Best Project Management Software - July 2021

The best project management software, along with key features, benefits, pricing details, recommendations, and more.

Author Phil Strazzulla, HR Tech Expert, Harvard MBA, Finance and Software Nerd
Phil Strazzulla,HR Tech Expert, Harvard MBA, Finance and Software Nerd - Oct 18, 2021

All companies, including yours, can benefit from the right project management software. It can drastically streamline the way you plan, track, and execute all sorts of projects, regardless of their complexity level. If you’re interested in acquiring a solution in this space but not sure where to start, you’ve come to the right place! 

We’ve put together this guide to break down everything you need to know about project management software, including the best vendors, key features, pricing details, pros, cons, and more to help you make an informed decision. Scroll down to get started.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

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A Quick Breakdown: Top Project Management Software

Wrike was named a Forrester leader for a reason; their solution is robust and comprehensive enough to be used by large enterprises, and their pricing is reasonable enough for small and medium-sized businesses to use and derive value.
Trello is perhaps the easiest project management solution to use. It’s a board where you can create cards that represent different tasks or milestones, then move those cards around to different columns as needed via drag and drop. That’s pretty much it.
From the small stuff to the big picture, Asana organizes work so your team knows what to do, why it matters, and how to get it done.
Zoho is a provider of all sorts of business solutions that are affordable yet on par with the market’s leading offerings. Zoho Projects exemplifies this, being a feature-rich project management product that’s robust, intuitive, and budget friendly.
Teamwork is quite comprehensive in terms of features. It is also a scalable platform with offerings for teams of different sizes.
ClickUp is a very versatile productivity tool; it has got use cases for different teams, including marketing, design, tech, and sales.
Smartsheet is highly customizable; from processes and workflows to apps, companies can tailor Smartsheet to fit their unique needs.
Though Jira is primarily designed for software development teams, its kanban-based approach makes it flexible enough for other teams to plan and track different kinds of projects.
ProofHub has fixed pricing that stays the same no matter how many users you add. Their platform is also available in several languages, including English, French, Polish, Portuguese, Spanish, and German.
TeamGantt lets you take Gantt charts to the next level. The Gantt charts you build through it store all of your project’s important information in one place for easy and quick reference, including your team’s availability, files, and updates.
LiquidPlanner has intelligent features that predict potential problems and completion timeframes, automating a big part of how teams schedule, track, and manage collaborative work.
Basecamp can be used company-wide and not just by project managers and collaborators. Outside of project spaces, you can use Basecamp’s Company HQ feature to make announcements, store employee docs, or socialize around the Campfire.

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Top Project Management Software

There are several project management software solutions in the market today, each with different features and price points. In this guide, we’ve listed the best project management software solution for businesses of various sizes and industries according to our research and expert council as of July 2021.

Trello

Review

Owned by Atlassian, a giant in the productivity software space, Trello is a cloud-based, flexible project management tool. Companies large and small use it to visualize where their tasks stand and stay organized. Trello stands out by being very easy to use and quick to set up. Virtually no training is required to implement it.

Trello

Stats

  • Launched in 2011
  • Used by over 1 million teams worldwide

Trello

Pricing

Trello has 3 pricing plans: 

  • Free: Suitable for individuals and teams looking to be more productive.
  • Business Class: Suitable for teams up to 100 members that need to plan and track projects frequently. This plan costs $10 per user per month (billed annually). 
  • Enterprise: Suitable for companies with over 100 employees that need to connect work across teams and enhance organization-wide controls, security, and support. Contact Trello’s sales team for pricing.

Best For

Trello can be used by companies of all sizes across different industries.

Worth Checking Out:

Wrike

Review

Wrike is a powerful project management platform suitable for businesses of all sizes. With interactive Gantt charts, shared kanban boards, intelligent risk prediction, customizable dashboards, workflows, forms, and much more, Wrike has everything you need to execute projects efficiently, while maximizing productivity and collaboration both within and across different departments in your company.

Wrike

Stats

  • Founded in 2006
  • Offices in 8 cities and 6 countries
  • 20,000+ customers in over 140 countries

Wrike

Pricing

Wrike has four plans that are priced as follows: 

  • Free: Though limitations on the number of active tasks apply, this plan is free of charge and is ideal for small teams looking to get started with a project management tool. 
  • Professional: The Professional plan packs full project planning and collaboration features and costs $9.80 per user per month.
  • Business: The Business plan costs $24.80 per user per month and includes everything in the Free and Professional plans, along with customization and exec reporting features.
  • Enterprise: Through this plan, Wrike offers enterprises a comprehensive project management solution with advanced security and controls. Contact Wrike’s sales team to get a price quote for the Enterprise plan. 

Note: The prices shown above are billed on an annual basis. User licenses are sold in groups of 5.

Best For

Wrike has plans for companies of all sizes.

Worth Checking Out:

ClickUp

Review

ClickUp is a cloud-based, user-friendly, and flexible project management solution used by companies of all sizes. Through it, you can plan projects, then create, assign, and track progress on tasks. Besides covering most features you would need from a project management solution, ClickUp can also connect with over 1,000 business applications, allowing you to further extend its functionality.

