The 7 Best Employee Scheduling Software (Shiftplanning) – January 2022

The best shiftplanning tools, benefits, pitfalls, pricing, and more

Evelyn Duskey
HR tech and digital transformation writer
October 7, 2022

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Our Expert Picks: The Top Shiftplanning Software

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Built especially for complex environments, Shiftboard excels at simplifying healthcare scheduling.
A comprehensive reporting system with drag-and-drop functionality and a 31-day free trial, Deputy is a robust option for Windows users.
Sling’s shift planning software will simplify your operations for free.
With over 30 available integrations, Humanity is leading the way in customized cloud-based employee scheduling for the hybrid workforce.
Ideal for small business owners who want to keep their hourly employees in the loop.
From employees to CEOs, Workfoce.com allows teams to make better decisions with real-time metrics and visibility.
AI-powered workforce management tools that simplify scheduling, time and attendance, and compliance.

The 7 Best Employee Scheduling Software (Shiftplanning) – January 2022

The best shiftplanning tools, benefits, pitfalls, pricing, and more

Evelyn Duskey, HR tech and digital transformation writer Oct 07, 2022

Manual spreadsheets for shiftplanning are a thing of the past. Now, there are dozens of employee scheduling software programs that help managers save up to 20% of their time. Having an automated shiftplanning tool not only helps managers — employees report that they are 6 times more satisfied when they have control over their schedules. Plus, businesses can save between 4-11% on labor costs while using scheduling data to increase profit by having the appropriate staff available at all times.

Saving time and money while increasing profits, where do I sign up? Our HR experts have personally found dozens of different employee scheduling software to help you find the best fit for your needs. See who made our list, as well as pricing, pitfalls, top features, and more.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

Learn more

We put in the effort to make this guide awesome

35
Hours Researched
14
Experts Consulted
15
Vendors Reviewed

Our criteria: How we chose the best vendors

We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category.  Here's how we select vendors to be in our buyer guides:

  • Product: We want to have a deep understanding of a vendor's product before recommending it.  This usually means getting a demo by a senior executive (their CEO, head of product, etc), and/or using the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best in class offering.
  • User feedback: We do our best to understand what users say when they experience this product.  User input allows us to accomplish a more thorough due diligence of products, put new vendors on our radar, and generally make sure we are presenting the right products to our readers.
  • Financial metrics: We are very much finance nerds and so use a product's retention rates, growth, profitability, and scale to understand whether or not it is truly best in class.
  • Best for a use case: Sometimes the best solution is the cheapest, the best tool for international companies, or the best for startups. We try to include a diversity of solutions so that our readers can find the tool that is best for what they need.

Here's more detail if you want to read further on how we research vendors.

In this guide you'll find

An Intro On Employee Scheduling Software

Manual spreadsheets for shiftplanning are a thing of the past. Now, there are dozens of employee scheduling software programs that help managers save up to 20% of their time. Having an automated shiftplanning tool not only helps managers — employees report that they are 6 times more satisfied when they have control over their schedules. Plus, businesses can save between 4-11% on labor costs while using scheduling data to increase profit by having the appropriate staff available at all times.

Saving time and money while increasing profits, where do I sign up? Our HR experts have personally found dozens of different employee scheduling software to help you find the best fit for your needs. See who made our list, as well as pricing, pitfalls, top features, and more.

Featured in

Humanity

Review:

Humanity’s mission is simple: “to improve, streamline and simplify our customers’ employee scheduling and time tracking processes”, and with over 175,000 businesses using the software, the value of this product is evident. Getting their start in 2010, Humanity has expanded their offices from San Francisco to both Europe and Asia and is used in over 195 countries.

Humanity All in One HR® allows employees to access their smart schedules from their desktop, smartphone, or tablet so that they can have all of their shift info at their fingertips with the industry's best product adoption and user satisfaction. This, in turn, enhances the employee experience and saves companies time and money on scheduling that can be used to grow their business.

Humanity

Stats:

  • More than 175,000 business locations.
  • 10,000 SMB and enterprises.
  • Used in over 195 countries. 
  • 150 different industries are serviced. 
  • 80 percent faster scheduling.

Humanity

Pricing:

StarterClassicEnterprise
Basic employee scheduling. Monthly: $3.50 per user per month  with a $100 minimum. This basic package gives you cloud-based scheduling, admin dashboard, real-time labor costs and budgeting, shift reading, availability and time-off management, mobile access, reporting and analytics, auto-fill scheduling, notifications, and 24/7/365 support. Annual: $3 per user per month with an $80 minimum. Best for medium-sized companies. Monthly: $5 per user per month with a $100 minimum. You’ll get all of the features of the Starter package plus: skills and certification data, basic time clock, time clock integration, geolocation clock-in and clock-out, secure messaging, and payroll exports. Annual: $4 per user per month with an $80 minimum.Larger companies with many locations and employees. Pricing for larger companies can be discussed with Humanity directly. Some of the even more advanced features of this level are custom leave types and policies, demand-based scheduling,  compliance, open API access, HMC integration.

