Best Interview Scheduling Software in 2025

One of the reasons we chose GoodTime for this guide is its efficiency. Their main driver is to simplify one of the most tedious parts of recruiting: coordinating interviews between candidates and interviewers. Through automation, GoodTime can easily accelerate the entire candidate pipeline, from the first interview to the final offer, within two weeks.

Instead of playing a game of calendar Tetris where you exchange back-and-forth emails with candidates to finally find a time that suits both the interviewer and the candidate, you can bank upon GoodTime’s intelligent matching algorithm, which will automate 90% of the interview scheduling tasks. Here’s how it works:

The recruiter sends an interview request to the candidate, which provides them with many options for dates and times to choose from. One of the most impressive things about GoodTime is that if there are multiple interviews, candidates can split up the interviews over different days.

Once the candidate has provided their availability, GoodTime will automatically check the interviewer's availability and generate a list of time slots that work for everyone involved in the hiring process. As a recruiter, you only have to send interview invites to candidates with a single click.

Further, we like that the software’s integration of AI is quite extensive. Factoring in different variables, it selects the most suitable interviewer for each interview, distributes interview workloads to ensure fairness, and summarizes candidates’ resumes to help interviewers prepare in just minutes.

Our tests also found that the tool identifies patterns in your hiring process and gives AI-driven recommendations to improve your processes continually. At the same time, GoodTime lets you personalize the hiring process with features that allow you to text candidates, create dynamic message templates, and collect anonymous candidate feedback at every step.

Lastly, we must mention their customer support again. They’re incredibly quick to respond to your queries.

According to Elton, a program manager at a mid-sized company, “When I asked for support, to my surprise, I got one of the founders on the phone working with me on how to solve my problem. It was nice to see that their management demonstrably cares about getting customer feedback like this.”

300+ companies, including many notable ones such as Hubspot, HelloFresh, OLX, Spotify, Pinterest, and Lyft.

GoodTime’s pricing is custom, based on annual candidates rather than user count. It includes all essential features and integrations, with no tiered plans. Add-ons are available for enhanced functionality to meet unique team needs.

We were drawn to VidCruiter's scheduling tool because it really stands out when it comes to taking the headache out of interview scheduling. The scheduler has a simple interface and handles automatic interview scheduling, can sync with several calendars, and, in real-time, keeps everyone in the loop.

The best part? This scheduling tool isn't just about setting up interviews. It goes above and beyond to enhance both the candidate's and interviewer's experiences. Candidates get the flexibility to pick their preferred interview format, whether it's a pre-recorded video interview, a live video chat, a hybrid interview, or even an in-person meeting. This level of choice and customization sets it apart from other scheduling tools we've seen.

Another outstanding aspect is the scheduler’s personalized approach based on the user role and the interview process. Hiring managers get all the interview essentials—guides, reminders, candidate profiles, and rating keys. On the interviewee side, there are instructions, reminders, and if the position requires it, a prompt for their relevant certifications.

To put VidCruiter interview scheduling software to the test, we booked an in-person interview as a candidate. Not only did the tool shoot us an SMS with all the interview details, but it even handed us Google Maps directions.

And we weren't the only ones impressed—several TA users we talked with have felt the same way, loving how the tool's automation freed up more time for candidate interactions, all while seamlessly managing the logistical side.

With that said, there's no free trial or free plan available with VidCruiter. The scheduling tool has also been focused on mid-market and enterprise-level teams from the get-go. So, if you're a small team that doesn’t hire very frequently, you might find it either overkill or too expensive.

Lowe’s, Lionsgate, and the United Nations are a few names of VidCruiter’s customers. The platform has been used by over 10,000 TAs and is popular among enterprise orgs.

VidCruiter has custom pricing and doesn’t offer a free trial or free plan. A free demo is available for organizations to get a custom quote.

Paradox, or more precisely, its AI assistant Olivia, is just so good at simplifying complex, heavy scheduling. Olivia takes the reins of communicating with candidates for interview scheduling. Once set, interview times sync seamlessly with your calendar, with all the interview details. Candidates receive interview reminders, and if adjustments are needed, Olivia can efficiently handle rescheduling and keep everyone in the loop.

Navigating diverse time zones and languages, especially in high-volume hiring scenarios, has often been a major headache for recruiters. However, Paradox has convinced us that this pain can be completely eliminated. Of all the interview scheduling solutions we’ve tested and used, Paradox's multilingual capabilities are among the best. It supports over 30 languages for users and more than 100 for candidates. The scheduling tool also comfortably handled scheduling calls across our team members spanning seven different time zones.

