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Best Free Help Desk Software

Best Free Help Desk Software in 2024 (Reviewed by Experts)

The best free help desk software as selected by our HR tech experts. You'll find features, pros & cons, pricing info below, as well as insight from HR pros who use these tools everyday.

Huda Idris
Written by
Huda Idris
Technical writer, B2B software advisor, and marketing strategist
Contributing Experts
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Last Updated: Dec 13, 2023
TOP
Free help desk for seamless collaboration
Freshdesk
4.6
Popularity Score
4.2
User Score
4.6
Product  Score
Visit Website
TOP
Free help desk for seamless collaboration
Freshdesk
4.6
Popularity Score
4.2
User Score
4.6
Product  Score
Learn More
TOP
Help desk solution with over 1,000 integrations
Jira Service Management
4.1
Popularity Score
4.2
User Score
4.1
Product  Score
Visit Website
TOP
Help desk solution with over 1,000 integrations
Jira Service Management
4.1
Popularity Score
4.2
User Score
4.1
Product  Score
Learn More
TOP
Great affordable KMS
Zoho Desk
4.1
Popularity Score
4.4
User Score
4.3
Product  Score
Visit Website
TOP
Great affordable KMS
Zoho Desk
4.1
Popularity Score
4.4
User Score
4.3
Product  Score
Learn More
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Introduction to Free Help Desk Software

Your customer service systems have a substantial effect on your business’s success. When implemented correctly, they enhance your efforts to build long-lasting customer relationships, enabling your company to thrive. Without them, you simply cannot provide customers with prompt and efficient support and ultimately lose them to your competitors.

A help desk software collects customer interactions, be it requests, questions, or issue reports, and converts them into tickets that your customer support agents can track, prioritize, and respond to in a timely manner.

Regardless of your company size and industry niche, help desk solutions help your customer support team provide effective service and manage their workload. The best part is, you don’t actually have to pay anything to acquire one, considering there are tons of excellent free help desk software options on the market.

That said, not every free help desk software is worth your money. Case in point: most vendors have free plans with serious limitations, and others offer a free trial for a specific time period only. Not to worry though; we worked hard to weed out the bad options and identify providers who actually deliver on their promises. 

Read on to find out our top picks for the best free help desk software.

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Best Free Help Desk Software

No items found.

Freshdesk

: Free help desk for seamless collaboration

Jira Service Management

: Help desk solution with over 1,000 integrations

Zoho Desk

: Great affordable KMS

LiveAgent

: Help desk with a native live chat offering.

Spiceworks

: Cloud-based and on-premise help desk software.

Tidio

: Free help desk with no limit on user seats

Our Criteria: Here's How We Chose The Best Free Help Desk Software

To select the best free help desk software, we’ve had several demos with vendors, interviewed industry experts, tested the products first-hand, and gathered user feedback. We’ve also analyzed the features of these tools, and we think the ones that matter most in free help desks are ease of use, multichannel support, knowledge base, and reporting.

  • Ease of use: An intuitive and user-friendly help desk system is essential for optimizing the customer support experience. We sought platforms that empower support agents to navigate effortlessly through the system, access customer information, and respond to queries promptly.
  • Multichannel support: Customers expect support across various channels, including email, live chat, social media, and phone. We’ve made sure to select help desks that are capable of integrating with these communication channels to enable seamless interactions with customers.
  • Knowledge base: When customers are able to self-serve, you deflect a considerable number of tickets and enable your support agents to focus on the highest-priority problems and queries. The help desks on this list offer a way for you to curate and publish helpful support content your customers can browse through before logging a ticket.
  • Reporting and analytics: The ability to track and analyze support performance is critical for continuous improvement, which is why we looked for help desks that allow you to measure various support metrics, including response times, resolution rates, and customer satisfaction.

For more information on our software research and vetting process, check out our editorial guidelines.

