11 Best Free Recruitment Software Tools for 2026
Research-based reviews and analysis on the best free (AI) recruiting software in the market.
.png){kind=logo}
Free recruiting software helps talent acquisition teams improve the hiring process without draining the budget. From candidate sourcing and job posting to automated resume parsing and interview scheduling, free and low-cost recruiting software shows that cost-conscious companies don’t need to endure time-consuming manual processes to attract and hire the right talent.
We've rounded up the best of the best free and budget-friendly recruiting software in this guide. Whether you're a tiny team or a boot-strapped SMB, these tools can provide great support throughout the hiring process without giving your wallet a shock.
Out of the numerous factors we looked into, the range of functions available, support resources, user interface (UI), customization features, and long-term potential were the top priorities. We've done a bunch of recruiting software demos, personally tested the software, and gathered insights from experienced TA and recruiting experts to put together this guide. Here's a closer look at those key factors:
- Range of functions. While free recruiting software may not offer all the cutting-edge features of paid solutions, a good one covers the essentials, like candidate management, career site, resume parsing, job posting, and recruiting communication as a solid foundation for managing the recruitment process effectively and efficiently.
- No-frills interface. We understand that, as a free user, you may not have access to a dedicated support team or extensive training. Therefore, we focused on software with a clear and simple UI that was easy to work with and friendly to non-technical folks. This way, you can start using the software right away without the need for extensive training or assistance.
- Customization options. While we didn’t expect advanced customization capabilities, we made sure the chosen free software offered good basic options. These features allow you to customize job listings, job application forms, and employer branding elements to match your recruitment needs and maintain consistency with your company's image.
- Potential for future scalability. Some free options may offer paid upgrades or premium versions with additional features and capabilities. Evaluating this potential helps us ensure that as your recruitment needs grow, the software can still meet your requirements without the need for a switch.
For more details on our methodology, explore our HR software vetting methods.
Manatal
Manatal offers a 14-day free trial with no credit card required. The platform includes most of the features you would ask for in recruiting software, plus AI-powered tools like candidate filtering and recommendations to make hiring easier.
PROS
- Offers most features expected from a budget-friendly ATS, including AI-powered candidate filtering and recommendations.
- Provides a 14-day free trial with no credit card required.
- Includes pre-built job posting templates to simplify the process.
- Allows for a customizable career page.
- Navigation through the dashboard is easy and user-friendly.
- Manatal is quite affordable and offers a 15-day free trial for users to test it out before making commitments.
- Manatal is fairly easy to use. It features drag-and-drop enabled pipelines for candidate organization.
- Manatal’s AI-based recommendations feature can save hiring managers quite a bit of time. It’s able to scan job descriptions then search a users talent pool and bring up candidates most suited for the job.
CONS
- Supports only USD for salary currency.
- Some features, such as posting jobs to free job boards, post-application, and post-referral email workflows, are unavailable in the trial.
- Requires purchasing a paid plan to access the full platform experience.
- The AI recommendations feature works best with resumes that are in English, and doesn’t work as accurately with other languages according to several users’ feedback. Several users have also complained about Manatal’s interface only being available in English and that career pages cannot be published in languages other than English and Spanish.
- Manatal doesn’t offer a free plan. We mention this as a con as several SMB-geared ATSs do offer a free-forever verison, and that puts Manatal slightly behind competition.
- Manatal doesn’t offer prebuilt integration modules. They do have an open API that allows users to plug in third-party products and custom tools, but that required a bit more time and technical knowledge to accomplish. It’s also worth mentioning that only Custom plan customers can access Manatal’s API and Zapier integration. Customers on the Professional and Enterprise plan cannot.
- Users can search for candidates via Boolean Search or Advanced Search, but cannot combine the two search methods together. E.g users cannot use the Boolean search operators (AND, OR and NOT) within Manatal’s Advanced Search tab.
Not only does Manatal cover most of the features you’d expect from a budget-friendly ATS, but the platform also tops that off with AI-powered actions, such as candidate filtering and recommendations. You can explore Manatal’s features for free for up to 14 days, with no credit card required.
Signing up for a trial is pretty easy. We finished the sign-up form, verified our email address, and the vendor let us access its product. We started by posting a job and there were a few pre-built templates available for us to get things started. However, the salary currency just supports USD only. But other than that, everything looked good. There are several employment types and options to put the exact location, tick the remote position box, or leave it blank.
Navigating through the dashboard was straightforward. We tried making for ourselves a career page. It turned out this tool of Manatal is customizable but has some locked features like post-application and post-referral email workflows that we couldn’t use unless we upgraded to a paid plan. While we were expecting to be able to publish our first job to some free job boards, the trial didn’t let us do so, which was a bit disappointing.
To sum up, while Manatal’s capabilities are great, users won’t get much value from its free trial, as certain features like posting jobs on free job boards aren’t available for them to use. And as Manatal doesn’t offer a free plan, the only way to see how it actually works is to purchase one of its paid plans.
10,000+ companies, including Unilever, Coca-Cola, Panasonic, Ogilvy, and Toyota.
Manatal offers a free trial, which you can sign up for online; no credit card required. After the trial, you can choose one of the four plans, starting at $15 per user per month, billed annually.
Best For
Opting for Manatal’s free trial is an excellent move for any team to try the software before committing. Its paid plans are especially good for SMBs to source English applicants at scale.
Recruit CRM
Recruit CRM offers quite a generous free trial that isn’t time-limited and covers a good number of features that small recruiting firms can utilize.
PROS
- Timeless free trial with no credit card information required for signing up.
- Most core ATS and recruiting CRM features available in the free version.
- Dedicated account manager and unlimited training sessions included.
- No extra fees required for basic data migration that includes importing Excel/CSV files with candidates & clients. During the implementation process of this software, the customer service personnel will help transfer your data for free.
- Great customer service. Their average response time is under two minutes.
- Powerful Linkedin Integration & Executive/Recruitment Report PDF Generator to save time
- Tons of resources made available to users including blogs and articles that give you all the information you need to know about how the software works, job description templates to help you get acquainted with all the possible job openings you will be looking to close, and a glossary that gives you the A-Z of recruitment practices.
CONS
- Free users are restricted to a single sequence and hiring pipeline.
- Features like text messaging and resume formatting are exclusive to paid plans.
- Lacks employee referral and integrated onboarding management capabilities.
- Limited native integrations. Recruit CRM only integrates natively with LinkedIn, Zapier, Logic Melon, some email apps, and Google and Outlook calendars. If you want to run background checks, for example, using Checkr or other background verification platforms, you won’t be able to do that unless you use Zapier’s API extension.
Like Manatal, Recruit CRM doesn’t ask for your credit card info to grant you access to its free trial. What sets this vendor apart, though, is that this free trial has no time limit, meaning you can use it for as long as you want.
Recruit CRM’s search function is universal across its plans. You can do Boolean, filter searches (including radius search), or a combination of the two. The only downside is that you can't search for specific words in your call logs. This is on Recruit CRM’s product roadmap and, given how responsive they are to customer requests, it’ll likely be available soon.
We were immediately impressed by the detailed instructions integrated into the dashboard. Plus, there’s a live chat box in the right corner. The humans behind it didn’t disappoint, with responses coming in a few minutes.
Recruit CRM’s resume parser is pretty awesome, too. You can parse up to 49 resumes, check for duplicates, and even get your non-English resumes parsed.
In terms of CRM features, Recruit CRM's free trial is a good starting point for small employment agencies. You get the basics like a deal pipeline, a custom dashboard, and invoicing, plus GPT integration. You even have access to Zapier to connect the platform with other apps you use.