While Paradox’s integrations might not be so extensive, they've impressed us with real-time updates. Booking an interview results in an instant sync across its platform and our integrated ATS—no noticeable delays.

However, Paradox does stumble a bit in a few areas. Similar to other enterprise-centric solutions like HireVue, Paradox keeps its pricing a mystery. We also found the implementation a bit drawn-out, especially when there’s a high level of customization required. Thankfully, the dedicated support does brighten this experience up.

It was quite unexpected for us to figure out the scheduling doesn’t have a native integration with LinkedIn. We appreciated Paradox's approach of offering its own ATS and video interviewing tools, so its target customers—companies with high-volume hiring needs can keep all their HR tech in one place. However, these solutions don’t quite match up to the top-tier names in the market, such as VidCruiter.

Major customers of Paradox include household-name enterprises like Unilever, McDonald’s, and Amazon.

Paradox doesn’t publish its pricing on the website. You must get on a demo with its team for more details.

When you opt for either its video interview products or the chatbot, myInterview gives you interview scheduling features for free.

Just tap the three dots on a candidate's card, and you’ll find the scheduling button. As long as you have your video conferencing tool(s) linked with myInterview, your availability will auto-show as light green. We used Google Meet, and the time slots came out nicely. Pick some from these, name your interview, and set the duration. Then, the invite will swiftly go to the candidate’s inboxes as you hit ‘Send Invites’.

This approach is not as useful for one-way video interviews, though, where you tend to have dozens, if not hundreds, of invites to send for each job. Thankfully, myInterview has some automation baked in.

The interview scheduling platform lets you invite up to 200 candidates at a time, set timezone-minded interview deadlines, edit email text, and set reminders. It now even supports SMS invitations, a promising feature to boost your candidate completion rates.

However, we found that myInterview’s customization is not as good as some competitors such as GoodTime. While the email content is editable, there’s no option to customize the email signature or text format. As a result, you may have good content yet rather bland-looking emails.

When it comes to interview scheduling handled by chatbots, myInterview’s Taira is on par with Paradox’s Olivia. The only part where it falls short is it only speaks English, while Olivia does 100+ languages.

You should also bear in mind that some of myInterview’s integrations cost extra even if you’re on the priciest plan.

1,000+ companies, including Ocado Group, Purdue University, and P&O Ferries.

myInterview’s pricing is not disclosed.

Cronofy is an interview scheduling tool designed for in-house recruiting teams that need deep ATS integrations and automated workflows. Unlike standalone schedulers, it syncs directly with recruiters’ calendars and provides real-time availability, reducing back-and-forth emails.

One standout feature is its self-scheduling links, which show candidates the hiring team’s actual availability instead of making them suggest time slots. This makes scheduling faster and more straightforward. We also found workflow automation useful for managing high-volume hiring, with the ability to template recurring interview setups.

For companies with complex interview needs, Cronofy supports multi-stage scheduling, including panel interviews and round-robin assignments— capabilities that aren’t always available in basic scheduling tools. The platform's myriad of ATS integrations (including Greenhouse, SuccessFactors, Lever, and SmartRecruiters) also ensure minimal disruption to recruiters’ existing workflows.

While Cronofy excels in scheduling automation, it’s not an all-in-one recruiting tool. Companies looking for sourcing, job posting, or candidate relationship management features may prefer broader HR tech solutions.

Companies like Wise, Allegro, SwissRailways, and Haufe use Cronofy to automate their interview scheduling.

Pricing starts at $15 per active user per month, but enterprise plans vary. A 14-day free trial is available.

HireVue’s scheduling tool impressed us right off the bat. It’s fully automated and incorporates conversational AI, which actively engages with job candidates. This hands-on functionality empowers candidates to self-schedule based on their availability—a feature that no doubt proves incredibly valuable for hundreds of its users managing virtual career fairs and graduate hiring events.

HireVue isn't just about scheduling. Unlike GoodTime, which heavily focuses on this aspect, HireVue offers video interviews, assessments, conversational AI, and text recruiting, making it an all-in-one solution for recruitment automation tech. But what really caught our attention was its customer support: a super-responsive implementation team that assists us every step of the way, and CSM available 24/7, in over 20 languages.

HireVue’s pricing primarily targets larger companies with at least 2,500 employees. While we understand that it’s unreasonable to expect a low price from an enterprise-centric tool, we found its starting price ($35,000 per month) quite pricey compared to most of its competitors.

