10+ Best Onboarding Software for New Hires in 2025

• One standout feature of Connecteam is its user-friendly design, offering various options to customize team collaboration.
• Users can easily upload their own documents and files from any device, making resource sharing simple.
• The intuitive interface allows you to manage your team from a single dashboard, where you can view the status of tasks at a glance, reducing miscommunication and boosting productivity.
• Tasks can be assigned directly from the dashboard, eliminating the need for additional communication methods.

I used Connecteam for three months while on contract with my previous employer. As of late 2024, I believe they are still using the platform. We chose Connecteam because it is a comprehensive employee app designed to streamline communication, optimize daily operations, and boost professional skills. It allowed us to schedule shifts, monitor employee work hours, and send automated reminders, all within a single platform.

• While Connecteam offers a flexible pricing structure, some users find frequent upgrade prompts frustrating.
• For smaller teams with fewer than 30 members, the pricing can be relatively high, which might discourage some users.
• The costs can add up depending on the desired features and team size, so businesses should carefully assess their needs and budget before committing to the platform.

Connecteam stands out for its ease of use, featuring an intuitive and user-friendly interface. The layout is clean, with clearly labeled tabs for each function, making navigation straightforward.

For example, team members can easily create individual profiles with personal information, promoting better collaboration and engagement within the organization. The app’s simplicity ensures that even users with limited technical skills can navigate it effectively, fostering team integration and productivity.

Connecteam offers a flexible pricing structure compared to other employee scheduling tools. The software includes three distinct hubs, each offering five unique plans: Free, Basic, Advanced, Expert, and Enterprise.

Pricing is fixed for the first 30 users, making it affordable for small teams, but as your team grows, additional charges apply. This tiered structure allows businesses to choose a plan that fits their needs while accommodating future growth.

Connecteam has evolved by empowering managers to automate business processes, allowing them to focus on growth strategies while helping employees enhance productivity, professionalism, and job satisfaction. By streamlining tasks and reducing administrative burdens, the platform creates a more engaged and efficient work environment, ultimately driving better results for the organization.

Connecteam is ideal for teams of 30-50 employees, especially those with non-desk workers who need streamlined communication and scheduling tools.

• Rippling is highly versatile, and the workflow builder is easy to use and customize.
• It scales well with business growth, making it a sustainable long-term solution.
• The platform supports comprehensive employee life cycle management, including onboarding, offboarding, performance reviews, and training.

I have been using Rippling for about a year. Our organization became increasingly reliant on global contractors, and Rippling has made it easy to manage contractors from different countries around the world. Payroll is highly efficient, and benefits administration is simple.

The reporting tool is user-friendly, allowing accurate reports to be generated with just a few clicks. The workflows and IT functions are powerful and straightforward, offering a high level of versatility across the platform.

• When modifying a workflow trigger, the entire workflow is deleted, which is frustrating.
• The cost can be high for small businesses, as each app comes with separate pricing.
• Rippling’s interface is not very user-friendly and has a learning curve, although manageable with time and effort.

Rippling stands out with its strong global support and nearly 24/7 live chat. Specialized support teams are available to help tailor the platform to specific organizational needs.

Consider how the organization plans to scale and whether the investment aligns with long-term growth. Training requirements should also be factored in, as the platform requires time to learn to use effectively.

Rippling’s support has improved significantly, with faster response times that enhance the overall user experience.

Rippling is well suited for small to medium-sized organizations that employ global contractors and are experiencing growth.

• Analytics and insights are the number one pro for us. Trainual provides detailed analytics and reporting features that can help us track employee progress, identify knowledge gaps, and measure the effectiveness of our training programs.
• Efficiency is the other pro. By automating many of the administrative tasks associated with training and onboarding, Trainual helped us save time and resources. This freed up our HR to focus on more strategic initiatives.
• Building engaging policies and employee handbooks right there on the platform. There is no limit to your creativity here. It is a fun way to deliver the employee handbook to new hires.

My small organization was looking to reduce spend as well as condense the growing number of third-party vendors we used to run our operations. It became increasingly hard to keep track of log-ins for different tools and websites. We were struggling to find a one-stop-shop solution for onboarding and training our new employees and we heard that Trainual can offer a solution to our problem. We have been using this tool for 6 months now and couldn't be happier.

• While Trainual does offer some integrations with other software platforms, such as Slack and Google Drive, the number of integrations available is limited compared to other training platforms.
• The minimum number of users/seats is 10 so if you have less than 10 employees in your company you may be overpaying.
• There is only a 7-day trial which may not be enough to fully understand if Trainual can give you what your organization is looking for.

Trainual focuses on small to medium organizations while most of the other training platforms are targeting large corporations.

It allows you to pay monthly while you are learning the ropes and figuring out your needs. It also includes a range of automation features that can help streamline the training and onboarding process, such as automated reminders, progress tracking, and the ability to assign training modules based on employee roles.

