Contributing Experts
We spend hundreds of hours researching the best HR and recruiting software so you don’t have to. We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software. We may earn a fee if you click on vendor links on this page. Learn more
Rippling has a slick user interface that will hook you from the get-go. It’s incredibly simple to use, quick, highly customizable, and the best thing is that you can choose from hundreds of workflow templates.
Sapling has a modern and intuitive platform that’s very easy to use. Its biggest strength is that it lets you manage as well as automate your unique workflows and processes.
Designed with direct input from healthcare organizations, Workday stands out from the crowd due to its unique ability of letting you change your business process framework on a day to day basis.
With an aim to reduce paperwork and increase peoplework, BambooHR helps you save time with its all-in-one HRIS that is revered for its calming user interface.
A one-stop-shop for everything HR compliance and management, what makes HR for Health unique is that their software solutions are backed by attorneys and HR experts who solely focus on healthcare.
APS is very easy to use but what makes it a class apart is its first-rate customer service. When you sign up, you get a dedicated account team that is just one phone call or email away.
Zoho has a soothing user interface and top-notch automation. You can create approval bots, plan events, send event reminders, and so much more to reduce your routine tasks and increase productivity.
UKG has a variety of product suites to choose from that are all easy to navigate and easily customizable to the needs of your healthcare organization. Its customer support service is top-notch.
Since it’s made solely for healthcare companies, CEDR HR Solutions exactly know the pain points of this industry. They will personally guide you through your unique problems and help you stay compliant like no one else.
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Our criteria: How we chose the best vendors
We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category. Here's how we select vendors to be in our buyer guides:
- Product: We want to have a deep understanding of a vendor's product before recommending it. This usually means getting a demo by a senior executive (their CEO, head of product, etc), and/or using the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best in class offering.
- User feedback: We do our best to understand what users say when they experience this product. User input allows us to accomplish a more thorough due diligence of products, put new vendors on our radar, and generally make sure we are presenting the right products to our readers.
- Financial metrics: We are very much finance nerds and so use a product's retention rates, growth, profitability, and scale to understand whether or not it is truly best in class.
- Best for a use case: Sometimes the best solution is the cheapest, the best tool for international companies, or the best for startups. We try to include a diversity of solutions so that our readers can find the tool that is best for what they need.
Here's more detail if you want to read further on how we research vendors.
In this guide you'll find
- Top HR Software for Healthcare Companies
- Why Use HR Software For Your Healthcare Company?
- Some Pitfalls To Avoid While Buying A New HR Software For Your Healthcare Practice
- ROI Of The Right Healthcare HR Software
- Healthcare HR Software Pricing
- Key Healthcare HR Software Features
- Questions To Ask On Demos
- Healthcare HR Software Implementation
- Healthcare HR Software FAQs
- Final Advice
It doesn’t matter whether you work in a large hospital or a small dental clinic, as someone working in the healthcare industry, quality patient care can literally be a matter of life and death for you. Sometimes, this can lead to a high-stress work atmosphere.
In fact, in LinkedIn’s recent Workforce Confidence Index 75% healthcare professionals reported work-related stress. This necessitates a robust employee experience, so that there’s no compromise on healthcare facilities. A good human resources management system can help mitigate the above problem.
If you try searching the web for an all-in-one HR software to streamline your workflows, employee engagement, onboarding new hires, payroll processing, and performance management, you’ll find plenty of HR solutions. However, as an HR manager in the healthcare industry, your priorities would be quite different from those HR professionals who are working in an industry that’s less demanding and time-sensitive.
For example, you would be more concerned with ensuring an adequate staffing level or getting support with laws and regulations compliance than with getting rewards and recognition tools. What you need is healthcare HR software that’s made with care for the needs of a health organization instead of a generic HR solution.
Through hours of research, testing out vendors, and sifting through expert opinions of top HR professionals, we’ve come up with a list of the best HR software for healthcare organizations.
