across departments.

Unfortunately, Wrike isn’t exactly beginner-friendly. It takes time to navigate its ecosystem of spaces, views, and permissions.

Another drawback is the feature gating across plans. While Wrike’s free plan offers basic project and task management, we noticed many of the platform’s best tools, such as AI-powered risk prediction, budget planning, resource booking, and proofing, are locked behind the Business, Enterprise, or Pinnacle tiers.

Wrike has over 20,000 customers in over 140 countries. Names of note are Google, Dell, Ogilvy, Okta, Airbnb, and Siemens.

Wrike offers a free plan with basic features, and paid plans starting at $10/user/month.

Smartsheet might look like a spreadsheet at first glance, but spend just a few minutes in the platform and it quickly becomes clear this is a much more powerful system, purpose-built for cross-functional project and portfolio management at scale.

When we got our hands on Smartsheet, what stood out immediately was how deeply it caters to strategic planning. This platform lets you build from the top down, from setting business goals to aligning project portfolios to those goals, and distributing work across programs and departments with precision. The portfolio prioritization matrix is one of the most impactful tools we encountered. You can plug in your own value and complexity criteria to score initiatives, identify misalignments, and make data-driven decisions about where your resources should go next.

Once projects are greenlit, the blueprints and workflow templates become your operational backbone. During our test, launching a new campaign initiative took just a few clicks thanks to a preconfigured blueprint. It came with tasks, timeline structures, dependencies, and even built-in reporting widgets, all ready to scale.

We especially appreciated how the resource and capacity planning views gave us visibility beyond just who’s busy. We could break down availability by skillset, role, or even location, which made future-proofing project timelines feel a lot less like guesswork.

That said, there’s no denying Smartsheet still suffers from its spreadsheet DNA. While dashboards and reporting widgets look modern, the interface between sheets can feel dense and unintuitive, especially for new users. For instance, linking data across projects or setting up cross-sheet formulas requires some digging and familiarity with its logic structure. On mobile, the experience was even more limited with slow load times and a rather dated UI.

We also hit a wall when it came to scaling within small teams. Smartsheet’s pricing model jumps sharply once you add more than 10 users. For startups or nonprofits trying to get full team buy-in, this can be a real blocker, especially considering that platforms like Trello or BaseCamp offer more flexibility at lower tiers.

70,000+ companies, including Uber, Alaska Airlines, Domino’s, Lego, Cisco, and NASA’s Jet Propulsion Laboratory.

Smartsheet offers a free trial on all of its tiers, which include:

• Pro: $9 per user, per month (up to 10 users)
• Business: $30 per user, per month (3+ users)
• Enterprise: Custom pricing (10+ users)

Teamwork has carved out a unique space in the project management world by solving for something many tools overlook: the realities of managing client work. Whether you're an agency, a consultancy, or a creative services team, Teamwork gives you the tools to not only track work but also bill for it, communicate around it, and deliver it clearly.

We loved the familiar and approachable UI that the PM platform provides. During testing, we set up a project using a pre-built template, added a few tasks with subtasks, and invited a client to view the progress. Managing access was simple, and we could restrict their visibility to just what they needed.

Where Teamwork really stands out is in its end-to-end delivery + billing workflow. You can track time at the task level, convert hours into invoices, assign billable rates per person or project, and even apply custom budgets. The new invoice summaries were a nice touch—they let us present a clean, client-facing view while hiding sensitive internal details. With the NetSuite integration, time entries are automatically synced with our financial system, eliminating duplicate data entry.

The updated expense management flow was another pleasant surprise. We used the AI Autofill to scan receipts and assign them to the correct project. It’s quick, accurate, and way less tedious than manual entry. The ability to link tasks directly to resource allocations made resource planning feel actionable, not abstract.

On the collaboration side, we liked the Docs and Proofing tools, which made internal revisions and client approvals feel unified. Comments, @mentions, and threaded messages kept everyone looped in without overwhelming our inboxes.