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Compare the Best Free Help Desk Software

Popularity Score
Best for
Key Differentiator
Pricing
Free Trial
Customers
Users Score
Product Score

Freshdesk

Most Popular
4.6
Companies of all sizes
User-friendly, feature-rich and affordable help desk
Starts at $15/user/month
Yes
60,000+ companies
4.2
4.6

Jira Service Management

Most Popular
4.1
Companies of all sizes
Comprehensive ITSM that's a go-to for most tech teams
Starts at $22.05/user/month
Yes
260,000+ customers
4.2
4.1

Zoho Desk

Most Popular
4.1
Companies of all sizes
Budget-friendly and scalable help desk
Starts at $14/user/month
Yes
100,000+ companies
4.4
4.3

LiveAgent

Most Popular
4.0
Companies of all sizes
Affordable help desk with robust live chat
Starts at $9/user/month
Yes
30,000+ companies
4.6
4.5

Spiceworks

Most Popular
4.1
SMBs and startups
Completely free-of-charge cloud-based help desk
All plans/features are free
Yes
10,124 companies
4.4
4.2

Tidio

Most Popular
4.1
SMBs and startups
Its free plan comes with unlimited user seats
4.7
4.0
Phil Strazzulla
HR Tech Expert, Harvard MBA, Software Enthusiast

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Detailed Reviews of the Best Free Help Desk Software

Freshdesk

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Freshdesk
Learn More
Popularity Score
4.6 / 5
User Score
4.2 / 5
Product Score
4.6 / 5

Why we picked Freshdesk

Freshdesk allows you to categorize, prioritize, and assign tickets. The tool is also super easy to use and is scalable to grow as your small business grows. It has a generous free plan that includes several desirable features, including team huddle that lets agents bring in experts to resolve complex tickets and dynamic placeholder to auto-fill details like customer name, ticket status, or even ticket URL.

PROS

  • Freshdesk enables your customer service team to offer proactive support across multiple channels, including Facebook, Twitter, email, and website, to engage your customers.
  • Freshdesk is incredibly user-friendly. Your agents don’t need any specialized coding or technical knowledge to use it. Plus, it offers diverse templates with formatting components to simplify ticketing.
  • Freshdesk's free plan is comprehensive, offering you all the features you would need as a small business and then some.
  • With Freshdesk, your team can collaborate with each other and resolve issues faster.
  • The platform comes with a mobile app that enables agents to provide support on the go. It’s available for both iOS and Android devices.
  • In addition to a generous free plan, Freshdesk's paid plans provide great value for money. It gives you several advanced features like gamification at affordable rates.

CONS

  • Freshdesk’s marketing is slightly confusing. Most of its advanced features require an upgrade to the highest pricing tears, which users don’t realize until after signing up. Here’s a free vs. paid plan breakdown, so you don’t find yourself making wrong decisions.
  • You cannot provide temporary access to seasonal hires, part-time workers, or other team members in the Free plan. While this feature is available, you’ll have to upgrade to the premium plans.
  • Freshdesk doesn’t offer dedicated technical support. As a result, complicated issues take longer to resolve.

Freshdesk Review

Freshdesk makes managing customer conversations significantly easier, thanks to its omnichannel view. The multi-channel support with smart automation allows you to help customers through their preferred communication method at a much faster pace.

Additionally, you don’t have to look at every single ticket, preventing support ticket pile-ups. The tool lets you create custom rules using the ticket creation feature to prioritize tickets based on the keywords used by customers and forward them to the right team member automatically.

Your agents can also add to-do items directly to the tickets to avoid missing out on anything, which helps boost their overall productivity.

Freshdesk Customers

HP, Henkel, Decathlon, Panasonic, American Express, Fiverr, Thai Union

Freshdesk Pricing

Freshdesk offers the following plans:

  • Free – This includes integrated ticketing across email and social, knowledge bases, ticket trend report, analytics, and 24x7 email support.
  • Growth – This costs $15 per agent, per month. Expect everything in the Free plan, automation, SLA management and business hours, in-depth helpdesk reporting, collision detection, and custom email servers and ticket views,
  • Pro – This costs $49 per agent, per month. Expect the ability to include up to 5000 collaborators, round-robin routing, custom reports and dashboards, and CSAT surveys & reports — and everything in the Growth plan.
  • Enterprise – This costs $79 per agent, per month. Expect everything in the Pro plan, along with a sandbox functionality, assist and email bots, and canned response suggester.

Best For

While companies of all sizes can find value in Freshdesk's paid plan, its Free plan is best suited for small businesses with up to ten agents.

Freshdesk in action
Reviewer's Rating
10/10

I use the software every day to communicate with clients of our software, when they land on our website or when they send us an inquiry on our email and social media, we receive the ticket in our inbox and then respond to the email through the tool which this helps me to stay organized and monitoring communication amongst team to avoid disorganizations.