However, you can only use one sequence and have one hiring pipeline with the free version. There’s also no call recording, no texting, and no resume formatting.
Recruit CRM is more focused on agencies than corporate companies. So, if you need things like referral management or onboarding, you'll have to look elsewhere.
1,200+ agencies such as Blue Recruiting, G4 Global Partner, and Zeren have used Recruit CRM.
Recruit CRM offers a free trial to test most of its features temporarily. Afterward, you can keep a limited free account or upgrade to paid plans starting at $85 per user per month.
Best For
Recruit CRM’s free trial can be a good start for small staffing agencies, and as they scale, they can upgrade to a paid plan.
Zoho Recruit
Like all of Zoho's products, Recruit is pretty robust. We love that it’s essentially a one-stop shop for recruiting, covering everything from sourcing candidates to drafting an offer letter. It is also completely free when hiring for only one active job.
PROS
- Transparent pricing. Free-forever plan, free trial, and 45-day money-back guarantee policy available.
- Paid plans with a well-developed resume parser, extractor, chatbot, and candidate-matching features.
- Multiple language support.
- ATS + CRM in one platform
- Backed by a company like Zoho, notable for reliability and good customer service.
- 24/5 support
- Priced quite modestly after the free version
- Certain features like video interviews are available as optional add-ons.
CONS
- Can be overwhelming for initial navigation due to its many bells and whistles.
- Free plan has limited storage (256MB) and allows one job at a time with limited customer support.
- The free plan only allows 256MB of storage.
- Additional features, such as the client portal, mass email, workflow alerts, and API calls cost extra.
- Some users have complained about the quality of some of the integrations.
- The career site is not fully customizable until past a certain paid plan.
Zoho Recruit’s free plan gives users a lot more features than we thought a no-cost tool would. In addition to candidate management, you get email management, interview scheduling, and support through weekdays — all for free.
Though G-Suite, Outlook, and native HR tech integrations are only available for paid editions, Zoho Recruit does provide free users with Zapier access. This can be quite handy if you want to connect your free recruiting tool with some of your team’s day-to-day apps, like Google Calendar, Slack, and Zoom.
Zoho Recruit is also quite capable of language inclusion. As of 2024, this recruiting platform has supported 26 different languages, from English and Spanish to Arabic, Japanese, Vietnamese, and Chinese.
Not everyone likes the idea of doing things from scratch, so we’re glad the free plan comes with five customized email templates plus a user-friendly resume search feature for time-saving.
However, it's important to note that Zoho Recruit restricts its free users to having only one active job opening at a time. The storage limit isn’t ideal either — it’s capped at just 256MB.
Zoho Recruit also gave us quite an overwhelming feeling in our first encounter, mostly due to the abundance of tabs and menus.
Bosch, Deloitte, Saint-Gobain, PWC, Allianz
Zoho Recruit offers a free plan for both corporate recruiters and staffing agencies that includes core functionality for the entire recruitment lifecycle, though premium features such as a client portal, video interviews, and dedicated support are available as paid add-ons.
Best For
Zoho Recruit's free plan is a great way for small in-house recruitment teams and recruitment agencies to get started with applicant tracking and hiring.
We use Zoho Recruit to post job openings, track applicants, schedule interviews, and store candidate details. It also helps us send automated emails to candidates, which saves us a lot of time. Our hiring managers can see each candidate’s progress in the hiring process.
We use it to share notes and feedback about interviews. It is useful for organizing resumes and checking qualifications quickly. We also use it to create custom reports on our hiring performance. Everyone on the HR team has access and uses it daily.
- Zoho Recruit is intuitive to use, even for people who are not tech-savvy.
- It helps save time by automating emails and interview scheduling.
- The dashboard shows all job applications in one place.
- You can customize it to match your hiring process.
- It connects with job boards like LinkedIn and Indeed and integrates with Zoho People.
Our organization bought Zoho Recruit to make the hiring process faster and more organized. We needed a tool to help us track job applications and manage interviews in one place. Before that, we used emails and spreadsheets, which were hard to keep up with.
Zoho Recruit helped us stay on top of everything by keeping all the hiring information together. We have been using it for about two years now. Since we started using it, our team has spent less time doing manual work. It has also helped us reduce delays in hiring new employees.
We chose it because it was affordable and had useful features that met our needs.
- The mobile app does not work as well as the desktop version.
- Some features take time to set up or understand.
- It can be slow when handling large amounts of data.
- Customer support is inconsistent, slow, and unavailable beyond core work hours.
- Resume parsing is sometimes inaccurate and requires manual entry.
Zoho Recruit is different because it offers a lot of features at a lower cost than many other tools. It is suitable for small and mid-sized companies that need a solid system without spending too much.
Many competitors charge extra for features that Zoho includes in its standard plans. It also works well with other Zoho apps, like Zoho CRM, which makes it easy to connect different business tools. The user interface is clean and simple, so it is easy to learn.
While other tools focus mostly on large enterprises, Zoho Recruit supports businesses of all sizes. It also offers strong customization for forms, workflows, and reports.
Overall, it gives users a lot of control at a lower price.
When choosing a tool like Zoho Recruit, people should consider how easy it is to use. They should check if it fits their hiring process and whether it can be customized.
Price is another important factor, especially for smaller companies. It's useful to check how well the tool integrates with the rest of their tech stack.
Companies should also evaluate the quality of customer support. Features like automation, tracking, and reporting are important. It’s also worth checking how many users are included in each plan.
Zoho Recruit has added many new features over the years. It now includes better automation tools that save time for recruiters. The design has become easier to use with more helpful visuals.
They have added improved options for remote hiring and video interviews. The system can now track hiring metrics more accurately.
Zoho has also added AI features to help rank candidates faster. It continues to improve based on customer feedback.
Zoho Recruit is well-suited for small to medium-sized companies that want a complete hiring system without spending a lot. It works well for HR teams that need help tracking multiple job openings.
Zoho Recruit might not be the best fit for very large enterprises with complex hiring needs. These companies may require more advanced tools or deeper system integrations.
It is also not ideal for businesses with very high volumes of hiring, such as large staffing agencies.
Breezy HR
Breezy HR offers a free plan that is easy to sign up for and can last for as long as you need. Notably, its resume parsing tool is among the best: it can parse resumes in 20+ languages and make them all searchable.
PROS
- Free plan lasts forever and easy to sign up for.
- Multilingual resume parser offers searchable parsed resumes.
- 50+ job boards for job distribution available.
- Breezy has video interviewing and offer management capabilities built-in. Hiring managers can schedule interviews, video chat with candidates, send them offer letters and collect e-signatures within Breezy without needing to integrate it with third-party tools.
- Breezy is fairly easy to use. Their recruitment pipelines are drag and drop enabled, and you don’t need coding knowledge to create and edit your career site.
- Breezy’s solution is quite affordable and has a free plan with seasonable functionality.
CONS
- Only allows access to candidates added within 30 days.
- You can only have 1 active job at a time.
- Several users have reported experiencing bugs and system crashes. Some have also complained that the reporting feature lacks customizability and at times, displays inaccurate data.
- Several users have complained about Breezy’s customer support being slow to respond. At this time, priority support is only given to Business tier (or higher) customers.
- Breezy doesn’t go beyond offer management by offering onboarding features, but it does integrate with many HRISs that facilitate it.
If you've been following the buyer guide, you might have noticed that SeekOut is no longer on our recommended free recruitment software list. They've made changes and now only offer their sourcing extension to paid users. No worries, though—we've found a great alternative in Breezy HR.