Featured in
Top HR Software for Healthcare Companies
We track thousands of HR Tech solutions. Here are the best healthcare company HR vendors of 2022.
Why we love it
:
Rippling has a slick user interface that will hook you from the get-go. It’s incredibly simple to use, quick, highly customizable, and the best thing is that you can choose from hundreds of workflow templates.
Rippling is an employee management platform for everything between onboarding and offboarding, with a soothing design and great user experience.
- All-in-one platform for employee management + PEO services offered, and even a suite of other IT products
- With 500 integrations, it’s very likely that they integrate with other key tools from your tech stack.
- Very SMB-oriented, in case you’re a larger company.
Rippling
Review:
Rippling is an all-in-one HR software that understands the pain points of the healthcare industry very well. Its payroll is designed to eliminate redundant and time-consuming HR tasks. From headcount growth to employee turnover by location, Rippling has powerful reporting tools that will give you insights about your healthcare practice quickly.
Their product is built with an understanding of the implications of non-compliance in the healthcare sector. One manifestation of this understanding is how the tool lets you automatically assign compliance training like HIPAA or anti-harassment training to employees in a prompt manner.
Also worth mentioning is how seriously Rippling takes security. They have mechanisms to protect not just your organizational information but also your patient data.
Rippling
Customers:
Beam Dental, Superhuman, Checkr, Proxy, Dwell, Chess.com
Proxy, Dwell, Superhuman, Expensify, Checkr
Rippling
Stats:
- Named a “Next $1B Startup” by Forbes in early 2020
- Became an actual $1B startup just months after that mention, getting valued at $1.35 billion in August 2020
- Over 1,000 reviews on the main business software sites, all averaging 4.9 stars
- Over 1,000 reviews on the main business software sites, all averaging 4.9 stars
Rippling
Pricing:
Starts at $8 per month per user, will vary depending on which modules you’d like to use (or if you want the whole platform) and for how many people.
Rippling starts at $8 per month per user, but the final fee you pay will vary depending on which modules you'd like to use (or if you want the whole platform) and for how many people.
Best For
Rippling is built to work for businesses with 1 employee as much as companies with thousands of them. Their focus is on automation and ease of use while always keeping a modern feel to everything.
Why we love it
:
Sapling has a modern and intuitive platform that’s very easy to use. Its biggest strength is that it lets you manage as well as automate your unique workflows and processes.
Used by some of the biggest remote companies of the world, Sapling seamlessly integrates not only with your HR tools but also your finance and IT systems. Use it to automate your onboarding or offboarding, and connect your people, tools, and data.
Sapling
Review:
Whether you run a small care facility or a competitive hospital, Sapling has powerful tools designed with an eye towards the problems healthcare organizations face on a daily basis.
Sapling lets you automate repeatable processes, execute e-signatures with ease, manage complex time-off policies, and helps you reduce non-compliance risk among a variety of other things that help save you time.
With its analytics tool, you can also get actionable insights and create custom reports for all your data. Sapling works seamlessly with other leading HR, IT, and productivity systems that your team might already be using.
Sapling
Customers:
Oura Health, Navia Benefits, Sequoia Benefits, Webflow, Digital Ocean
Coupa, Warby Parker, Webflow, Digital Ocean, PagerDuty
Sapling
Stats:
- Their research suggests that they're able to save clients 10 hours of work per new hire.
- They also estimate that their integrations can save 5 hours of work per week for People Ops teams.
- Working with InVision, they were pivotal in helping the company scale remotely from 100 to 1000 employees.
- Their research suggests that they're able to save clients 10 hours of work per new hire.
- They also estimate that their integrations can save 5 hours of work per week for People Ops teams.
- Working with InVision, they were pivotal in helping the company scale remotely from 100 to 1000 employees.
