Paymo Reviews in 2022: Alternatives, Pricing, Reviews - SSR

Emmanuel Smith
Human capital management researcher
August 16, 2022

Contributing Experts

No items found.
We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a small fee if you click on vendor links on this page.
Learn more

Paymo Versus the Competition

Paymo features project management tools like Kanban board and Gantt chart that you would hardly find in any other time tracking software. In addition to that, you can store files up to 500GB in size on the platform which is not common to products in this category.

If you're ready to get a Paymo demo, we suggest getting in touch for a look at the product and quote. Otherwise, read on!

  • Fully-featured time tracking plus a team collaboration system with in-depth reports.
  • Open API for custom integration solutions.
  • This product is available in 23 languages.
  • Integrations can feel limited compared to other vendors
  • Some users reported Paymo as having somewhat of a steep learning curve.

Paymo Review

Paymo is a versatile time tracker that functions majorly as a project management tool with a strong focus on time tracking and time management. A common theme with most of Paymo’s features is organization. Every feature works to put your tasks in one place for easy access and management. The task management feature, for example, provides a personal workspace where you can see exactly what tasks you should be working on, when, and in what order. It also organizes team tasks in a way that can be viewed and grouped by priority, due date, and project. 

Paymo has quite a lot of exceptional features and one of them is task commentary. Interestingly, you can assign as many team members on one task and they can leave their comments on it. Paymo’s mobile app also sends notifications to team members so they don’t miss out on critical information. 

In addition, project managers can also set what is called “dependencies” to let team members know that a certain task depends on the execution of another. Using color coding, managers can also set task priorities to be critical (red), high (yellow), normal (gray), and low (green). This helps guide team members to where their sense of urgency should be directed to.

Paymo for File Management 

Another stand-out paymo feature is their file management system. With this feature, users can attach and organize files in a central storage on the platform for each project. Team members can also comment of each file within the storage. Every one of Paymo’s price plans (except the free version) comes with a certain amount of storage capacity. This capacity can get up to 500GB.  

Paymo for Project Management 

With Paymo, you get particular project planning tools like kanban boards and Gantt charts. Kanban boards utilize cards, columns, work in progress limits (WIP), and swimlanes to help teams visualize workflows better. 

Their Gantt charts display tasks against time with visual representations, which can be helpful for managers to get a clearer picture of team performance, deadlines, and remaining work. The chart’s visual representation is usually in progress bars. As the work moves along, the progress bars move as well, until the tasks are complete. The chart also uses color coding to indicate whether there is an issue with any project. 

Managers can also set goals on paymo in the form of “milestones”. With this feature, a due date can be set as well as alerts to remind team members of the said date. Paymo also provides useful scheduling features. If, for example, you have a project that requires a number of different separate tasks for its completion, you can take advantage of Paymo’s critical path feature. This helps you determine the earliest and latest dates to start critical tasks so you can finish the project without delay. 

Paymo for Budget Management 

There are also financial management tools on Paymo to help employers manage resources. It is possible to set a project budget with the budgeting tool and also view the financial health of the project as the work goes on. Not only can you set the budget amount in money terms, you can also set an hour budget i.e the time it will take for you and your team to complete the project. 

Paymo provides more than five reports to help managers get a broad overview of everything concerning their teams, resources, and projects. The user report, for example, shows how many hours team members have logged within the project. The client overview report gives details about your client's activities such as unbilled account receivables, billed invoices, and pending invoices. 

These reports are displayed as pie and bar charts, and they are sharable to clients as a CSV file or a PDF. Paymo also makes it possible to get reports in real-time with the live reporting feature.

This time tracking software also has invoicing capabilities and they take it a step further. Not only can you automatically create and send invoices for the work you do, you can also send estimates ahead of time. 

Said estimates can be created by taking into account the project’s tasks, time estimates, and potential costs. Clients can also pay via payment platforms like Paypal, Stripe, and Square. All of which integrate well with Paymo. 

Paymo Customizations

Paymo gives users the flexibility to customize the platform however they want. Since the software is available in 23 languages, users can set any of them to be their preferred language of communication. It is also possible to customize the dashboard, menu, and add shortcuts to quickly access frequently-used sections within the app.

All these features can make it difficult to navigate through the app. It is not unusual to see potential users booking several demos to get a hang of the app before they commit. This is something you should have at the back of your mind if you feel Paymo would be the right solution for you.

Who shouldn't buy Paymo

Paymo Customers

Adidas, New York University, Accenture

Paymo: Time tracking + project management

Paymo Stats

  • Paymo has 100,000+ users in over 50 countries.
  • The software is available in German, French, Spanish, Italian, Portuguese, Swedish, and 17 other languages.
  • mBusiness - a marketing agency based in Switzerland - increased their productivity by 35% using Paymo’s time tracking, team collaboration, and workflow tools.

