The 10 Best HR Software For Healthcare Companies - 2022

The best HR software hand-picked for hospitals, clinics, and other health practices, along with benefits, pitfalls, FAQs, and more.

Ishvani Hans
Technology and travel journalist
October 7, 2022
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Our Expert Picks: The Best Healthcare HR Software

Rippling has a slick user interface that will hook you from the get-go. It’s incredibly simple to use, quick, highly customizable, and the best thing is that you can choose from hundreds of workflow templates.

Rippling is an employee management platform for everything between onboarding and offboarding, with a soothing design and great user experience.

Sapling has a modern and intuitive platform that’s very easy to use. Its biggest strength is that it lets you manage as well as automate your unique workflows and processes.

Used by some of the biggest remote companies of the world, Sapling seamlessly integrates not only with your HR tools but also your finance and IT systems. Use it to automate your onboarding or offboarding, and connect your people, tools, and data.

Designed with direct input from healthcare organizations, Workday stands out from the crowd due to its unique ability of letting you change your business process framework on a day to day basis.

Workday has a full suite of talent management apps that focus on developing an employee's skills. Some of its key capabilities are talent acquisition, learning, performance management, and development.

With an aim to reduce paperwork and increase peoplework, BambooHR helps you save time with its all-in-one HRIS that is revered for its calming user interface.

BambooHR is one of the top names in HR software. They have won numerous awards for customer support, ease of use, good value, and much more.

A one-stop-shop for everything HR compliance and management, what makes HR for Health unique is that their software solutions are backed by attorneys and HR experts who solely focus on healthcare.

APS is very easy to use but what makes it a class apart is its first-rate customer service. When you sign up, you get a dedicated account team that is just one phone call or email away.

Zoho has a soothing user interface and top-notch automation. You can create approval bots, plan events, send event reminders, and so much more to reduce your routine tasks and increase productivity.

UKG has a variety of product suites to choose from that are all easy to navigate and easily customizable to the needs of your healthcare organization. Its customer support service is top-notch.

As a merger from two leading companies in HR solutions, UKG (Ultimate Kronos Group) builds on 70 years of experience in People tech with their UKG Pro HR solution.

Since it’s made solely for healthcare companies, CEDR HR Solutions exactly know the pain points of this industry. They will personally guide you through your unique problems and help you stay compliant like no one else.

The 10 Best HR Software For Healthcare Companies - 2022

The best HR software hand-picked for hospitals, clinics, and other health practices, along with benefits, pitfalls, FAQs, and more.

Ishvani Hans, Technology and travel journalist Oct 07, 2022

It doesn’t matter whether you work in a large hospital or a small dental clinic, as someone working in the healthcare industry, quality patient care can literally be a matter of life and death for you. Sometimes, this can lead to a high-stress work atmosphere. 

In fact, in LinkedIn’s recent Workforce Confidence Index 75% healthcare professionals reported work-related stress. This necessitates a robust employee experience, so that there’s no compromise on healthcare facilities. A good human resources management system can help mitigate the above problem. 

If you try searching the web for an all-in-one HR software to streamline your workflows, employee engagement, onboarding new hires, payroll processing, and performance management, you’ll find plenty of HR solutions. However, as an HR manager in the healthcare industry, your priorities would be quite different from those HR professionals who are working in an industry that’s less demanding and time-sensitive. 

For example, you would be more concerned with ensuring an adequate staffing level or getting support with laws and regulations compliance than with getting rewards and recognition tools. What you need is healthcare HR software that’s made with care for the needs of a health organization instead of a generic HR solution.

Through hours of research, testing out vendors, and sifting through expert opinions of top HR professionals, we’ve come up with a list of the best HR software for healthcare organizations.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

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53
Hours Researched
2
Experts Consulted
25
Vendors Reviewed

Our criteria: How we chose the best vendors

We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category.  Here's how we select vendors to be in our buyer guides:

  • Product: We want to have a deep understanding of a vendor's product before recommending it.  This usually means getting a demo by a senior executive (their CEO, head of product, etc), and/or using the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best in class offering.
  • User feedback: We do our best to understand what users say when they experience this product.  User input allows us to accomplish a more thorough due diligence of products, put new vendors on our radar, and generally make sure we are presenting the right products to our readers.
  • Financial metrics: We are very much finance nerds and so use a product's retention rates, growth, profitability, and scale to understand whether or not it is truly best in class.
  • Best for a use case: Sometimes the best solution is the cheapest, the best tool for international companies, or the best for startups. We try to include a diversity of solutions so that our readers can find the tool that is best for what they need.