Sapling
Pricing:
Sapling's pricing varies depending on which modules you'd get. You can start with the People Operations Platform, and then add the Essential and/or Premium modules. The final price will depend on the applicable platform fee, plus a per-user-per-month fee. To give you an idea, the minimum annual fee is $4,000 USD.
Sapling's pricing varies depending on which modules you'd get. You'd start with the People Operations Platform and then add the Essential and/or Premium modules, for instance. The final price will depend on the applicable platform fee, plus a per-user-per-month fee. To give you an idea, the minimum annual fee is $4,000 USD.
Best For
Sapling is aimed primarily at mid-sized organizations (50-2000 employees) distributed internationally.
Why we love it
:
With an aim to reduce paperwork and increase peoplework, BambooHR helps you save time with its all-in-one HRIS that is revered for its calming user interface.
- Flexible packaging and custom pricing is the way they roll. You can pick out one or two packages and pick other modules as add-ons based on your needs.
- Very simple and straightforward tool, easy to use.
- Flexible packaging and custom pricing is the way they roll. You can pick out one or two packages and pick other modules as add-ons based on your needs.
- Very simple and straightforward tool, easy to use.
- Payroll is only available for US-based employees
- Customer support is only offered during US business hours.
- Some modules like time tracking, performance management, and surveys are only available as add-ons.
- Payroll is only available for US-based employees
- Customer support is only offered during US business hours.
- Some modules like time tracking, performance management, and surveys are only available as add-ons.
BambooHR
Review:
BambooHR knows just how busy the schedules of healthcare workers can be. That’s why it focuses on automation and providing a one-stop solution for all your HR needs. BambooHR gives you powerful tools to drive job satisfaction and retention. With features such as a central place for employee data, instant reports, third-party integrations, and performance evaluations, you’re sure to reduce stress at your healthcare organization and streamline your workflows. The best part about BambooHR is that it has a mobile app that lets the HR department and staff members access things like time-off requests, announcements, or e-signatures at the tip of their fingers.
BambooHR
Customers:
SoundCloud, Clinica Colorado, Matthew 25 AIDS Services, Jacksonville Jaguars, Unbounce
BambooHR
Stats:
- Over 20,000 active client organizations
- Millions of employees active on their system
- 45,000+ new hires onboarded per month, on average
BambooHR
Pricing:
Pricing is not disclosed upfront, but they do offer a free trial of their all-in-one software and then go out of their way to find a version that will suit you. Before they come up with a personalized quote that will align with your budget, however, they are also likely to extend your free trial upon request or even give you a free demo of the advanced features.
Best For:
Small and medium-sized clinics, hospitals, and other healthcare organizations who want to focus on developing their culture and reducing paperwork.
Why we love it
:
A one-stop-shop for everything HR compliance and management, what makes HR for Health unique is that their software solutions are backed by attorneys and HR experts who solely focus on healthcare.
- They will help you stay on top of things, when it comes to compliance. They will provide you a custom compliant employee handbook and deconstruct all the legal jargon so that you could make sense of different regulations.
- They only serve the medical industry so all the features would be relevant for your healthcare company. This ensures that you’re not paying for something you wouldn’t even need.
- They will help you stay on top of things, when it comes to compliance. They will provide you a custom compliant employee handbook and deconstruct all the legal jargon so that you could make sense of different regulations.
- They only serve the medical industry so all the features would be relevant for your healthcare company. This ensures that you’re not paying for something you wouldn’t even need.
- HR for Health doesn’t have advanced HR features like scheduling, staffing, and multiple integrations. So, if you’re seeking a robust HR software, HR for Health would not be the best choice.
- HR for Health doesn’t have advanced HR features like scheduling, staffing, and multiple integrations. So, if you’re seeking a robust HR software, HR for Health would not be the best choice.
HR for Health
Review:
As the name suggests, HR for Health is an all-in-one HR software designed specifically for healthcare practices based in the U.S. It aims to save your time, cut your costs, and avoid lawsuits. This translates into a suite of tools in one software that range from payroll and time tracking to employee performance and onboarding.
