10+ Best Restaurant Scheduling Software & Apps in 2026
The best restaurant scheduling software platforms reviewed and compared: Get info on features, pricing, pros & cons and more below.
Managing staff schedules is among the most challenging parts of running a successful restaurant business. Last-minute leave requests, unplanned shifts, and miscommunication among team members can severely hurt productivity and cost a restaurant thousands of dollars.
As economies around the world are bouncing back from the pandemic restrictions, coping with new ones, or dealing with rapidly shifting demand, it makes sense that 65% of the restaurant owners surveyed by 7shifts in their 2025 report consider staffing the top challenge they’re facing.
To make sure you avoid the pitfalls of inadequate scheduling and staffing practices, we’ve handpicked some of the best restaurant scheduling software for your business.
In this detailed guide, we’ll cover the top restaurant scheduling tools, describe their strengths and weaknesses, evaluate their features, and examine their pricing plans.
To find the best scheduling software for restaurants, we meticulously evaluated a plethora of tools drawing upon demos, testing, user feedback and expert insight. To be featured, tools must excel on three pivotal criteria: staffing features, ease of use, and pricing.
- Staffing Features: We prioritized products with comprehensive staffing features, as this is one of the main challenges restaurants face. The software tools we picked all offer robust functionalities, including shift planning, team communication, employee availability management, and shift swapping.
- Ease of Use: User-friendliness is essential in the fast-paced restaurant industry. We focused on software that stands out for its intuitive and straightforward interface. These solutions all offer a hassle-free setup, streamlined navigation, and efficient workflows.
- Pricing: Budget considerations can be paramount for restaurant businesses. We sought out companies with competitive and transparent pricing models. The chosen solutions offer flexible subscription plans, affordable pricing tiers, and features tailored to the unique needs of dining establishments.
To delve deeper into our rigorous evaluation process, you can always have a look at our post on how we select the finest HR tech.
Homebase
Homebase’s ability to present a centralized view of company-wide scheduling makes it unique. This centralized view offers customizable dashboards for users. Along with its paid features, the app offers a robust free plan that’s good enough for the needs of most small restaurants.
PROS
- Separate dashboards for managers and employees
- Real-time communication features allow for schedule changes on the move
- Requesting and approving paid time off is easy
- Great scheduling templates help managers streamline work
- Separate dashboards for managers and employees
- Real-time communication features allow for schedule changes on the move
- Requesting and approving paid time off is easy
- Great scheduling templates help managers streamline work
CONS
- Limited third-party integration support
- Additional features are somewhat expensive
- Limited third-party integration support
- Additional features are somewhat expensive
Homebase is one of the best restaurant employee scheduling applications. It allows restaurant owners to manage their team’s schedule, make changes, and send out alerts to employees accordingly. Homebase is best for hourly teams, which is why it’s well-suited to the restaurant industry.
Homebase offers location-based pricing with free and premium plans, starting at $0.
- Basic: Free for one location, up to 20 employees.
- Essentials: $24.95/month ($20 annual); advanced scheduling and time tracking.
- Plus: $59.95/month ($48 annual); adds hiring and PTO management.
- All-in-One: $99.95/month ($80 annual); includes HR and compliance tools.
- Add-ons like Payroll ($39 base + $6/employee) and Tip Manager ($25/month) available.
Best For
You can use it on a website or an app. Overall, it is the same technique on the website or app. You sign into your company schedule and find your name. Once you find your name, you can click on start shift. When you want to take a break, there is an option for that too. Then you can log back in to end your shift.
It makes it easy to sign in anywhere. It is easy to track how many hours you worked. It is easy to guide through the website/app.
I used Homebase for about 3 years. One of the main reasons our company bought Homebase was because everyone kept forgetting to clock-in through a machine at work so our company wanted to make clock-ins more convenient. I liked it when we transitioned to it, we were able to clock-in whether we were in office or remote. It helped track everyone's work time accurately. It also sent in our hours to payroll according to the scheduled pay time.
Sometimes people still forget to clock in with the app. When I used it about 2 years ago, I wish it sent us notifications to remind us to clock-in or out. The platform does go down sometimes.
I like Homebase because it is made for everyone to use. It is extremely easy to navigate Homebase.
I have more pros than cons for Homebase. I highly suggest the platform. It is organized and easy to navigate.
It is easier for managers or bosses to manage employee hours through the dashboard. It has more visibility on who is on time and who is late.
Medical offices, small organizations, remote workers
Huge corporate offices with over 200+ employees
Buddy Punch
As a scheduling software tool, Buddy Punch excels in the restaurant use case thanks to its intuitive interface and advanced features, such as GPS tracking and an excellent employee mobile app.
PROS
- Intuitive interface reduces training time for restaurant staff
- Advanced GPS tracking for location-based workforce
- Seamless integration with popular payroll systems
- Real-time notifications and alerts for shift changes
- The drag-and-drop builder makes shift creation fast and intuitive.
- Employees can view schedules, request time off, and swap shifts via self-service.
- Scheduling and time tracking are integrated into one system.
- Labor cost controls, such as auto clock-outs and early punch-in limits, are built in.
- Supports multi-location, department, and role-based scheduling.
CONS
- Available only in English
- No real-time monitoring features via desktop screenshots
- The mobile app has fewer scheduling tools for managers than the desktop app.
- Limited reminder options for missed punches or schedule changes.
- Some users have reported sync issues with the QuickBooks integration.