Here's more detail if you want to read further on how we research vendors.

In this guide you'll find

An Intro On HR Software for Healthcare Companies

It doesn’t matter whether you work in a large hospital or a small dental clinic, as someone working in the healthcare industry, quality patient care can literally be a matter of life and death for you. Sometimes, this can lead to a high-stress work atmosphere. 

In fact, in LinkedIn’s recent Workforce Confidence Index 75% healthcare professionals reported work-related stress. This necessitates a robust employee experience, so that there’s no compromise on healthcare facilities. A good human resources management system can help mitigate the above problem. 

If you try searching the web for an all-in-one HR software to streamline your workflows, employee engagement, onboarding new hires, payroll processing, and performance management, you’ll find plenty of HR solutions. However, as an HR manager in the healthcare industry, your priorities would be quite different from those HR professionals who are working in an industry that’s less demanding and time-sensitive. 

For example, you would be more concerned with ensuring an adequate staffing level or getting support with laws and regulations compliance than with getting rewards and recognition tools. What you need is healthcare HR software that’s made with care for the needs of a health organization instead of a generic HR solution.

Through hours of research, testing out vendors, and sifting through expert opinions of top HR professionals, we’ve come up with a list of the best HR software for healthcare organizations.

Featured in

Top HR Software for Healthcare Companies

We track thousands of HR Tech solutions. Here are the best healthcare company HR vendors of 2022.

Rippling

Review:

Rippling is an all-in-one HR software that understands the pain points of the healthcare industry very well. Its payroll is designed to eliminate redundant and time-consuming HR tasks. From headcount growth to employee turnover by location, Rippling has powerful reporting tools that will give you insights about your healthcare practice quickly.

Their product is built with an understanding of the implications of non-compliance in the healthcare sector. One manifestation of this understanding is how the tool lets you automatically assign compliance training like HIPAA or anti-harassment training to employees in a prompt manner.

Also worth mentioning is how seriously Rippling takes security. They have mechanisms to protect not just your organizational information but also your patient data.

Rippling

Stats:

  • Named a “Next $1B Startup” by Forbes in early 2020
  • Became an actual $1B startup just months after that mention, getting valued at $1.35 billion in August 2020
  • Over 1,000 reviews on the main business software sites, all averaging 4.9 stars
  • Over 1,000 reviews on the main business software sites, all averaging 4.9 stars

Rippling

Pricing:

Starts at $8 per month per user, will vary depending on which modules you’d like to use (or if you want the whole platform) and for how many people.

Rippling starts at $8 per month per user, but the final fee you pay will vary depending on which modules you'd like to use (or if you want the whole platform) and for how many people.

Best For

Rippling is built to work for businesses with 1 employee as much as companies with thousands of them. Their focus is on automation and ease of use while always keeping a modern feel to everything.

Sapling

Review:

Whether you run a small care facility or a competitive hospital, Sapling has powerful tools designed with an eye towards the problems healthcare organizations face on a daily basis. 

Sapling lets you automate repeatable processes, execute e-signatures with ease, manage complex time-off policies, and helps you reduce non-compliance risk among a variety of other things that help save you time. 

With its analytics tool, you can also get actionable insights and create custom reports for all your data. Sapling works seamlessly with other leading HR, IT, and productivity systems that your team might already be using.

Sapling

Stats:

  • Their research suggests that they're able to save clients 10 hours of work per new hire.
  • They also estimate that their integrations can save 5 hours of work per week for People Ops teams.
  • Working with InVision, they were pivotal in helping the company scale remotely from 100 to 1000 employees.
  • Their research suggests that they're able to save clients 10 hours of work per new hire.
  • They also estimate that their integrations can save 5 hours of work per week for People Ops teams.
  • Working with InVision, they were pivotal in helping the company scale remotely from 100 to 1000 employees.