• First, consider the specific features that are most important to your organization. For example, do you need a platform that can automate onboarding tasks, provide detailed analytics and reporting, or allow for customization of training materials? Or do you need a platform that already offers ready-to-use training materials?
• Consider whether the platform can integrate with other software tools that your organization uses, such as HRIS software or communication tools like Google Meet or Microsoft Teams.
• Consider the cost of the platform, as well as any additional fees for implementation, support, or upgrades. Make sure the cost aligns with your budget and the value you expect to receive from the platform. How many employees do you have? Is your company planning to grow in the future? Can this platform accommodate the growth and how will the cost increase?
• Consider the level of customer support offered by the platform, such as training resources, technical support, and a user community.

I have not used it long enough to see major changes.

Startups, small to medium sized companies and growing organizations, especially ones with remote teams.

• I appreciate the accessibility of functions such as payroll, onboarding, and the ability to have Deel set up our employer entity in multiple locations while remaining compliant.
• The communication features within the Deel system allow for easy updates across teams.
• The tool streamlines complex HR and payroll processes into a unified platform.

We purchased Deel to support employees across multiple states and countries. It was a significant benefit to have the Deel team set up our company’s legal entity within a state without requiring our Finance team to pause and complete the registration themselves. This was a major advantage for us.

Deel also simplified our onboarding process, enabling us to expedite onboarding efficiently while providing a seamless experience for both the employer and the new hire. Additionally, we leveraged the payroll functionalities, which added further value.

These capabilities made the system a worthwhile investment for our organization.

• The site is not particularly user-friendly for new users.
• We occasionally encounter glitches and system errors.
• There have been instances where forms were difficult to locate, causing confusion.
• Errors in invoices and contracts have also occurred, sometimes stalling operations despite our ability to work through them.

One area where Deel stands out is its combination of contract management, global payroll, HRIS, and other functions within a single platform. Its capacity to support international clients is a major advantage, allowing companies to grow globally without having to navigate the complexities of international payroll and compliance independently.

Many competitors lack this feature or the ability to register companies in multiple states or countries, which can otherwise delay business operations by weeks as finance teams handle all necessary paperwork and state-specific procedures.

Compliance and international support are key criteria to evaluate. Even if an employer doesn't have international employees at the time of implementation, the option to add this functionality later can be extremely beneficial.

Comprehensive support for onboarding, payroll, and compliance is not available in all systems, so these factors should play a critical role when selecting a new HRIS system.

It appears that Deel has enhanced its automation workflows and now includes functionality to track paid time off requests.

Deel is well-suited for mid-sized to large organizations with an international presence. It’s also a strong option for large companies with smaller HR or Finance teams. The platform’s flexibility and scalable support provide considerable benefits in these scenarios.

While smaller companies can use Deel, there may be more cost-effective solutions tailored to their specific needs.

• Easy Onboarding - Remote does make onboarding hires in remote locations quite easy.
• Online Portal - great to have all the hires from all international locations in one place.
• Expenses - easy for employees and companies to track/pay expenses.

With a shortage of talent in the U.S., our firm needed to hire in locations where we did not have an entity. Global EORs offer a way to do that without setting up a legal entity first. Remote was an up-and-coming player in the space that made getting setup much faster, less complex than traditional partners like Velocity Global. We have used the system for approximately 2 years now.

• Billing/Invoicing - Remote has had multiple billing errors in our invoices and their system is incredibly confusing for reconciling what is outstanding vs. the errors they have made.
• Management - Remote has changed management recently and they have changed terms & conditions from our original invoices and have taken away promotions by saying they were "introductory promotions" rather than the "negotiated terms" like we originally discussed.

Remote was a leader in simplicity when we first began using their services a couple of years ago. Now, I believe certain competitors have caught up and surpassed them.

• Cash flow - these services require upfront payment for payroll so be prepared to pay month end payroll by the 17th of that month.
• Terminating employees - Employment laws vary country by country. Remote is offering a service to make it easier on your company to hire elsewhere; however, terminating employees can be quite difficult.

Remote was very startup friendly 2 years ago. Their management has changed and their culture has changed drastically. It is no longer a customer-focused culture going above and beyond to win customers.

Remote is good for an established company in search of a way to explore hiring people in other regions of the world.

Easy to use and navigate for anyone including those technologically challenged. Easy to set up a performance review from the backend perspective. Lastly, I like how an entry level employee can see how their goals are vertically integrated into the top goals/company's strategic plan. I believe this visibility helps all employees understand the end goal better and that they are an important part of a bigger goal.

I have used ClearCompany for less than a year and am happy with the ease of the product. Our company was looking for a performance review system that was more integrated and connected to our strategic plan. Our company bought ClearCompany because of the many features, advantages, and benefits the product offered over our past performance review provider. One key benefit was the platform provides transparency on the progress of an individual's goal(s) and the team's goals. The organization as a whole can see goals the top executives set for the term and how each contributor's goals vertically connect to supporting those top goals.

I did not care for the performance review builder where they use job descriptions from a prebuilt template. I thought the template was incomplete and lacking in descriptions of job functions/responsibilities. Also, if an organization's goal is to build individual performance reviews for each position, using this software may be very time consuming. This software is better for a standard template review process for groups of employees. Building the review template is not quick because it takes time to learn how to build it first.