Buddy Punch offers a comprehensive time tracking and scheduling solution— good for dynamic restaurant environments. Employees can easily punch in and out via mobile or desktop, allowing efficient management of the kitchen, waitstaff, and delivery personnel. The advanced GPS tracking in the Premium Plan ensures real-time location monitoring, which is particularly beneficial for field roles.
Integrations with payroll systems like QuickBooks and ADP simplify payroll processing, reducing admin overhead. Additional features like PTO tracking and facial recognition enhance security and ease of use. Although available only in English, Buddy Punch’s strengths in integration and usability make it a strong choice for restaurants.
Starbucks, YMCA, State Farm, and The University of Michigan.
Buddy Punch combines a base fee with per-user pricing, starting at $4.49 per user per month.
- Starter: $4.49/user/month ($5.49 monthly) + $19 base fee.
- Pro: $5.99/user/month ($6.99 monthly) + $19 base fee.
- Enterprise: $10.99/user/month ($11.99 monthly) + $19 base fee.
- Free 14-day trial included; no hidden fees.
Buddy Punch launched their Premium Plan in late 2023. It offers advanced GPS tracking while an employee punches in, allowing you to see their movement during a shift.
Best For
Good bet for restaurants, bars, and coffee shops of all sizes that need efficient scheduling, time tracking, and payroll integration.
TCP
We chose TCP’s Humanity Schedule for its impressive features that are key to restaurant operations. In our tech tests and research, it became clear that the system’s demand-driven forecasting engine, automated compliance safeguards, and labor-cost controls are highly praised by restaurants facing fluctuating staffing needs and tight profit margins.
PROS
- AI-powered Demand Scheduler forecasts needs and auto-builds compliant schedules.
- Auto-fill assigns qualified staff based on availability, skills, and compliance rules (labor laws, overtime).
- Prevents compliance violations with built-in Fair Workweek, FLSA, and minor labor rule configurations.
- Labor Optimizer compares scheduled vs. actual hours to control overtime and budgets.
- Mobile app allows employees to manage shifts, time-off requests, and availability with notifications.
- Task management tools enable managers to assign and track shift-specific duties in real time.
- AI-powered Demand Scheduler forecasts needs and auto-builds compliant schedules.
- Auto-fill assigns qualified staff based on availability, skills, and compliance rules (labor laws, overtime).
- Prevents compliance violations with built-in Fair Workweek, FLSA, and minor labor rule configurations.
- Labor Optimizer compares scheduled vs. actual hours to control overtime and budgets.
- Mobile app allows employees to manage shifts, time-off requests, and availability with notifications.
- Task management tools enable managers to assign and track shift-specific duties in real time.
CONS
- Higher-tier plans or add-ons required to access Labor Optimizer and Shift Tasks features.
- HRIS integrations and API access are restricted to Professional (add-on) or Enterprise tiers.
- All pricing and payments are in USD only.
- Higher-tier plans or add-ons required to access Labor Optimizer and Shift Tasks features.
- HRIS integrations and API access are restricted to Professional (add-on) or Enterprise tiers.
- All pricing and payments are in USD only.
TCP’s Humanity Schedule is designed for industries such as restaurants, where labor demand can fluctuate significantly throughout the day.
The Demand Scheduler immediately caught our attention. During testing, this tool allowed us to upload historical sales data, set staffing rules, and have the system automatically forecast coverage needs. From there, it could also create and auto-fill schedules in just a few clicks, which is highly convenient.
Additionally, the system provides strong compliance features. In our tests, it did not miss a single issue we intentionally created (overlapping shifts and overtime thresholds). According to the vendor, it can also detect minor labor restrictions and Fair Workweek conflicts before schedules are finalized, which can be very helpful to reduce compliance risks and costly corrections for restaurant operators.
The operational benefits are equally compelling. During our research, we found a testimonial reporting that after replacing their Excel files and manual employee scheduling process with TCP’s Humanity Schedule, they saved over 10 hours per week, released schedules three weeks in advance, and reduced payroll errors through automated reporting.
We think restaurant managers will also find the Staffing Checker and Budget View tools useful. With these features, they can compare scheduled labor against expected demand by hour and role to prevent overstaffing during slow times or avoid scrambling for coverage during busy periods. The Labor Optimizer further enhances operational clarity by identifying the difference between scheduled and actual hours to help reduce unnecessary overtime.
Design-wise, we appreciated TCP’s people-first approach. On par with competitors like When I Work and Connecteam, the scheduling platform comes with an employee mobile app that gives employees access to schedules, shift trades, availability updates, and instant communication, improving transparency and accountability when tracking event logs for shift changes and time-off approvals.
However, the integration capability is a clear limitation for lower-tier customers. Particularly, the Essentials plan only lets users export payroll, meaning those looking for HRIS integrations, API access, or any custom system connectivity can't even buy them as add-ons at that level. This leaves you with two options: either pay for a higher tier to sync scheduling data, employee details, and leave balances with your existing HRIS, or tolerate doing all that work manually.
Another thing to keep in mind is the billing currency. TCP only handles pricing and payments in USD. For restaurant brands with a global presence or based outside the U.S., this could lead to challenges with exchange-rate fluctuations and added complexity to accounting processes.
35,000+ companies, including
TCP Humanity Schedule offers three pricing tiers: Essentials ($2.75/employee/month), Professional ($3.75/employee/month), and Enterprise (custom pricing). A 30-day free trial with Professional features is available.
Best For
Multi-location restaurants across the U.S.