As we first checked out Breezy HR, we were struck by how straightforward their pricing is. You know exactly what you’ll pay for each plan. The free plan, Bootstrap, is super easy to sign up for. You fill in a form (no need to give your credit card info), and that's it. After confirming our email, we landed on this dashboard.
We liked the simplicity of the platform’s design. It makes it easy to figure out where to go for what. And the fact that the live chat got back to us within an hour didn’t sound bad at all for a free service.
Like most other free recruiting tools, Breezy HR’s Bootstrap lets you have one active job. Yet beyond that, it allows you to add as many users as you want, customize your career site, including a referral page, and access over 50 job boards to distribute your open positions.
When you check out this recruitment solution yourself, don’t forget to visit the resume parsing tool. It can handle more than 20 languages while making sure all your parsed resumes are searchable, which is undoubtedly the free parser par excellence we’ve tested.
However, our biggest letdown with Breezy HR’s free plan is that it only allows access to candidates added in the past 30 days. This basically means that despite having unlimited candidate pools at your fingertips, there's a good chance you won't be able to move candidates through your recruitment process within that time frame, let alone kick off any talent nurturing campaigns.
Breezy HR is used by over 17,000+ companies, including Tonal, Duolingo, and Product Hunt.
Breezy HR’s Bootstrap is free forever, as introduced above. In addition, there are three fixed-pricing paid plans: Startup, Growth, and Business, which cost $157,$273, and $439 per month billed annually, respectively. Pro plan has custom pricing. Some advanced features, such as SMS/Text Messaging and Candidate Match Score, are offered as add-ons.
Best For
Breezy HR’s free plan is a great option for those with minimal hiring needs who don't mind manually exporting candidates' data each month for storage.
I use Breezy HR almost every day to manage the different stages of our recruitment process. It supports posting jobs, screening applicants, scheduling interviews, and tracking candidates’ progress through each stage.
- The interface is user-friendly and easy to navigate.
- It simplifies internal communication during the recruitment process.
- I like that I can design a custom job portal within the software and share the link, which allows for flexibility and creativity.
- The free version is a helpful option for startups and small businesses with limited budgets.
As a growing medium-sized company, we needed a comprehensive HR tool that could streamline our recruitment and hiring process while also supporting other HR functions to bring more structure to our operations.
With multiple job openings across different states, managing postings on several job boards had become time-consuming and difficult to track. Manually entering resumes and keeping up with timely candidate communication was not as efficient as it should have been. We chose Breezy HR for its user-friendly interface and easy navigation.
I appreciated how it simplified every step, from posting jobs across platforms to making offers, all in an organized manner. It also eliminated a lot of repetitive manual work.
I have personally used Breezy HR for over a year now, and it has been a reliable system for keeping our recruitment process structured and efficient.
- It does not include other core HR functionalities such as payroll and benefits administration.
- Integrating and subscribing to additional software tools increases overall costs.
- It does not track the full employee lifecycle or monitor employee progress after hiring; it is focused primarily on recruitment.
Breezy HR is strong in recruitment, applicant tracking, and onboarding. It allows integration with other software tools for extended functionality.
I have used similar platforms that offer a broader range of HR solutions—such as payroll, benefits administration, and performance tracking—without the need for multiple subscriptions, which can be more cost-effective.
Key criteria to consider include your budget and company size. If you're a small business trying to control costs, look for an all-in-one HR tool that covers the entire employee lifecycle to avoid subscribing to multiple services.
For medium to large businesses, a specialized and streamlined tool like Breezy HR may be more effective for managing high-volume recruitment processes.
It has become more user-friendly and efficient in handling the recruitment process. Its access to a wider range of job boards has also improved, helping users reach a broader pool of candidates.
Breezy HR is well-suited for medium to large-sized businesses. It is also effective for HR companies focused solely on recruitment services for clients.
Breezy HR may not be a good fit for small businesses managing their in-house HR operations on a tight budget, as reaching full HR functionality requires subscribing to additional tools, increasing overall costs.
Wellfound
If you’re a small business seeking startup-minded talent, we highly recommend you check out Wellfound (formerly AngelList Talent). The tool is straightforward and allows you to post as many job listings as you need. Plus, its talent community is among the highest quality we’ve known, with millions of global, tech-savvy job seekers.
PROS
- A leading tech talent community with over 10 million job seekers worldwide.
- No limitations on the number of job postings.
- Native messaging enables direct employer-applicant communication.
- Well-developed self-service resources.
- Offers seamless integrations with major applicant tracking systems.
- RecruiterCloud offers AI-powered candidate sourcing from an internal pool of 10M+ startup-minded candidates and an external network of 500M+.
- Users can delegate their sourcing tasks to Wellfound (Autopilot) or handle them independently (Self-Serve).
- AI tags streamline review by highlighting key strengths in a candidate's profile.
- Free ATS included unlimited job postings, native candidate communications, team scorecards, and interview scheduling.
CONS
- Not suited for non-technical roles at large organizations.
- Lacks third-party job board integrations; the ATS solely replies on its job board.
- Free plan lacks sourcing tools and AI features.
- No mobile app is offered.
- Doesn’t have a mobile app.
- Not suitable for non-tech roles at large enterprises.
- Built-in reporting and analytics are somewhat basic compared to some competitors.
Similar to Zoho Recruit, Wellfound offers a free-forever ATS for anyone to opt for on its platform. But what truly sets Wellfound apart is that it doesn’t cap the number of job posts, unlike Zoho Recruit, which restricts you to just one. Given its strong reputation as the hotspot for startup-savvy talent, most tech startups will likely find the right fit for their teams there pretty easily without dipping into the funds.
Diving into Wellfound's Job Platform felt like it was designed with lean startups like ours in mind—no frills, no fluff. You get to post job openings (as mentioned above, it’s free), and the platform enables you to neatly organize all applications, collaborate with other members using in-app notes, manage your conversations with candidates, schedule interviews, and track everything in one centralized location.
However, one downside we noticed was its lack of third-party job board integrations. Unlike most recruitment tools that allow you to post jobs to multiple platforms at no extra charge thanks to their built-in job board network, Wellfound restricts its free users to its job board, which hosts around 12 million job seekers. For a broader talent reach, there seems to be no other way but to either pay for job promotions or upgrade to a paid plan.
And when we compare the free ATS to alternatives like Recruit CRM or Zoho Recruit, we do feel a pinch from the absence of multilingual support and some AI-driven functionalities, like automatic job description generation.
25,000+ companies, including Modern Health, Xander, and Dosu.
Wellfound provides a free ATS for applicant access and tracking. Paid plans start at $149/month, with add-ons and custom packages available.
Best For
Startups on a budget who need to scale their teams efficiently.
I use Wellfound for the following tasks:
- Job Posting – Standard job postings for startup-focused roles.
- Candidate Sourcing – Use of advanced filters (location, skills, experience) and curated lists to directly source candidates from the platform’s talent pool.
- Applicant Tracking – Monitor candidates' progress through the hiring pipeline and customize stages to fit the process.
- Messaging – Communicate with candidates using templates for acceptance and rejection emails.
- Automation – Schedule interviews through the platform.
- The global talent pool is highly focused on startups.
- Automation tools streamline sourcing, gauging interest, and scheduling interviews.
- Basic customizable workflows are easy to set up and use.
I work with a few startup syndicates as a freelance recruiter and have used the tool for some time. Wellfound is a hiring platform focused specifically on startups.
Pain Points:
- Difficulty sourcing startup-focused talent with niche skills.
- Manual candidate tracking and communication.
Key Benefits:
- Access to a large talent pool of startup-focused job seekers.
- Built-in ATS for managing pipelines and automating repetitive tasks like messaging and interview scheduling.
- Analytics for free listings are limited, making it hard to assess performance.