Apart from helping with core HR processes, HR for Health provides its clients with a free customized employee handbook that accurately represents your organizational culture. This employee handbook is approved by employment attorneys and ensures that your healthcare practice is staying informed and abiding by the latest legal updates.
HR for Health
Customers:
Werner Optometry, Main Street Optometry, Lamorinda Dental Care, American Association Of Orthodontists, Futuredontics
HR for Health
Stats:
- Payroll processing in 10 minutes or less
- Helped over 50,000 users stay compliant
- In the business for 12+ years
HR for Health
Pricing:
HR for Health has two packages: HR + Compliance Package that starts at $245 and HR + Compliance + Payroll package that starts at $395. They haven’t specified whether this is a one-time charge or a recurring one. You can, however, schedule a demo to learn more. They also provide discounts depending on your team size.
Best For:
Small to medium sized medical and dental practices that are mainly based in the U.S. and are looking for an all-in-one HR solution that supports compliance.
Why we love it
:
Since it’s made solely for healthcare companies, CEDR HR Solutions exactly know the pain points of this industry. They will personally guide you through your unique problems and help you stay compliant like no one else.
- Since their software is solely made for the healthcare industry, you wouldn’t have to worry about compliance should you choose to buy their solution. Be it their employee handbook or a year-long free HIPAA training, they have many tools to help with compliance.
- Their customer support is excellent. They have an HR Solution Center backed by seasoned HR experts who are there to give you 1-to-1 personalized training.
- They have a lot of free resources like blogs, guides, and one year of free HIPAA training. Their HR software also has a free version.
- CEDR HR Solutions is geared towards compliance and has a modest offering when it comes to HR software. The features are very basic and somewhat limited.
- Third-party integrations are very sparse. You’ll have to contact them to confirm whether they have an integration for all the applications that your organization uses or intends to use.
CEDR HR Solutions
Review:
Built specially for dental, wellness, and medical companies in the U.S., CEDR HR Solutions is a comprehensive HR tool that can be used by managers and employees alike. Their HR software comes with many handy features such as employee self-service, PTO and time tracking, free HIPAA training, centralized employee information.
However, what makes CEDR HR Solutions stand out is the help they extend to their clients for compliance. Be it their compliant employee handbooks or an unlimited access to CEDR’s solution center or perhaps the legal guidance they impart their clients – CEDR HR Solutions has many tools to guide you.
CEDR HR Solutions
Customers:
Beckett Ridge Family Medicine, Jade Star Acupuncture, Vista Pacific Dental Care, Mission Hills Family Dental, Wisconsin Endodontic Group
CEDR HR Solutions
Stats:
- 14 years of being in the business
- More than 10,000 custom handbooks made
- More than 32,000 HIPAA training certifications issued
- 200,000+ HR issues solved
- Customer base of more than 2600 healthcare companies in all 50 states
- 11,000+ HR professionals involved
CEDR HR Solutions
Pricing:
There are two software solutions: Free Software Suite and Paid Membership. The free plan is forever free but has limited functionality. If you’re looking for a full-fledged HCM solution, their paid plan would be a better choice. Pricing isn’t disclosed upfront. You’ll have to enter a few company details and their team will contact you. They also give a free 30-day trial for their paid plan.
Best For:
Most of their customers are small businesses. But mid-sized enterprises in the healthcare industry may also benefit.
Why we love it
:
UKG has a variety of product suites to choose from that are all easy to navigate and easily customizable to the needs of your healthcare organization. Its customer support service is top-notch.
- Super robust product, packing years of experience with HCM and Workforce Management technology
- Since they offer UKG Pro for HRMS and UKG Ready for workforce management, you could arrive at a combination of products that suits many of your HR needs from the same set of tools.
- Compared to newer tools, UKG Pro and UKG Ready tend to miss a unique selling point or a specific focus on a certain type of business. While they work great for bigger companies in all sorts of industries, very niche operations might have a hard time adapting to the tool.
