10 Best Recruiting Automation Software Solutions – 2022

The best Recruiting Automation software, benefits, pitfalls, pricing and more

Phil Strazzulla
HR Tech Expert, Harvard MBA, Software Enthusiast
November 19, 2022

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Our Expert Picks: The Best Recruiting Automation Software

Not only does Manatal cover most of the features you’d expect from a budget-friendly ATS, the platform tops that off with AI-powered actions, such as candidate filtering and recommendations.
Paradox stands out from the crowd because of their stellar implementation team and their flagship product Olivia, an AI assistant that interacts with job candidates via text.
HireVue is a pioneer in the video interviewing software space and stands out from its competitors for its AI-powered on-demand interviews that helps recruiters conduct the initial screening of candidates.
Workstream is a great choice for companies recruiting for high volume roles, especially for retailers and restaurants. Their tech includes cool features like text-to-apply posters, apply via SMS, and interesting analytics.
Loxo provides the world's largest talent graph, with 530+ million people in their proprietary directory.
Intersteller focuses on email marketing for supercharged recruitment. You can synchronize all your candidates and source emails from their databases, then set up automated drips for prospects.
With an incredibly wide-reaching search function, Seekout can streamline and accelerate your hiring efforts, even for hard-to-find, industry-specific talent.
GrabJobs provide a unique combination of Interview Chatbots + ATS + Automation + Career Site for a moderate price. Although used by some enterprises, their recruitment platform is especially good for SMEs hiring for pink and blue-collar staff.
Findem allows you to find candidates using technical and intangible attributes in ways that traditional keyword matching does not.
Fetcher is an AI-based recruitment automation software that uses a simple but effective 3-step methodology of ‘source, engage, and track’ to ensure that you have a continuous stream of qualified candidates and meet your hiring needs.
Gem gathers data from tools that recruitment teams use on a day-to-day basis, such as LinkedIn InMail, ATS, and email, and combines it into a single talent management hub that automates candidate sourcing and engagement while providing detailed insights to support and optimize your recruiting strategy.

10 Best Recruiting Automation Software Solutions – 2022

The best Recruiting Automation software, benefits, pitfalls, pricing and more

Phil Strazzulla, HR Tech Expert, Harvard MBA, Software Enthusiast Nov 19, 2022

Trying to streamline and simplify your organization’s recruiting process? Then you might just be on the hunt for Recruiting Automation software. Effective Recruiting Automation software leverages AI and purpose built software to streamline your talent acquisition efforts.  This includes sourcing candidates, building talent pools, and generally streamlining the process of attracting, vetting, and hiring talent.. By assisting your recruiters with tools that range from AI-resume screening and automated job listing to interview scheduling and onboarding, you can focus your HR team’s energy on authentically engaging with top candidates. 

Don’t waste your time sifting through Google results — we’ve personally researched dozens of different Recruitment Automation software offerings to help you invest in the right solution for your unique needs. Check out our detailed rundown of our favorites, as well as the common pitfalls, sample questions for demos, features to look out for, and more.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

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12
Hours Researched
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Experts Consulted
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Vendors Reviewed

Our criteria: How we chose the best vendors

We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category.  Here's how we select vendors to be in our buyer guides:

  • Product: We want to have a deep understanding of a vendor's product before recommending it.  This usually means getting a demo by a senior executive (their CEO, head of product, etc), and/or using the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best in class offering.
  • User feedback: We do our best to understand what users say when they experience this product.  User input allows us to accomplish a more thorough due diligence of products, put new vendors on our radar, and generally make sure we are presenting the right products to our readers.
  • Financial metrics: We are very much finance nerds and so use a product's retention rates, growth, profitability, and scale to understand whether or not it is truly best in class.
  • Best for a use case: Sometimes the best solution is the cheapest, the best tool for international companies, or the best for startups. We try to include a diversity of solutions so that our readers can find the tool that is best for what they need.

Here's more detail if you want to read further on how we research vendors.