Best For:

Humanity is ideal for hybrid-work teams with flexible location settings for each employee.

Quinyx

Review:

Who knew that a summer job at a fast-food restaurant could lead to the creation of top rated workforce management software? For the founder, Erik Fjellborg, that's exactly what happened. In 2005 a frustrating experience with manual employee scheduling led him to create Quinyx. McDonald’s was so impressed by the solution that they became his first customer. Since then they have expanded internationally from Sweden and have diversified the industries that they work with from retail, to healthcare, to logistics. 

In 2020 Quinyx took a big leap forward and revolutionized smart shiftplanning with AI technology by acquiring Widget Brain. Today, this has become their star feature as they keep expanding their reach of product features and customers.

Quinyx

Stats:

  • Used by over 850 companies around the world
  • As of 2021, they have offices in the US, UK, Sweden, Finland, Germany, Norway, Denmark, and the Netherlands.  
  • Quinyx acquired AI company Widget Brain in 2020

Quinyx

Pricing:

Quinyx offers five different plans with different features, from Launch all the way up to AI Optimization. To find out more about pricing, book a demo and ask about their Custom Success Plans for continued expert support.

Best For:

Medium to large companies will benefit the most from Quinyx’s AI-backed system that gets smarter as time goes on to save both time and money and boost employee satisfaction.

Deputy

Review:

Deputy got its start in 2003, when Deputy Co-founder Steve Shelley’s business was experiencing rapid organic growth, and he was losing most of his time to managing constant schedule changes and overseeing his teams. To solve this problem, he hired future co-founder Ashik Ahmed to build a platform to automate scheduling and time and attendance. With the advent of the cloud in 2008, Steve and Ashik saw the potential impact Deputy could have on businesses everywhere, and launched the company.

Since then, Deputy has continued to improve its offerings, supporting a wide range of employer needs. While the comprehensive reporting system is only for Windows desktops, it also provides mobile apps for iOS and Android for easy on-the-go use. Deputy also makes compliance a breeze by simplifying recordkeeping with digital records and employee confirmations.

Deputy

Stats:

  • Deputy is used at over 275,000 workplaces. 
  • More than 200 million shifts have been planned with the rostering feature. 
  • Used in over 100 different countries. 
  • The average time to go live is 2 weeks, beating the reported industry average of 2.8 months. 
  • ROI time is also 3 times faster than the industry average at just 5 months.

Deputy

Pricing:

Deputy doesn't offer an annual payment option for its Scheduling or Time & Attendance programs, but it's available for the Premium plan. You're required to spend a minimum of $10 per month on the services, regardless of the number of users. Most business owners opt for the Premium version to get all the necessary features for payroll and scheduling.

DeputyPremiumEnterprise
Scheduling: $2.50 per user per month, you get meal and rest break planning, employee and auto-scheduling, and tasking options. Time & Attendance: $2.50 per user per month, you get timesheets, payroll integration, tasking, and meal and rest break planning.$4.50 per user per month, or $4 if billed annually, you get all the features from Scheduling and Time & Attendance plans along with advanced reporting features.For companies with more than 250 employees, contact Deputy for a custom quote that includes dedicated support.

Best For:

Medium to large organizations, especially those with frequent shift changes such as hospitality and retail.

Sling

Review:

Sling is a free employee scheduling tool that got its start in 2015 in Reykjavik, Iceland with the goal of maximizing workplace mobility and helping those in non-desk working industries. The software they built does just that and has unique features that allow employees that have multiple job locations or work remotely to be able to use their product. Customers range from small single-location businesses to multi-location enterprise organizations in a wide variety of industries.

Sling

Stats:

Sling

Pricing:

FreePremiumBusiness
Basic employee scheduling and internal communication.All features of the Free plan plus mobile time clock, labor cost management, and budgeting. $2 per user per month All features of the Premium plan plus centralized time clock, PTO tracking, and reports. $4 per user per month

Best For:

Sling is great for teams of any size as it allows employees to sign-up for shifts that they’d like to take on a first-come, first-served basis, or get them approved by managers.

Homebase

Review:

Founded in 2015, Homebase is a comprehensive solution for small business owners, with numerous updates released since 2020. Its free plan gives you everything needed to start scheduling shifts, whereas paid plans are affordable and packed with features. With the addition of safety screenings to its mobile app, Homebase is a smart option for those on the hunt for employee scheduling software. 