That said, the Gantt chart functionality falls short of our expectations, especially in terms of customization capabilities. We also found that many of the best features, such as resource placeholders, custom reports, or automated invoicing, were locked behind the Scale plan, which costs $54.99 per user per month. For small teams or those watching the budget, this could be a real blocker.

Additionally, several users we spoke to echoed concerns about the dated UI. It’s functional, but not slick. If you’re coming from a platform like Asana or Monday.com, you may find the interface slower and more cumbersome.

Teamwork serves several types of businesses, including ValPak, Cox Media Group, Salted Stone, Northwestern Mutual, and Infosys.

Teamwork offers four pricing plans: Deliver, which starts at $10.99 per user per month with a minimum of 3 users; Grow, starting at $19.99 per user per month with a 5-user minimum; Scale, which also requires at least 5 users and costs $54.99 per user per month; and Enterprise, with custom pricing.

Paymo positions itself as an all-in-one platform for smaller professional teams, and it largely succeeds. During our evaluation, we found Paymo particularly strong for teams that need full-cycle project management without jumping between multiple software tools.

Switching between different task views felt intuitive. We could organize work visually in multiple ways, whether that’s Kanban boards for agile workflows or Gantt charts for strict timelines.

Time tracking is another strong suit for Paymo. We appreciated the multiple ways to log time — from a traditional start-stop timer to bulk time entry for fast catch-ups, to Paymo Track’s automatic desktop app that smartly tracks activity. Small touches, like the Pomodoro timer and the ability to view all active timers across the team, helped support better focus and more accountable time management on a day-to-day basis.

The financial management tools also stood out during our evaluation. Budgeting at both the task and project levels was simple to set up, and expense tracking was tightly woven into project workflows. Being able to send invoices directly through Paymo in multiple currencies, with support for Stripe, PayPal, and Authorize.net, made it easy to close the loop from hours worked to payments received. It’s a thoughtful ecosystem for agencies, consultants, and service businesses that need more than just task tracking.

That said, those who need deep project hierarchies will quickly feel the absence of subtask functionality — something that becomes noticeable when trying to manage more complex project breakdowns on this platform.

Pricing evolution is another area that we think you should weigh carefully. Some longtime Paymo users have expressed frustration over significant price increases, tied to new feature rollouts they didn’t necessarily need. What's more, access to historical project data was sometimes restricted unless users agreed to move to higher-tier plans. For small businesses operating on tight margins, this could be a dealbreaker over time.

If you value visual project management, flexibility, and customizable collaboration, Monday.com can easily become the operational heartbeat of your team.

During our evaluation, the platform's customizable dashboards immediately stood out. You can track projects across timelines, budgets, and workloads from a single view using widgets like Gantt charts, battery-style task trackers, and numeric progress bars. Whether overseeing a marketing campaign, an agile sprint, or a construction project, it’s easy to tailor what you see and prioritize what matters most.

Boards remain Monday’s bread and butter. Tasks flow through visual stages like “To Do,” “In Progress,” and “Done,” with updates, file attachments, and comments embedded directly within items. Switching between Kanban, Calendar, or Timeline views takes just a click, giving teams flexibility to track work their way.

One of the most exciting new additions is the Portfolio Management Solution—an enterprise-grade module that automatically syncs multiple projects into a connected portfolio board. Here, portfolio managers can instantly view project statuses, track planned versus actual timelines, and even receive daily AI-powered risk insights and executive summary reports. For larger teams managing dozens of moving parts, this feature alone could save hours every week.

However, if you’re one of those users managing large projects with several automation rules firing at once, we’re sorry to inform you that you may occasionally run into lags and glitches.

Additionally, although simple automations such as moving tasks when statuses changed worked like magic, when we tried building multi-step, cross-board automations, it got complicated fast. Often, we had to reach for third-party tools like Zapier or Make just to bridge the gaps. For non-technical users, this complexity could be a real roadblock.

And while we appreciated that support was available through chat, getting shuffled between chatbot prompts and multiple agents left us feeling a bit stranded at times, especially when we had urgent questions during busy project deadlines.