In this guide you'll find

An Intro On Recruiting Automation Software

Trying to streamline and simplify your organization’s recruiting process? Then you might just be on the hunt for Recruiting Automation software. Effective Recruiting Automation software leverages AI and purpose built software to streamline your talent acquisition efforts.  This includes sourcing candidates, building talent pools, and generally streamlining the process of attracting, vetting, and hiring talent.. By assisting your recruiters with tools that range from AI-resume screening and automated job listing to interview scheduling and onboarding, you can focus your HR team’s energy on authentically engaging with top candidates. 

Don’t waste your time sifting through Google results — we’ve personally researched dozens of different Recruitment Automation software offerings to help you invest in the right solution for your unique needs. Check out our detailed rundown of our favorites, as well as the common pitfalls, sample questions for demos, features to look out for, and more.

Featured in

Top 10 Recruiting Automation Software

We track thousands of HR Tech solutions. Here are the best recruiting automation software solutions as of 2022.

Manatal

Review:

Manatal’s recruiting software helps HR teams find and hire the right people. Through it, you can create a custom-branded career page, post jobs to multiple job boards, upload candidate profiles and automatically enrich them with data derived from their social media accounts. 

The platform features a customizable recruiting pipeline that’s drag-and-drop enabled. It also has an AI-powered recommendations engine that recommends suitable candidates based on your job descriptions, customizable analytics dashboards, a mobile app for on-the-go access, and a LinkedIn chrome extension, allowing you to quickly connect with and save the candidates who fit your job requirements.

Manatal

Stats:

Manatal

Pricing:

Manatal has two plans with fixed pricing. When Billed annually, they cost as follows:

  • Professional: This plan costs $15 per user per month for up to 15 jobs per account and 10,000 candidates. Customers on this plan can add unlimited guests.
  • Enterprise: This plan costs $35 per user per month for unlimited jobs per account, as well as unlimited  candidates and guests.

Note:

  • “Users” refers to the individuals with full unrestricted access to Manatal’s platform and its features such as recruiters and HR professionals who actively use the software.
  • “Guests” refers to individuals who are invited to collaborate on the platform through a dedicated portal such as hiring managers and decision-makers. These guests can access the platform free of charge and do not count towards the billable number of users.

Manatal has two plans with fixed pricing. When Billed annually, they cost as follows:

  • Professional: This plan costs $15 per user per month for up to 15 jobs per account and 10,000 candidates. Customers on this plan can add unlimited guests.
  • Enterprise: This plan costs $35 per user per month for unlimited jobs per account, as well as unlimited  candidates and guests.

Note:

  • “Users” refers to the individuals with full unrestricted access to Manatal’s platform and its features such as recruiters and HR professionals who actively use the software.
  • “Guests” refers to individuals who are invited to collaborate on the platform through a dedicated portal such as hiring managers and decision-makers. Thes

Best For

Manatal is used by organizations of all sizes across different industries, but it’s worth noting that the ball-park of their customers are SMEs.

Paradox

Review:

Paradox automates recruiting using its AI-powered recruiting assistant that converses with job candidates through text messages, thereby saving recruiters from going back-and-forth to find a suitable time, schedule interviews, send reminders, reschedule an interview, and screen candidates. You can automate the recruiting process right from the time an applicant clicks ‘apply’ to your job post, whether that job opening is posted on another job board or your own company’s careers page.

Paradox

Stats:

  • After using Paradox, fast-food chain Wendy’s started saving 4-6 hours per restaurant per day
  • Their customer MultiCare experienced a 22% decrease in cost per hire after using Paradox
  • Great Wolf Lodge, one of Paradox’s customers saw a 225% reduction in employee turnover
  • Major fast-food join McDonalds saw a 60% reduction in time to hire after using Paradox
  • 250+ customers
  • After using Paradox, fast-food chain Wendy’s started saving 4-6 hours per restaurant per day
  • Their customer MultiCare experienced a 22% decrease in cost per hire after using Paradox
  • Great Wolf Lodge, one of Paradox’s customers saw a 225% reduction in employee turnover
  • Major fast-food join McDonalds saw a 60% reduction in time to hire after using Paradox
  • 250+ customers

Paradox

Pricing:

Pricing is not disclosed upfront. You will have to schedule a demo to get custom pricing based on your company size. After filling out a demo form on their website, their team will reach out to you within one business day to learn about your team’s challenges and schedule a custom-tailored demo.