- Saved searches are auto-saved, which leads to clutter and disorganization.
- There is no built-in video interview feature—external integrations are required.
The platform is entirely startup-focused, unlike generic recruitment platforms. AI-driven sourcing provides deeper insights into candidates’ skills and preferences, yielding better matches than platforms like LinkedIn.
It is cost-effective, offering a free tier with limitations suitable for teams with smaller budgets. Basic employer branding features allow for customizable company profiles to improve visibility.
- Determine whether your target hiring audience aligns with the startup industry.
- Compare the features of the free and basic tiers based on your hiring volume.
- Evaluate integration capabilities with other internal systems.
- Consider the level of post-implementation support offered by the Wellfound team, based on feedback from other users.
- The candidate database has expanded significantly.
- It now supports a global user base.
- The user interface has improved.
- Employer branding options are now available.
Wellfound is a great tool for freelancers, startups, and startup syndicates.
Wellfound won’t be beneficial for enterprise organizations or larger mid-sized companies.
Jobin.cloud
For teams just getting started or looking to keep costs low without compromising automation or visibility, Jobin.cloud is an easy recommendation. Jobin.cloud’s free plan gives solo recruiters and lean talent teams immediate and permanent access to advanced LinkedIn sourcing, candidate enrichment, bulk messaging, and a visual CRM. This makes it one of the most generous free recruiting platforms we’ve tested.
PROS
- Bulk LinkedIn sourcing with auto-enrichment—no LinkedIn Premium required.
- Up to 10,000 contacts stored and managed with filtering, tags, and pipelines.
- Built-in CRM with visual pipelines and basic activity tracking.
- Free outreach automation includes 15 daily LinkedIn messages and 100 daily emails.
- ChatGPT-powered personalization with 30 free AI prompts.
- Auto-update contact data and send bulk connection requests without spreadsheets.
- Bulk LinkedIn sourcing with auto-enrichment—no LinkedIn Premium required.
- Up to 10,000 contacts stored and managed with filtering, tags, and pipelines.
- Built-in CRM with visual pipelines and basic activity tracking.
- Free outreach automation includes 15 daily LinkedIn messages and 100 daily emails.
- ChatGPT-powered personalization with 30 free AI prompts.
- Auto-update contact data and send bulk connection requests without spreadsheets.
CONS
- Usage caps on messaging, enrichment credits, and AI queries limit free plan’s scalability.
- ATS feature is basic, with just one pipeline and limited collaboration or scheduling tools.
- Interface feels dated compared to modern recruitment platforms.
- Usage caps on messaging, enrichment credits, and AI queries limit free plan’s scalability.
- ATS feature is basic, with just one pipeline and limited collaboration or scheduling tools.
- Interface feels dated compared to modern recruitment platforms.
Jobin.cloud’s free forever plan delivers an impressive blend of sourcing, CRM, and outreach tools, particularly for recruiters working heavily on LinkedIn. During testing, we were able to import dozens of profiles directly from search results or individual LinkedIn pages, thanks to Jobin.cloud’s browser extension. The imported profiles were enriched with key data points, such as title, company, and skills, and instantly visible within a visual pipeline.
From there, the platform allowed us to filter candidates by skills, geography, or sourcing status, and take action in bulk, such as tagging, assigning jobs, or launching email/LinkedIn outreach. The outreach automation was surprisingly strong for a free plan. We built a multi-step sequence that automatically sent connection requests or fallback emails depending on candidate status, and tracked replies inside the system. For personalized messaging, the 30 free ChatGPT prompts were a nice bonus.
That said, this platform leans heavily toward sourcing and outbound messaging. The ATS side is present, but limited: you get only one pipeline, and there are no built-in job postings, career sites, interview scheduling, or onboarding features in the free version. We also noticed that the user interface, while functional, feels quite behind compared to tools like Recruitee or Teamtailor, with dense menus and visually cluttered icons.
Finally, while the free recruiting platform does offer a lot without charging, but it’s not designed for scaling outreach indefinitely. With daily message caps (15 LinkedIn, 100 emails), five enrichment credits, and capped AI usage, it’s best suited for low-volume pipelines or early-stage validation, not high-volume outbound hiring, unless you’re willing to upgrade to higher-tier plans.
Jobin.cloud is used by over 5,000 users.
Jobin.cloud’s free plan features LinkedIn profile import, 10,000 contact storage with smart search, a pipeline for tracking, 5 enrichment credits, messaging limits (15 LinkedIn messages, 15 LinkedIn connection invitations, 100 email), 30 AI prompts, and auto-updated contact data from LinkedIn.
Best For
If you're a solo recruiter, startup founder, or agency looking to consolidate sourcing, outreach, and CRM in one place—and don’t mind an older UI—Jobin.cloud’s free plan is arguably the most complete option in the market today.
GoHire
GoHire is an affordable recruiting solution that is also scalable. Its base plan offers 3 active job posts, a branded career page, easy interview scheduling, and no cap on team members—a good starting point for most SMBs, in our opinion. If you need more advanced features, there are two other options available with better automation and customization waiting.
PROS
- Free trial users can access all paid features: applicant tracking, interview scheduling, candidate screening, and offer management.
- AI assists with content for job descriptions, career pages, outreach messages, interview questions, and onboarding checklists.
- Unlimited hiring pipelines and unlimited team members to all plans.
- 700+ job description templates.
- Transparent and affordable pricing. Discounts are available for early-stage startups and charities.
There are both pros and cons to using GoHire.io. Let's take a look at some of the most important ones:
- One user appreciated the in-app messaging and email saying “Great templating for messages and emails.” They further liked the fact that they were able to control the on-boarding process as well as display jobs on the website.
- The platform is easy to use and helps businesses keep track of their hiring process by providing them with tools to manage job postings, candidate screening, interview scheduling, and offer management.
- GoHire.io makes it possible to post jobs on multiple job boards giving the user a wide variety of applicants. Therefore, hiring managers and founders can manage the applicants from numerous job boards on one platform. One user stated that they used to receive three job applications for €12.8 when using LinkedIn Jobs paid advertisements, but are now receiving 50+ applicants every month for free while using GoHire.
- The HR team appreciates that GoHire.io has a responsive customer support team. One user even appreciated that they were happy that their feedback was taken seriously and implemented on the ATS.
CONS
- It doesn’t support sending SMS text messages to candidates.
- Only supports candidate file formats in PDF.
- The career page can only be directed to one domain.
- Limited built-in third-party integrations.
- Limited features for email template customization.
- GoHire.io does not support sending SMS to the applicants.
- While GoHire.io has received a lot of positive feedback about its platform, a significant number of users who had bought lifetime deals via AppSummo felt let down when the company discontinued the plan despite stating that it was a lifetime deal.
- One user complained that they were not able to upload multiple file formats for candidates. They were only able to upload PDF files.
GoHire stood out in our testing as a recruiting tool that incredibly fits startups and small businesses. Its affordable price has remained unchanged for years, and you can test it out for free for two weeks. Plus, it’s packed with all the SMB ATS features we’d think of, from job boards to career pages, email engagement, onboarding, and even AI hiring tools.
Our initial impression of GoHire was its improved platform design, both visually and functionally. The latest version is much easier to navigate, unlike the previous one, which could be a bit clunky at times. We tested the platform on different browsers and mobile devices, and the experience had consistently been positive.
During the free trial signup process, we had a little trouble with email validation. But thanks to that, we experienced firsthand the responsiveness of GoHire’s support team. Jerome helped us out and resolved the problem the same day we got in touch with them.