Sapling

Pricing:

Sapling's pricing varies depending on which modules you'd get. You can start with the People Operations Platform, and then add the Essential and/or Premium modules. The final price will depend on the applicable platform fee, plus a per-user-per-month fee. To give you an idea, the minimum annual fee is $4,000 USD.

Sapling's pricing varies depending on which modules you'd get. You'd start with the People Operations Platform and then add the Essential and/or Premium modules, for instance. The final price will depend on the applicable platform fee, plus a per-user-per-month fee. To give you an idea, the minimum annual fee is $4,000 USD.

Best For

Sapling is aimed primarily at mid-sized organizations (50-2000 employees) distributed internationally.

BambooHR

Review:

BambooHR knows just how busy the schedules of healthcare workers can be. That’s why it focuses on automation and providing a one-stop solution for all your HR needs. BambooHR gives you powerful tools to drive job satisfaction and retention. With features such as a central place for employee data, instant reports, third-party integrations, and performance evaluations, you’re sure to reduce stress at your healthcare organization and streamline your workflows. The best part about BambooHR is that it has a mobile app that lets the HR department and staff members access things like time-off requests, announcements, or e-signatures at the tip of their fingers.

BambooHR

Stats:

  • Over 20,000 active client organizations
  • Millions of employees active on their system
  • 45,000+ new hires onboarded per month, on average

BambooHR

Pricing:

Pricing is not disclosed upfront, but they do offer a free trial of their all-in-one software and then go out of their way to find a version that will suit you. Before they come up with a personalized quote that will align with your budget, however, they are also likely to extend your free trial upon request or even give you a free demo of the advanced features.

Best For:

Small and medium-sized clinics, hospitals, and other healthcare organizations who want to focus on developing their culture and reducing paperwork.

HR for Health

Review:

As the name suggests, HR for Health is an all-in-one HR software designed specifically for healthcare practices based in the U.S. It aims to save your time, cut your costs, and avoid lawsuits. This translates into a suite of tools in one software that range from payroll and time tracking to employee performance and onboarding.

Apart from helping with core HR processes, HR for Health provides its clients with a free customized employee handbook that accurately represents your organizational culture. This employee handbook is approved by employment attorneys and ensures that your healthcare practice is staying informed and abiding by the latest legal updates.

HR for Health

Stats:

  • Payroll processing in 10 minutes or less
  • Helped over 50,000 users stay compliant
  • In the business for 12+ years

HR for Health

Pricing:

HR for Health has two packages: HR + Compliance Package that starts at $245 and HR + Compliance + Payroll package that starts at $395. They haven’t specified whether this is a one-time charge or a recurring one. You can, however, schedule a demo to learn more. They also provide discounts depending on your team size.

Best For:

Small to medium sized medical and dental practices that are mainly based in the U.S. and are looking for an all-in-one HR solution that supports compliance.

CEDR HR Solutions

Review:

Built specially for dental, wellness, and medical companies in the U.S., CEDR HR Solutions is a comprehensive HR tool that can be used by managers and employees alike. Their HR software comes with many handy features such as employee self-service, PTO and time tracking, free HIPAA training, centralized employee information.

However, what makes CEDR HR Solutions stand out is the help they extend to their clients for compliance. Be it their compliant employee handbooks or an unlimited access to CEDR’s solution center or perhaps the legal guidance they impart their clients – CEDR HR Solutions has many tools to guide you.

CEDR HR Solutions

Stats:

  • 14 years of being in the business
  • More than 10,000 custom handbooks made
  • More than 32,000 HIPAA training certifications issued
  • 200,000+ HR issues solved
  • Customer base of more than 2600 healthcare companies in all 50 states
  • 11,000+ HR professionals involved

CEDR HR Solutions

Pricing:

There are two software solutions: Free Software Suite and Paid Membership. The free plan is forever free but has limited functionality. If you’re looking for a full-fledged HCM solution, their paid plan would be a better choice. Pricing isn’t disclosed upfront. You’ll have to enter a few company details and their team will contact you. They also give a free 30-day trial for their paid plan.

Best For:

Most of their customers are small businesses. But mid-sized enterprises in the healthcare industry may also benefit.