What do you like about this tool?

I like the knowledge base integration, it is easy to set the knowledge base that clients can use to find solution articles to their problems, as the pricing of the software is cheaper compared to other software tools providing the same services and products

Why did your organization buy this tool, and how long have you used it for?

I have used Freshdesk for two years to chat with clients through live chat on social media platforms about their issues with our services and products. Our company bought Freshdesk because it supports integration with more tools than other software and is easy to adapt to and understand. Lastly, managing agents becomes much easier with this tool.

What do you dislike about this tool?

It does not provide instant notification in my browser which makes it hard for me to stay on track with communication and at times makes us miss live chats from clients or delayed in getting back to our clients. Besides that, there are no other issues.

How is this tool different than their competitors?

They provide enough support that makes you feel easy with the tool and their Whatsapp integration is direct and does not require technical skills. This reduces the time you use to deploy the Whatsapp channel in the tool.

What Instructions should people think about when buying this type of tool?

They should consider the pricing of the software and the use case, this tool might be suitable for bigger businesses considering using the knowledgebase and would not suit smaller businesses therefore, pricing should be considered and the use case

How has this tool changed or evolved over time to meet users needs?

They have improved the user interface for tickets, it is now easy to create tickets, find tickets, and solve them from the dashboard, and you can easily filter the tickets that are solved by other agents. Also, they introduced chat history which helps other agents catch up with communication of other agents with clients to avoid confusion in case a ticket is being transferred.

What specific type of user or organization is this tool very good for?

Organizations providing online services like software purchase

What specific type of user or organization would this tool not be a good fit for?

Smaller businesses with low-volume messages

Jira Service Management

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Jira Service Management
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Popularity Score
4.1 / 5
User Score
4.2 / 5
Product Score
4.1 / 5

Why we picked Jira Service Management

Jira Service Management is essentially a collaborative IT service management (ITSM) solution that helps teams receive, manage, track, and resolve requests — all from a central location. You can build multiple projects and track and manage customer support requests and incidents with the software. Compared to other free help desks, Jira Service Management offers you several useful in-built features to resolve your customers' technical issues faster, reducing the need to rely on third-party tools.

PROS

  • Jira excels at issue tracking and collaboration to enable efficient customer service.
  • Its interface is intuitive and customizable to match your company’s branding.
  • Purpose-built features like scrum/kanban boards and agile planning support agile teams.
  • The platform can integrate seamlessly with hundreds of third-party tools.
  • Free plans and free trials are available.
  • Easy issue tracking and great collaboration are the core features of Jira Service Management to provide customers faster, more efficient customer service.
  • Jira Service Management allows customers to rate the quality of a knowledge base article, helping you identify improvement areas and update accordingly.
  • Jira Service Management has a customizable user interface. You can also change the feel and look of the help desk center and portal to reflect your company’s branding.
  • Incident and problem management is prompt and easy, thanks to Jira Service Management‘s alerts and email notifications.
  • Jira Service Management’s mobile app support ensures you’re notified instantly about breached SLAs and all assigned, reported, watched, and mentioned requests.
  • In addition to Jira Service Management's internal features, you can use its diverse range of integrations to further maximize functionality.

CONS

  • While the UI is user-friendly, users do need some time to fully grasp its large feature set.
  • Email notifications can't be customized, flooding the inboxes of users.
  • Can get pricey for larger teams.
  • Reporting customization is limited.
  • Jira Service Management’s Free plan doesn’t offer customizable charts and dashboards.
  • Jira Service Management has a rigid email notification system, so you cannot customize it, and your notification system may get easily cluttered. Modifying notifications per user or sending by batch isn’t an option either.

Jira Service Management Review

Regardless of whether you want to announce changes in your interface, manage incidents, or identify a bug, Jira Service Management has service desk features to simplify the process.

You get access to a wide range of help desk services. Prioritize tickets to ensure urgent ones are tackled first; create a single repository of planned changes and releases; set up custom automation rules to automate manual and time-consuming tasks.

It also offers you a single platform to handle all internal requests and issues, allowing you to empower your team, as well as track company-wide IT assets.

Jira Service Management Customers

Jira is used by companies of all sizes, including Twitter, The Telegraph, Puppet, Sotheby's, and Engie.

