9 Best Recruiting Automation Software Solutions – 2022

The best Recruiting Automation software, benefits, pitfalls, pricing and more

Phil Strazzulla
HR Tech Expert, Harvard MBA, Finance and Software Nerd
April 24, 2022
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Trying to streamline and simplify your organization’s recruiting process? Then you might just be on the hunt for Recruiting Automation software. Effective Recruiting Automation software leverages AI and purpose built software to streamline your talent acquisition efforts.  This includes sourcing candidates, building talent pools, and generally streamlining the process of attracting, vetting, and hiring talent.. By assisting your recruiters with tools that range from AI-resume screening and automated job listing to interview scheduling and onboarding, you can focus your HR team’s energy on authentically engaging with top candidates. 

Don’t waste your time sifting through Google results — we’ve personally researched dozens of different Recruitment Automation software offerings to help you invest in the right solution for your unique needs. Check out our detailed rundown of our favorites, as well as the common pitfalls, sample questions for demos, features to look out for, and more.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page. Learn more

9 Best Recruiting Automation Software Solutions – 2022

The best Recruiting Automation software, benefits, pitfalls, pricing and more

Phil Strazzulla, HR Tech Expert, Harvard MBA, Finance and Software Nerd Apr 24, 2022

Trying to streamline and simplify your organization’s recruiting process? Then you might just be on the hunt for Recruiting Automation software. Effective Recruiting Automation software leverages AI and purpose built software to streamline your talent acquisition efforts.  This includes sourcing candidates, building talent pools, and generally streamlining the process of attracting, vetting, and hiring talent.. By assisting your recruiters with tools that range from AI-resume screening and automated job listing to interview scheduling and onboarding, you can focus your HR team’s energy on authentically engaging with top candidates. 

Don’t waste your time sifting through Google results — we’ve personally researched dozens of different Recruitment Automation software offerings to help you invest in the right solution for your unique needs. Check out our detailed rundown of our favorites, as well as the common pitfalls, sample questions for demos, features to look out for, and more.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

Learn more

A Quick Breakdown: Best Recruiting Automation Software

Paradox are the creators of a conversational artificial intelligence agent called Olivia capable of automating all kinds of recruiting tasks.
HireVue is one of the pioneers of the video interview software space. They entered the AI & Recruitment Automation game after acquiring AllyO in the fall of 2020.
With an incredibly wide-reaching search function, Seekout can streamline and accelerate your hiring efforts, even for hard-to-find, industry-specific talent.
Intersteller focuses on email marketing for supercharged recruitment. You can synchronize all your candidates and source emails from their databases, then set up automated drips for prospects.
Fetcher uses simple methodology to get big results.
Loxo provides the world's largest talent graph, with 530+ million people in their proprietary directory.
Gem is a hub for candidate management with detailed analytics and sourcing automation. Their free Chrome sourcing tool provides a single source of truth for every candidate relationship.
Workstream is a great choice for companies recruiting for high volume roles, especially for retailers and restaurants. Their tech includes cool features like text-to-apply posters, apply via SMS, and interesting analytics.

We put in the effort to make this guide awesome

12
Hours Researched
3
Experts Consulted
16
Vendors Reviewed

Our criteria: How we chose the best vendors

We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category.  Here's how we select vendors to be in our buyer guides:

  • Product: We want to have a deep understanding of a vendor's product before recommending it.  This usually means getting a demo by a senior executive (their CEO, head of product, etc), and/or using the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best in class offering.
  • User feedback: We do our best to understand what users say when they experience this product.  User input allows us to accomplish a more thorough due diligence of products, put new vendors on our radar, and generally make sure we are presenting the right products to our readers.
  • Financial metrics: We are very much finance nerds and so use a product's retention rates, growth, profitability, and scale to understand whether or not it is truly best in class.
  • Best for a use case: Sometimes the best solution is the cheapest, the best tool for international companies, or the best for startups. We try to include a diversity of solutions so that our readers can find the tool that is best for what they need.

Here's more detail if you want to read further on how we research vendors.