245,000+ companies, including Glossier, BD, and CocaCola.

Monday.com offers tiered, per-seat annual pricing with a free plan (up to 2 users). Paid plans start at $9 per month, with free trials available.

Nifty is an excellent choice for teams seeking a modern, flexible project management platform with Agile workflows built into its core. Our evaluation revealed that Nifty’s visual roadmaps, milestone tracking, and real-time collaboration tools effectively keep projects on schedule without feeling overly complex or overwhelming.

One of the most refreshing aspects of Nifty is how real-time collaboration is woven into every feature of the tool. We loved the ability to transition from a group chat into a document without having to switch tabs, and then link that document directly to a project milestone. Setting up goal-driven sprints using milestones has significantly simplified our weekly planning meetings. The Roadmap view provided us with a vibrant, color-coded snapshot of our progress against deadlines, allowing us to easily identify momentum or potential warning signs.

The reporting tools were another highlight. With customizable dashboards, we could quickly track open tasks, sprint velocity, and resource allocation at a glance. Additionally, recent updates—such as expanded report exports and improved visibility for task subtasks—have made our reporting even more actionable.

As we explored Nifty’s integrations, it became clear that the platform is committed to ensuring teams stay connected across the tools they already use. The new integrations with Clockify and Toggl are particularly beneficial for those who use these tools for time tracking. On the communication side, the Microsoft Teams integration allows users to trigger project updates directly within their daily chat environment.

However, we occasionally encountered slow load times, particularly when managing larger projects with numerous tasks. It's not a daily headache, but when it happens, it slows down momentum just enough to notice.

The mobile experience also lags behind the polished desktop version. If you’re managing projects on the go, expect some limitations. For example, dragging cards between statuses isn’t as intuitive on mobile as it is on desktop. It's functional, but there's clear room for improvement.

Another watch-out is customer support. While small issues were generally resolved quickly, for anything complex (especially billing questions), some users we talked to said getting a clear answer sometimes took more effort than it should have.

On the customization front, while Nifty covers many core Agile needs beautifully, we’d anticipate teams with very complex or highly specialized workflows may find the platform a bit restrictive. It's flexible enough for most, but not endlessly moldable like some enterprise PM tools.

20,000+ companies, including Emovis, VMware, and IBM.

Nifty offers a free plan (2 projects, 100MB storage, unlimited members) and paid annual plans with 14-day trials: Starter ($39/month, 10 members, 40 projects, 100GB), Pro ($79/month, 20 members, 100 projects, 500GB), Business ($124/month, 50 members, unlimited projects, 1TB), and Unlimited ($399/month, unlimited users/storage).

Trello’s strength has always been in its simplicity: you start with a board, add lists (or columns), and then create cards (or tasks) that you can move through the workflow. And that’s it. No manual, no training, no friction.

What’s exciting in 2025 is how Trello has smartly layered on AI and organizational tools to expand its usefulness without overcomplicating the experience. We tested the new Trello Inbox, and it worked nicely, capturing tasks from Slack messages, Gmail forwards, and even a voice note to Siri. Within minutes, we had a running list of to-dos across multiple contexts, all funneled into one clean view.

Trello’s Planner feature was also worth mentioning. By syncing with Google Calendar, we were able to drag tasks from our boards straight into time slots. It's not a full-blown scheduling engine, but for focus-block planning, it gets the job done.

We also appreciated card mirroring, which let us maintain a single to-do list across multiple boards. Update it once, and all versions reflect the change. Other distributed teams, like ours, or project managers juggling multiple workstreams, would agree with us that it’s a big win.

Sadly, Trello struggles with project oversight, and there is no built-in roadmap view or true portfolio dashboard. The moment our boards multiplied, we were stuck scrolling sideways through long card lists or toggling between tabs—a known pain point among users.

While the PM tool’s interface is undeniably elegant, it doesn’t support robust customization or native collaboration. Comments quickly pile up, there's no live chat, and without integrations (many of which require upgrades), it can be challenging to stay on top of things.