Pricing is not disclosed upfront. You will have to schedule a demo to get custom pricing based on your company size. After filling out a demo form on their website, their team will reach out to you within one business day to learn about your team’s challenges and schedule a custom-tailored demo.

Best For

Paradox is ideal for large enterprises that deal with a high volume of job candidates on a frequent basis.

HireVue

Review:

HireVue uses artificial intelligence across their HR chatbot suite. Their solutions help recruiting teams to source, screen, and schedule candidates which results in time and cost savings. Notably, they also offer end-to-end assistance. This means that they've got support set up for the job seeker and the employee alike.

HireVue

Stats:

  • Founded in 2004
  • Available in more than 41 languages
  • Has facilitated over 26 million interviews
  • Serves over 800 enterprise customers worldwide
  • One of their customers, Unilever, experienced a 90% faster hiring after implementing HireVue and increased their diversity and inclusion goals by 16%.
  • After using HireVue, Amazon saved 68,124 recruiter hours, reached 300% more candidates, and saw an 86.8% candidate satisfaction rate.
  • Founded in 2004
  • Available in more than 41 languages
  • Has facilitated over 26 million interviews
  • Serves over 800 enterprise customers worldwide
  • One of their customers, Unilever, experienced a 90% faster hiring after implementing HireVue and increased their diversity and inclusion goals by 16%.
  • After using HireVue, Amazon saved 68,124 recruiter hours, reached 300% more candidates, and saw an 86.8% candidate satisfaction rate.

HireVue

Pricing:

HireVue has two pricing plans:

  • Essentials: This plan starts at $35,000 per month for a company with 2500-7500 employees. It includes live and on-demand interviewing features, custom branding, and single language configuration. 
  • Enterprise: This plan is suitable for companies with over 7500 employees. Pricing is custom and you would have to request a demo to receive a quote. In addition to all the features of the Essentials plan, this plan comes with scheduling, chatbot, pre-built ATS integrations, analytics, among others.

HireVue has two pricing plans:

  • Essentials: This plan starts at $35,000 per month for a company with 2500-7500 employees. It includes live and on-demand interviewing features, custom branding, and single language configuration. 
  • Enterprise: This plan is suitable for companies with over 7500 employees. Pricing is custom and you would have to request a demo to receive a quote. In addition to all the features of the Essentials plan, this plan comes with scheduling, chatbot, pre-built ATS integrations, analytics, among others.

Best For

Large enterprises who frequently have hiring needs.

GrabJobs

Review:

GrabJobs works as a job board on the candidate’s side, but as a recruitment automation and candidate sourcing tool on the recruiter’s side. You can post a job to up to 50 countries and amplify it to over 20 job boards that’ll show the ad. Candidates that click on it will be redirected to GrabJobs, where they will answer a series of screening questions through a chatbot.

This interview chatbot is their core feature. Once the candidate has answered all questions, the bot will determine which candidates are the best matches based on the parameters you’ve set. This helps you get rid of time-consuming and repetitive tasks like reviewing CVs, scoring applicants, shortlisting applicants, and sending out interview invitations. Recruiters have found that this can save up to 80% of their time.

GrabJobs

Stats:

  • 80% customer retention 
  • Their recruitment platform connects with over 20 job sites
  • Used by over 20,000 companies worldwide
  • Over 11 million job seekers are active in their database.

GrabJobs

Pricing:

GrabJobs follows a freemium pricing model. It’s free to register, post jobs and receive applicant profiles. You only pay once you want to contact applicants, which you’d need to do in order to unmask contact details.

Now, the pricing varies per country. To give you an idea, a monthly subscription in the US starts at $125/month. If you go for the monthly subscription you can downgrade to the free version at any time.

Best For:

GrabJobs caters mostly to small and medium-sized businesses; anywhere from 2 to 200 employees, and mostly in pink and blue-collar industries such as F&B, Retail, Logistics, Hospitality, etc. Their main users are recruiters within such companies with large and frequent hiring needs, who don’t have the time to go through hundreds and hundreds of CVs.

