ProofHub Expert Review, Pricing, Alternatives - 2023

Emmanuel Smith
Human capital management researcher

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ProofHub Versus the Competition

ProofHub stands out for having a chats and discussions feature that makes it possible to send personal or general messages to team members. It also allows you to take notes to record critical information.

If you're ready to get a ProofHub demo, we suggest getting in touch for a look at the product and quote. Otherwise, read on!

Ease of Use
Best For
Key Differentiator
Free Trial
  • This product allows you to store and manage files within the platform. It has a capacity of up to 100GB of storage.
  • In-app messaging capabilities
  • White labeling personalization and customization
  • Multi-lingual (available in 11 languages)
  • No employee monitoring features
  • This product has limited integration options. You can only integrate with about five tools which do not include the likes of Jira, Notion, and Zapier.
  • No project tracking and budgeting capabilities

ProofHub Review

ProofHub is a team collaboration, project management, and time tracking software all rolled into one. It has extensive features that cater to teams in any industry. All its features are designed to make the software a centralized location for discussions, workflow management, and tasks assignment. 

With ProofHub’s discussions feature, for example, you can create a topic, add a description, and add team members to receive notifications for the activities within your topic. Added team members can also respond via an email that is automatically generated for every discussion created. In addition, users within a discussion space can send attachments (PDFs, docs, JPEGs, etc.). To get a better understanding of how the discussions feature works, think Slack channels but within a time tracking/project management software.  

ProofHub for Project Management

Speaking of project management, ProofHub offers a range of features to organize tasks and projects. Projects can be created and organized as tables, boards, or with Gantt charts - whatever suits your needs. You can also plan and manage workflows through a calendar feature that is sharable to team members. This feature is helpful to see upcoming events and task assignments. Using the calendar’s automatic reminder feature, users can be notified of these events before their start dates.

Tasks can be assigned to an individual or a team with corresponding milestones, time estimates, and deadlines. You can also label tasks for easy organization. For even more organization and tracking, ProofHub enables you to give tasks specific ID numbers to differentiate them from other tasks. This feature is useful for record keeping purposes and would come in handy during audits. Using the task history feature, you can see how much your tasks have progressed over time.

ProofHub also allows you to keep notes within the platform. Notes are very useful to store meeting minutes, project guidelines, or other critical information about tasks and projects. From the notes section you can store any number of notes in notebooks and add subscribers to each note. Subscribers are team/project members that can view and refer to your notes at any time.

ProofHub Reports

ProofHub provides a bunch of reports to give you a clear view of the things going on in your organization. The software gives reports on resource utilization, project progress, schedules, and timesheet reports. These reports can be downloaded as PDF files. The only drawback here is that the reports feature is not available on their basic price plan.   

ProofHub Views and Access Levels

For better focus and work management, ProofHub makes it possible to see details about tasks, projects, deadlines, etc., with different views. The profile view, for example, helps users see activities, assigned tasks, and projects all in one place. Perhaps the best part of this functionality is the ability to customize a personal space (the “me” view dashboard) to show whatever you want. Using widgets, you can display assigned tasks, milestones, events, announcements, projects, and even shortcuts for easy access. This feature can be helpful to improve focus on work items that are important to you.   

Still on the me view subject, you can use the agenda widget to organize your day. This widget will display all the work you have for a present day, upcoming events, and overdue tasks across all your projects.

As an admin personnel or manager, you can create custom roles and grant access levels to team members. This is a great feature for creating hierarchy in your organization. The software also provides white labeling services. You can customize your ProofHub account to display your brand logo, custom domain, and theme color.

Who shouldn't buy ProofHub

ProofHub Customers

Disney, Nike, Bosch, Netflix, Google, Pinterest, Tripadvisor

ProofHub: Best for team collaboration

ProofHub Key Features

  • Chats and discussions: This feature allows users to send direct messages to individual team members or on a group chat, all within the platform.  
  • Notes: ProofHub makes it possible to take notes within the app. Also, with the “stickies” feature, users can use virtual sticky notes to instantly jot down information. 
  • File storage and management: ProofHub users can store files on the platform for better organization and easy access.
  • Whitelabeling: With ProofHub, organizations can customize their accounts with a company logo and theme colors. 

ProofHub also offers:

  • Reports 
  • Timesheets
  • Tasks management
  • Online timesheets

ProofHub Key Integrations

Google Calendar, iCal, Google Drive, Quickbooks, Slack, Dropbox

ProofHub Pricing

ProofHub offers two per-month based pricing plans. The plans are as follows:

  • Essential: This plan costs $50 per month ($45 when billed annually). This plan comes with 40 projects for unlimited users, 15 GB of storage and ProofHub’s core features. Core features include project and task management, Gantt charts, time tracking, chats and discussions, notes, and other scheduling features. Sadly, this plan does not include reports. 
  • Ultimate control: This plan costs $99 per month ($89 when billed annually). This plan comes with unlimited projects for unlimited users and 100 GB of storage. You also get more features in addition to those in the Essential plan such as reports, white labeling services, API integration, and you also get priority support.

A good thing about ProofHub’s price model is that it is on a per-month basis instead of the more common per user per month basis. Which is a good deal for a larger team.

Motivosity Recognize
Motivosity Recognize
Motivosity Lead
Motivosity Listen
$5 per person per month
$6.50 per person per month
$2 per person per month

ProofHub is Best For

ProofHub is best for small to medium-sized businesses that want a well-rounded team collaboration platform together with their time tracking.

Motivosity Recognize
Motivosity Recognize
Motivosity Lead
Motivosity Listen
$5 per person per month
$6.50 per person per month
$2 per person per month

How Has ProofHub Changed Over Time?

ProofHub Implementation

You can start using ProofHub by clicking the Start your free trial button at the top-right corner of their website. You may also go to their pricing page and purchase a plan if you're interested in their paid offerings. Once your company account is created, you can begin personalizing it and adding your team(s).

ProofHub Customer Success

ProofHub has a help center with resources that customers can access 24/7. Should customers need further assistance, they can reach out to ProofHub's support team via email.

About ProofHub

Sandeep Kashyap, the founder and CEO of ProofHub, practically grew up learning website design when he first discovered it at a very young age. His love and dedication to web design pushed him to start a software company in 2007 that creates web-based applications that enable people to work together and interact more effectively— SDP labs.

During his web design career, Sandeep noticed the continuous problems designers faced with approval and feedback backs and forths. As part of his longing to solve this problem, he founded ProofMini— a proofing tool that allows designers to quickly get approvals and manage feedback. This lightweight approval software soon evolved to become a team collaboration and task management platform in 2011. The name? ProofHub.

Like his initial company, SDP Labs, ProofHub never took in any round of funding. They have been bootstrapped from the beginning and at this present moment, have taken no other investments.

As a next step you can visit the ProofHub website or read our research on the Top Project Management Software.

As a next step you can visit the ProofHub website or read our research on the Top Project Management Software.

ProofHub Alternatives

Versatile and robust solution
PM software for client-based businesses
Spreadsheet-based project management software


Company HQ
Walnut, California, United States
Number of Employees
Year Founded

Amount Raised
Listed in our research about Project Management Software
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