Jira Service Management Pricing

Jira Service Management has four main subscription plans:

  • Free: Up to 3 agents and unlimited customers, always free.
  • Standard: $21 per agent per month. Scales to 5,000 agents with 250GB storage and unlimited email notifications.
  • Premium: $47 per agent per month. Adds advanced incident management, unlimited storage, and more.
  • Enterprise: Custom quote required. Includes enhanced data and analytics, security, 24/7 senior support, and more.

Best For

Jira Service Management works well for teams needing to track and resolve a large number of customer requests. However, even smaller teams can benefit from its free plan to help streamline work planning and tracking.

Jira Service Management in action
Reviewer's Rating
8/10

I use Jira daily. I have 2 boards. One for standard HR Requests that are not sensitive in nature. Leaders from several client companies use this board to request forms, advice, etc. The 2nd board is for confidential matters such as employee harassment reports. I use this board to track the status of investigations and disciplinary issues.

What do you like about this tool?
  • I like that I can order and answer questions according to priority (instead of constant emails/calls).
  • I like that I can see where I am with each item (to-do, in-progress, etc.).
  • I like that I can give access to people outside my organization such as ICs, Freelancers, and Clients.
Why did your organization buy this tool, and how long have you used it for?

The company bought Jira for a software development team. Shortly after, other teams started using it as well. I have used it for 1 year for HR projects. It has provided me with ways to capture questions and requests from employees, contractors, and customers.

What do you dislike about this tool?
  • It was created mostly for software development, so a lot of functionality is not useful for HR.
  • It can be difficult to set up if you are not familiar with the tool.
  • I like the "board" view in Jira Work Management or Trello (also owned by Atlassian) better.
How is this tool different than their competitors?

It is very robust and has a lot of automation. It can be customized to do whatever you need as well. For my purposes, it works great, but so would Trello. I certainly like it better than some of its competitors.

What Instructions should people think about when buying this type of tool?

What are you going to use if for? If you have no IT or development needs within your organization, you might try something simpler. Does it fit in your budget? They charge per user, so it can get pricey.

How has this tool changed or evolved over time to meet users needs?

They have branched out to be useful to more than just IT over the years. I have only been using it for HR for one year, so there haven't been that many changes yet. I know that more power ups are created regularly. Those can be useful.

What specific type of user or organization is this tool very good for?

Software Development & Maintenance

What specific type of user or organization would this tool not be a good fit for?

Large firms with no major IT needs.

Zoho Desk

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Zoho Desk
Learn More
Popularity Score
4.1 / 5
User Score
4.4 / 5
Product Score
4.3 / 5

Why we picked Zoho Desk

Zoho is a provider of all sorts of business solutions that are affordable yet on par with the market’s leading offerings. Zoho Desk exemplifies this, being a feature-rich customer service software that’s robust, intuitive, and budget-friendly.

PROS

  • With Zoho Desk, you get one of the most extensive feature lists of any help desk and ticketing system in the market.
  • Zoho Desk is very flexible when it comes to pricing, as you can switch plans as you go if your team member count or necessities grow.
  • It’s available in 22 languages.
  • Lets you provide support across multiple channels.
  • With Zoho Desk, you get one of the most extensive feature lists of any help desk and ticketing system in the market. 
  • Zoho Desk is very flexible when it comes to pricing, as you can switch plans as you go if your team member count or necessities grow. 
  • It’s available in 22 languages. 
  • Lets you provide support across multiple channels.

CONS

  • Some users found the initial setup and configuration of Zoho Desk difficult and time-consuming.
  • Despite some customization options, some users felt Zoho Desk's ability to customize certain aspects like UI color coding was limited compared to other tools.
  • A couple of users faced challenges with integrating Zoho Desk with specific other software/platforms.
  • A few users experienced slowness and lagging at times while using Zoho Desk, especially when loading pages.
  • Some of the product customizations can be hard to figure out, according to some users.
  • The UX/UI can seem dated at times.  
  • Several users have reported that integrating the tool with several apps can be problematic. 

Zoho Desk Review

One of the most significant advantages of Zoho Desk is its multi-channel support. It provides customer service through email, live chat, phone, and multiple social media at a very affordable price, which can be handy for tracking and collaboration as all types of customer queries are housed in one place.