Over 2 million teams, including Google, Coinbase, John Deere, Zoom, Visa, and Grand Hyatt.

Trello offers a Free plan and three paid tiers: Standard ($ 5 per user per month), Premium ($10 per user per month), and Enterprise (starting at $17.50 per user per month).

Asana has long been a reliable name in project management, and its 2025 Winter Release proves the team isn't resting on its laurels. From custom task types and private fields to Smart Chat enhancements, this platform continues to add enterprise-level flexibility without alienating smaller users.

We found Asana’s multiple view options especially powerful during testing. The ability to switch between calendar, Kanban, and Gantt views helps team members stay aligned without forcing a one-size-fits-all approach. For example, while a content marketing team used Kanban to manage editorial workflows, leadership tracked timelines in Gantt view grouped by priority — a feature that made workload balancing much easier.

The standout feature this cycle? Permissions. Field-level visibility, custom field editing restrictions, and template-based role enforcement all help large organizations safeguard sensitive information, such as client budgets or internal strategies, even within shared projects. It’s especially useful for client-facing or cross-functional teams that need secure collaboration.

We also tested the new Smart Chat tool, and it goes well beyond simple bot support. You can ask follow-ups, get recommended actions, and even auto-draft project updates or replies — all in natural language. It’s not a full-blown AI project manager, but it’s a welcome assist when you're juggling multiple projects.

That said, the user experience isn’t perfect. The interface can feel dense at first, especially without a guided onboarding. And while the platform claims 24/7 support, the lack of real-time assistance — no chat, no phone — was a pain point. If support is a make-or-break factor for your team, you might want to think twice.

Still, for teams that value customization, visibility, and secure collaboration, Asana remains one of the most complete tools in the project management market.

100,000+ companies, including Amazon, Google, The New Yorker, AT&T, PayPal, Slack, and Spotify.

Asana offers four plans:

• Personal: Free forever with unlimited tasks and projects but limited to 15 members.
• Starter: $10.99 per user per month and includes unlimited guests and timeline view.
• Advanced: $24.99 per user per month with goals and custom rules builder.
• Enterprise: Custom quote and includes custom branding and 24/7 support.

At its core, Zoho Projects offers all the essentials—task tracking, time logging, Gantt charts, and communication tools—but it’s the ecosystem integrations and continuous updates that elevate the experience.

Throughout our testing, the platform proved highly capable across typical project workflows. Creating and managing tasks is intuitive, with support for subtasks, dependencies, time tracking, and reminders. The recent addition of lookup fields in task layouts has made it easier to pull related data from projects, while also streamlining context and reporting.

We think you’ll also love this PM software’s collaboration features, as there are plenty of options to choose from: communicate via built-in chat, post updates to project feeds, and participate in threaded forum discussions. Client teams, take note: with the new email-based task creation, even stakeholders outside the system can contribute work items.

Zoho has also improved reporting and visibility across the board. The new scheduled task export and Power BI integration performed well in our tests, creating data-rich dashboards that updated automatically. Time log activity streams and task baselines added another layer of accountability, making it easy to trace project shifts and team productivity.

However, the platform’s UI can feel cluttered, with overlapping dialogs and inconsistent navigation across modules. We also noticed that some integrations, particularly with third-party platforms, required additional setup or troubleshooting. And while the support team is generally helpful, they occasionally struggle to understand or resolve more technical issues on the first try.

Zoho has over 200,000 customers. This includes Stanford University, Dell, Vodafone, Edinburgh College, and Tata Chemicals Limited.

Zoho Projects offers a Free plan for up to 5 users and 3 projects, and paid plans with more features starting at $4/user/month.  A 10-day free trial is available for paid plans.

Jira isn’t just a project management tool — it’s a development workflow engine, deeply tied to Agile methodologies. Initially launched as a bug tracker, it has since evolved into a robust platform used by engineering and IT teams across thousands of organizations. For teams who speak in epics, stories, sprints, and burndown charts, Jira often feels like the gold standard.