We used TimeClock Plus to track all timekeeping for both hourly and salaried employees, therefore, daily. TCP's geofencing was extremely important for our owner to track all remote staff, and it was used daily. The app allows the employer to map a location to an employee, and geofencing in this app is extensive. TCP setup for the entire company was very streamlined, and new hire onboarding was simplified. Tech support is very competent. Tracking employees by what they're working on can be preset, and an employee can switch tasks for accurate job costing. Employees and managers used the app daily to clock in and out, track their hours, request and approve PTO, see regular hours and overtime hours, and communicate via notifications.
TimeClock Plus is robust, with many features we do not use because our payroll company provides them, but it's nice to know the tools are there. The dashboard and exceptions filter make it simple for managers to approve their employees' hours and time-off requests. TCP has decent training videos. The PTO calendar and employee notifications are very helpful. Integration into my payroll, Gusto, was seamless.
We switched to TimeClock Plus (TCP) when we experienced unacceptable issues with Homebase. TCP integrated with my payroll company, Gusto. TCP was very cost-effective when we used the minimum features. TCP has decent geofencing and geolocation, which was a requirement by the owner. TCP also has overlapping features with my payroll that we didn't need, but it was nice to have the option as a backup.
TimeClock Plus can be overwhelming for a small business, as it has many features that might not be used. Some employees reported that their times weren't being recorded properly, but managers could easily log in and make adjustments. It can be expensive if you purchase features you do not utilize.
TimeClock Plus is a lot like Kronos to me, with many features. I like it for how customizable everything is, and their help team walked me through the process for anything I couldn't figure out.
First, determine if you need all the features offered. We narrowed everything down to the Time and Attendance Essentials. TimeClock Plus integrates with everything, but ensure it's a seamless integration with your payroll. TCP has serious scalability, so if you anticipate a lot of growth, this is a solid system.
I've only used TimeClock Plus recently.
TimeClock Plus is great for mid-sized to large organizations that need a high level of customization. TCP worked extremely well for a small manufacturing business, though we only utilized the minimum features.
TimeClock Plus isn't needed for a very small organization. There are many other timekeeping systems specifically designed for very small businesses.
Connecteam
Connecteam boasts a comprehensive collection of scheduling, time tracking, and employee management at a competitive price. Even the free plan provides excellent value: it accommodates up to 10 users and offers job scheduling, checklists, forms, task management, and time tracking.
PROS
- Intuitive and easy-to-use scheduling interface.
- Customizable shift templates.
- Real-time notifications for schedule updates.
- Employee self-service for availability and shift swaps.
- Integration with GPS and geofencing.
- Competitive pricing. Free for up to 10 users.
- One of the only fully-mobile HR tech tools for deskless workers
- Very adequately-priced for all it entails, SMB-friendly
- Quite open to feedback, having implemented user suggestions as features in the past.
CONS
- Occasional app crashes.
- Limited offline functionality.
- In the communication hub, the app offers no confirmation that messages were sent and/or seen.
- Certain features that some teams consider essential, such as GPS-tracking, are only available in the higher-tier pricing plans.
Connecteam lives up to our expectations with a range of features designed for workforce management in the demanding food service industry. The platform provides restaurant managers with tools to create detailed schedules, track employee hours, and effortlessly manage shift changes.
The scheduling interface is particularly our favorite. There are a handful of pre-made templates managers can use to build schedules quickly, plus these templates are quite flexible. They can easily be adjusted to meet your restaurant settings, whether it’s daily, weekly, or monthly schedules. Additionally, the drag-and-drop feature makes it easier to assign shifts.
Mobile-friendliness was another criterion we looked into when assessing this vendor. Much to our relief, they fulfilled this request. Connecteam has an employee self-service where restaurant workers can set their availability and request time off directly from their mobile devices. Plus, the availability of shift swaps streamlines the whole process of finding replacements for everyone involved.
The in-app notifications are pretty handy for keeping your staff informed in real time. Through Connecteam, they get alerts about new shifts, changes to their schedules, and whether their time-off requests were approved.
Those with multiple locations or specific job roles may wonder if Connecteam supports the creation of job-specific schedules. Yes, it does. As a manager, you can assign shifts based on roles to make sure that each position is adequately staffed.
The only real downfall of this restaurant scheduling app is that it can crash sometimes. Though not an everyday thing, this may cause some inconvenience in the daily operations of managers and workers.
On another note, Connecteam won’t be a good fit for those prioritizing offline restaurant management features.
20,000+ users from brands like Subway, Chick-fil-A, and Biggby Coffee have used Connecteam for their restaurant scheduling.
Connecteam offers tiered pricing based on features and user count, starting at $0 for up to 10 users.
- Small Business: Free for up to 10 users.
- Basic: $35/month ($29 annual) for 30 users; additional users $0.6/month ($0.5 annual).
- Advanced: $59/month ($49 annual) for 30 users; additional users $1.8/month ($1.5 annual).
- Expert: $119/month ($99 annual) for 30 users; additional users $3.6/month ($3 annual).
- Enterprise: Custom pricing for 200+ employees.
- Includes a 14-day free trial; annual plans save two months.
Best For
Connecteam is best for small restaurants, mid-sized chains, and franchises that require robust scheduling software that can also do task management and time clock.
When I Work
When I Work offers a solid scheduling solution for small restaurants on a budget. The app takes an essentialist approach to workforce management by filtering out extra features and focusing on delivering high-quality employee scheduling and time tracking features.
PROS
CONS
When I Work is a powerful employee scheduling tool. Its ability to give managers an organization-wide view of staff scheduling makes it stand out. Even though businesses of all sizes use it, When I Work is ideal for employee scheduling software for small or medium-sized restaurants on a budget.
