Top Absence Management Software — 2022

Everything you need to know about absence management software so you can better manage employee leave, reduce administrative burnout, and stay compliant.

Phil Strazzulla
HR Tech Expert, Harvard MBA, Software Enthusiast
October 10, 2022

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Our Expert Picks: The Best Absence Management Software

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Workforce Software covers all your leave policies, lets you determine the type of leave, helps walk your employees through pre-built workflows, all while making sure that you confidently comply with labor laws and union agreements.
Bamboo HR is a one-stop-shop HR hub but we particularly love their absence management software for its simplicity and accuracy. Some features that are worth mentioning include a time-off calculator, customizable PTO policies, and a Who's Out Calendar.
Edays tailor-makes their offering to each of their customers’ unique needs. They’ll factor in your absence management challenges, the number of employees you have, the number of countries you operate in, and more to create a custom subscription that works for you.
ClearCompany boasts a robust total talent management system which includes an absence management software among other things. User friendly and fully customizable, ClearCompany will help you be in sync with all your employees, using just a few clicks.
Backed by years of industry expertise, ReedGroup’s LeavePro is a robust leave management system, suitable for enterprises with 5,000 or more employees.
Affordable yet powerful, Freshteam's absence management software is loaded with incredible features; multiple policies for multiple time zones, advanced analytics and in-depth reports, hassle free time-off approvals, and more.
GoCo is incredibly clean and easy to understand. Its absence management software allows a quick time-off request that directly reflects on the timesheets. It also generates reports about your employees' time so that you can get better insights.

Top Absence Management Software — 2022

Everything you need to know about absence management software so you can better manage employee leave, reduce administrative burnout, and stay compliant.

Phil Strazzulla, HR Tech Expert, Harvard MBA, Software Enthusiast Oct 10, 2022

In HR, “absence management” involves a lot more than PTO and attendance tracking. Of course, that’s one piece of it, but there’s also sick leave, extended leaves, and a host of state, federal, and union regulations to comply with. For HR managers, there is a lot of paperwork to manage. For people managers, there is a lot of manual work involved in approving (or denying) a time-off request. And for employees, there’s no streamlined process to request time-off. That is, unless you use absence management software, which helps companies streamline employee leave processes and remain compliant.

When you use absence management software, you can give employees the ability to request time-off, allow managers to track coverage and more easily approve requests, keep track of your compliance, and save time and be more productive. In this guide, we’ve outlined the top leave management providers, why use them, what you can expect from them, how much they cost and how to calculate ROI, and more.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

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Our criteria: How we chose the best vendors

We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category.  Here's how we select vendors to be in our buyer guides:

  • Product: We want to have a deep understanding of a vendor's product before recommending it.  This usually means getting a demo by a senior executive (their CEO, head of product, etc), and/or using the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best in class offering.
  • User feedback: We do our best to understand what users say when they experience this product.  User input allows us to accomplish a more thorough due diligence of products, put new vendors on our radar, and generally make sure we are presenting the right products to our readers.
  • Financial metrics: We are very much finance nerds and so use a product's retention rates, growth, profitability, and scale to understand whether or not it is truly best in class.
  • Best for a use case: Sometimes the best solution is the cheapest, the best tool for international companies, or the best for startups. We try to include a diversity of solutions so that our readers can find the tool that is best for what they need.

Here's more detail if you want to read further on how we research vendors.

In this guide you'll find

An Intro On Absence Management Software

In HR, “absence management” involves a lot more than PTO and attendance tracking. Of course, that’s one piece of it, but there’s also sick leave, extended leaves, and a host of state, federal, and union regulations to comply with. For HR managers, there is a lot of paperwork to manage. For people managers, there is a lot of manual work involved in approving (or denying) a time-off request. And for employees, there’s no streamlined process to request time-off. That is, unless you use absence management software, which helps companies streamline employee leave processes and remain compliant.

When you use absence management software, you can give employees the ability to request time-off, allow managers to track coverage and more easily approve requests, keep track of your compliance, and save time and be more productive. In this guide, we’ve outlined the top leave management providers, why use them, what you can expect from them, how much they cost and how to calculate ROI, and more.

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Best Leave Management Software Programs

We searched the landscape for the best leave management software programs, here are some we think you should look into.

ClearCompany

Review:

ClearCompany's absence management is part of their broader HRIS which covers everything from applicant tracking to payroll. HR admins can set paid time off policies, and employees can request time off through their solution.

ClearCompany

Stats:

  • 2,000+ clients 
  • 640,000 total users
  • 96% employee approval rating

ClearCompany

Pricing:

The pricing of ClearCompany’s plans isn’t listed on their site. Contact their sales team to get a price quote according to the size and needs of your company.

Best For:

ClearCompany serves businesses of all sizes across all industries.

GoCo

Review:

Recurring employee absences are a strain on any company, regardless of size. The problems are only compounded when managing remote workers, some of which might have the freedom to create their own schedules. In cases like this, GoCo offers an integrated absence management solution.

Simplify the process of time-tracking and absence management for your entire team. Allow your employees – both local and remote – to clock in or clock out on a daily basis. Track and approve (or deny) time-off requests, highlight holiday shifts, and automatically calculate overtime hours according to current federal regulations.