Knowledge management is also another good feature of the platform. When customers submit tickets, Zoho Desk’s auto-suggest feature can pull up relevant articles promptly from the built-in knowledge base based on tickets’ keywords, reducing the wait time significantly.

Zoho Desk has a scalable pricing model with four plans, including a free one with some decent tools. We talked to some Zoho users and found they typically started with the free plan and ungraded it as their teams scale up. Additionally, the Enterprise plan is pretty much on par with most top-tier plans of other providers in terms of features and goes for a reasonable price. The platform also has a 15-day trial anyone can signup and try it for free.

However, we received some comments regarding the learning curve of the tool. As there are lots of features built-in, some users felt a bit overwhelmed to be able to use them to the fullest. Lastly, integrating Zoho Desk with some popular Sales and marketing tools doesn’t seem very intuitive. The system has relied heavily on Zapier and — some users stated — provides limited support for complex integration requirements.

Zoho Desk Customers

McAfee, Daimler, LycaMobile, Rogers, Siemens Energy.

Zoho Desk Pricing

Zoho Desk has four pricing tiers:

  • Free - For 3 agents with email ticketing, help center, knowledge base, SLAs, and 24x5 email support.
  • Standard ($14/user/month) - Adds social channels, community forums, product-based tickets, public knowledge base, customer satisfaction ratings, and 24x5 phone support.
  • Professional ($23/user/month) - Includes multi-department ticketing, team management, time tracking, ticket templates and sharing. Most popular plan.
  • Enterprise ($40/user/month) - Adds live chat, AI assistant, advanced help center customization, process management, global reporting, and more.

Best For

Zoho Desk is a good fit for companies looking for a comprehensive yet affordable customer support solution. If your organization uses other Zoho products, this should be an easy addition.

Zoho Desk in action
Reviewer's Rating
10/10

I use Zoho Desk to solve and respond to tickets from clients when they contact us using the emails, the emails can be customized and can be set to our default support email which we use to receive the chats on the tool. Secondly, the software has a knowledgebase system that we use to develop support articles for the users to read and get self-aid which helps us reduce the number of tickets we receive from a given case

What do you like about this tool?

I like the use of custom email which does not require technical settings, you can easily set the DKIM and SPF record from the domain system and have all ongoing emails to clients customized from our brand, as well as the user interface of the software is clean enough to provide quicker navigation and finding other modules like solved tickets, pending tickets much easier.

Why did your organization buy this tool, and how long have you used it for?

We bought the software to solve internal tickets from our clients and team. I've been using the solution for one year, and it has helped me to be productive. It has also helped me to stay organized at work while handling issues that affect the clients. The company bought the software to make sure that support operators get more detailed context about clients and can solve their problems on time in an organized way.

What do you dislike about this tool?

The software pricing is expensive and works better for bigger teams.

How is this tool different than their competitors?

They have a very good period for trial to make sure you make good decisions before purchase and the product team walks you through every step to ensure that you get to know about the software and how to use it well, there is enough documentation about how to use the software

What Instructions should people think about when buying this type of tool?

They should think of scalability and the pricing of the tool so that it meets their needs

How has this tool changed or evolved over time to meet users needs?

They have introduced AI composing of responses hence making responses easier. Secondly, they introduced 2FA security which is vital to us that while logging into the software, you receive authentication codes as this increases security to prevent unauthorized logging into the software

What specific type of user or organization is this tool very good for?

Support operators, product team

What specific type of user or organization would this tool not be a good fit for?

Software developers

LiveAgent

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LiveAgent
Learn More
Popularity Score
4 / 5
User Score
4.6 / 5
Product Score
4.5 / 5

Why we picked LiveAgent

LiveAgent offers some unique features, such as geotargeting and website visitor targeting, that help to improve and hyper-personalize customer support. Service level optimization is another handy feature that makes LiveAgent a great choice over its competitors. LiveAgent's phone app isn't at par with other help desks, though. The company needs to work on improving its interface so that support agents can help customers while on the go.

PROS

  • LiveAgent’s modern user interface looks aesthetically pleasing while being easy to navigate.
  • LiveAgent is super easy to implement and use. Even if your team isn’t tech-savvy, the time to productivity is quick.
  • LiveAgent empowers small support teams to easily handle large volumes of queries. Critical features like a universal inbox, a live chat widget, and a knowledge base enable you to address all tickets with greater efficiency.
  • For LiveAgent, every user is a valuable client. Expect 24/7 customer support via phone, live chat, or email. The support agents are also in-house and not outsourced, which further ensures you’re given accurate answers to all your queries.
  • LiveAgent takes feedback seriously and is constantly trying to improve the software, so you’re assured of a reliable tool.