When I Work offers per-user pricing, starting at $2.50 per user per month.
- Essentials: $2.50/user/month with core scheduling features.
- Pro: $5.00/user/month, adds advanced scheduling and reporting.
- Premium: $8.00/user/month, includes API access and SSO.
- All plans include a 14-day free trial and flexible billing options.
Best For
We use the tool daily to manage day-to-day scheduling of employees, including approving or denying time off requests. It's also instrumental in planning large special events such as fundraisers or camp activities. Additionally, the When I Work app aids in payroll functions, making it an integral part of our operations.
I appreciate that the app has a clean interface and is easy to use, which our employees also seem to like.
Our organization has been using this tool for over 15 months to schedule per diem employees, who are hired as needed. Previously, there was a significant inefficiency in coordinating between management and gig workers, particularly in contacting workers promptly. This platform allows temp workers to schedule themselves at any time of day, effectively resolving the issue and streamlining the scheduling process for gig workers.
Currently, there’s nothing specific that I dislike about the tool.
While there are competitors like UKG and Q-Genda that offer similar services, this tool stands out for our particular needs.
Consider whether you employ many temporary workers and if your workforce is tech-savvy enough to utilize mobile technology effectively. These factors are crucial in determining the suitability of this tool for your organization.
To my understanding, the services provided by this tool have not undergone significant changes since their inception.
This tool is highly effective for small organizations that rely heavily on part-time or temporary workers.
This tool is versatile enough to be beneficial for all types of organizations.
7shifts
7shifts is a restaurant-specific platform that bundles scheduling, time-clocking, tip management, payroll, and labor compliance in one intuitive solution. We picked 7shifts because it combines ease of use with depth—allowing even tech-averse restaurant teams to manage shifts, budgets, and labor laws in just a few clicks.
PROS
- Easy-to-use shift management and scheduling features for managers and employee users.
- Real-time labor forecasting by connecting with over 50 POS systems.
- Free, user-friendly employee app supports shift swaps, time-off requests, and team chats.
- Built-in tip pooling and payroll reduces manual errors and admin burden.
- Live labor vs. sales dashboards to help managers proactively adjust staffing.
- Robust integrations connect with 50+ POS systems for real-time sales and labor insights.
- All-in-one management unifies schedules, time-tracking (7Punches), payroll, budgeting, compliance, and tip pooling in one mobile-friendly platform.
- A generous free plan supports up to 20 employees with basic scheduling and communication tools, ideal for small teams.
- Mobile-first design offers free mobile apps for iOS and Android, enabling shift swaps, time-off requests, messaging, and real-time notifications.
- Automated labor forecasting integrates POS sales data to suggest optimal labor plans and cut unnecessary costs.
CONS
- Once a report is published, it cannot be edited.
- Weekend support is slower unless subscribed to a top-tier plan.
- Mobile app sync can lag slightly during poor internet connectivity, briefly confusing users.
- 24/7 live support is limited to top-tier plans; Entrée users mainly use chat and email.
- Mobile shift update syncing may occasionally lag under poor network conditions, but it usually resolves quickly.
- Published reports cannot be edited; adjustments require a fresh export.
7shifts delivers one of the most polished, restaurant-first employee scheduling platforms we’ve tested in 2025. Starting with a drag-and-drop builder that’s genuinely easy to learn, the system simplifies the entire scheduling process—from building to approving shift swaps—all through a clean mobile interface.
We especially liked the POS integration and auto-scheduling features. By pulling in real-time sales data, managers get labor forecasts while writing schedules, making it much easier to control labor costs without guesswork. During our demo, 7shifts’ optimal labor planning tool flagged overstaffed shifts in seconds—a feature that can save operators thousands annually.
Another standout is the tip management suite. Many restaurants struggle with manual tip pooling and payouts, often resorting to spreadsheets. 7shifts automates this entirely, syncing with sales and time punches to distribute tips fairly and compliantly. Their new daily tip payout feature, which deposits credit card tips directly into employees’ bank accounts at clock-out, is a major quality-of-life upgrade for frontline staff.
The recently launched payroll functionality is tightly embedded into the platform, making payday nearly automatic once time tracking and tips are captured. Compared to solutions like Toast Payroll, 7shifts strikes a great balance between ease of use and restaurant-specific nuances, such as sub-minimum wages and tip credits.
However, it’s quite a letdown that once a report is published, there's no opportunity for any adjustments or edits. This limitation can be quite frustrating, especially if you spot errors or need to add additional insights later. On the customer service front, it’s worth noting that live support is somewhat restricted for those on lower-tier plans, which can leave users feeling a bit stranded when immediate assistance is needed.
Moreover, we noticed that in scenarios with shaky internet connectivity, mobile syncs may experience brief lags. It’s not a huge issue, but it’s definitely something to keep in mind if you're in a fast-paced environment where every second counts.
35,000+ customers, including Lula Cafe, Chatime, and Bartaco.
7shifts provides the following subscription options:
- Free: Suitable for businesses with up to 20 employees, includes basic scheduling functionalities.
- Entree: Priced at $34.99 per location per month, supports up to 30 employees.
- The Works: For $76.99 per location per month, offers unlimited employee capacity.
Best For
7shifts is ideal for independent restaurants, multi-location groups, and growing brands that need scheduling, compliance, and payroll handled in one restaurant-specific platform.
I use 7shifts to schedule the restaurant team shifts / tips and to manage their attendance. Once a week I use the platform to schedule maintenance and inform the team of their working hours, their pay rate and their tipping management. The software became a crucial tool for us in the last 3 months. As an admin, I am in charge of managing the workflow and reporting to the CEO every month. The software does most of the work since it generates automated reports and notifies the staff of any changes in their schedules so the software in general reduced 70% of my work in that area.