In testing and user interviews, we found Jira excels in planning and tracking technical projects. Sprint boards are tightly integrated with backlog management, and teams can build dashboards with real-time reporting and visual burnups. The new Priorities per Project feature helps admins customize how urgent items are flagged across multiple projects, and the Site Optimizer now includes a cleanup tool to remove unused or outdated projects, great for admins trying to maintain order at scale.

However, Jira’s strength is also its weakness. The platform is highly configurable, which makes onboarding challenging for teams without a technical background. Simple tasks, like creating a new issue type or linking tasks across boards, can feel disproportionately complex. One user described it as “overengineered to the point where usability suffers,” and we agree — Jira can make simple things hard when you're not in its core audience.

In larger instances, performance also becomes a problem. We experienced lag in project loading times, especially in boards with hundreds of issues or deeply nested workflows. Additionally, managing boards and permissions felt unnecessarily rigid, especially for managers trying to make quick structural changes.

Despite those limitations, if you’re running software development projects and need deep support for Agile practices, Jira remains one of the most powerful tools on the market. Just be prepared to invest time in setup and training.

Jira is used by more than 100,000 companies, including Square, eBay, Pfizer, Cisco, and Visa.

Jira offers 4 pricing plans:

• Free: For up to 3 agents, offers basic features, templates and community support.
• Standard ($23.80/agent/month): All Free features, plus custom branding, unlimited email notifications, audit logs, and up to 20,000 agents.
• Premium ($53.30/agent/month): All Standard features, plus AI-powered service and operations, virtual service agent, and 24/7 support for critical issues.
• Enterprise (Custom): All Premium features, plus cross-product insights, advanced admin controls, and 24/7 support for all issues.

ProofHub has steadily grown from a basic project tracker to a full-featured collaboration suite—and with the launch of ProofHub+, the experience has become even more polished. We revisited the platform after its latest update and found it much faster to navigate, cleaner in design, and better suited for multitasking teams juggling priorities across departments and clients.

One of the strongest selling points is its unified environment. Projects are compartmentalized spaces where users can manage tasks, discussions, files, milestones, time logs, and people—all under one roof. We liked how easy it was to spin up new projects using templates or the Quick Add Menu, and how granular access controls let us assign roles to clients, vendors, or internal users with different visibility levels.

Tasks can be assigned to multiple people, organized with labels like "Urgent" or "Marketing," and scheduled with recurring rules. The new Table View gives users spreadsheet-like control over task lists, which pairs well with visual Kanban boards and timeline-based Gantt charts. We also appreciated the ability to set dependencies and drag task durations directly in the Gantt view.

For design and creative teams, the built-in Proofing tool is a standout. Users can review PDFs and image files, annotate them with markup tools, comment in threads, and approve or reject versions without third-party software. And the file versioning feature helps keep everything traceable.

Communication happens through dedicated Discussions, Chat, and even Announcements for team-wide news. With Mentions now supported across task comments and proofing, collaboration feels more direct and structured.

That said, some users still experience lag, especially in complex views like tables. You can’t create tasks directly in each workflow column, In fact, tasks must be created and then moved, which can slow down agile teams. And while reports and timesheets are strong, automations and third-party integrations are relatively limited.

Still, if you're looking for an affordable, flat-fee platform that centralizes work management, collaboration, and client interaction, ProofHub is a solid option, particularly for agencies, nonprofits, and distributed teams managing high volumes of work across multiple functions.

85,000+ businesses, including TripAdvisor, Nasam, and Pinterest

ProofHub offers two flat-rate plans:

• Essential Plan ($45/month): Best for up to 40 projects, this plan includes unlimited users and Proofhub’s core project management features.
• Ultimate Control Plan ($89/month): Best for unlimited projects, this plan includes unlimited users and advanced features such as roles, workflows, white-labeling, and custom fields.

Nonprofit organizations are eligible for a discount of up to 40% off, and all users can try Proofhub free for 14 days.

TeamGantt makes timelines feel… well, manageable again. If your project team thrives on Gantt charts but dreads the steep learning curve of legacy tools, this platform hits a sweet spot between power and ease of use.