GoHire’s dashboard provided a step-by-step guide to familiarize us with each feature. We also had a dedicated account manager for further assistance. Creating our first job post was straightforward, aided by the availability of over 700 job description samples. Custom questions for pre-screening purposes were limited to paid plans, but we could easily publish our job posts on 15+ integrated job boards and invite team members to collaborate.
Recently, the ATS provider introduced new AI hiring tools that help users generate job descriptions, career pages, outreach emails, interview questions, and onboarding checklists. We tried some, and they did deliver good enough answers in a few seconds.
3,000+ companies, including Snagajob, Promoter, Sweetberry, Swapcard, and Voucher Cart.
GoHire has a free 14-day trial you can sign up for using your email. After the free trial period, you can choose from the three plans priced at $89, $150, or $290 per month.
Best For
GoHire can work well for early-stage startups and small and mid-sized businesses looking for an affordable and easy-to-use recruiting solution.
I use GoHire daily, and the workflows vary depending on the day. The key workflows I use most often include recruiting (ATS), scheduling interviews, onboarding new employees, and managing changes to employee personal information. Each area is accessible and easy to use, which helps improve efficiency across the team.
- GoHire is very user-friendly and includes helpful icons for guidance.
- The reporting portal is robust and allows users to access pre-built reports without having to create new ones from scratch.
- The dashboards provide a clear snapshot of the most important areas of focus, making data interpretation simple and efficient.
My organization selected GoHire because it provided the best variety of services for the complete employee cycle. We are now two years into our implementation, and it has proven to be very user-friendly and easy to customize as our needs change.
Prior to GoHire, we had a lack of processes in place, and our systems were very antiquated. We needed a tool that allowed us to track everything from recruiting, payroll, and leaves to terminations—all without having to access multiple tools that did not communicate with each other.
- Some workflows are redundant and require unnecessary entries in multiple sections.
- GoHire is quite expensive, with significant fees charged for tasks outside the original scope.
- I wish GoHire had a better queuing system for sending communications when employees are placed on leave or terminated.
GoHire is similar to several other HR tools, but the extensive reporting options set it apart. The availability of pre-populated reports saves significant time and reduces the need to create new ones frequently.
Before selecting GoHire, consider what services you will need long term as your business grows and changes. Too much customization after implementation may not be supported by GoHire, which could require your IT department to create SQL scripts to maintain the system. Plan for scalability and technical support needs from the outset.
With only two years of user experience, I can only speak to what I’ve seen in that time. There have been a few minor updates, but no major system improvements aimed at enhancing the user experience.
Any organization with at least 100 employees and a large percentage of hourly staff would benefit from using GoHire.
I would not recommend GoHire for small companies with fewer than 100 employees, as it is expensive and may not provide sufficient value for the cost.
Gem
Gem has restructured its pricing to make powerful recruiting technology accessible to early-stage companies. Through its Startup Program, qualifying startups receive the full platform, including ATS, CRM, sourcing, scheduling, analytics, and access to a database of over 800 million profiles, all for free for the first six months and half off for the first paid year. This makes it one of the most generous free offers we’ve seen in the recruiting tech market.
PROS
- Free for startups under 30 employees (6 months free, then 50% off first year).
- Startups with 31-100 employees get 50% off the first year's pricing.
- Includes ATS, CRM, sourcing, scheduling, and analytics with no feature gating.
- Unlimited AI agents for sourcing, application review, and rediscovery.
- Access to 800M+ public talent profiles with AI-powered search.
- 1-click add from LinkedIn and 20+ other sites.
- AI-powered outreach across email, SMS, phone, and LinkedIn InMail.
- Transparent pricing with support, onboarding, and integrations included.
- 1 year of free Metaview Pro (job descriptions and interview notes).
- Gem helps you discover qualified candidates across multiple channels, send personalized messages, visualize your recruitment pipeline, and stay on top of crucial hiring metrics
- Gem's integration with LinkedIn and various ATS means that all candidate data is stored in a centralized location. Users find this feature extremely useful.
- According to users, one of Gem's finest features is the ability to create automated drip campaigns to engage with both active and passive candidates
CONS
- AI sourcing credits capped at 500/month in the free Startup Program (unlimited only in paid tiers).
- Startup Program excludes staffing agencies, VC, and PE firms (a separate pricing available for these firms).
- Implementation and data migration can take a few weeks.
- Some advanced modules (e.g., talent marketing, ATS connectors) require add-ons.
- No mobile app at this time.
- Some users have experienced slow load times and lags while using the application
- In rare cases, the contact information, such as the email address or phone number of a sourced candidate, might be wrong
- While Gem currently integrates with LinkedIn, it does not provide the option to automate messages via LinkedIn InMail
When we tested Gem’s Startup Program, what stood out immediately was how much functionality is included for free. Most vendors restrict early-stage offers to stripped-down versions of their platforms, but Gem gives startups the complete package: ATS, CRM, sourcing, scheduling, analytics, and AI-driven tools. For a lean team trying to scale quickly, this felt like getting an enterprise platform without the upfront cost.
We also appreciated the inclusion of AI capabilities. Startup users receive 500 sourcing credits per month, which, in our view, is enough for early-stage teams to run meaningful searches across Gem’s 800M+ profile database. On top of that, the program includes AI-powered rediscovery and application review. While unlimited AI agents are reserved for higher-tier paid plans, the Startup Program still delivers advanced automation at no cost.
Outreach also impressed us. Sequences let us build multi-step campaigns with personalization across email, SMS, phone, and InMail. You can also use AI to personalize sequences to each candidate based on your specific inputs, as well as the unique characteristics of each candidate’s profile. Paired with real-time analytics, it gave us clear visibility into which campaigns were resonating and which needed adjusting. Scheduling, powered by Gem’s acquisition of InterviewPlanner, also fit smoothly into the workflow, allowing us to move candidates from sourcing to interviews without extra tools.
The main drawbacks we noticed are eligibility limits (the program isn’t open to staffing or VC/PE firms), the lack of a mobile app, and the fact that setup can take time if you’re migrating from another system. Still, for startups under 100 employees, we think Gem’s offer is one of the strongest free recruitment packages available today.
1,200+ companies, including Zillow, DoorDash, Anthropic, and Asana.
Gem’s Startup Program provides 6 months free, then 50% off the first year for teams under 30 employees (under 100 employees total; excludes staffing, VC, PE). After the first year, discounted paid tiers are available.
Best For
Teams under 30 employees can use Gem free for six months, while those under 100 employees get half off for the first year, making it an excellent choice for small but growing companies consolidating their recruiting stack.
I use Gem for my entire sourcing workflow. First, I create a project for an open position. Next, I craft a sequence - commonly copying a sequence I have previously made. When I am browsing LinkedIn for candidates, I add potential candidates to the project and send them a message through Gem. When a candidate responds, I will mark the candidate as "Interested" or "Not Interested" and provide additional notes in the provided field.
The ability to create and schedule sequences is very intuitive and perfect for my use case. I also appreciate the ability to segment candidates into projects to find similar candidates I may have previously connected with. Lastly, I appreciate being able to add Reminders to follow up with a candidate on a certain date.
I bought Gem for my small business primarily because I used it at the Agency I was with previously and had familiarity with the product. I needed a solution that could provide scheduled sequences, projects, and notes in a user-friendly format. I was solving the pain of tracking candidates I had reached out to and keeping projects organized. I appreciate the customer service provided by Gem, though I do think there is at least one key component missing that would make it perfect for my use cases. I have used Gem for more than 2 years.
There is no way to export a CSV including the "Notes" field, which is extremely detrimental. In fact, the ability to review "Notes" for individual candidates or to bucket these does not exist, thus I am unable to see large data points such as why candidates respond as "Not Interested". I have spoken with Customer Service numerous times and have been told exporting the "Notes" field or being able to view it in a holistic way is not possible. In my opinion, the software would be perfect if it solved this problem. I do not have any additional cons regarding Gem.