- Easy to use: The software offers a friendly user interface.
- Everything in one place: the software has all the features gathered on the front page that allows you to manage everything at once.
- POS integration: 7shifts offers integration with POS and any other sales and finance-related software.
I advised the organization to use 7shifts after we reached more than 15 employees at the restaurant. At first, we were using an HR administration automation tool that our tech team was working on but since the working schedules and shifts in the restaurant were different from the hotel staff I had to come up with a solution. Because we were facing some internal communication issues and the restaurant manager was having a hard time keeping up with the attendance, 7shifts was a great tool that helped us manage the attendance ratio to simplify the internal communication between the staff, the check-in and check-out, and last but not least, tasks and logbook. We have been using it for 3 months now.
- The mobile version doesn't support some features like notifications and leaves
- You can't sort employees or shift based on dates or other criteria
- The reports are hard to read and understand. You need to be a professional to do so.
I prefer that software that is simple but covers most of the important areas needed. The pricing is so much more reasonable than any other software that offers the same services. I would like to add that the software is easy to be implemented and to be customized for any business.
As a current user, I would say the most important criteria is the type of business you are running since the software is oriented toward the restaurant industry so when you are assigning shifts the job types you will find in the software are: server, host manager, waiter, etc. If you are not a restaurant, I would suggest using a more generalized app like QuickBooks time or When I Work.
Since I only started using it for 3 months, I don't have much information but with each update, the software became more and more user friendly and the one thing I could say that evolved is the customer support since they added a 24h line to help with any bug.
Yes, the application would be a great fit for any company that operates in the food, beverages, and restaurant industry. And also, it's good for an organization with a few staff members, since the software is free for any business with 10 or fewer employees. It will also fit businesses that hire people seasonally.
7 shifts would not work well for any company that is not in the hospitality industry and any company that has more than 2000 employees since the software has some bugs in notification and log features and the higher the number the bigger the problem.
ZoomShift
ZoomShift makes it incredibly easy for employees and managers to navigate the app. The user interface is intuitive yet simple. In addition, the app developers are responsive to user feedback about adding or modifying features.
PROS
- Manage staff scheduling on the move
- Color-coded schedules
- Forecast labor costs and hours with ease
- Manage staff scheduling on the move
- Color-coded schedules
- Forecast labor costs and hours with ease
CONS
- Updates too often for an employee scheduling software, which some customers may find confusing
- Some reports indicates that the tool tends to crashes and disconnects from the server
- Accidentally deleted shifts cannot be retrieved
- Updates too often for an employee scheduling software, which some customers may find confusing
- Some reports indicates that the tool tends to crashes and disconnects from the server
- Accidentally deleted shifts cannot be retrieved
ZoomShift is a fantastic schedule creation tool. Its user interface is intuitively designed to help new users access the essential features of the software with ease. ZoomShift is best for small restaurants that experience seasonal highs and lows.
ZoomShift offers user-based pricing, starting at $0 for small teams of up to 20 users.
- Essentials: Free for up to 20 users.
- Starter: $1/user/month ($150 annually), adds time tracking and PTO management.
- Premium: $2/user/month ($250 annually), includes geofencing and advanced scheduling.
- Includes a 14-day free trial with no long-term commitments.
Best For
ZoomShift was used regularly for scheduling employees. Managers used it to assign shifts and check clock-in and clock-out times. This helped reduce questions about hours worked. It was also used when preparing payroll, since time was already recorded. I mainly used it to review schedules and attendance. It was part of normal day-to-day operations.
- ZoomShift is easy to use.
- Scheduling and time tracking are in one place.
- It does not take long to learn.
My organization started using ZoomShift to help with employee scheduling and attendance tracking. Before that, much of the scheduling was done manually, which caused occasional issues. It wasn’t always easy to keep things consistent.
ZoomShift gave us a single place to view schedules and employee hours. It also helped keep time records organized for payroll purposes. I’ve personally used ZoomShift for less than a year.
- ZoomShift is limited compared to larger tools.
- Reporting features are basic.
- There is not much room for customization.
ZoomShift is more basic than many other tools. It focuses on scheduling and attendance without many extra features. This makes it easier to use, but also more limited. Other platforms offer more options for larger teams.
People should consider how many employees they need to schedule. They should also think about whether detailed reports or integrations are important. If the organization is growing quickly, this may not be the best long-term option.
I have not seen any major changes while using ZoomShift. It seems mostly the same. The platform does appear to still be in development.
Small businesses or small teams with simple scheduling needs can benefit from ZoomShift.
Larger organizations with complex scheduling or reporting needs require more robust tools than ZoomShift.
Sling
Sling is an excellent tool for restaurants with multiple locations. Even the free version of the app allows unlimited users and locations. The mobile and desktop apps are stable and free.
PROS
- Get alerts when total labor cost exceeds the budget
- Use projected sales data to view labor costs as a percentage of sales
- Predictive alerts minimize OT cases
- Get alerts when total labor cost exceeds the budget
- Use projected sales data to view labor costs as a percentage of sales
- Predictive alerts minimize OT cases
CONS
- Mobile app notifications don’t come through sometimes, as reported by some users
- The time clock can’t be customized for different roles
- Mobile app notifications don’t come through sometimes, as reported by some users
- The time clock can’t be customized for different roles
Sling is among the best restaurant scheduling software you can find for free. Its scheduler provides organization-wide awareness. You can add unlimited users and locations. The tool works best for small restaurants looking for a comprehensive scheduling solution on a budget.