Right out of the gate, we appreciated how TeamGantt centralizes everything (tasks, timelines, team conversations, file uploads, and progress tracking) all within a Gantt-first environment. During testing, we used the new Gantt 2.0 rollout, and the performance gains were immediately noticeable. The UI feels snappy, zoom controls are smooth, and the critical path view (finally!) makes it easier to spot scheduling risks at a glance.

One of the most useful features we explored was the ability to manage multiple projects in a single Gantt view. You can shift tasks between projects, set dependencies across timelines, and organize everything into folders for quick navigation. Combined with the portfolio dashboard, it becomes surprisingly effective for PMs who oversee several client or departmental projects at once.

Switching between Gantt, Kanban, calendar, or list view was seamless—ideal for teams with different work styles. We found the Kanban integration especially helpful for creative teams that want agile task boards without losing sight of long-term timelines.

TeamGantt also delivers thoughtful touches that make work smoother: baseline reports to compare planned vs. actual progress, bulk task editing for quick updates, and a search bar that zips through even large projects. And for those of us managing repeatable work, the new note templates and discussion upgrades (emoji reactions, collapsible sections, formatting tools) brought much-needed clarity to team collaboration.

Unfortunately, the reporting features are more “light touch” than deep analytics. You get status snapshots and time comparisons, but don’t expect complex dashboards or forecasting. And while there’s time tracking and resource availability at the task level, the resource planning tools don’t scale well for enterprise teams managing multiple departments or constrained capacity.

Another pain point we encountered: document feedback is disconnected. You can upload files and talk about them in discussions, but there's no markup functionality or side-by-side commenting, so visual teams may need an extra tool for asset reviews.

Over 1 million users, including those in Advent,The Solar Jackets, and Treehouse.

TeamGantt provides a free plan for individuals, a Pro Plan at $49/month per manager with 20 projects and unlimited tasks, and an Unlimited Everything annual plan with full features and 3 custom training sessions.

Portfolio Manager (previously known as LiquidPlanner) has evolved into one of the most advanced platforms for project and portfolio management, especially for teams that manage multiple workstreams, need precise prioritization, or operate in resource-constrained environments.

What sets it apart is Planning Intelligence, the feature suite that powers its predictive scheduling. During testing, we saw how Portfolio Manager calculates task completion timelines based on actual progress and resource shifts, updating deadlines automatically. It also flags when someone is overloaded and recommends adjustments via a visual Workload View, making it easy to reassign tasks or update time estimates with just a few clicks.

Resource leveling happens in real time, which is rare even among enterprise project management tools. For example, if someone goes on leave or a high-priority task emerges, the platform dynamically reshuffles assignments and timelines, far beyond what traditional Gantt-based tools can offer.

Users also praised the platform’s project prioritization. PMs can set high-urgency work to “ASAP” and then view the downstream effects using dynamic timelines and Schedule Insights. The system supports custom data fields and time tracking integration with Tempo’s timesheets, helping teams measure effort, visualize workloads, and justify resource allocation decisions.

However, the UI can feel dense and unpolished, especially for teams moving from more modern or minimal platforms. Mobile performance is a major drawback—most users find it impractical for fieldwork or travel, due to the lack of an offline mode and sluggish load times. In addition, while Portfolio Manager shines in large, complex deployments, its pricing has pushed out some small teams and nonprofits, especially after the discontinuation of its small team plan.

Still, for enterprise teams that need to balance complex projects and ensure maximum utilization without micromanagement, Portfolio Manager delivers clarity, control, and data-driven planning in a single interface.

Companies such as Delta, Cox Communications, Bayer, and Nokie use LiquidPlanner for project management.

Portfolio Manager har 3 plans, all come with a 14-day free trial.

• Essentials ($15/user/month). This plan includes predictive scheduling, basic dashboards, and workload management.
• Professional ($28/user/month). This plan offers advanced planning intelligence, Table Reports, and external sharing.
• Ultimate ($45/user/month). This plan provides premium support, enhanced analytics, and Tempo integration.