We’re also a bit disappointed about the scheduling tool’s native integrations. Since HireVue is also an HR solution oriented to large organizations, we anticipated built-in app connectors to be as strong as VidCruiter or Paradox. However, HireVue only has a handful of connections, and most of them are ATSs.

HireVue serves over 800 businesses, including major players such as Unilever, SmartLynx Airlines, and National Safety Apparel.

HireVue offers an interview scheduling product as an add-on, but they don't disclose the pricing upfront. To get a quote, you'll need to request a demo.

If you’ve ever spent hours coordinating interviews, juggling calendars, and chasing down availability, you know how frustrating scheduling can be. ModernLoop promises to take that pain away with behind-the-scenes automation, and after testing it ourselves, we can confirm it delivers.

Zero-Click Scheduling impressed us the most. As soon as a candidate reaches a certain stage in your ATS, this feature automatically coordinates interviews, selects available interviewers, and sends out invites.

For example, when we moved a test candidate to the onsite interview stage in Greenhouse, ModernLoop instantly sent a scheduling request, pulled in the candidate’s availability, and integrated everything into the interview workflow. It even created a Slack channel to keep everyone aligned.

We also loved the Candidate Portal, a branded hub where applicants can check their interview schedule, access company information, and track the next steps. This transparency improves the candidate experience significantly—after all, no one likes being left in the dark about their application status.

For teams struggling with overbooking or untrained interviewers, ModernLoop has a smart solution. Its Interviewer Training feature tracks interviewer readiness, ensuring only certified interviewers are scheduled. If someone hasn’t completed their training, the system flags it and suggests a replacement, preventing delays and reducing interviewer burnout. This is particularly valuable for fast-growing teams that need to scale without sacrificing consistency in their hiring process.

That said, there were a few limitations worth calling out. First, it’s only available in English, which might be a dealbreaker if you’re hiring across multiple languages. Given how much emphasis the platform puts on candidate experience, we hope to see the vendor provide multilingual support soon.

Another downside is that not every ATS is supported. ModernLoop works well with Greenhouse, Workday, SmartRecruiters, Ashby and Lever, but it doesn’t integrate with some others like BambooHR or Workable.

Lastly, it’s not very budget-friendly either. With pricing starting at $6K per year for companies under 250 employees and no free trial, it’s not the best option for those looking for a low-cost (or free) scheduling tool. To be fair, though, for high-volume hiring teams drowning in coordination tasks, the time savings could easily justify the cost.

ModernLoop's customer list includes Instacart, Dropbox, Figma, Brex, and Carta.

ModernLoop's pricing is custom. As a reference, small to medium-sized businesses with less than 250 employees can expect to pay between $6,000 and $20,000 annually, while for larger companies with over 10,000 employees, pricing can range from $20,000 to over $100,000.

We like the way Sign In Scheduling helps hiring managers and recruiters make the otherwise daunting task of scheduling simple and thoughtful. The scheduling tool’s two-way chat feature is a huge advantage. It connects interviewers and candidates and lets them easily confirm, change, and cancel interviews. Let’s be honest, there are not so many tools today that focus on fostering human-to-human interaction like this.

Sign In Scheduling is super easy to use. We just signed up for its free plan, headed to its dashboard, and could use it right away without any difficulty. Along with Calendly and GoodTime Meet, it's one of the few tools in the market that offers a free-forever plan. Though there have been some adjustments in its pricing structure since our last review, such as fewer appointments on the free plan and a shorter trial period, you still get the chance to try it out before committing. It’s also pretty awesome to see after all these years, the scheduling tool remains one of the most affordable options you could find in the market.

We think this tool is best for solopreneurs and small teams. While Sign In Scheduling works smoothly with a small number of bookings, we noticed some flaws when trying to book multiple appointments on the app. You can expect a chaotic notifications system and an overwhelming calendar if you’re a bigger team with a high volume of candidates waiting for interviews, as Sign In Scheduling provides no support for setting limits on daily appointment requests.

We found it also quite disappointing that the platform still requires manual booking for recurring appointments, whereas free tools like Google Calendar can automate this process just fine.

Sign In Scheduling's interview scheduling software has a diverse customer base of over 200,000 businesses, from solopreneurs to companies with thousands to dozens of thousands of employees. Yale University, US Bank, and ResMed are a few examples of large organizations that use Sign In Scheduling.