Sling provides per-user pricing with free and paid options, starting at $0 for basic scheduling.
- Free: Basic scheduling for up to 50 users.
- Premium: $2/user/month ($1.70 annual), adds labor cost management.
- Business: $4/user/month ($3.40 annual), includes kiosk tracking and PTO management.
- 15-day free trial available for Premium and Business plans.
Best For
I use Sling daily to determine who is working and to schedule appointments accordingly. I also use it to verify time entries for team members. It allows me to quickly see who is scheduled and whether anyone is approaching overtime, so I can work with managers to control labor costs.
The tool makes it easy to monitor and manage scheduling in real time. I also use Sling’s metrics to help forecast payroll expenses.
- Sling integrates with our POS system, making team member management more seamless.
- It allows managers to monitor daily labor costs and make real-time adjustments.
- Sling provides a reliable communication channel for reaching all team members.
We have been using Sling for about 10 months. We decided to switch to Sling because of its integration with our POS system and the depth of its features.
Sling allows our managers to see, on a daily basis, how well they are managing labor costs, which contributes to higher efficiency and improved bottom-line performance.
It also provides automated notifications, ensuring that team members are always aware of their schedules.
- Sling’s reporting system could be improved to make printed schedules more visually appealing.
- The selection options for location, position, and similar filters are not intuitive and could be streamlined.
- Since Sling is focused primarily on scheduling, additional tools may be needed for broader team development.
I have not used other tools for comparison.
When purchasing a tool like Sling, consider whether you need only scheduling functionality or a broader workforce management platform. Pricing is also important—determine if a per-person or per-location pricing model is more cost-effective for your organization.
It appears that Sling has partnered with POS vendors like Toast to improve integration and enhance the user experience.
Sling is well-suited for food service organizations.
Sling may not be a good fit for large organizations with complex workforce management needs.
Push Operations
Push Operations stands out for its outstanding payroll management capabilities. It’s easy to navigate and incredibly fast, saving managers hours weekly.
PROS
- POS system integration
- Eliminate break violations through proactive alerts
- Customized reporting
- POS system integration
- Eliminate break violations through proactive alerts
- Customized reporting
CONS
- Some users have reported issues like a confusing interface, long loading times, and the platform logging out randomly.
- Some users have reported issues like a confusing interface, long loading times, and the platform logging out randomly.
Push Operations is a small business. This allows them to provide personalized customer service. Push stands out for its cloud-based payroll management system that saves lots of managerial time. The software is best for multi-location restaurants with 50+ employees.
Push Operations offers user-based pricing, starting at $5 per user per month for basic features.
- Starter: $5/user/month for payroll and scheduling.
- Signature: Includes multi-location support and additional HR features.
- Supreme: Advanced functionality for enterprise-level needs.
- Minimum spend: $25/month (5 users). Enterprise pricing available.
Best For
Planday
Planday offers some of the most critical scheduling app features at an affordable price. Out of all the software we tested, Planday’s app stood out for its visual appeal and after-sales support. That being said, most users are able to figure out and use the app on their own.
PROS
- Automatic punch clock alerts prevent OT cases.
- Easily manage employee schedules, payroll, and timesheets.
- The app is highly customizable to suit the needs of your business.
- The development team is proactively fixes bugs and frequently releases new app updates
- Automatic punch clock alerts prevent OT cases.
- Easily manage employee schedules, payroll, and timesheets.
- The app is highly customizable to suit the needs of your business.
- The development team is proactively fixes bugs and frequently releases new app updates
CONS
- Daily reports don't show weekly overtime until the last day of the week.
- According to some reviews, the customer service has room for improvement.
- Limited mobile app functionality.
- The app asks for way too many access permissions on its host device which may be considered invasive by users.
- Compared to its competitors, such as Deputy, Zoomshift, and Sling, Planday offers a much less affordable solution.
- Daily reports don't show weekly overtime until the last day of the week.
- According to some reviews, the customer service has room for improvement.
- Limited mobile app functionality.
- The app asks for way too many access permissions on its host device which may be considered invasive by users.
- Compared to its competitors, such as Deputy, Zoomshift, and Sling, Planday offers a much less affordable solution.
Planday is most suitable for shift-based restaurants with multiple teams working with their schedules because it allows managers to create different schedules for different groups.
For this reason, the software is an excellent match for the needs of modern restaurants, bars, pubs, and similar businesses.
Ida Beate Wenstad, the restaurant manager at Heim in Norway, says that Planday makes it easy for her and her employees to plan their workdays and shifts without worrying about making calls to colleagues for shift management. She goes on to say that Planday allows her to maintain a bird’s eye view of the business while maintaining control over weekly staffing budgets.
Some of Planday’s prominent customers are Shell, Sophie’s, Riddle & Finns, Enoteca Da Luca, and Rumba Cabana.
Planday offers flexible, per-user pricing with optional base fees, starting at $2.99 per user per month.
- Starter: $2.99/user/month; basic scheduling for one location.
- Plus: $4.49/user/month + $15 base fee (min. 10 users); multi-location support.
- Pro: Custom pricing for advanced planning tools.
- Includes a 30-day free trial with no credit card required.
Best For
Planday is best for shift-based, labor-intensive restaurants with multiple locations that require forecasting and labor planning tools.