Loxo

Review:

“The #1 Talent Intelligence Platform and global leader in artificial intelligence recruitment automation software,” Loxo’s AI-powered product suite reduces work for recruiters by 80%, guiding them to the perfect candidate every time. Not just a simple Recruiting Automation Solution, Loxo’s best-in-class candidate relationship management system keeps your entire hiring workflow under one recruiting platform. Loxo has a free version available for single users.

Loxo

Stats:

  • Directory of over 530 million people
  • Used by 125,000+ recruiters globally
  • 98% customer satisfaction

Loxo

Pricing:

Loxo has a free and premium version.

  • The Free version comes with an ATS, recruiting CRM, and basic sourcing tools all for one user.
  • The Premium version adds advanced sourcing tools, API, training and coaching resources, and dedicated customer support.

You must contact a sales rep for more specific pricing details.

Best For:

Executive search companies, staffing agencies, and mid to large-sized companies with high volume hiring.

Workstream

Review:

Workstream helps businesses recruit for high volume roles such as retail and restaurants through a text-based interface that automates the process of sourcing, screening, scheduling, and onboarding new employees. Their easy-to-use platform means you can recruit the people you need faster, and spend less time posting to job boards, collecting applications, interviewing candidates, and managing paperwork.

Workstream

Stats:

  • Over 1 million applicants screened
  • 2,500 integrated job boards
  • 10,000 businesses use Workstream

Workstream

Pricing:

Workstream offers two flexible plans with the option to pay for additional features. The actual cost of the plans are not listed, you will have to contact their sales team to see what works for you. The two plans are:

  • Workstream Basic: This plan includes basic recruiting features such as text to apply, QR code generator, branded careers page, and so on. 
  • Workstream Plus: This plan offers everything in the Basic plan plus additional onboarding features such as  W-4, I-9 and Form 8850 collection, onboarding training and quizzes, eSignature, and new hire offer letter template.

Best For:

Workstream is best for businesses that have high volume recruiting needs for roles such in retail and restaurants. 

Fetcher

Review:

Fetcher is a recruiting automation software that handles top-of-the-funnel hiring tasks such as sourcing candidates, cold outreach, and candidate engagement. Rooted in AI, Fetcher's sourcing tool provides curated profiles with the skills and background you're looking for. Their outreach tools make it possible to create automated and customized email sequences for different candidates and positions. You can even assign reminders to individual conversations to ensure that replies are sent on time. The reporting dashboard helps you track hiring stats and diversity metrics and evaluate the performance of your candidate outreach and engagement efforts.

Fetcher

Stats:

  • Fetcher is used by 500+ recruiting teams across the globe
  • Emails sent to candidates from Fetcher have a 95% open rate

Fetcher

Pricing:

The pricing of Fetcher's plans is based on the number of seats your team needs and the number of vetted candidate leads sourced. You can contact their sales team for a custom quote based on your specific hiring requirements.

Best For:

Fetcher can be used by small, mid-sized, and large organizations looking to automate their sourcing and candidate outreach processes and increase hiring efficiencies.

Seekout

Review:

Seekout helps organizations search for talent the way they want, leveraging the latest in AI and open web data to give — in the words of one customer — “more search capability than LinkedIn.”

Whether you use PowerFilters, build customized Boolean searches, or use the AI Robot, Seekout can search over 500 million detailed and up-to-date candidate profiles, sorting them based on education, experience, skills, and more. Plus, with their free Chrome extension, you can bring the power of Seekout wherever you search for talent to source, organize, enrich, and export candidate profiles.

Seekout

Stats:

  • 300+ customers
  • 780+ public profiles
  • 40M+ GitHub profiles
  • 70M+ expert profiles

Seekout

Pricing:

Seekout has a few different plans:

  • Premium: Access to 441M+ candidates, diversity sourcing and hiring tools, people insights, contact info for 500 candidates per month and exporting of 5,000 profiles per month.
  • Premium Tech: All of Premium, plus specific tools for sourcing tech talent. These include Coder Score rankings, GitHub search tool, direct access to candidate's code, and tailored insights.
  • SeekOut Expert: Designed specifically for Engineering and Life Sciences hiring.