GoCo

Stats:

  • Synstelien Community Services, a provider of residential services for adults with various disabilities, currently relies on GoCo to provide streamlined HR functionality on behalf of 75 - 80 employees.
  • Hammer Down, a provider of various services to oil fields in Texas, used GoCo to reduce their onboarding process from several days to 10 minutes or less.
  • Search Wizards, a specialized recruitment agency for Fortune 500 and Fortune 10 companies, uses GoCo to distribute 300 - 400 W-2 forms to clients in 27 different states.
  • TextBroker, an online content provider, has cut their onboarding time by 50% with GoCo.

GoCo

Pricing:

GoCo pricing starts at $5 monthly for each employee. Custom pricing plans are available.

Best For:


GoCo would make a great addition to the tech stacks of small to medium-sized businesses (SMBs) looking for a budget-friendly yet comprehensive HR software.

Workforce Software

Review:

Workforce Software is a comprehensive workforce management suite encompassing an absence management tool that employees can access on the go. Their platform also includes scheduling, labor forecasting, time and attendance, and much more!

Workforce Software

Stats:

Workforce Software

Pricing:

The pricing of Workforce Software’s plans and services isn’t listed on their website. Contact their sales team for a price quote according to the size and needs of your business.

Best For:

Medium to large companies looking for a comprehensive workforce management solution.

BambooHR

Review:

BambooHR boasts over 20,000 customers, which translates into roughly 1.8 million employees active on their system. This software spans all across the employee lifecycle as they also have recruiting and performance management in addition to the core HRMS functionality. Depending on the package you choose (they can be customized), you get everything from onboarding to offboarding. Their absence or time-off management features are offered as part of the employee self-service module. This is included both in the Essentials and the Advantage packages, which are the starting point of most custom plans. It’s a simple yet solid way of streamlining requests for time-off and their approvals, all tied to a company calendar and an employee database.

BambooHR

Stats:

  • Over 20,000 active client organizations
  • Millions of employees active on their system
  • 45,000+ new hires onboarded per month, on average

BambooHR

Pricing:

Pricing is not disclosed upfront, but they do offer a free trial of their all-in-one software and then go out of their way to find a version that will suit you. Before they come up with a personalized quote that will align with your budget, however, they are also likely to extend your free trial upon request or even give you a free demo of the advanced features.

Best For:

BambooHR is a good fit for companies looking for a very customizable HR product, with pricing that reflects their needs. It’s also popular among teams that are partially or even fully remote.

Edays

Review:

Edays is a robust absence management system built for medium and large companies. Through it, you can track employee holidays, sick leaves, and any other type of time-off you define in the system. It can also help you keep track of overtime (OT) and time off in lieu (TOIL). After data is collected, it is automatically analyzed in Edays’ reporting dashboard, allowing you to easily learn your organization's absence trends, sickness rates, cost of absence, % time lost, Bradford Factor scores, and more.

Edays

Stats:

  • 1600 customers 
  • 120 countries
  • 300k users

Edays

Pricing:

Edays has two plans: 

  • Professional: For companies with 50-499 employees in need of a system to cover regular absence management needs.
  • Enterprise: For companies that have over 500 employees, operate across multiple countries, and have complex absence requirements.

The pricing of both plans isn’t disclosed upfront. Contact Edays’ Sales team to get a custom quote. Do note that a minimum purchase of 50 user licenses is required to use their system.

Best For:

Edays is best suited for medium to large-sized companies.

Freshteam

Review:

Freshteam is a tool that has a much broader suite of HR and recruiting tools beyond just leave management. Their product of course can allow employees to view the PTO policies for their organization, and then request time off. Freshworks also has modules for recruiting, core HR, onboarding, and much more.

Freshteam

Stats:

  • Freshteam is used by 3000+ businesses
  • Freshteam offers 24/7 support via chat, email, and phone

Freshteam

Pricing:

  • Free: Free for up to 50 active employees
  • Growth: $1 per employee/month + $59 platform fee/month billed annually
  • Pro: $2 per employee/month + $99 platform fee/month billed annually
  • Enterprise: $4 per employee/month + $169 platform fee/month billed annually

Best For:

Companies of all sizes looking for a comprehensive, affordable, and user-friendly HR solution.

ReedGroup

Review:

LeavePro is an enterprise-grade, SaaS leave management system that can automate several administrative tasks including leave eligibility, notifications, and workflows. The platform also offers compliance assurance as ReedGroup’s team of compliance attorneys are always up to date with changes in state and federal leave laws and regulations.

ReedGroup

Stats:

ReedGroup

Pricing:

The pricing of ReedGroup’s LeavePro software isn’t disclosed upfront. Contact their Sales team to receive a custom quote.

Best For:

ReedGroup’s LeavePro is best suited for companies with 5,000 or more employees.

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Next Steps for Absence Management

There are a number of state and federal regulations to comply with when it comes to employee leave. There’s the usual — FMLA, Short Term Disability, union agreements as well as policies from the Equal Employment Opportunity Commission and Americans with Disabilities Act. Now, there’s the Families First Coronavirus Response Act, which provides paid sick leave for those unable to work due to COVID-19, either because they are sick or need to take care of a family member who is sick. 

So, after considering standard features that help streamline the administrative side of leave management, you’re going to want to see which solution is "all-in-one" when it comes to  regulations. That way, you’ll know you are setting company leave policies that comply with the latest laws.

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