Top Absence Management Software — March 2021

Everything you need to know about absence management software so you can better manage employee leave, reduce administrative burnout, and stay compliant.

Author Phil Strazzulla, HR Tech Expert, Harvard MBA, Finance and Software Nerd
Phil Strazzulla,HR Tech Expert, Harvard MBA, Finance and Software Nerd - Oct 19, 2021

In HR, “absence management” involves a lot more than PTO and attendance tracking. Of course, that’s one piece of it, but there’s also sick leave, extended leaves, and a host of state, federal, and union regulations to comply with. For HR managers, there is a lot of paperwork to manage. For people managers, there is a lot of manual work involved in approving (or denying) a time-off request. And for employees, there’s no streamlined process to request time-off. That is, unless you use absence management software, which helps companies streamline employee leave processes and remain compliant.

When you use absence management software, you can give employees the ability to request time-off, allow managers to track coverage and more easily approve requests, keep track of your compliance, and save time and be more productive. In this guide, we’ve outlined the top leave management providers, why use them, what you can expect from them, how much they cost and how to calculate ROI, and more.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

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A Quick Breakdown: Best Absence Management Software

Edays tailor-makes their offering to each of their customers’ unique needs. They’ll factor in your absence management challenges, the number of employees you have, the number of countries you operate in, and more to create a custom subscription that works for you.
Workforce Software makes HR's job easy with pre-built workflows to streamline absence management processes.
BambooHR has an incredibly wide range of integrations, meaning it will easily fit into any tech stack.
ClearCompany is a leader in HR software that has a robust absence management feature on top of its impressive HR suite.
We love GoCo because time off can be approved with a single click, meaning less time for HR teams.
We love Freshteam because it has a free forever plan for small businesses and startups.

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Best Leave Management Software Programs

We searched the landscape for the best leave management software programs, here are some we think you should look into.

Freshteam

Review

Freshteam is a tool that has a much broader suite of HR and recruiting tools beyond just leave management. Their product of course can allow employees to view the PTO policies for their organization, and then request time off. Freshworks also has modules for recruiting, core HR, onboarding, and much more.

Freshteam

Stats

  • Freshteam is used by 3000+ businesses
  • Freshteam offers 24/7 support via chat, email, and phone

Freshteam

Pricing

  • Free: Free for up to 50 active employees
  • Growth: $1 per employee/month + $59 platform fee/month billed annually
  • Pro: $2 per employee/month + $99 platform fee/month billed annually
  • Enterprise: $4 per employee/month + $169 platform fee/month billed annually

Best For

Companies of all sizes looking for a comprehensive, affordable, and user-friendly HR solution.

Worth Checking Out:

BambooHR

Review

BambooHR boasts over 20,000 customers, which translates into roughly 1.8 million employees active on their system.  This software spans across the employee lifecycle as they also have recruiting and performance management in addition to the core HRMS functionality.  Check out their app marketplace to see some of the HR/recruiting vendors that integrate with their system.

BambooHR

Stats

  • 20,000+ active client organizations
  • 1.8 m+ active employee users
  • 45,000+ onboards per month

BambooHR

Pricing

The pricing of BambooHR’s plans is not disclosed on their website. Contact their sales team for a price quote according to the size and needs of your business.

Best For

BambooHR works for companies of all sizes looking to automate their HR tasks and processes.

Worth Checking Out:

ClearCompany

Review

ClearCompany's absence management is part of their broader HRIS which covers everything from applicant tracking to payroll. HR admins can set paid time off policies, and employees can request time off through their solution.

ClearCompany

Stats

  • 2,000+ clients 
  • 640,000 total users
  • 96% employee approval rating

ClearCompany

Pricing

The pricing of ClearCompany’s plans isn’t listed on their site. Contact their sales team to get a price quote according to the size and needs of your company.

Best For

ClearCompany serves businesses of all sizes across all industries.

Worth Checking Out:

Edays

Review

Edays is a robust absence management system built for medium and large companies. Through it, you can track employee holidays, sick leaves, and any other type of time-off you define in the system. It can also help you keep track of overtime (OT) and time off in lieu (TOIL). After data is collected, it is automatically analyzed in Edays’ reporting dashboard, allowing you to easily learn your organization's absence trends, sickness rates, cost of absence, % time lost, Bradford Factor scores, and more.

Edays

Stats

  • 1600 customers 
  • 120 countries
  • 300k users

Edays

Pricing

Edays has two plans: 

  • Professional: For companies with 50-499 employees in need of a system to cover regular absence management needs.
  • Enterprise: For companies that have over 500 employees, operate across multiple countries, and have complex absence requirements.

The pricing of both plans isn’t disclosed upfront. Contact Edays’ Sales team to get a custom quote. Do note that a minimum purchase of 50 user licenses is required to use their system.

Best For

Edays is best suited for medium to large-sized companies.

Worth Checking Out:

GoCo

Review

GoCo helps companies with time off tracking by allowing HR to create flexible PTO programs, and employees to request vacation time, maternity/paternity leave, sick time, and a host of other types of absences. They have a mobile app that lets employees do this conveniently, as well as a desktop based dashboard for human resource teams to manage employee absences.

GoCo

Stats

GoCo

Pricing

GoCo’s pricing starts at $5 per employee per month. Customers may also get a custom pricing plan built around their needs.

Best For

Small to medium-sized businesses looking for a cost-efficient method to automate HR tasks.

Worth Checking Out:

Workforce Software

Review

Workforce Software is a comprehensive workforce management suite encompassing an absence management tool that employees can access on the go. Their platform also includes scheduling, labor forecasting, time and attendance, and much more!

Workforce Software

Stats

Workforce Software

Pricing

The pricing of Workforce Software’s plans and services isn’t listed on their website. Contact their sales team for a price quote according to the size and needs of your business.

Best For

Medium to large companies looking for a comprehensive workforce management solution.

Worth Checking Out:

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Next Steps for Absence Management

There are a number of state and federal regulations to comply with when it comes to employee leave. There’s the usual — FMLA, Short Term Disability, union agreements as well as policies from the Equal Employment Opportunity Commission and Americans with Disabilities Act. Now, there’s the Families First Coronavirus Response Act, which provides paid sick leave for those unable to work due to COVID-19, either because they are sick or need to take care of a family member who is sick. 

So, after considering standard features that help streamline the administrative side of leave management, you’re going to want to see which solution is "all-in-one" when it comes to  regulations. That way, you’ll know you are setting company leave policies that comply with the latest laws.

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