Paymo Key Features

  • Scheduling Tools: With Paymo, you not only get team scheduling, you also get resource scheduling. This feature helps you calculate and allocate resources required to deliver a project. 
  • Project Management Tools: Paymo provides a bunch of  soup-to-nuts project templates and tools to help you see your projects through from start to finish. An example of such tools is the kanban board which is a visualization tool that allows you to optimize your workflows. 
  • File management: Paymo users can attach files to tasks, organize files within a central storage, leave comments on the files, and review the different versions of the file since its creation. It is kind of like an advanced Google Docs.

Paymo also offers: 

  • Invoicing and online payments 
  • Team management and collaboration 
  • Analytics and reporting 
  • Pomodoro tracker
  • Project budgeting and resource allocation

Paymo Key Integrations

Paymo integrates with Quickbooks, Xero, and Zapier.

Paymo Pricing

Paymo’s paid price plans come with a free 15-day trial period. You also get two months free if you bill annually. The plans are as follows:

  • Free: This plan is free for up to 10 users and it features simple tracking and reporting tools for small teams.
  • Small office: This plan costs $11.95 per user per month. You get more project management tools and 50 GB cloud storage with this plan. 
  • Business: This plan costs $18.79 per user per month. It is designed for larger teams and you get priority support should you request any assistance.
Motivosity Recognize
Motivosity Recognize
Motivosity Lead
Motivosity Listen
$5 per person per month
$6.50 per person per month
$2 per person per month

Paymo Implementation

Paymo Customer Success

About Paymo

Paymo has been around for quite a while (since 2008) and it initially started as a time tracking/invoicing software. Co-founder Jan Lukacs was running an outsourcing agency at the time and he needed a tool that would give him precise information on how much time had been spent on each task and project. Together with UI/UX designer Andrei Gadoiu, he created Paymo to address this problem as he couldn’t find a similar tool in the market at the time.

Paymo started as an in-house application for Jan’s agency to track time in his outsourcing business. He later shared it with friends and fellow entrepreneurs. During this process he would market the product with the slogan “Wise tracking pays more”. It is from this reference that the name “Paymo” came into existence.

Although the software initially had basic task management features, the demand for a more robust work management platform grew. And since 2015, the Paymo team have been frequently adding more project management features. For example, they recently added a "full task view" feature which creates a task URL containing all the details related to the task.

As a next step you can visit the Paymo website or read about alternatives below

As a next step you can visit the Paymo website or read about alternatives below


Paymo Alternatives

No items found.
In addition to being an affordable time tracking and productivity solution for businesses and individuals, Timecamp offers a self-hosting option for those that want to keep their time tracking and team performance data on a private server.
Toggl Track has the most integrations as compared to other time tracking solutions in the market, along with a simple UI and productivity-centered features; some of which you get for free.
From Intuit, the makers of one of the most popular accounting software tools of ever, comes Quickbooks Time. It provides a centralized clock-in/clock-out platform for businesses with employees that report for work in the same location.
Compared to other time tracking tools, Apploye is one of the most affordable, especially when you consider that it integrates time tracking, monitoring, and productivity analysis into a single platform.
Hubstaff is a time tracker and a productivity management tool that’s great for deskless workers. They stand out for having a job site feature that uses geofencing technology to automatically track your team’s time spent on the job.
Everhour is an intuitive tool nearly exclusively-devoted to time tracking. They stand out for being one of the few time tracking products that makes it possible for you to archive your past projects and access them whenever you want.
ProofHub stands out for having a chats and discussions feature that makes it possible to send personal or general messages to team members. It also allows you to take notes to record critical information.
Timely is a time tracking app, made with the belief that the best way to keep people productive is to place the responsibility of said productivity in their hands. They couple that with AI technology and solid customer service.
Unlike most other similar tools, Harvest provides numerous onboarding materials to make it easier for businesses with little knowledge of time tracking to get acquainted with the software. Harvest is also a time tracker for business intelligence enthusiasts.
BigTime is the only software in the market that processes payments directly from the app with its proprietary payment system – BigTime Wallet – which supports ACH payments, credit cards, and debit cards.
DeskTime makes it easy for hybrid teams to schedule their use of workspaces. This time tracking tool is made with a special focus on productivity analysis and distraction neutralization. You can track time spent on documents within tasks and projects.
Time Doctor stands out as one of the few time tracking software tools that makes it possible for users to invite their clients to access their dashboards and share some of their information.
My Hours offers 8 billing methods to choose from, ensuring you are billing your clients fairly while also accurately reflecting the rates of your actual work. This is not a common feature in most time tracking tools in the market.
Insightful (formerly Workpuls) is one of the few AI-powered time tracking technologies in the market. This AI capability learns employee behavioral patterns during the day to give you more in-depth analysis on your team’s productivity.
Company HQ
Oradea, Bihor, Romania
Number of Employees
Year Founded

Amount Raised
Listed in our research about the Best Time Tracking Software
You might also be interested in the following buyer guides:
Applicant Tracking SoftwareEmployee Recognition SoftwareVideo Interview Software

Review Methodology

We take our research process seriously and want to make sure we are presenting our readers with the very best solutions in a given software category. Check out this guide to learn how we evaluate vendors before featuring them in our buyer guides.

Advice on buying HR Tech

Join 20,000 HR Tech Nerds who get our weekly insights