The visibility into a company's goals and others goals is different (and nice). Employees can congratulate others and make comments when their peer's goals are achieved, which is different and a positive employee engagement tool. There is the capability to create more customized performance reviews, if willing to put in the time. There is also the capability to "set it and forget" when creating a performance review. The system will notify an employee/manager when it is time for their review.

A company should identify their needs first. They might not need this comprehensive performance management tool. They should think about what is currently working and what is not working. I suggest making a list with 1. must haves, 2. would likes, and 3. I wish. This list will guide the buying decision.

They planned to build out the job description feature more.

An organization where it is critical to the business that everyone in the organization (from the bottom up) knows and understands the company's goals and who is responsible for each subgoal.

• Ease of use for both administrators and employees.
• AI functions generate a critical framework for training programs.
• Integration with existing platforms is seamless, and it includes performance management, collaboration tools, reporting, and data analytics.

I evaluated this platform for a client who made the purchase. The client needed a tool to support employee development and client learning for their rapidly growing business. Additionally, the platform needed to have API integration, analytics, and skills intelligence as they prepared to implement strategic workforce planning.

Pain Points:

• Decentralized and fragmented learning platforms
• Limited employee engagement in career mobility through learning and development
• Challenges with onboarding new employees— inconsistency and misalignment of expectations
• Lack of tracking and oversight for skills aligned with regulations and compliance for individual roles

• Lacks customization options and deeper analytics in reporting, which could be helpful as the company scales.
• The integration options work for the company now, but they will likely outgrow these in the next two years and need to look for new options.
• The cost is relatively high, which could prompt the company to consider alternative tools in the future.

We also evaluated Docebo, but at the time, AI capabilities were less of a priority for the client. I believe Docebo could be a future opportunity for the client, as I have recommended it for clients seeking stronger analytics and AI-driven capabilities.

My client’s top three priorities when looking for a similar tool are user experience, integration, and ramp-up time. Cost is also critical, as my clients are scaling startups accountable to investors, which means they need to get the most value for their spending.

Eloomi has expanded its integration options and improved its mobile experience, significantly enhancing the user experience. However, the cost remains a factor, driving a stronger need for the platform to increase its value, which it appears to be doing.

Eloomi is ideal for professional services, tech startups, and SMEs.

Clients used the system and enjoyed the self-management process and support for immigration. The client's data was easy to access, and the information was in an excellent report to isolate any outliers on the compa ratio when comparing the national averages. Immigration allowed for an easy checklist for the operations or HR departments to follow for each employee.

Two clients used Atlas HXM. Clients were in the United States and Australia. Our consulting firm performs different HR duties. Atlas HXM provided other support such as hiring, contracting, and assisting on a similar level of HR. We provided HR data analytics and other supportive measures.

The two companies used it for different reasons. The U.S. company wanted assistance with immigration and hiring. The Australian client used it for onboarding.

Other software captured more personnel data. The extraction was easy, but the formatting can be improved. The setup may not be easy for all personnel.

The layout in some sections is more accessible and complete. The immigration software is supportive of the global market compared to others. It is easier to manage without an attorney. The onboarding needs improvement as there are ways to improve the cultural connection when inputting data for global usage.

The cost is the biggest consideration. The smaller client enjoyed the Atlas HXM but could not afford to purchase more features. The larger client relied on Atlas HXM so much that I do not feel they were properly using it. It basically replaced someone’s job, but if the main admin left, then the system would need someone to relearn the systems and how to add admins, employees, and make edits.

I am not sure as each client role was temporary and did not involve a significant time working on the platform.

Atlas HXM is great for mid-size companies and large companies. It provides all the support they would need and saves money. It is an excellent add-on feature for other software.

I like that BambooHR is user-friendly. It offers good value for the money. It includes strong workflows and automation features.

My clients purchased BambooHR, and I use it daily as I support them with system management and general human resources. They needed a centralized place to store all people data and manage payroll. They also required an automated onboarding process with checklists and reminders.

I have used BambooHR for eight years, and I appreciate how user-friendly it is. BambooHR has allowed my clients to report on their dispersed workforces and share important documents and resources with employees within one system. It has also greatly improved both onboarding and offboarding.

Some integrations could be improved (e.g., enabling two-way data syncing rather than just one-way). Built-in scheduling functionality would be a helpful addition. I also recall the initial implementation being relatively expensive.

BambooHR is one of the most user-friendly tools in its category. You do not need to be an expert or complete extensive training to use it effectively. Training is available, though, for those who prefer structured learning over hands-on experience.

Buyers should consider how many employees they have and whether they are planning for rapid growth. They should assess their onboarding and payroll needs. BambooHR is a good fit for small to medium-sized businesses but may not be ideal for large enterprises.

BambooHR added payroll functionality a few years ago, which was a valuable improvement.

BambooHR works well for small to mid-sized businesses.