- Similarly, UKG offers many solutions under one umbrella, so it's not the best fit if you're looking for only a handful of specific use cases.
UKG
Review:
If your organization is finding it hard to manage the problems of tight labor budgets, fewer resources, and increasing patient demands then UKG’s HR products will be right up your alley. Having successfully served many healthcare organizations like John Hopkins Medicine and the Winthrop University Hospital, UKG helps you make the most of your workforce by providing you relevant tools.
Their tools can help you track and manage physician schedules, get advanced reports on staffing patterns, get real-time data to make informed decisions, minimize compliance risk, and provide a personalized experience for your nurses to fill open shifts fast. Whether you’re running HR for a large hospital or a smaller clinic, you can do a lot with UKG and confidently count on it to deliver quality patient care.
UKG
Customers:
Winthrop University Hospital, Geisinger, Northwell Health, John Hopkins Medicine, Intermountain Healthcare
UKG
Stats:
- 96% customer retention rate
- Average $3.88 return on each dollar invested
UKG
Pricing:
UKG does not reveal the price of UKG Pro on its website, although research has shown that licenses tend to start at $600.00 per year for every 5 users.
Best For:
UKG serves various kinds of healthcare systems like acute care hospitals and clinician providers. However, it’s best for mid-sized and large organizations with nuanced needs.
Why we love it
:
Zoho has a soothing user interface and top-notch automation. You can create approval bots, plan events, send event reminders, and so much more to reduce your routine tasks and increase productivity.
- All core HR features in a single dashboard
- Wide array of integrations
- User-friendly UI, constantly updated
- Available in multiple languages
- Since they offer so many modules, some may be not as robust as other products that have been more specific about covering certain needs. For instance, some teams have found their payroll offering to be quite basic.
- Not all that’s available in the web platform is available in the app
- Some users reported that the platform can be slow to load every now and then.
Zoho People
Review:
Zoho has a plethora of products and features. Zoho’s unified HR platform, People Plus lets you manage the entire employee life cycle from a single integrated platform. It focuses on four key HR areas: talent acquisition, talent management, core HR & payroll, and employee engagement. There’s also employee self-service for things like travel requests, time and absence update, and internal collaboration.
Highly customizable, Zoho scales with your team. The tool also has a powerful analytics module with which you can get trends about everything from hiring to employee performance. The cherry on the cake, however, is its artificial intelligence aspect, which lets you automate hundreds of manual processes.
Zoho People
Customers:
Max Life Insurance, Recover Health, Bernard Health, Church Pharmacy, Briotix
Zoho People
Stats:
- Used by over 75 million users, globally
- Over 40 third-party app integrations
Zoho People
Pricing:
Zoho’s People Plus costs $4.61 per employee per month plus taxes. You can then add annual add-ons that are priced differently for different sets of features. You can also contact sales for a custom price. There’s also a 30-day free trial.
Best For:
Zoho People has plans for many sorts of organizations, even offering custom pricing for those with more than 500 employees.
Why we love it
:
Designed with direct input from healthcare organizations, Workday stands out from the crowd due to its unique ability of letting you change your business process framework on a day to day basis.
WorkDay
Review:
With its wide range of HR products, Workday seeks to reduce issues that the healthcare sector faces like clinician burnout and staffing shortages. If you’re looking for a consolidated system to streamline sourcing, onboarding background checks, payroll, time tracking or any other HR function under the sun, Workday will have a solution for you.
WorkDay
Customers:
Trinity Health, ChristianaCare, Dayton Children’s Hospitals, Rochester Regional Health System, CityMD, Ochsner Medical Center
WorkDay
Stats:
- Used by over 45% of Fortune 500 companies
- Over 7,000 users as of 2022
WorkDay
Pricing:
The exact pricing details of Workday aren’t provided by the vendor, since they’ll likely tailor their offer to your business size and needs. They also don’t offer a free trial, but you can see the tool for yourself through their demo videos online.