The actual pricing of SeekOut’s plans and services isn’t disclosed on their website. You would have to contact their sales team for a custom price quote.

Seekout also provides a free Chrome extension for sourcing, SeekOut Sourcing Assistant. It’s free to use but with a limit of getting verified social links and emails for 10 candidates per month.

Best For:

Seekout has segmented pricing plans for different industries. While there is a general plan for most businesses, Tech, Engineering, and Life Sciences hiring managers get the most functionality from Seekout. The tool can be used by companies with large in-house recruiting teams as well as small agencies looking for a user-friendly tool to reach a diverse pool of talent.

Findem

Review:

Findem’s unconventional candidate sourcing makes it possible for you to access a global talent pool of over 750 million prospects. Using artificial intelligence, the system crawls several data sources such as LinkedIn, GitHub, Behance, Stack Overflow, Kaggle, and social media platforms, to consolidate all unique candidate information into profiles that list all their achievements, qualifications, core values, and so on. This makes it possible to quickly source a high volume of candidates using the most precise and stringent of criteria.

Findem

Stats:

  • Findem’s bulk email campaigns reduced Adobe's outreach time from 6 days to 10 minutes.
  • The software reduced the hiring time of an energy intelligence and on-demand fuel delivery service, Booster, by 50%. 
  • Path, an online therapy platform, reduced their time-to-fill by 80% and increased their pipeline diversity by 460%.

Findem

Pricing:

Findem does not publicly disclose their pricing information. You will have to request a demo to see which plan best works for your company size and your operations.

Best For:

Findem is a good fit for hiring managers and talent leads in companies with over 500 employees in any industries that are hiring for corporate roles— notably tech, CPG, life sciences. They also have a good track record with North American startups and hyper-growth companies.

Gem

Review:

Gem is primarily a talent engagement platform with features to support talent sourcing, candidate outreach, and recruitment pipeline management. Once you've built out a database of candidates, you can nurture them using automated email sequences, ensuring high candidate engagement. You can also automate day-to-day tasks like reminders and follow-ups. The best part about Gem is that it integrates with a range of ATS, LinkedIn and email.

Gem

Stats:

  • Gem is used by over 1,200 recruitment teams worldwide
  • Clients that use Gem experience a 2x increase in response rates and 5x faster talent sourcing

Gem

Pricing:

The cost of Gem's services is based on the size of your recruitment team, the number of hires, and other factors like custom ATS integrations. You can reach out to their sales team for a quote.

Best For:

Gem is best suited for large enterprises and staffing agencies that need to hire more employees in a short time period.

Interseller

Review:

You’ve heard it before — when it comes to recruiting, email is still a great way to engage with candidates. Interseller doubles down on this premise by providing a one-platform solution dedicated to making contact with the right candidates.

With a built-in Chrome extension for sourcing, an automated email sequencer for personalized recruitment marketing, outreach and follow-up, and dozens of native integrations, Interseller aims to provide a simple automation solution to enhance your existing processes. Lastly, for third party recruiting firms, you can use their platform to outreach to potential customers just as easily as you use it to ping candidates.

Interseller

Stats:

Interseller

Pricing:

Interseller has two pricing plans:

  • Standard: Basic sourcing tools, all outreach tools, and limited integrations for $100 per user per month.
  • Recruiter: Everything from Standard, plus complete range of integrations for $200 per user per month.

Interseller offers discounts for larger teams, but you must contact them for specifics.

Best For:

Small to mid-sized companies with only a few users.

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Last Words

The best recruiting automation software solutions have the potential to make recruiting a more efficient, effective, and enjoyable process for both candidates and recruiters. By leveraging AI and automation to perform repetitive, menial tasks like screening CVs, recruiters are empowered to focus on the candidates as people. A great RAS allows recruiters to devote more time to developing impactful job marketing campaigns, having better conversations with hiring managers to cultivate a better understanding of their unique needs, and zeroing in on the best candidates for more engaging, thoughtful interviews. 

When you add in higher conversion rates, smoother onboarding processes, and enhanced overall talent retention due to better candidate engagement, recruiting automation software is a worthy investment for any organization. Take a look at our vetted list of providers above, and ask for a demo today.

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