In this guide you'll find

Featured in

Top 9 Recruiting Automation Software

We track thousands of HR Tech solutions. Here are the best recruiting automation software solutions as of 2022.

Paradox

Review:

Paradox uses machine learning to interact with candidates through a conversational UI (Olivia, the chatbot) that lets applicants get answers to key questions they have in the hiring process. Their robust system is used like an ATS for high-volume hiring by companies like McDonald's.

Paradox

Stats:

Paradox

Pricing:

Paradox's Olivia doesn't offer a free trial and their pricing scheme is currently undisclosed. However, you can chat with Olivia and test it yourself by going to their website.

Best For:

Olivia was thought out specifically for recruitment teams with the need for high-volume hiring. Their success stories are mostly in the restaurant & retail, healthcare, financial services, and trucking/logistics industries.

Worth Checking Out:

Olivia, the chatbot, is named after the founder's wife, Olivia Matos.

HireVue

Review:

HireVue uses artificial intelligence across their HR chatbot suite. Their solutions help recruiting teams to source, screen, and schedule candidates which results in time and cost savings. Notably, they also offer end-to-end assistance. This means that they've got support set up for the job seeker and the employee alike.

HireVue

Stats:

Back when HireVue's chat-based solution was still AllyO, they helped a 15,000-employee company achieve:

  • 30% reduction in time-to-find
  • 25% reduction in time-to-fill
  • Average of 26 hours per person per week saved through automation.

HireVue

Pricing:

Although certain sources talk about HireVue's pricing on a "per video interview" basis, the reality is that they now offer custom enterprise pricing exclusively.

Best For:

HireVue mostly serves customers in the enterprise space.

Worth Checking Out:

HireVue has several case studies in place for multiple industries and use cases. A remarkable thing is that these all come with stats on the ROI achieved thanks to the platform.

Fetcher

Review:

Following the simple methodology of “Source-Email-Track,” Fetcher aims to keep the talent pipeline flowing with diverse, qualified talent by sourcing across the web, including professional networks and social media, engaging regularly with them via email, and then studying past hires to gain insights for future hiring needs. With live team tracking and a robust analytics dashboard, demonstrating results for hiring has never been easier.

Fetcher

Stats:

  • Used by 500+ companies

Fetcher

Pricing:

Best For

Large companies with big recruiting teams.

Worth Checking Out:

Seekout

Review:

Seekout helps organizations search for talent the way they want, leveraging the latest in AI and open web data to give — in the words of one customer — “more search capability than LinkedIn.”

Whether you use PowerFilters, build customized Boolean searches, or use the AI Robot, Seekout can search over 500 million detailed and up-to-date candidate profiles, sorting them based on education, experience, skills, and more. Plus, with their free Chrome extension, you can bring the power of Seekout wherever you search for talent to source, organize, enrich, and export candidate profiles.

Seekout

Stats:

  • Founded in 2016

Seekout

Pricing:

Seekout has a few different pricing options:

  • Premium: Access to 441M+ candidates, diversity sourcing and hiring tools, people insights, contact info for 500 candidates per month and exporting of 5,000 profiles per month.
  • Premium Tech: All of Premium, plus specific tools for sourcing tech talent. These include Coder Score rankings, GitHub search tool, direct access to candidate's code, and tailored insights.
  • SeekOut Expert: Designed specifically for Engineering and Life Sciences hiring.

You must contact a Seekout sales rep for more information. Seekout also provides a free Chrome extension for sourcing.

Best For

Seekout has segmented pricing plans for different industries. While there is a general plan for most businesses, Tech, Engineering, and Life Sciences hiring managers get the most functionality from Seekout.

Worth Checking Out:

Gem

Review:

Promising to “track every touchpoint,” Gem wants to serve as a single point of truth for every candidate relationship and drive better decision-making via predictive analytics. In addition, the software promises to cut sourcing time in half, reaching passive candidates while doubling the response rate with LinkedIn Inmail and email.

Gem

Stats:

  • Over 400 customers
  • Helped customers hire over 5,000 passive candidates
  • Has seen customers source up to 4x faster

Gem

Pricing:

Early stage startups can apply to use Gem for free for up to two years.