I found Gem to be more intuitive, more user friendly, and easier to sequence messages. I have not used other competitors more than demoing their product and decided to stay with Gem.
First should be how they are setting up their workflows. Do they already have a solution that provides projects? Do they have a solution that provides emails within the LinkedIn page, or does this require an additional software tool? I would evaluate each step of their workflow, what could be better or done more easily by using one tool instead of two, and evaluate if Gem is right for them.
No, for 2 years I have requested the ability to export a CSV with "Notes" and this change has not been made.
Good for both individual recruiters as well as an Agency. As an Agency, you are able to view colleagues' sequences, the success rates, and clone the most effective outreaches to your own sequence. As an Individual, you have insight into metrics to make changes in order to increase success.
I have only used it in a recruiter setting. I cannot think of a recruiter organization this would not be good for.
Recooty
Unlike many free recruiting platforms, which allow only 1 active job at a time, Recooty’s free trial lets you post up to 5 jobs. Plus, after the trial ends, your plan will be automatically replaced by the free plan.
PROS
- Competitive flat rates, with a free plan available post-free trial period.
- The free trial lets users have up to 5 active jobs vs. 1 from most competitors.
- Post job openings (screening question included) on 250+ job boards.
- AI tools for job descriptions, email template, interview questions, and employee onboarding checklist generation.
- Available in German, English, French, Hindi, Italian, Spanish, Dutch, and Vietnamese.
- One user liked the usability of the software, stating that it is 'easy and self-explanatory.'
- The ability to post a job on multiple platforms makes it efficient, as per one user who labels Recooty a 'one-click job posting solution.'
- The company offers a cheap subscription, making it affordable for small businesses.
CONS
- Phone number is required during the trial for account verification.
- LinkedIn and Slack are the only native third-party integrations offered.
- Can only access it through a web browser. No Chrome extension.
- The company does not have a mobile application.
- Recruitment features can be quite basic compared to some competitors.
- Integrations are somewhat limited.
- Not suitable for large enterprises with more job postings and locations.
Recooty is one of the few vendors that lets you actually publish jobs to a number of job boards during your free trials. Moreover, they allow you to have up to 5 active jobs, not 1 like you often see in other free recruiting platforms.
Signing up for Recooty’s 14-day free trial doesn’t require sharing your credit card info. After your trial ends, the platform will give you access to its free ATS, which covers most of the features small businesses need.
The free plan supports one active job post at a time, integrates with a dozen free job boards, and enables users to create a branded career pages and share jobs across social media platforms. Users can also store received candidates on the system to build their own talent pool and reuse them later.
We found that Recooty’s free plan is easy to set up and use. Posting an opening takes just a couple of clicks, and now, with the help of the AI multilingual job description generator, it is even more streamlined. Tracking and managing applicants are also simple, thanks to automated email notifications, an up-to-the-minute dashboard, and application filters.
However, the biggest drawback of the free plan is that it only allows one user. This and the absence of a Chrome extension and built-in communication tools make it challenging for collaborative hiring.
As a free plan user, LinkedIn and Slack are the sole two third-party integrations you get. While API support can serve as a workaround for this shortcoming to sync data across your HR tools, it’s only available for Recooty’s paid users.
We haven’t seen this ATS roll out its mobile app, though users have requested it often in the two years we’ve been keeping an eye on the company and its product.
Sendlane, Airtable, Uber, Rack Bank, American Hospital, Trello.
Recooty’s free plan is no longer promoted on the vendor’s site, but is still available after the free trial. This plan offers one active job slot, one user, and one company location. Besides the free plan, there are four paid options starting at $99 per month, which have increased slightly over the past few years.
Best For
Recooty is an excellent choice for startups and small businesses looking for a budget-friendly, plug-and-play ATS that supports basic recruitment needs.
Indeed
We love Indeed because of its massive candidate database. Companies of any size can post jobs on it and access their talent pool—all for free.
PROS
- Free trial (credit card required) covers up to $1,000 in sponsored job spend.
- Massive talent reach, free for employers and job seekers.
- Built-in smart recommendations for more streamlined job posting.
- Modern and easy-to-navigate UI.
- Native candidate assessment tool.
- Mobile app for application reviews, interview scheduling, and more on the go.
- Indeed has a massive reach and is free for both employers and job seekers to find one another.
- The platform’s UI is modern and quite easy to navigate. New users are able to create accounts and post their first jobs within 10 minutes or less.
- There is a candidate assessment tool built in and a mobile app is available, enabling you to see candidates’ profiles, and resumes, review applications, schedule virtual interviews and more on-the-go.
CONS
- Free job posts have low visibility due to numerous daily postings.
- Upon trial expiration, your account will be billed automatically.
- It can’t replace an ATS or recruiting CRM. Zapier integration is absent.
- The free job posts lose visibility if they don’t get sponsored, as thousands of jobs are posted every day.
- Indeed’s video interviewing tool could use some improvement, as one employer said, “The video interviewing tool is frustrating, sometimes it’s not available, and it only works 50% of the time.”
- There isn’t a Zapier integration at this time, though Indeed’s marketplace is full of prebuilt integrations, coving most tech stacks.
Indeed is perhaps the biggest and most popular job board available today. To date, there are over 3 million users who have posted jobs on this platform.
We love the recent additions of smart recommendations to its job posting process. These AI-powered features include a tailored job template that you can edit and a suggested pay range based on Indeed’s analysis of similar jobs posted on the platform in the last 12 months.
It’s entirely up to you to choose whether to advertise your job posts on Indeed for better visibility. The job portal platform also offers a free trial that’ll sponsor your job at a $27 daily budget for free in 3 days but under two conditions: your account must be verified, and your payment method must be added.
Being in the employment market for over two decades helps Indeed build out one of the best talent pools, which is the foundation of its great talent matching tool. Once you finish your job post, you’re prompted to rate at least 4 of 20 talent profiles the job portal gives you. Based on your answers, the system will match you with the best matches for your job.
Indeed also has built-in messaging features you can use to reach out to candidates and schedule interviews. However, our testing shows these are not as good as what you could find from ATS, such as GoHire and Manatal, and software interviewing leaders like Willo, Jobma, and SparkHire.
Furthermore, due to its popularity, your free job posts could easily get buried with numerous other postings in a matter of days.
Indeed is used by over 3,000,000 companies, including Nokia, Schwab, McDonald's, and the University of Oxford.
- Posting jobs on Indeed's general search results is free.
- The fee to sponsor your listing varies based on job title, location, and available job seekers.
- Indeed calculates the price and shows it before payment so you can decide if it fits your budget. You also have 48 hours to reject unwanted applications before being charged.
Best For
Any business can make good use of indeed regardless of size and industry, especially if they’re looking for a free method to post jobs to a worldwide talent pool.
I use the solution to update of company employee page and to post new offers where we connect with those seeking employment to work with us on several projects as full-time employees, the tool is reliable and easy to use even when you have no subscriptions
I like the user interface, it is smoothly polished, and you can navigate through resumes that job-seeking profiles post more quickly and in a friendly way without any delay. I also like the software pricing which is favorable in that even smaller businesses can use the tool at no cost, there is enough customer support when you contact them during working hours, and you get your issues sorted
We wanted to recruit teams more easily remotely and we had no idea how to go about it until we found the software 'indeed' which is helping us reach talented employees and candidates to join our working task team, the software is easy to use and I have used the solution for 5 five years recruiting and posting jobs on our company page
They should first verify the company profiles, jobs, and resumes before listing them on the profile because at times we find it hard when we download resumes and they are fake, and when even such profiles cannot be verified using public information. They should consider checking verifications to make their services more authentic and updated
They are free to use to connect to job-seeking profiles, you only pay when you want to be a premium member which most tools do not allow and this makes me love this software so much
Good for recruiting teams
Not good for the marketing team
Calendly
Calendly is a straightforward interview scheduling tool that can be used in many business settings, including recruiting. It’s easy to use, and most companies can get by with their free version for as long as they need.