CONS

  • LiveAgent needs to work on its mobile app interface. While convenient to work with, it isn’t as at par with the competitors.
  • LiveAgent offers limited integrations, which may be a hindrance for companies wanting to significantly boost support effectiveness and visibility.
  • LiveAgent’s Free plan doesn’t allow for integrations with social networks like Instagram, Facebook, Twitter, and Viber — you’ll have to upgrade to the paid plans to get access. Therefore, you can’t offer customers omnichannel support and have to stay limited to email, live chat, and call center support.

LiveAgent Review

LiveAgent allows you to enhance customer engagement through its customizable live chat widget. Based on the time spent on any specific web page, you can invite your customers to chat, answering their basic questions and helping them make the right purchase decisions.

The ticketing system is also commendable. Each ticket contains the full history of customer conversations, including emails, chat messages, and phone calls.

LiveAgent Customers

Huawei, BMW, Yamaha, O2, Slido, Forbes, AirBus.

LiveAgent Pricing

LiveAgent offers the following plans:

  • Free – This plan offers 7-day ticket history, one chat button, phone number, and email address to streamline support, and a customer portal and forum.
  • Ticket This costs $15 per agent, per month. Features include unlimited ticket history and email addresses, advanced reporting, and the ability to create custom rules and time rules.
  • Ticket + Chat This costs $29 per agent, per month. In addition to everything in the Ticket plan, you get unlimited chat buttons, feedback management, chat satisfaction surveys, and real-time visitor monitoring.
  • All-inclusive – This costs $49 per agent, per month. In addition to everything in the Ticket + Chat plan, you get call center support, IVR, call routing and transfers, and unlimited call recordings.

Best For

LiveAgent is a great choice for companies of all sizes looking for a user-friendly and reliable customer support solution.

LiveAgent in action
Reviewer's Rating
10/10

I use the solution to chat with clients about their issues - it helps us to resolve issues faster.

What do you like about this tool?

I like the canned responses that make it easy for me to respond to a client's question by just pasting the canned responses from frequently asked questions.

Why did your organization buy this tool, and how long have you used it for?

We bought LiveAgent to offer live chat communication to users on our website and respond to clients’ messages. I have used the software for about two years

What do you dislike about this tool?

The pricing of the software is expensive.

How is this tool different than their competitors?

They have a good web application with a good user interface which makes it easier for me to access the chat.

What Instructions should people think about when buying this type of tool?

They should think of the pricing and scalability of the software.

How has this tool changed or evolved over time to meet users needs?

They have improved the mobile application and the web application

What specific type of user or organization is this tool very good for?

Support teams.

What specific type of user or organization would this tool not be a good fit for?

Software developers.

Spiceworks

Visit Website
Spiceworks
Learn More
Popularity Score
4.1 / 5
User Score
4.4 / 5
Product Score
4.2 / 5

Why we picked Spiceworks

Spiceworks give you access to all the features you would expect from a top-notch help desk ticketing system. This includes omnichannel support, automatic ticket assignment and management, and a self-service portal. What's more, there are no limitations on standard factors like the number of agent accounts, customers tickets and data storage, which is an issue with other free help desk solutions.

PROS

  • Free helpdesk system with cloud and on-premise versions.
  • Supports omnichannel query collection across channels.
  • Mobile app enables managing support tickets on the go.
  • Unlimited tickets with history retention.
  • Supported by a large community of users giving one another prompt, expert responses.
  • With Spiceworks, you can offer your customers omnichannel query collection to submit queries and share concerns across channels. You don't have to worry about how much it costs, thanks to the free service.
  • Spiceworks offers both cloud-based and on-premise versions of its free helpdesk ticketing system, which is quite rare in the customer support niche.
  • Spiceworks’ help desk isn’t only limited to your desk — it’s also available as an app for Android and iOS users. Thanks to this, you can manage support tickets on the go.
  • Spiceworks provides an unlimited number of service tickets for each user. You can create as many decades as a situation needs, eliminating the need to delete tickets and allowing you to retain chat history. This also gives your team a reference point that they can go back to whenever similar issues or topics resurface.
  • Spiceworks‘ large community is backed by dedicated IT professionals, specialized tech vendors, and other kinds of individuals willing to share their expertise when it comes to IT-related issues and help each other out. This ensures every member receives accurate and prompt responses to all their queries.