The basic free plan delivers big by providing time clocks, time and attendance tracking, employee mobile apps, and the ability to schedule beyond 10 days. You can also track breaks and overtime for compliance and get daily labor reports.

Homebase

Stats:

  • Apple Store Top 50 Business App
  • Used by tens of thousands of customers
  • Investopedia Best Employee Scheduling Software of 2021

Homebase

Pricing:

Homebase provides the option to pay monthly or yearly, with a 30% discount for annual subscriptions. 

The following paid plans reflect your price for one location when paid annually:

EssentialsPlusAll-in-One
$14 per month for performance management, team communication, and productivity reports$35 per month for compliance planning and budgeting and labor cost controls$70 per month for an onboarding program and HR Pro advisors and training

Homebase also offers other services like job posting promotions on ZipRecruiter, Craigslist, Facebook, and Indeed for $79 per post. Additionally, you can pay for the HR Pro services for an extra $99 per month.

Best For:

Small business owners who want to give their hourly team an easy-to-use tool. Allows both employers and employees to keep their hours, schedules, paystubs, information, and more all in one place.

Shiftboard

Review:

Founded in 2008, Shiftboard’s mission is to “empower frontline operations whose everyday work is essential to daily life.” Beginning as an industry leader that empowers healthcare teams to deliver excellent patient care and manage coverage, Shiftboard has since expanded its offerings to other always-on operations such as manufacturing, oil and gas, and public safety.

In March 2020, following increased market demand for comprehensive workforce scheduling software, Shiftboard merged with SchedulePro to deliver advanced workforce scheduling solutions for a wide range of industries. Since its inception, Shiftboard has supported over 265 million scheduled shifts for thousands of customers, including Fortune 500 companies, providing the employment pipeline for over $9 billion in wages earned.

Shiftboard

Stats:

Shiftboard has been used to achieve the following at businesses where it has been implemented:

  • Operations
  • 88% higher shift coverage
  • 21% lower labor costs
  • 23% decrease in overtime costs
  • 55% less scheduling errors
  • Employees
  • 16% less worker turnover
  • 86% increase in satisfaction
  • 26% fewer schedule grievances
  • Schedulers and Managers
  • 31% fewer employee callouts
  • 28% less time managing changes
  • 30% faster schedule creation
  • Brandon Hall Group Silver in Excellent technology Awards 2019
  • Washington’s Best 100 companies to work for 2019

Shiftboard

Pricing:

Shiftboard offers custom pricing for both their ScheduleFlex or SchedulePro plans. We recommend requesting a demo to get custom quotes for all packages.

Best For:

Managing the urgent needs of always-on, complex operations such as manufacturing, healthcare, oil and gas, and public safety.

Workforce.com

Review:

For over 10 years, Workforce.com has been helping frontline teams with 200 employees or more reduce labor costs and increase profits. Their employee scheduling software has features for everyone involved, from employees and managers to HR and CEOs and CFOs. What sets Workforce.com’s employee scheduling software apart is how it uses hard data from schedules and payroll to help leaders create budgets and goals based on real-time metrics. By combining data with smart automated shiftplanning tools, businesses can reduce labor spending and increase profitability by making the right decisions at the right time.

Workforce.com

Stats:

Among the 7,000 companies that use Workforce.com, some of them have seen results like:

  • 11% increase in productivity
  • 4% decrease in total wages
  • 3.5% decrease in total hours

Workforce.com

Pricing:

LifeEnterprisecategory
$99 per year for up to 20 employees. Basic plan made for small businesses.$4 per month per user billed annually. Includes employee scheduling and payroll integration tools.Contact sales for custom pricing for businesses with over 500 employees.

Best For:

Workforce.com has options for business of all sizes but medium to large companies will benefit the most from the features offered in the Business and Enterprise plans. Plus, with more employees and shifts being planned, there is more data being collected that can be used for analysis and business decision-making.

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Last advice

If you are looking to automate the manual shift planning process, decrease labor cost waste and increase profitability, finding an employee scheduling software is essential. The right shiftplanning tool will also boost employee satisfaction at a fair price with a high return on investment. 

To find the best employee scheduling software for you, consider the size of your organization and how many features you need to run your business smoothly. Book several demos with different vendors to see what they have to offer, and sign up for a free trial if available to test the software firsthand. 

A note here: sometimes shiftplanning software alone isn’t enough to support and organize your operation. At times, it serves organizations to take a deeper look at the workforce supply and demand. Workforce planning refers to the business process of forecasting, analyzing, and organizing these resources; with the end goal of ensuring that the right people are at the right job at the right time. If you’re interested in learning more, we recommend our Workforce Planning Guide.

We’ve covered a diverse array of employee scheduling software for any sized organization in any industry. Good luck on your shiftplanning journey!

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