Planday allows us to plan our internal shift schedule effectively so that there is no confusion and constant coverage. We use Planday to track our customer success and other key operations shifts. The tool allows us to make quick edits to the shifts. It also clearly displays them for team members to review without issues. Planday allows team members to track their timeshare which simplifies the process of reviewing the productivity of team members
- The simple layout that shows the schedule clearly
- The ability to make quick adjustments to the schedule
- The overall user experience is intuitive
It's difficult to maintain all of the scheduling between our internal team. It's also difficult to track the productivity of other team members in a globally diverse team when some team members don't operate on set schedules. Planday tackles both of those problems with one product. We use it to track the timeshare of the team members as well as coordinate with select team members..
- The site has some longer load times when signing in after a long time
- The color scheme of the website could be better (Personal opinion not that there's anything wrong with it)
It provides a very intuitive experience to manage the entire shift process, from scheduling, tracking time and executing payroll
You should think about the number of members on your team that need to be on the shift and also the type of shift system that you have.
The product is constantly adding new features.
It's good for all organizations that have a shift system.
It wouldn't be good for organizations that predominantly operate on mindshare and are more deadline based rather than time spent.
HotSchedules
HotSchedules is widely adopted in the hospitality space for a reason: it provides restaurant teams with a central hub to manage schedules, streamline team communication, and control labor costs. We picked it because of its blend of usability and depth, particularly when it comes to scheduling and forecasting. During our demo, we found the shift-swapping, time-off requests, and skill-based auto-scheduling to be intuitive and well-suited for high-turnover environments.
PROS
- Mobile-first design makes shift management and communication easy for both staff and managers.
- Supports compliance with fair workweek laws via automatic rule enforcement and alerts.
- Built-in labor forecasting, with POS integration, improves schedule accuracy and cost control.
- Auto-scheduling and shift templates speed up the creation of compliant schedules.
- Multi-location support enables employee sharing and visibility across sites.
- Mobile-first design makes shift management and communication easy for both staff and managers.
- Supports compliance with fair workweek laws via automatic rule enforcement and alerts.
- Built-in labor forecasting, with POS integration, improves schedule accuracy and cost control.
- Auto-scheduling and shift templates speed up the creation of compliant schedules.
- Multi-location support enables employee sharing and visibility across sites.
CONS
- The reporting suite is functional, but users note it offers limited actionable insights unless you add the paid Fourth Analytics module.
- No free trial, and pricing is only revealed after a demo. Additionally, commitments typically have a 12-month minimum.
- Forecasting accuracy depends heavily on the quality of POS integration and historical data.
- The reporting suite is functional, but users note it offers limited actionable insights unless you add the paid Fourth Analytics module.
- No free trial, and pricing is only revealed after a demo. Additionally, commitments typically have a 12-month minimum.
- Forecasting accuracy depends heavily on the quality of POS integration and historical data.
HotSchedules has long been a staple in restaurant workforce management, and after testing it ourselves, we understand why. From the moment we logged in, it was clear that this tool is built around the daily realities of running a restaurant—managing availability, responding to last-minute changes, and maintaining open communication across teams.
Its standout feature is the mobile app. During a full demo, we saw how staff could swap shifts, check schedules, or update their availability on the fly. Managers, on the other hand, could approve requests, assign shifts, or message team members directly—all without opening a laptop, if they prefer. There’s also a built-in logbook and task list manager to support shift handovers and operations.
For operators seeking better labor planning, HotSchedules offers several tiers of forecasting: from simple week-over-week trends to full-blown AI-based predictions based on years of historical data, weather, events, and more. We especially liked how its advanced packages paired forecasts with auto-generated schedules and labor optimization rules (e.g., "add one server for every 30 guests").
However, the tool isn’t without drawbacks. Reporting is serviceable, but to access the module’s full capabilities, you need to opt for one of the more advanced plans. Additionally, while the tool is extremely functional, its UX appears somewhat dated compared to newer tools, at least in our opinion. That said, any new restaurant scheduling software would be hard-pressed to compete with HotSchedules in terms of functionality.
Used by hundreds of restaurants, including big brands like Dunkin’, Arby’s, and Pizza Hut.
All HotSchedules plans require a 12-month commitment and a demo before custom pricing is provided. That said, their plans can be structured as follows:
- Classic: Scheduling and communication features; no POS sync or AI forecasting.
- Advanced: POS-integrated scheduling with legacy forecasting.
- Advanced IQ: Adds AI-based forecasting and compliance alerts.
- Expert: Includes labor optimization and onsite consultation.
Best For
HotSchedules adapts well to a wide range of establishments, from independent and small-chain restaurants to large brands with multiple locations.
Deputy
Deputy is a robust restaurant scheduling app. It stands out from its competitors due to its AI scheduling capabilities that make workforce management easier. Simply enter your team data and let Deputy take care of everything from shift scheduling to payroll.
PROS
- Create AI optimized employee schedules
- Eliminate no-shows with quick replacements
- Track unproductive time and breaks with precision
- Create AI optimized employee schedules
- Eliminate no-shows with quick replacements
- Track unproductive time and breaks with precision
CONS
- Limited reporting functionality
- Once published, upcoming schedules can’t be changed
- Limited reporting functionality
- Once published, upcoming schedules can’t be changed
Deputy is packed with valuable features. Its AI-powered employee scheduling gives it an edge over its competitors. The software is best for small restaurant owners who like to free up their time to focus on growing their business.
- Hubspot
- Ace Hardware
- Bondi Vet
- Silk Hospitality
- Dallas Air
- Au bon pain
Deputy provides flexible plans starting at $0, catering to businesses of all sizes.
- Starter: Free, limited to 100 shifts/month.
