Top Remote Team Management Tools — March 2021

Everything you need to know to effectively manage remote workers, foster a welcoming company culture, and achieve business success in the process

The best remote team management tools allow companies to engage employees, collaborate, and grow their business. Remote work has been growing in popularity — even before social distancing/the COVID-19 crisis forced many companies to operate remotely. According to GlobalWorkplaceAnalytics.com, remote work in the U.S. has grown 173% since 2005, a trend that will only continue to increase. As such, software programs and remote team management tools have become increasingly necessary. After all, they help companies maximize productivity, collaboration, and culture — all of which are critical for organizational success.

But as you probably already know, there are seemingly endless options. Some help companies better manage their remote teams, while others help remote workers be more productive. In this guide, we’re going to help you figure out which solutions are right for your organization with a list of top tools, what they cover, and why you might need them; common mistakes and how to fix them; implementation guidelines; and more.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  Most of the vendors featured on our site have no commercial relationship with us, we want to feature the best software for our readers regardless. Learn more

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Top Remote Team Management Tools

Here are the best remote work tools for companies looking to engage employees, collaborate, and grow. We'll be adding to this list frequently as we discover more awesome tools to include.

Trainual helps companies keep track of all the how-to's in their company which means faster onboarding of new employees and less time searching for the best way to do XYZ once they are on the job. This is a great way to document your company's playbooks for everything from customer facings roles to engineering. And, this sort of knowledge documentation becomes all that more important for remote companies.

Trainual

Stats

Trainual

Pricing

Trainual has two plans with fixed pricing:

  • Pro: This plan allows up to 25 users to create unlimited documentation and gives them access to templates for training, tests, etc. This plan costs $99 a month when billed annually
  • Premium: Users on this plan (up to 25) get everything from the Pro plan plus phone support/coaching, stock image library access, and more. This plan costs $149 a month when billed annually

A custom plan can also be created for larger companies upon request.

Best For

Medium to large-sized companies looking to streamline the way they train their new hires.

Worth Checking Out:

In a remote environment, employee engagement software is an essential tool to measure your culture, and ensure your employee population stays connected to their work. Peakon allows companies to get feedback and act to built a better work environment. This is especially powerful for fast changing companies who need to stay on top of how their employees are feeling with new work norms.

Peakon

Stats

  • Peakon is trusted by 1000+ of the world's best workplaces
  • 157,209,657 employee survey responses
  • 28,933,431 employee comments
  • 160 countries represented

Peakon

Pricing

Peakon has a three-tiered pricing structure: 

  • Essential: This plan offers baseline engagement features, a mobile app, and 24-hour online support. ‍
  • Business: This plan provides everything from the Essential plan, but adds personalized benchmarking, custom insights, action plans, and HRIS integrations. You'd also have a dedicated Customer Success consultant.
  • Premier: With this plan, you'll receive everything previously mentioned, plus micro-learning sessions, attrition prediction, hierarchy mapping, business impact metrics, and unlimited custom dashboards. You all have extended Customer Success support and change management training.

The pricing of the above plans isn’t disclosed on Peakon’s website. Contact their sales team for a price quote according to the size and scope of your operation.

Best For

Large and enterprise-sized organizations who can put all of Peakon's features to good use.

Worth Checking Out:

Caroo is a software-enabled employee gifting service. Companies of all sizes can use it to recognize certain employees for their performance or to simply cheer all employees with company-wide gifting. Caroo has different gift boxes to choose from; depending on the box chosen, these boxes can include anything from healthy snacks, premium gifts, and team-building activity items, delivered directly to your employees’ homes.

Caroo

Stats

  • Over 500,000 employees are happy with the service they’ve received from Caroo.

Caroo

Pricing

Caroo has 3 packages that are priced as follows: 

  • Nourish: The pricing of the Nourish box starts at $26.95 and is shipped for free. This box can pack up to 30 delicious snacks from innovative brands. 
  • Inspire + Connect: This box packs premium-themed gifts and team-building activities. The pricing of this box starts at $53.95 plus free shipping.
  • Concierge: Eligible for teams of 50 or more, the Concierge box is fully customizable and can include anything from premium snacks, wine, electronics, productivity supplies and more. The pricing of this box varies according to its contents.

Caroo also has seasonal boxes that pack season-appropriate snacks. The pricing of seasonal boxes starts at $33.95 plus free shipping.

Best For

Companies of all sizes looking to reward or simply delight their employees regardless of the occasion.

Worth Checking Out:

Caroo donates meals to families in need for every box delivered. 17,643,237 meals have been donated so far.

Zoom has become the go-to video conferencing solution. It started with sales, and now is ubiquitous for 1:1 meetings, small groups, and even large scale webinars. While not perfect, their video conferencing is still the best on the market and a key for remote teams that want to organize happy hours, coffee chats, or meetings from disparate locations.

Zoom

Stats

  • Zoom has sold more than 1 million Zoom Phone seats around the world.
  • Zoom was named a Leader in the 2020 Gartner Magic Quadrant for Meeting Solutions and a Leader in the Magic Quadrant for UCaaS, Worldwide.

Zoom

Pricing

Zoom has 5 plans:

  • Basic: This plan is suited for personal meetings. Anyone can get this plan for free. 
  • Pro: This plan is suited for small teams and is priced at $149.90 per year per license.
  • Business: This plan suits small & mid-sized businesses and is priced at $199.90 per year per license.
  • Zoom United Business: This plan is for large businesses and is priced at $350 per year per license.
  • Enterprise: As the name entails, this plan is designed for enterprises. The price of this plan varies according to the size and needs of the business.