ClickUp

Stats

  • 200,000+ customers
  • 1,000+ integrations
  • 99.99% uptime the last 12 months

ClickUp

Pricing

ClickUp has 4 plans: 

  • Free: This plan is free of charge and comes with 100 MB of storage, unlimited members as well as unlimited tasks.
  • Unlimited: This plan costs $5 per member per month and comes with guest user seats, different user permissions, unlimited storage, and dashboards, as well as unlimited list, board, and calendar views.
  • Business: For $9 per member per month, the Business plan packs everything in Unlimited plus advanced time tracking, customizable views, Google SSO, goal folders, custom exporting, extra guests, and more.
  • Enterprise: The Enterprise plan packs everything in Business plus dedicated success management, product training, advanced security and permissions, white labeling, and more. Contact ClickUp’s sales team for pricing.

Best For

ClickUp can be used by companies of all sizes.

Worth Checking Out:

ProofHub

Review

ProofHub is an all-in-one project management and team collaboration platform designed to maximize productivity and efficiency. Their software allows teams to create Gantt charts and kanban boards, as well as collaborate with shared calendars, files, discussion threads, and more. Teams can also track how much time they are spending on each task with ProofHub’s built-in time tracking tool.

ProofHub

Stats

  • Launched in 2011
  • Used by 85,000+ businesses worldwide

ProofHub

Pricing

ProofHub has two pricing plans:

  • Essential: For $45 a month (billed annually), this plan comes with 40 projects, unlimited users, and 15 GB of storage.
  • Ultimate Control: For $89 a month (billed annually), this plan comes with an unlimited number of projects, users, and 100 GB of storage.

Best For

ProofHub can be used by companies of all sizes.

Worth Checking Out:

Zoho

Review

Zoho Projects is a cloud-based project management software that helps you plan your projects, track work efficiently, and collaborate with your team no matter where they are. It’s easy to use, comprehensive, and affordable. It is also available in an impressive 17 languages, including French, Spanish, German, Japanese, Russian, and Chinese.

Zoho

Stats

  • Launched in 2006
  • Used by 200,000+ businesses worldwide

Zoho

Pricing

Zoho Projects has 3 pricing plans:

  • Free: This plan is free of charge for up to 3 users.
  • Premium: This plan is ideal for teams with up to 50 users and costs $5 per user per month. 
  • Enterprise: This plan is ideal for companies with more than 50 employees and costs $10 per user per month.

Best For

Zoho Projects can be used by companies of all sizes

Worth Checking Out:

Smartsheet

Review

Smartsheet is a customizable platform that goes beyond project management. Besides the usual capabilities of task management, team collaboration, and communication, Smartsheet also features content management, resource management, and digital asset management. If that’s not enough, Smartsheet allows users to build apps that accomplish different processes without writing a single line of code.

Smartsheet

Stats

According to Smartsheet case studies:

  • Roche increased productivity by 40%.
  • McGraw Hill improved operational efficiency by 50%.
  • PayPal now has 100% visibility into end-to-end workstreams.

Smartsheet

Pricing

Smartsheet has 3 pricing plans:

  • Individual: This plan costs $14 per month and is ideal for individuals who want to manage their work and collaborate with others in real time. 
  • Business: The Business plan comes with improved project, program, and process management, visibility into work status, and automated workflows. When billed annually, this plan costs $25 per user per month. Do note that a minimum purchase of 3 licenses is required to sign on. 
  • Enterprise: The Enterprise comes with a powerful no-code app builder and enhanced IT governance and administration. Contact Smartsheet’s team for pricing.

Best For

Smartsheet is best suited for medium and large companies.

Worth Checking Out:

Teamwork

Review

Teamwork is a feature-rich project management software that can scale easily as your team does. With features for time tracking, risk management, workflow automation, team communication, collaboration, and more, Teamwork allows you to efficiently plan, delegate, and track all kinds of projects from start to finish.

Teamwork

Stats

  • Launched in 2007
  • Used by 20,000 businesses and 6,000 agencies

Teamwork

Pricing

Teamwork has 4 pricing plans: 

  • Free Forever: This plan is free of charge for up to 5 users and is ideal for individuals and small teams getting started with project management.
  • Deliver: This plan is ideal for teams that want to manage multiple projects and costs $10 per user per month, billed annually. 
  • Grow: This plan is ideal for larger teams that need to work more efficiently. When billed annually, this plan costs $18 per user per month.
  • Enterprise: This plan is designed for enterprises that require advanced security and extra speed. Contact a Teamwork sales representative for a price quote.

Best For

Teamwork has plans for teams of different sizes.

Worth Checking Out:

TeamGantt

Review

TeamGantt is a project management software that lets you keep all your tasks, documents, and conversations in a single centralized hub. Their Gantt chart maker features a built-in resource management tool, letting you check team availability before scheduling and assigning project tasks. It also lets you store important information within so you and your team can always find your project's latest files, chats, and updates.