Best For

Mid-sized to large companies looking to source faster and track diversity.

Worth Checking Out:

Loxo

Review:

“The #1 Talent Intelligence Platform and global leader in artificial intelligence recruitment automation software,” Loxo’s AI-powered product suite reduces work for recruiters by 80%, guiding them to the perfect candidate every time. Not just a simple Recruiting Automation Solution, Loxo’s best-in-class candidate relationship management system keeps your entire hiring workflow under one recruiting platform. Loxo has a free version available for single users.

Loxo

Stats:

  • Directory of over 530 million people
  • Used by 125,000+ recruiters globally
  • 98% customer satisfaction

Loxo

Pricing:

Loxo has a free and premium version.

  • The Free version comes with an ATS, recruiting CRM, and basic sourcing tools all for one user.
  • The Premium version adds advanced sourcing tools, API, training and coaching resources, and dedicated customer support.

You must contact a sales rep for more specific pricing details.

Best For

Executive search companies, staffing agencies, and mid to large-sized companies with high volume hiring.

Worth Checking Out:

Interseller

Review:

You’ve heard it before — when it comes to recruiting, email is still a great way to engage with candidates. Interseller doubles down on this premise by providing a one-platform solution dedicated to making contact with the right candidates.

With a built-in Chrome extension for sourcing, an automated email sequencer for personalized recruitment marketing, outreach and follow-up, and dozens of native integrations, Interseller aims to provide a simple automation solution to enhance your existing processes. Lastly, for third party recruiting firms, you can use their platform to outreach to potential customers just as easily as you use it to ping candidates.

Interseller

Stats:

Interseller

Pricing:

Interseller has two pricing plans:

  • Standard: Basic sourcing tools, all outreach tools, and limited integrations for $100 per user per month.
  • Recruiter: Everything from Standard, plus complete range of integrations for $200 per user per month.

Interseller offers discounts for larger teams, but you must contact them for specifics.

Best For

Small to mid-sized companies with only a few users.

Worth Checking Out:

Workstream

Review:

Workstream helps businesses recruit for high volume roles such as retail and restaurants through a text-based interface that automates the process of sourcing, screening, scheduling, and onboarding new employees. Their easy-to-use platform means you can recruit the people you need faster, and spend less time posting to job boards, collecting applications, interviewing candidates, and managing paperwork.

Workstream

Stats:

  • Over 1 million applicants screened
  • 2,500 integrated job boards
  • Used by over 5,000 hiring managers

Workstream

Pricing:

Workstream provides 3 flexible plans, and only make you pay for the features you need. The plans are:

  • Hiring: Unlimited admin accounts, basic hiring specialist guidance, basic hiring, texting, screening, scheduling and interviewing tools.
  • Onboarding: Adds prioritized hiring specialist guidance and onboarding modules.
  • Integrations: Adds dedicated hiring specialist guidance, background check automation, and expert support.

Specific details must be worked out with Workstream.

Best For

Retail or restaurant companies hiring at a consistently high volume.

Worth Checking Out:

Looking for HR Tech Advice?  Join our community

Ask questions, share knowledge, find new job opportunities, network and more in our closed HR Tech Buyers Community

Last Words

The best recruiting automation software solutions have the potential to make recruiting a more efficient, effective, and enjoyable process for both candidates and recruiters. By leveraging AI and automation to perform repetitive, menial tasks like screening CVs, recruiters are empowered to focus on the candidates as people. A great RAS allows recruiters to devote more time to developing impactful job marketing campaigns, having better conversations with hiring managers to cultivate a better understanding of their unique needs, and zeroing in on the best candidates for more engaging, thoughtful interviews. 

When you add in higher conversion rates, smoother onboarding processes, and enhanced overall talent retention due to better candidate engagement, recruiting automation software is a worthy investment for any organization. Take a look at our vetted list of providers above, and ask for a demo today.

More Recruitment Related Articles

If you want to be the smartest in the room when it comes to People, sign up for our weekly newsletter