PROS
- Time-zone-minded, self-service interview scheduling.
- Automatic confirmations and meeting links.
- Users can set their own rules for availability, meeting durations, buffer times, etc.
- Seamless integration with popular calendar and mailing tools.
- Share availability with talent directly within Gmail and LinkedIn using browser extension.
- Special discounts to qualified non-profits.
- Calendly’s simplicity is its biggest pro. It has an elegant user interface, it's very easy to navigate, it promptly gets the task done, and connects seamlessly with other applications.
- The reduction in back-and-forth emails. Your invitees can book a meeting slot, without reaching out to you multiple times. Calendly automatically sends them a confirmation and they can reschedule or cancel on their own. It’s even better for virtual meetings because once your invitees schedule a meeting with you, Calendly will automatically generate a meeting link based on your preferred video conferencing tool.
- The ability to set your own rules so that you can get complete control over your availability preferences. For example, you can decide how long a particular kind of meeting should be, buffer time between meetings, how many appointments can be booked per day, etc.
- Calendly seamlessly integrates with popular calendar and mailing tools. Meetings are automatically reflected on your personal calendar and video conferencing links with tools like Zoom or Google Meet are generated without any extra steps.
CONS
- Free version offers limited customization options, only supports 1:1 events, and allows users to have just 1 active meeting scheduling page.
- Not for those who want the tool to “blend in” when embedded in their site.
- Mobile apps can be laggy and lack certain features compared to the browser version.
- Besides branding and the ability to choose different colors, Calendly does not offer a lot of options for customizations. This could be frustrating for users who want to embed Calendly in their website without making it seem like a completely different component.
- Calendly is not very mobile-friendly. You can’t perform all the functions on the mobile version.
- The payment collecting feature is not available in all currencies. Your invitees can only pay in the United States Dollar (USD), Australian Dollar (AUD), Canadian Dollar (CAD), Pound Sterling (GBP), and Euro (EUR).
- You’ll be severely limited in terms of features if you choose the free plan or the cheaper ones. According to Craig, a Customer Success Manager at a small business, “All advanced functionality is locked behind higher subscription levels – We have the Professional level so that we can set up a team, but they locked the most obvious and useful meeting type for teams behind yet another upgrade to the sub level.”
Calendly is an appointment scheduling platform that comes with an indefinite free plan. Although not exclusively built for recruiting per se, HR managers can take advantage of this freebie at the interviewing stage of recruiting.
We think simplicity is the best word to describe how Calendly looks and works. Even if you're new to setting up interviews, navigating this tool won’t make you scratch your head. Plus, the automatic language and timezone detection is such a nice touch to make booking interviews seamless for candidates and colleagues worldwide.
Calendly natively integrates with most popular calendars and video conferencing tools. In the free version, you can create unlimited one-on-one events, send automated event notifications to your candidates, and customize your booking link.
Another thing we really like about this scheduling app is its reasonable pricing. Though it has gone up a bit since last year, it's still pretty affordable (at $10 per user per month) compared to other interview scheduling tools like Paradox and GoodTime. And the best part is, there's a free 14-day trial you can sign up for without having to give in your credit card info.
Unfortunately, Calendly's free plan only supports one-on-one events and one active booking page at a time. The customization features provided in this plan also disappoint us, with only two options available: the ability to change your event’s color and its name.
Some users may find the mobile apps less intuitive and functional compared to the browser version, as they can be slow and lack some key functionality.
eBay, Compass, Lyft, Dropbox, La-Z-Boy, Twilio, and Stack Overflow.
Calendly is always free for a single calendar per user. Regarding paid options, it has 3: Standard and Teams start at $10 and $16 per user per month when billed annually, respectively, while Enterprise requires annual billing and starts at $15,000 per year.
Best For
Solo entrepreneurs, startups, nonprofits, and small businesses will most likely find Calendly a good fit because of its free version, discount program, and cost-friendly plans.
As a Recruiter and Business owner, Calendly has been beneficial in my business and profession. I used it for scheduling interviews with job candidates. I used it to book one-on-one meetings with prospects and clients, allowing me to specify the duration and location of each meeting. I also used it to coordinate events such as training, and coaching session with my mentees. That said, these key workflows, allow me to simplify the scheduling process to save time so I can focus on other important tasks.
What I like about Calendly is that it eliminates the need for back-and-forth emails. It makes it a simple and easy way for others to book time with me based on my availability. This process helps to schedule more effectively and efficiently thereby saving time and energy.
We use Calendly as it eliminates the need for back-and-forth emails. It makes it so easy for our candidates, clients, stakeholders, and others to book time with us based on our availability. This can save us a lot of time and energy and make scheduling a more efficient and effective process.
I have been using Calendly since 2018 and so far, I haven't come across anything I don't like about Calendly. That said, I am completely satisfied with Calendly and have no negative feedback to provide.
What I like about Calendly is that it is user-friendly making it so easy to navigate. It has customizable event types as it allows me to create various types of events and I can customize the details for each type. It has real-time availability. I don't need to check timebuddy.com anymore to ensure that the time and date are accurate as Calendly integrates with my calendar.
It has email and calendar integrations such as Gmail, Outlook, and Google Calendar too, making it easy to manage my appointments and meetings. Finally, it has an automated email reminder. I don't miss a single meeting since Calendly sends automated email reminders to me.
- User-friendly: This is the number priority that each has to consider. A tool that is easy to use and navigate will make your life easier and help you save time and energy.
- Customizability: The ability to customize events and appointments to meet your specific needs is also crucial.
- Integration: Look for a tool that integrates with your existing email and calendar tools. This will make it easier to manage your appointments and meetings.
- Multi-user support: If you are part of a team, it's crucial to find a tool that supports several users and makes it easy for everyone to coordinate their schedules in real time.
- Automated email reminders: Run the risk of missed appointments which will definitely affect your reputation as a professional. Automated email reminders can help reduce the risk and keep everyone on track.
- Pricing: Make sure you understand the pricing structure. Identify if the price is within your range.
By considering these criteria, you can ensure that you choose a scheduling tool that meets your needs and helps you streamline your processes.
Calendly has evolved through time and has added changes and additions. The goal is to ensure customer satisfaction and streamline the process. It has enhanced customization options. They also improved integration options and added a mobile app.
These are just some of the changes that have evolved and added through time showing their commitment to having a seamless scheduling process.
Calendly is ideal for Freelancers, Small Business Owners, Event Planners, Real Estate Agents, Sales Agents, and the like.
Large companies
What Key Features Should Free Recruitment Software Have?
While we don’t expect a free tool to have every recruitment software feature known to humans, there are a few that are perfectly reasonable to expect:
- Job posting and branded careers pages. Many recruitment platforms offer these in their free trials or free plans. Do keep in mind, though, that there might be a cap on the number of active job posts and employer branding options.
- Talent pool building. You can save potential candidates for future hiring needs with most of the free recruiting software we listed on this page. However, free versions might have storage limits or fewer features for engaging with these candidates later.
- Candidate sourcing. Some solutions may offer a free Chrome extension to gather candidate details from platforms like LinkedIn and GitHub, while others have built-in search capabilities that help users use their existing talent database.