Best For:
Large enterprises
Why we love it
:
APS is very easy to use but what makes it a class apart is its first-rate customer service. When you sign up, you get a dedicated account team that is just one phone call or email away.
- APS is very cost-effective. Although the pricing is custom and depends on your business size, we’ve heard current users speak of its affordability. Jackie R, who is a HR Director for a small-sized company says, “I love that APS offers all aspects of an HRIS system at an affordable price. We are a small business and can't afford the big name payroll vendors, but get everything they offer at APS for a price we can afford as a small business.”
- Their customer service is remarkable. As testified by multiple users, the customer service team at APS is prompt and there for you every step of the way, right from implementation to anytime you get stuck using the software. They’ll likely resolve your issue within the same day.
- APS is very easy to navigate and everything is updated and saved in real-time. Despite its complex features, you would likely not find it confusing. They also have how-to guides that come in very handy.
- APS is very cost-effective. Although the pricing is custom and depends on your business size, we’ve heard current users speak of its affordability. Jackie R, who is a HR Director for a small-sized company says, “I love that APS offers all aspects of an HRIS system at an affordable price. We are a small business and can't afford the big name payroll vendors, but get everything they offer at APS for a price we can afford as a small business.”
- Their customer service is remarkable. As testified by multiple users, the customer service team at APS is prompt and there for you every step of the way, right from implementation to anytime you get stuck using the software. They’ll likely resolve your issue within the same day.
- APS is very easy to navigate and everything is updated and saved in real-time. Despite its complex features, you would likely not find it confusing. They also have how-to guides that come in very handy.
- The reporting feature is limited in functionality. Sometimes, there will be missing information that you may require.
- Although their customer support is prompt, you can’t directly reach their team via phone. Customer service answers your queries via email and if you wish to talk to someone on the phone, you’ll have to mention it.
- The reporting feature is limited in functionality. Sometimes, there will be missing information that you may require.
- Although their customer support is prompt, you can’t directly reach their team via phone. Customer service answers your queries via email and if you wish to talk to someone on the phone, you’ll have to mention it.
APS
Review:
APS places customers at the heart of their solutions and this reflects in their product in a myriad of ways. Their cloud-based HR and payroll platform is a unified HR solution and has everything from payroll and attendance to recruiting and compliance management tools.
APS has many integration options and you can connect your existing business systems with it. It’s equipped with employee self-service so that you can delegate low-level HR tasks to your healthcare staff and focus on high-bandwidth activities like strategy and planning.
Once you purchase APS, you would receive lots of training and the help of an instructor to get you acquainted with the nuances of a new HRIS.
APS
Customers:
Atlas Chiropractic and Wellness, Circle Logistics, Columbia Southern University, Eagle Distributing, Linden Management
APS
Stats:
- Helps you cut down payroll processing time from 2 days to 2 hours
- Customer base of over 2000 companies
- Doing business in all 50 US states
APS
Pricing:
APS offers custom pricing that you can get after entering a few details about your company. You can also request a personalized demo.
Best For:
Mid-market organizations
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Final Advice
If you’ve made it this far, we really hope we’ve covered all the gaps in your knowledge about HR software for healthcare companies. Your next step should be to shortlist 2-4 vendors and book demos with them.
As a last piece of advice, we’d suggest that you factor in the various constraints and edge cases that by default come when you work in an environment as dynamic as a healthcare organization.
Many HR software vendors provide a one-size-fits-all solution for all industries and lure prospective buyers in by simply marketing the relevant features. Take ample time to list down everything that your organization needs by talking to your doctors, nurses, and other healthcare staff who will be using the HR software. It’s always good to have clear objectives before setting up a demo. All the best!
If your healthcare practice is specifically focusing on staffing, our best recruiting software guide may help you.
Best Healthcare HR Software
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