- Premium: $6/user/month ($5 annual).
- Scheduling or Time & Attendance: $4.50/user/month.
- Enterprise: Custom pricing for 250+ employees.
- HR Add-On: $2/user/month.
- Minimum spend: $25/month for paid plans. Free trial available.
Best For
Medium to large organizations, especially those with frequent shift changes such as hospitality and retail.
As the HR Manager, I use Deputy more minimally. Our team uses it for scheduling, time tracking, and related tasks. Personally, I use it when onboarding and offboarding hourly team members.
I also use it when I need to verify logged time off. In addition, I use it twice a week to run payroll. We download hours worked from Deputy and add them to our payroll system.
- Deputy’s interface is great.
- It is easy to use and navigate.
- It helps us stay organized and saves us a lot of time.
I’m not sure of the exact date we started using Deputy, but I’ve been using it for at least two years. We purchased Deputy to create clear schedules for our shift workers. They can also clock in and out within the system, so we use it for payroll purposes as well.
Prior to Deputy, we were using spreadsheets, and Deputy has helped us stay much more organized. The key benefit is that it gives us a centralized place to share schedules with our hourly team.
I can't think of any cons.
I haven’t used other similar tools, so I’m not sure how to compare them. Our CX Director is great, and I trust that he has selected a good platform for us.
One important factor is the type of employment. For example, we do not include our salaried team in Deputy, as they are not shift workers and have unlimited PTO, so we don’t track their time off.
I am unsure how it has changed over the years.
I would say Deputy is great for organizations that have hourly shift workers. It is also helpful for teams that formally log their PTO.
I don’t think Deputy would be a good fit for teams that don’t track hours worked or time off.
Schedulefly
Launched in 2007, Schedulefly, to this day, remains one of the easiest apps to use. The software has a loyal user base of over 7000 restaurants.
PROS
- Coordinate with your team easily with one-click schedule sharing and instant notifications.
- Employees can trade shifts without a hassle by direct coordination.
- Requesting time off is a breeze with the option to add notes for more context.
- Coordinate with your team easily with one-click schedule sharing and instant notifications.
- Employees can trade shifts without a hassle by direct coordination.
- Requesting time off is a breeze with the option to add notes for more context.
CONS
- The tool does not offer a mobile app which significantly reduces its utility for off-site workers.
- The mobile site has very limited functionality and is not optimized for mobile experience which we found makes some of the workflows take longer.
- Does not integrate with any third-party software which means it cannot become a part of your existing HR and payroll process.
- The tool does not offer a mobile app which significantly reduces its utility for off-site workers.
- The mobile site has very limited functionality and is not optimized for mobile experience which we found makes some of the workflows take longer.
- Does not integrate with any third-party software which means it cannot become a part of your existing HR and payroll process.
Wes Aiken, the founder of Schedulefly, was a restaurant employee during his college years. Schedulefly was born as a result of the gaps Wes noticed in how employee scheduling is done in the restaurant business. Therefore, it’s safe to say that Schedulefly is specifically designed with restaurants in mind.
As a result, you get a tool that’s light, accessible from any web browser, and offers an efficient employee scheduling solution. As a restaurant, you can also take advantage of Schedulefly’s kitchen and menu management features. However, it’s worth noting that this isn’t the best software for large restaurants due to its limited features in terms of design, scalability, and security.
Sup Dogs, Baked & Wired, Le Farfalle, Avery Brewing
Schedulefly offers a simple pricing structure based on the number of staff you need to create accounts for. You can start with $30 per month for up to 19 users and scale up to 79 people at $60 per month. Beyond that level, you can request a custom quote.
Schedulefly offers a 30-day free trial for you to see whether the software meets your requirements. You don’t need a credit card to sign up.
Best For
Schedulefly is best for restaurants on a budget that are only looking for basic scheduling features.
Compare the Top Restaurant Scheduling Software
What is Restaurant Scheduling Software?
Restaurant scheduling software is a program/app that allows restaurant managers to organize and automate scheduling processes for their staff with a host of features. These features include a customizable scheduling tool, attendance tracking, task management, etc.
Data shows restaurant managers spend as much as 20% of their time working on employee schedules every week. Restaurant scheduling software does the hard work for you, freeing up your time as a restaurant manager to focus on more important pursuits.
How Much Does Restaurant Scheduling Software Cost?
Most scheduling software offers basic features for free for small restaurants with only a handful of employees and fixed shifts. But for more extensive operations, the subscription fee is typically between $2.5 and $5 per user per month or at a fixed price of $14 to $35 per month for unlimited users.
Last Advice: Which Is The Best Restaurant Scheduling Tool For You?
Restaurant schedule software is in high demand, and for good reason. It allows restaurant managers to automate operational work and focus on other aspects of their jobs.
When choosing scheduling software, managers need to carefully consider the features on offer. It's vital to match business needs with software features.
Restaurant sizes and needs vary widely. Therefore, it's hard to name a single software as the best one for all situations.
However, we hope our detailed analysis of some of the best available options will help you make the right choice.
We recommend that you try these tools since most of them offer free plans. For those without, you can schedule a demo and have their team give you a run down of the tool.
As a last piece note, most of the software here is all about scheduling. If you find that most feature lists don’t cover all that you’d need, that could be a sign that you need a more complex solution, like Workforce Planning Software.
About the Author
About Us
- Our goal at SSR is to help HR and recruiting teams to find and buy the right software for their needs.
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- SSR lists all companies we feel are top vendors - not just those who pay us - in our comprehensive directories full of the advice needed to make the right purchase decision for your HR team.