CONS

  • Lacks a knowledge base, as well as ticket tracking and prioritization features.
  • Limited reporting hinders productivity and customer support insight.
  • Expect abundant forceful ads and promotional emails.
  • Customer support is restricted to just email without other options.
  • Due to Spiceworks’ limited feature set, it isn’t very flexible. It lacks some of the more desirable features, such as knowledge base management, interaction tracking, and prioritization.
  • Spiceworks doesn’t offer advanced reporting options, which restrict your view into agent productivity and the kind of support your customers are receiving. Additionally, you have to streamline reports to remove redundancy.
  • To enjoy Spiceworks’ free help desk, be ready to view forceful ads and receive promotional emails — lots of them.
  • Spiceworks' direct customer support is limited to email. So you don't get chat, phone, and social media assistance options.

Spiceworks Review

Spiceworks is deployable on the cloud for an online help desk or on-premise for a self-hosted platform. Use it to automate several manual tasks to free up your executives’ time. You can also create individual sites and user portals for each client your company manages to streamline efforts.

The help desk is designed to assist you in many ways, including getting answers to technical questions, learning from instructional resources, and troubleshooting IT issues. You can also launch Spiceworks within minutes to get started right away.

Spiceworks Customers

Philadelphia Museum of Art, Untangle Inc., Arhaus, Sonic Corporation, Howard Brown, J2 Global, Inc.

Spiceworks Pricing

Spiceworks differentiates itself from its rivals by providing all its products without any cost. If you're curious about how the company finances its operations, it does so through advertisements displayed in the background, which are financially supported by various IT vendors.

Best For

Spiceworks makes a great choice for any business looking for a no-frills help desk software. While its functionality is limited, the fact that the tool is free of cost with ample features makes it a boon for small and medium-sized businesses. Companies looking for free cloud-based and on-premise versions help desk will also find Spiceworks a good match.

Spiceworks in action
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Tidio

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Tidio
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Popularity Score
4.1 / 5
User Score
4.7 / 5
Product Score
4 / 5

Why we picked Tidio

Tidio’s user-friendly help desk can seamlessly consolidate multiple communication channels, offers efficient ticket management, fosters teamwork, provides valuable performance insights, and enables mobile support. It also has a free plan with a decent feature coverage, making it a great fit for SMBs.

PROS

  • Tidio’s interface is modern and user-friendly, taking very little time to figure out. 
  • Its chatbot is quite powerful and can handle common customer queries efficiently.
  • The life chat feature enables real-time customer engagement, leading to improved resolution time and satisfaction.
  • Users highly rate Tidio’s customer support team for being responsive and knowledgeable.
  • Tidio’s pricing is fully transparent, includes a free plan and all its features can be tested for free for up to 7 days.
  • Tidio allows users to build a single multichannel communicator by connecting different channels like website live chat, email inbox, Instagram, and Facebook Messenger to their platform. This means that you can always respond to your customers' queries irrespective of which platform they reach out to you on.
  • Building a chatbot using Tidio is a fairly simple process. You can either use their existing templates or build one using their visual flow builder and drag-and-drop templates. 
  • ‍If you’re a small business that just wants to keep track of your chatbot performance, then Tidio’s analytics dashboard outlines that information very well. You can view the number of conversations, leads, and messages easily without having to dig too deep.

CONS

  • You cannot fully customize the chat widget and make it match your company’s branding and style. 
  • Occasional login issues with the mobile app and desktop application may be experienced.
  • There is currently no integration with Twitter or LinkedIn which are major platforms most companies use for their customer interactions. 
  • While the platform is generally easy to use, it can be tricky to perform certain advanced processes like configuring the chatbot so you may need to have Tidio’s team guide you through it.
  • According to some users, chat notifications can sometimes be unreliable. This means that you may not always get notified when you get a message.
  • ‍While you can create a chatbot in a different language, translating messages based on a user’s input is extremely difficult and requires manual effort.