Best For

Companies of all sizes looking to conduct online meetings - be it individual 1:1s or group sessions - as well as online events more efficiently.

Worth Checking Out:

Mistro was created specifically for the newly hybrid workplace. Therefore, rolling out benefits and perks to your remote workforce is easier. Mistro allows for detailed customization based on region, team members, and tenure, so you don't have to worry about forcing a rigid structure on your global team.

Mistro

Stats

  • Featured on Buffer's and AngelList's 2020 State of Remote Work
  • Featured on Remote-How's Rising Stars
  • Can be used in 200+ countries

Mistro

Pricing

Best For

Mistro is best for large remote teams that wants to offer a wide range of perks and benefits.

Worth Checking Out:

Slack's messaging platform has spread virally throughout the corporate world and is now a mainstay of corporate communications. Asynchronous standups, 1:1 messaging, or employee resource groups and so much more can be hosted on this platform. In addition, they have a large and growing ecosystem of apps that are native to Slack from employee recognition to notifications related to marketing, sales, engineering, or recruiting.

Slack

Stats

  • Over 750,000 companies use Slack to get work done
  • Slack integrates with over 2,200 apps using prebuilt modules

Slack

Pricing

Slack has a free plan with limitations on message history access. Free plan customers can only view the last 10,000 of their team’s messages and the rest is archived unless an upgrade is made to any of the following paid plans:

  • Standard: Suitable for small and medium-sized businesses. This plan costs $6.67 per person per month when billed annually. 
  • Plus: Suitable for larger businesses or those seeking advanced administration tools. This plan costs $12.50 per person per month when billed annually. 
  • Enterprise Grid: Suitable for very large businesses or those in highly regulated industries. The pricing of this plan varies according to the size and scope of your operation. Contact Slack’s sales team to learn more. 

Best For

Companies of all sizes looking for a robust team communication tool.

Worth Checking Out:

Asana allows remote teams to stay organized across many different and complex team-based projects. Whether you are running a content calendar or building a new piece of software, their project management suite will allow you to manage, assign, and track work.

Asana

Stats

  • Asana is used by more than a million teams in 190 countries.
  • Asana integrates with over 100 different 3rd party tools.

Asana

Pricing

Asana has 4 plans:

  • Basic: Suitable for individuals or teams just getting started with project management. This plan is completely free of charge.
  • Premium: Suitable for teams that need to create project plans with confidence. This plan costs $10.99 per user per month when billed annually.
  • Business: Suitable for teams and companies that need to manage work across initiatives. This plan costs $24.99 per user per month when billed annually.
  • Enterprise: Suitable for organizations that need additional security, control, and support. The pricing of this plan varies according to the size and scope of your operation. Contact Asana’s sales team to learn more.

Best For

Companies of all sizes looking to manage projects and collaborate more efficiently.

Worth Checking Out:

Remote work means employees all over the world. It probably also means contractors who work for you part time. Whether you are paying construction workers in South Africa or part time software engineers in Australia, PapayaGlobal is a payroll provider who can handle your needs. They'll also serve as the employer of record for your employees so that you can take advantage of group buying power on benefits.

PapayaGlobal

Stats

Papaya works in 140+ countries.

PapayaGlobal

Pricing

Papaya has 3 plans:

  • Payroll: In this plan, Papaya runs and manages your entire payroll process for one, all-inclusive fee ranging from $20 - $100 per employee per month. 
  • Global EOR: In this plan, Papaya’s in-country partners will serve as employers of record and assume responsibility for payroll, workforce management, benefits, compliance, and more. The pricing of this plan ranges from $770- $1000 per employee per month.
  • Contractor Management & IC Compliance: With this plan, you can outsource particular services to a domestic or foreign contractor. The pricing of this plan starts from $25 per employee per month.

Best For

Medium to large-sized companies looking for a method to pay employees and independent contractors in different countries.

Worth Checking Out:

From small companies to the Fortune 500, employee learning and development is incredibly important. Remote work means new challenges for onboarding and upskilling workforces. Lessonly's simple to use learning management system allows you to quickly build and deploy training materials. They also have a host of content around remote work specifically.

Lessonly

Stats

Lessonly has helped over 3 million learners from Fortune 100 enterprises to local businesses.

Lessonly

Pricing

Lessonly has two plans:

  • Pro: This plan includes Lessonly’s training software, intuitive lesson builder, interactive quizzes & surveys, automation & triggers, training event tracking, and integrations. Pro plan customers also get assigned a personal Customer Experience Manager
  • Pro+Coaching: This plan includes everything from Lessonly’s Pro package, plus Lessonly Practice, Coaching, Conversations, and Certifications.

The pricing of the above plans isn’t disclosed on Lessonly’s website. Contact their sales team for a price quote accordingly to the size and scope of your operation.

Best For

Companies of all sizes wanting to streamline the way to provide training to their employees.

Worth Checking Out:

Looking for an HR Tech consultant to help out?

We've hand picked a shortlist of consultants who can help with vendor selection, implementation, strategy, and more

Next Steps

As we said earlier, remote work is on the rise. Currently, 43% of U.S. employees work remotely to some degree. And it’s becoming a key value proposition for employees and candidates. In fact, some employees will only take a job if it is remote. The global coronavirus pandemic is likely testing your company’s ability to operate remotely, so you’re already learning a lot about what’s working and what isn’t. Listen to the feedback you’re getting and use it to create a more formal strategy to foster and better manage remote workers.

And remember, at the end of the day, remote work success really comes down to two core functions: communicating and sharing. How you do these effectively depends on the tools you choose to invest in. So think about the struggles you’ve been facing now, identify a few tools that could help, and schedule your demos.

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