The Best Free Employee Onboarding Software - March 2021

Everything you need to know about welcoming and onboarding new hires so you can increase retention, boost productivity, and save yourself a lot of time and money

Almost 30% of job seekers say they have left a position within their first 90 days.  Therefore, it is important to properly engage your workforce at the very beginning of their journey with your company to ensure a high retention rate. Onboarding tools prepare them for success in their new roles, empower them to set high expectations for themselves, and even encourage them to stick around longer. 

Employee turnover is costly, especially if those costs come immediately after new employee hiring expenses. Despite that, many small businesses and startups still might not be able to fit an onboarding platform in their budget. As such, we put together a list of the best free onboarding solutions, including free trials and free forever options. Our aim is to help small businesses empower new hires and create high-growth teams while also saving money and valuable time.

This guide outlines the best free employee onboarding systems, either those that have free trials or are actually free depending on your company size. You can also check out our landscape on the top employee onboarding solutions.

New employee using free onboarding software

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  Most of the vendors featured on our site have no commercial relationship with us, we want to feature the best software for our readers regardless. Learn more

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Top Free Employee Onboarding Software Platforms — March 2021

We track thousands of HR Tech solutions. Here are the best free employee onboarding software as of March 2021.

eloomi

Review

If you're looking for a free employee onboarding solution, eloomi might be the right fit for you. Their product is built around their LMS (also free up to 10 users / courses).

Employees who are new to the organization are automatically put into an onboarding cadence where they can learn about the company, their role, and more.

eloomi

Stats

  • eloomi was established in 2015
  • eloomi has been used by over 500 customers

eloomi

Pricing:

Best For

Companies across different industries looking for an integrated employee learning, development, and appraisal solution.

Worth Checking Out:

Zenefits offers a two week free trial of their Hiring & Onboarding software. Zenefits Hiring & Onboarding software is entirely online and mobile friendly, and allows employees to self-onboard, saving your organization lots of time. The solution follows the entire onboarding process from making the offer to managing employees once they’re fully assimilated. It connects automatically to the rest of their HR suit as well, making it ideal if you’re already a Zenefits customer.

Zenefits

Stats

  • Over 11,000 customers in 35 different industries
  • 80% of the new hires they onboard complete the process before their first day
  • 50% less time onboarding new employees
  • Some cases can complete new hire onboarding in under 10 minutes

Zenefits

Pricing

After the free trial, zenefits starts with the Essentials plan at $8 per month per employee.

Best For

Smaller teams (<50) that want to save time by streamlining their HR services with an intuitive platform that lets them pay and tweak as they go.

Worth Checking Out:

Zenefits is a full HRIS, so it might be a good bet for businesses looking for more than an onboarding tool.

BambooHR offers a free trial of their HRMS platform, which includes onboarding. BambooHR's solution spans across the employee lifecycle as they also have recruiting and performance management in addition to the core HRMS functionality.

BambooHR

Stats

  • 45,000+ new hires onboarded per month
  • 20,000+ active client organizations
  • 1.8 m+ active employee users

BambooHR

Pricing

Although it has a free trial, BambooHR doesn't disclose its pricing plans on their website.

Best For

Companies of all sizes and in all sorts of industries.

Worth Checking Out:

Sentrifugo is a free open-source HRMS, which includes an onboarding module in its feature set. If your company is looking for a little bit of everything on top of onboarding, Sentrifugo is a great option. However, because it’s open source you have to save all of your data on your own servers. For a small to medium sized business, that shouldn’t end up being an issue.

Sentrifugo

Stats

Sentrifugo

Pricing

Sentrifugo is completely free, but you need to take into consideration the cost of hosting it yourself.

Best For

Small and medium-sized companies that want to explore the open-source route.

Worth Checking Out:

With WebHR, employees can use any device to fill out paperwork, sign and upload documentation, choose benefits plans, and complete training modules. Even if you need to upgrade from the free plan, WebHR's options are pretty inexpensive; as little as $2/month per staff member. That makes it an ideal employee management system for small businesses.

WebHR

Stats

  • Available in 30 languages

WebHR

Pricing

WebHR's pricing after the free version depends on the amount of modules you add. As mentioned above, it can be as little as $2 per user per month for all the base modules.

Best For

Small businesses looking for a simple solution with all the necessary features.

Worth Checking Out:

WebHR offers other HR tools like time & attendance tracking, leaves & paid time off management, document storage, and employee database.

Freshteam offers a 21-day free trial of their employee onboarding software solution. It allows you to put together and send an onboarding kit of documents, forms-to-fill, and handbooks to sign so it can all be taken care of before the first day. Whenever something is missed, the system sends out reminders. Some of the additional features Freshteam offers include task tracking, open API’s, and employee offboarding.

It is typically packaged as a part of their greater HR software package, of which they offer a free-forever plan called Sprout. Unfortunately, Sprout does not offer onboarding functionality at this time.

Freshteam

Stats

  • Used by 3,000 customers worldwide

Freshteam

Pricing

Freshteam is free for up to 50 employees, it then starts at $50 per month per 50 users, billed annually.

Best For

Freshteam is a good bet for businesses large and small. However, those looking specifically for a free onboarding solution may not find a good fit here, as it offers so much more but onboarding is a part of the paid offering only.

Worth Checking Out:

Employee engagement and performance management software company Leapsome offers a 14-day free trial of their product. It has a robust onboarding solution that lets you craft a step-by-step learning program and quiz your new hire on what they learned at each step.

Leapsome

Stats

  • 1.2M unique pieces of feedback shared
  • 99% customer satisfaction

Leapsome

Pricing

Leapsome starts at a 14-day free trial. Once that is over, pricing will depend on the number of employees you'll have using the tool and the modules you'd like to use. Their modular pricing starts at 7 USD user/month if billed annually.

Best For

All sorts of company sizes could make good use of Leapsome.

Worth Checking Out:

Leapsome is available in English, German, and French, although support is only available in the former two.

Looking for an HR Tech consultant to help out?

We've hand picked a shortlist of consultants who can help with vendor selection, implementation, strategy, and more

Final Advice on Free Onboarding Software

When looking for a free software, you’re not going to be able to get everything on your list. Narrow down the list of features you want into “must-haves” and “nice-to-haves” and pursue the offering that fits as much of the must-haves as possible.

As your company grows, you’ll be able to branch out to the full version of these vendors, or even seek out a different one. We have an entire landscape dedicated to the best employee onboarding software when you’re ready to make the jump. In the meantime, use this page to find the best possible solution.

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