Tidio Review

Tidio packs a host of tools to streamline customer support delivery. For starters, it features a user-friendly help desk that consolidates messages from various communication channels - including emails, live chat, Instagram, and WhatsApp -  into a single, organized dashboard. We’ve found the ticketing portion to be fairly straightforward too. From the same dashboard, you can view the status of each ticket, check which agents are assigned to them, and define an appropriate priority level. To make tickets easier to find in case you want to revisit them later, you can also add notes and create any number of custom tags.

We’ve tested Tidio’s automatic ticket assignment and it can be done in a few ways; the first being by defining different departments in the system and customers can choose which department they’d like their request to reach (which isn’t exactly automatic, but rather a customer-initiated process). You can also make it so requests coming from particular sources are routed to specific departments. E.g. all requests coming from the sales@company.com email can be automatically routed to the Sales department, if you’ve previously created it in the system. The system can also automatically assign tickets to available agents who aren’t handling open tickets. While we wished to see more options here like trigger-based assignment, the existing methods are good enough for most SMBs. 

The live chat widget is well-thought-out, though; it makes it easy for support agents to engage with customers in real-time, supports video calls too for better and more personalized communication, and allows you to define canned responses, which come in handy when addressing common customer inquiries. We’d also like to briefly highlight Tidio’s analytics, with good insights on how your customer interactions are going, as well as Tidio’s dedicated mobile apps for iOS and Android, enabling you to talk to customers on the go and monitor your work from anywhere.

Lastly, we always appreciate a platform that includes a free plan with a decent feature coverage. Many of the features of Tidio Help Desk, such as the live chat, ticketing, video calls, and the multichannel shared inbox, are included in the free plan, meaning that it can support smaller companies with basic customer service needs without needing to upgrade.

Tidio Customers

Tidio’s solutions are used by over 300,000 companies, including Glovo, Praktiker and Jaguar.

Tidio Pricing

Tidio has four plans:

  • Free: This plan is free forever, no credit card required, and is good for 50 conversations. 
  • Starter: Costs $29 per month for an unlimited number of users and 100 conversations.
  • Growth: Costs $59 per month for an unlimited number of users and up to 1000 conversations.
  • Tidio+: Starts at $499 per month for businesses needing unlimited conversations, additional integrations, advanced features, and premium support.

Best For

Tidio is a great fit SMBs looking for a scalable platform that has a free plan and a good feature coverage.

Tidio in action
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Pro Tips on Free Help Desk Software

Help Sesk Software FAQ

Why should businesses invest in help desk software?

Help desk software can help businesses streamline their customer support process by automating repetitive tasks, routing support requests to the appropriate team or agent, and providing a centralized repository for customer information and support history. This can save time and improve the overall efficiency of the customer support process, which in turn results in better customer experience.

How to select the best help desk software?

  • Define what "great customer service" means for your company and targeted audience
  • Establish customer and employee customer support expectations
  • Consider the key help desk features you absolutely need
  • Cross-check with software vendors about the availability of the said features
  • Look for affordable and scalable options
  • Narrow down to options offering a free trial
  • Choose the help desk software that’s most easy for you to navigate and configure

What is the difference between a service desk and a help desk?

A service desk and a help desk are both customer support solutions that handle customer inquiries, complaints, and requests. However, a service desk typically has a broader scope of responsibilities than a help desk. While a help desk is focused on providing technical support, a service desk may also handle non-technical inquiries and requests, such as HR or payroll issues. Service desks may also have more advanced tools and resources at their disposal, such as knowledge management systems and self-service portals, to help them provide more comprehensive support.

Final Advice

Choosing the right help desk software for your customer support team doesn’t need to be based on assumptions or involve tedious long research processes. You can eliminate much of the confusion and hard work by identifying your company’s needs and scheduling demos with vendors that can best cater to them.

If you’re open to upgrading to a paid help desk software down the line, make sure to pick a solution that offers trial periods. This way, instead of relying on others opinions and viewpoints, you can get a first-hand experience of how the help desk fits within your tech stack and performs. If you aren’t sure where to start, you can browse our guide on the best IT help desk ticketing systems for businesses of all sizes.

About Us

  • Our goal at SSR is to help HR and recruiting teams to find and buy the right software for their needs.
  • Our site is free to use as some vendors will pay us for web traffic.
  • SSR lists all companies we feel are top vendors - not just those who pay us - in our comprehensive directories full of the advice needed to make the right purchase decision for your HR team.

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