UKG

Review:

If your organization is finding it hard to manage the problems of tight labor budgets, fewer resources, and increasing patient demands then UKG’s HR products will be right up your alley. Having successfully served many healthcare organizations like John Hopkins Medicine and the Winthrop University Hospital, UKG helps you make the most of your workforce by providing you relevant tools. 

Their tools can help you track and manage physician schedules, get advanced reports on staffing patterns, get real-time data to make informed decisions, minimize compliance risk, and provide a personalized experience for your nurses to fill open shifts fast. Whether you’re running HR for a large hospital or a smaller clinic, you can do a lot with UKG and confidently count on it to deliver quality patient care.

UKG

Stats:

  • 96% customer retention rate
  • Average $3.88 return on each dollar invested

UKG

Pricing:

UKG does not reveal the price of UKG Pro on its website, although research has shown that licenses tend to start at $600.00 per year for every 5 users.

Best For:

UKG serves various kinds of healthcare systems like acute care hospitals and clinician providers. However, it’s best for mid-sized and large organizations with nuanced needs.

Zoho People

Review:

Zoho has a plethora of products and features. Zoho’s unified HR platform, People Plus lets you manage the entire employee life cycle from a single integrated platform. It focuses on four key HR areas: talent acquisition, talent management, core HR & payroll, and employee engagement. There’s also employee self-service for things like travel requests, time and absence update, and internal collaboration.

Highly customizable, Zoho scales with your team. The tool also has a powerful analytics module with which you can get trends about everything from hiring to employee performance. The cherry on the cake, however, is its artificial intelligence aspect, which lets you automate hundreds of manual processes.

Zoho People

Stats:

  • Used by over 75 million users, globally 
  • Over 40 third-party app integrations

Zoho People

Pricing:

Zoho’s People Plus costs $4.61 per employee per month plus taxes. You can then add annual add-ons that are priced differently for different sets of features. You can also contact sales for a custom price. There’s also a 30-day free trial.

Best For:

Zoho People has plans for many sorts of organizations, even offering custom pricing for those with more than 500 employees.

WorkDay

Review:

With its wide range of HR products, Workday seeks to reduce issues that the healthcare sector faces like clinician burnout and staffing shortages. If you’re looking for a consolidated system to streamline sourcing, onboarding background checks, payroll, time tracking or any other HR function under the sun, Workday will have a solution for you.

WorkDay

Stats:

  • Used by over 45% of Fortune 500 companies
  • Over 7,000 users as of 2022

WorkDay

Pricing:

The exact pricing details of Workday aren’t provided by the vendor, since they’ll likely tailor their offer to your business size and needs. They also don’t offer a free trial, but you can see the tool for yourself through their demo videos online.

Best For:

Large enterprises

APS

Review:

APS places customers at the heart of their solutions and this reflects in their product in a myriad of ways. Their cloud-based HR and payroll platform is a unified HR solution and has everything from payroll and attendance to recruiting and compliance management tools. 

APS has many integration options and you can connect your existing business systems with it. It’s equipped with employee self-service so that you can delegate low-level HR tasks to your healthcare staff and focus on high-bandwidth activities like strategy and planning. 

Once you purchase APS, you would receive lots of training and the help of an instructor to get you acquainted with the nuances of a new HRIS.

APS

Stats:

  • Helps you cut down payroll processing time from 2 days to 2 hours
  • Customer base of over 2000 companies
  • Doing business in all 50 US states

APS

Pricing:

APS offers custom pricing that you can get after entering a few details about your company. You can also request a personalized demo.

Best For:

Mid-market organizations

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Final Advice

If you’ve made it this far, we really hope we’ve covered all the gaps in your knowledge about HR software for healthcare companies. Your next step should be to shortlist 2-4 vendors and book demos with them. 

As a last piece of advice, we’d suggest that you factor in the various constraints and edge cases that by default come when you work in an environment as dynamic as a healthcare organization. 

Many HR software vendors provide a one-size-fits-all solution for all industries and lure prospective buyers in by simply marketing the relevant features. Take ample time to list down everything that your organization needs by talking to your doctors, nurses, and other healthcare staff who will be using the HR software. It’s always good to have clear objectives before setting up a demo. All the best!

If your healthcare practice is specifically focusing on staffing, our best recruiting software guide may help you.

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