- Interview scheduling. You can schedule interviews, automate reminders, and personalize booking links. Just remember, these scheduling events might be designed for one-on-one interviews only, and panel or group interviews might not be fully supported.
- Recruiting automation and AI-powered features. You should favor vendors that at least give you a taste of advanced AI recruitment tools during trial periods.
- Customer support. Most free options provide live chat, email ticket support, and online self-help documentation.
Benefits of Free Recruiting Software
Free recruiting software is highly accessible, scalable, and offers a low-risk opportunity to evaluate tools before committing to a paid subscription.
- They’re very accessible, even for small businesses: Free recruiting software provides an accessible solution for organizations with limited HR resources. Some vendors even grant startups and non-profits full access to their paid features in one or two years, which can represent huge savings.
- They are tools that can grow with you: To be able to stay by customers’ side for a long time, these vendors tend to make their starter plans affordable, followed by higher-tiered ones with more advanced recruitment features. This pricing structure allows users to start small and gradually upgrade without the need for a high upfront cost or a complex data migration later on.
- They’re financially low-risk. One of the key privileges of using a free recruitment tool is that it offers a low-risk way to test the waters before committing to a paid subscription. This means if the tool doesn't meet your needs, you can just move on to another option without the concern of sunk costs or lengthy contract commitments.
Pitfalls of Free Recruitment Software
Free recruitment software may only be a temporary solution, potentially lacking robust data security, and often provides limited to no support, and thus, has its inherent flaws you should consider.
- A free tool may only be a temporary fix: There is always the possibility that you may outgrow a product or service. That said, using a free tool doesn’t mean that it will carry you only for a short period of time. The best scenario is to pick a vendor that has a solid enough free version and a paid one that you can easily roll into once your necessities expand, because, hopefully, your business is doing the same.
- Data security may not be as robust. While reputable recruitment software providers typically offer the same data security measures for their free tool as much as their paid version, many save them for the latter. This is rarer these days, but it is still something to consider. Make sure the level of encryption, access controls, and compliance with industry standards is as comprehensive as what you need and would expect from a paid, enterprise-grade solution.
- Free software means little to no support. You probably won’t get the white-glove treatment with a free tool, but there are definitely vendors that still offer good essentials. Proper support can also be offered through a self-help portal with thorough and constantly updated documentation. Some do offer 1:1 assistance through live chat or email. Phone support is often not offered by free vendors, but if it is, it likely won’t be region-tailored or available around the clock. Like with the other common pitfalls, it’s a matter of doing some due diligence before deciding on one particular tool.
What Has Been Changed Since Our Last Review Update?
December 2025: We reviewed all listed vendors’ offerings, including feature sets and pricing data, to ensure all information is up to date and accurate.
Although we haven’t seen any major changes in pricing, this review helps us update some of our content to reflect the latest insights into what each featured recruitment platform offers. We’ve also checked the market to see if there are any notable free recruiting software solutions we should add to this guide. No results so far, but rest assured, we'll post an update as soon as we find one.
September 2025: We updated Gem’s review with their latest Startup Program offerings.
Gem has updated its Startup program: free for the first 6 months, then 50% off for the next year for teams under 30 people and fewer than 100 overall (excluding staffing, VC, and PE). After that, discounted paid options are available. Our review has been updated to reflect these changes.
June 2025: We added Jobin.cloud!
We kept hearing about this tool from solo recruiters and startup folks in our network, so we took a closer look. After hands-on testing and chatting with a few recruiters who use it daily, we’re convinced Jobin.cloud deserves a spot on this list. If you’re looking to unify sourcing, outreach, and CRM in one place (and can live with a retro interface), its free plan is probably the most complete one out there right now.
March 2025: Deep-dive tech review + fact-checking sweep.
We went back through the platforms we listed to verify accuracy and test updates ourselves. Some highlights:
- Gem’s review: They’ve retired their free plan and now offer startup discounts; we got this confirmed directly from their team.
- Recooty’s review: Their pricing structure changed, so we updated based on what’s currently offered on their site.
- Wellfound’s review: Added to the list as a new freemium option for startup hiring.
- Indeed’s review: Updated insights based on usage limitations and recruiter feedback.
As always, we ran hands-on tests and pulled info straight from product docs and support when needed.
December 2024: We removed SeekOut.
The free SeekOut Chrome extension is gone. You now need to be a paying customer to access it. Since we prioritize tools that are accessible to solo recruiters and lean teams, it didn’t make sense to keep it listed anymore.
Free Recruiting Tools FAQs
What is free recruiting software?
Free recruiting software is any software tool that recruiters, hiring managers, and HR/TA teams use to streamline their recruiting workflow at no (initial) cost.
What kinds of tools are considered free recruiting software?
The following are different types of free recruiting software: free applicant tracking system, free interview scheduling apps, free video interview tools, candidate assessment tools, and free employee onboarding tools.
What are some free recruiting software benefits?
Some benefits your company will see from using free recruiting software include faster time-to-fill, high-quality candidates, diversity hiring, and saved money.
What is the difference between free and paid recruitment software?
Free recruiting tools have a more limited set of functionalities, fewer customization options, and basic customer support. At the same time, paid solutions generally provide more comprehensive recruitment features, greater flexibility, more robust data security, and a more attentive customer service and success approach.
Can free recruitment software integrate with other HR tech stacks?
Yes, it can, though the options may be quite limited. The integrations allowed are typically restricted to free common job boards, calendars, email apps, and maybe some other solutions offered by the same vendor. To connect with third-party sourcing tools, applicant tracking software, or HR systems, you’ll likely have to upgrade to a paid plan or, in some cases, purchase this feature separately.
How can I ensure data security with free recruitment software?
Data security should be a top priority when using any recruitment tool, including free ones. Look for solutions that offer robust data encryption, secure data storage, and user access controls. It’s also wise to review the software's privacy policy and terms of service to understand how a vendor handles your candidate and employee data.
What are the limitations of free recruitment software?
Free recruitment software often comes with limitations on the number of users, job postings, candidate profiles (contact details), or data storage. Compared to paid options, these tools may also have fewer customization and integration options, limited reporting and analytics capabilities, and less comprehensive customer support.
When should I consider upgrading to paid recruitment software?
While the timing varies depending on each business case, our experience tells us that factors like the demand for advanced features, increased user or data requirements, and more robust customer support may be good signs that your free recruitment software needs an upgrade.
For example, we’ve known of teams who upgrade once they constantly push the limits of the number of active job posts they can have with a free applicant tracking system (ATS). Another reason to push for an upgrade is when the sourcing capabilities just don’t present enough candidates to fill a position as quickly as desired.
Once you’re ready to pull the trigger, you should also make sure every key stakeholder is on board with the software you choose.
Final Advice on Choosing Free Recruitment Tools
Starting with free recruitment software can be a great way to test-drive different options before making final calls. But often, it might not have the security features, compliance standards, or support that your team, in the long run, needs.
Considering a paid option could be a better move in these cases. Check out our page on the best recruiting software so you can develop an even deeper understanding of what’s currently offered in the market. In that guide, we also include questions to ask during vendor demos, ROI calculations, and other factors to take into account to help you narrow your options down.
Lastly, is there anything you wish we’d covered here? Let our editor know, and we’d be happy to update our list!
About the Author
About Us
- Our goal at SSR is to help HR and recruiting teams to find and buy the right software for their needs.
- Our site is free to use as some vendors will pay us for web traffic.
- SSR lists all companies we feel are top vendors - not just those who pay us - in our comprehensive directories full of the advice needed to make the right purchase decision for your HR team.