TeamGantt

Stats

  • 1.8 million+ projects created
  • 1 million users
  • 65.4 million+ tasks scheduled

TeamGantt

Pricing

  • Free: This plan is free of charge and is limited to 3 users and 1 project. 
  • Standard plan: Starting at $19.90 a month for 1 user (billed annually), this plan can be used to create unlimited projects and access more account management and collaboration features.
  • Advanced plan: Starting at $24.45 a month for 1 user (billed annually), this plan can be used to create unlimited projects and access advanced features such as portfolio management and time tracking.

Best For

TeamGantt is best suited for medium and large companies.

Worth Checking Out:

Jira

Review

Owned by Atlassian, a giant in the productivity software space, Jira is a robust project tracking tool used by thousands of tech teams to plan, track, and release great software. Product managers use Jira to plan and communicate their software roadmaps with key stakeholders, and software engineers use it to align with the product roadmap, keep track of pending tasks, and collaborate efficiently.

Jira

Stats

  • Used by over 65,000 customers worldwide
  • Over 3,000 integrations

Jira

Pricing

  • Free: This plan is ideal for small teams to plan and track work more efficiently. It is free for up to 10 users. 
  • Standard: This plan costs an average of $7 per user per month and is ideal for growing teams.
  • Premium: This plan costs an average of $14 per user per month and is ideal for organizations that need to scale how they collaborate and track work.
  • Enterprise: This plan is ideal for enterprises with global scale, security, and governance needs. Contact Jira’s sales team for pricing.

Best For

Tech teams of all sizes looking for an IT issue and project tracking tool.

Worth Checking Out:

Basecamp

Review

Basecamp is a user-friendly and versatile project management and team communication software. Companies use it to break up all of their work into separate projects, and each project contains the tools all teams need to work together. This includes message boards, to-dos, schedules, docs, file storage, real-time group chat, and automatic check-in questions.

Basecamp

Stats

  • 9 out of 10 Basecamp customers report having a better handle on their business.
  • 8 out of 10 say their teams are more self-sufficient.
  • 6 out of 10 have fewer weekly meetings.

Basecamp

Pricing

Basecamp has two pricing plans:

  • Basecamp Personal: Ideal for personal projects, students, freelancers, etc. Basecamp Personal is free of charge with a limit of 3 projects, 20 users, and 1 GB storage space.
  • Basecamp Business: For a flat fee of $99 a month, Basecamp Business can be used by teams of any size to create unlimited projects, add unlimited clients, access advanced security features, and more.

Best For

Basecamp is best suited for medium- and large-sized companies.

Worth Checking Out:

LiquidPlanner

Review

LiquidPlanner is a project management software that streamlines the way you plan, track, and execute projects. Their platform stands out for having Planning Intelligence and a Predictive Scheduling Engine that runs thousands of simulations to detect potential problems before they occur and continuously provides the most realistic schedule forecast possible.

LiquidPlanner

Stats

  • Launched in 2008

LiquidPlanner

Pricing

When billed annually:

  • Free: This plan is free of charge and is limited to 10 users, 300 tasks, 3 projects, and 1 workspace.
  • Essentials: For $29 per user per month, teams can use the Essentials plan to create a maximum of 5,000 tasks, 50 projects, and 1 workspace. 
  • Professional: Starting at $39 per user per month, teams can use the Professional plan to create a maximum of 50,000 tasks, 500 projects, and 20 workspaces.
  • Ultimate: For $59 per user per month, the Ultimate plan is LiquidPlanner’s most premium offering, packing all of the platform’s features without any usage limits.

Best For

LiquidPlanner is best suited for medium and large companies.

Worth Checking Out:

Asana

Review

Asana is a cloud-based project management solution used by millions of users worldwide. With multiple features for task management, progress tracking, team communication, and collaboration, Asana has everything teams need to efficiently plan, collaborate on, and successfully execute all sorts of projects, regardless of complexity and scope.

Asana

Stats

  • Asana is used by more than a million teams in 190 countries.
  • Asana integrates with over 100 different third-party tools.

Asana

Pricing

Asana has 4 plans:

  • Basic: Suitable for individuals or teams just getting started with project management. This plan is completely free of charge.‍
  • Premium: Suitable for teams that need to create project plans with confidence. This plan costs $10.99 per user per month when billed annually.‍
  • Business: Suitable for teams and companies that need to manage work across initiatives. This plan costs $24.99 per user per month when billed annually.‍
  • Enterprise: Suitable for organizations that need additional security, control, and support. The pricing of this plan varies according to the size and scope of your operation. Contact Asana’s sales team to learn more.

Best For

Asana has plans for companies of all sizes.

Worth Checking Out:

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Final Advice on Buying Project Management Software

Choosing a project management solution can be a difficult process, as the market is saturated with many offerings, but we’re confident you’ll make a good selection if you: 

  • Align with your project managers and key stakeholders regarding their needs and expectations before selecting a product.
  • Carefully consider those needs, as well as your budget, and choose a product that meets them. 
  • Request a trial account to test the platform’s features first hand.
  • Schedule demo sessions with different vendors in this space to get all of your questions answered.

Thanks for reading our guide on project management software. If you’re interested in similar software solutions that boost employee productivity and drive up engagement, check out our guides on Remote Team Management Software, Objectives and Key Results Software, and Performance Management Software.

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