Sign In Scheduling now offers 4 plans:

• Starter: Free for 1 seat and 10 appointments/month.
• Pro: $7.20 per seat per month for 100 appointments.
• Premium: $19.00 per seat per month for 100 appointments.‍
• Enterprise: Custom pricing.

Calendly caught our attention with its unwavering commitment to prioritizing candidates. The scheduling tool puts candidates in the driver’s seat by allowing them to take charge of booking, changing, and even calling off meetings at their own convenience.

When it comes to integrations, Calendly stands tall among its peers. It can connect with over 100 different apps, and never once has it occurred to us that the system we want to sync with Calendar isn’t supported—whether it's an ATS, video interview software, communication app, or CRM. We can even easily share our availability as we chat with candidates on LinkedIn using Calendly’s Chrome or Firefox extensions. No need for platform-hopping.

However, the more content we feel about Calendar’s desktop version, the more disappointed we are with what its mobile app has to offer: bookings don't instantly update, calendars sync with delays, and there's no support for scheduling date overrides.

As for the eternal question “Is Calendly free forever?” Yes, it is. With a few 1:1 interviews to schedule per week, Calendly’s free plan has been a godsend for managing both our personal and business calendars. Yet, we wouldn’t say the same for those with more complex scheduling needs, as the freebie supports only one-off meeting types, with very limited customization options allowed.

Speaking of Calendly’s paid plans, compared to GoodTime Hire and HireVue, setting up group interviews and custom slots wasn't as seamless as we expected. But the more annoying part was its delays in syncing with multiple calendars, which resulted in double-booked interviews that we had to either reschedule or cancel later on.

Nevertheless, Calendly has shown us its commitment to improvement. The vendor frequently rolls out new features and updates their current ones. They also have recently acquired Prelude, an automation software company specializing in job recruitment, to expand its capabilities toward larger firms with heavy interview schedules.

Calendly has over 50,000 customers, including big firms like eBay, Dropbox, and Stack Overflow. However, most of its customers are SMBs, which can be explained by its free entry-level pricing.

Calendly offers five pricing plans, billed monthly or annually with a 20% discount. Here are the monthly rates for annual billing:

• Basic: Free with limited features.
• Essentials: $8 for scheduling automation.
• Professional: $12 for customizations, integrations, and basic team features.
• Teams: $16 for collaborative scheduling.
• Enterprise: Custom pricing.

All paid plans include a 14-day trial, with an automatic downgrade to the free plan afterward. Non-profit organizations can inquire about special pricing with customer support.

Clara grabbed our attention with its elegant simplicity and a virtual assistant that makes you feel more like a human than a robot.

Powered by AI, Clara is the only tool we’ve seen in the interview scheduling landscape that resides directly in a user's email and takes care of all the bookings—no extra software required. We love that every time we want to set up an interview, we can just email or cc Clara, and it will handle the rest. To ensure Clara understands your preferences, you'll be in the loop for your first three meetings, and then the AI will take it from there. It arranges interviews, sends reminders, and even seeks candidate feedback later.

We chose Clara as one of the best interview scheduling software platforms not only because of its smart algorithm but also the human touch behind the robot. If Clara doesn't fully understand your request, unlike ChatGPT, it won’t just execute actions anyway but will loop in a real person from Clara’s team to support and make sure everything's on track. Case in point, we gave the AI a test by giving it an odd task: schedule a call for us with ourselves. The AI right away included a customer success rep in our email loop, and though it was outside of business hours, the person got back to us within 3 hours.

While Clara excels in many aspects, we wouldn’t recommend it to those seeking advanced features like payment integration or meeting polls, as they are beyond its capabilities. Clara isn’t a good fit either if you often encounter last-minute changes in interview scheduling. We still remember that not-so-happy time when we couldn’t push back the time of one of our scheduled interviews at the last minute and had to use our calendar to make the update.

Regarding integrations, Clara still has a long way to go. Though the scheduling tool has been working on adding more integrations for the past few years, it’s quite disappointing for us to discover that it can connect with very few third-party apps.

Clara has been used by over 1,000 organizations, including Mattermark, InVision, and Rubrik.

Clara offers four pricing plans, with a 20% discount available for NGOs:

• Clara Essential: $99/user/month on @claralabs.com domain with branded email signature.
• Clara Professional: $199/user/month on your domain ([email protected]) with a non-branded email signature.
• Clara Executive: $399/user/month on your domain ([email protected]) with a custom Clara name and email signature.‍
• Clara for Teams: Custom plan for high-volume scheduling and growing businesses, contact sales for pricing.