Basecamp has carved out a niche as the go-to project management and communication tool for small teams that prioritize ease of use over complexity. If you’ve ever felt overwhelmed by tools like Jira or ClickUp, Basecamp offers a refreshingly simplified alternative.

When we tested the platform, we appreciated how everything was in one place: message boards for announcements, to-do lists for task management, real-time chat via Campfire, a built-in calendar, document sharing, and automatic check-in questions for team updates. These baked-in features make Basecamp an efficient hub for teams looking to communicate more effectively without juggling multiple tools.

Basecamp has also steadily rolled out meaningful product updates in 2024 and early 2025. The new card table feature is a flexible Kanban-style board that brings more visual task tracking to the platform — a much-needed addition for teams that prefer drag-and-drop workflows. You can now also bookmark projects for faster navigation and filter reports by assigned or completed tasks, which helps surface relevant work more easily.

Other usability improvements include granular notification controls and expanded admin tools for client access. These additions, while modest, help close the gap with more full-featured competitors without sacrificing Basecamp’s clean user experience.

That said, Basecamp still isn’t a fit for complex, multi-sprint projects. It lacks agile-specific tools and in-depth reporting, and we occasionally ran into missed notifications, which can be frustrating when tracking deliverables. Its minimalist aesthetic may also feel dated to teams used to more dynamic UIs.

Overall, Basecamp delivers solid value to teams who want less structure, not more, and prefer to keep everything in one place without overthinking the process.

100,000+ companies, including The North Face, NetSuite, California State University-Stanislaus, and Groupon.

• Free: 1 project, 1 GB storage. Free forever.
• Plus: Unlimited projects, 500 GB storage, 24/7 support. $15/user per month.
• Pro Unlimited: Unlimited projects, 5 TB storage, priority support, Timesheet and Admin Pro Pack upgrades, personal onboarding. $299/month billed annually or $349/month billed monthly.

ClickUp stands out as one of the most feature-rich project management tools available—and that’s both its biggest advantage and its biggest challenge. If your team needs robust functionality for collaboration, visual planning, and AI assistance, ClickUp delivers across the board. But if simplicity and reliability are your top priorities, it may require some patience.

We liked that real-time chat and native time tracking are included on every plan, including the free version. Many tools charge extra or reserve these features for premium tiers. ClickUp also supports more than 15 project views (including List, Kanban, Gantt, and Whiteboard), making it easy to visualize work your way.

Recent updates have taken its AI capabilities to another level. The new one-click task creation lets you turn any comment or chat message into a fully formed task using AI, automatically generating a title, context, and linking back to the original thread. It's a subtle but meaningful boost in productivity. Similarly, you can now generate images directly from text inside Whiteboards, which helps teams bring creative ideas to life without ever leaving the app.

Other welcome enhancements include private view sharing, member invitation controls, and a touch interface that lets you sketch with your fingers—especially handy for mobile brainstorming.

However, the depth of functionality does come with trade-offs. During testing and from user feedback, we found the UI can feel crowded, and the onboarding experience isn’t ideal for non-technical users. Reliability issues like fields resetting data or the mobile app behaving unpredictably have led some teams to consider switching platforms. Support is friendly but can lag behind when technical issues arise.

Still, for agencies, marketing teams, and startups that want an all-in-one platform with constant innovation, ClickUp remains a compelling choice.

800,000+ companies, including IBM, Samsung, NPR, Wake Forest University, Booking.com, and the San Diego Padres.

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ClickUp offers four pricing plans, with all paid plans offering a free trial.

• Free Forever: This plan provides unlimited tasks, real-time chat, native time tracking, and 100MB of storage.
• Unlimited: This plan costs $7 per user per month and adds unlimited integrations, dashboards, and guest permissions.
• Business: For $12 per user per month, the Business plan unlocks advanced automations, proofing, and private view sharing.
• Enterprise: This plan has custom pricing and includes SSO, white labeling, custom roles, and advanced admin tools.