Top 13 Freelance Management Systems - 2023

The best freelance management systems along with key features, benefits, recommendations, and more.

Huda Idris
Technical writer, B2B software advisor, and marketing strategist

Contributing Experts

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The Top Freelance Management Systems

Hand picked by our HR Technology experts after product testing, user research, and much debate - enjoy!

If you view external workers as customers, you can think of Worksuite as a CRM for your business. The platform is designed to help you build your own freelancer databases while working smarter on task management and onboarding with built-in automations.
With Worksome, companies can post jobs and review contractors’ bids for free. The tool also offers the option to bring clients’ trusted talent and their on-platform marketplace together, powering businesses to achieve higher efficiency in hiring and managing external workers.
TalentDesk makes it easy for you to compliantly grow your team of freelancers, independent contractors, and even full-time employees with talent from over 150 countries. It can also help you process multicurrency payments and track the progress and budget of your projects.
62M+ users have used Freelancer to simplify how they get help on both online and offline projects. You can access thousands of independent contractors with specific skills without the need to provide workspace, pay for insurance, vacation leave, or training.
Owned by ADP, WorkMarket offers a comprehensive and robust FMS that brings structure to many processes, from hiring, vetting, onboarding and customizing talent pools, to assigning tasks to and paying freelancers.
You can create job posts and get quotes to choose from at no cost on Guru. The platform’s feature also lets you decide on how and when payments will be made while collaborating, communicating and tracking work at one place.
Unlike other FMSs, Field Nation’s focus is on connecting field technicians with clients in the US. Businesses can search Feild Nation’s network of contract IT pros to get on-site work done.
Toptal helps your recruitment pick up speed without trading off it for candidates’ qualities. By only offering the top 3% talent handpicked by the platform’s experts, businesses can focus on evaluating test project results to decide on the right hires.
SkillValue makes it easier for businesses to assess developers. With built-in tests varying in difficulty and skill types, you can pick the ones you need, invite candidates to take the tests, and review their performance within the platform.
Upwork has a large database of freelancers. It's also relatively affordable and easy to use; anyone can easily create an account and start using it.

Introduction to Freelance Management Systems

The workforce today doesn’t look as it used to. Instead of hiring full-time employees, companies have increasingly been recruiting freelancers and independent contractors all over the world to benefit from specific skill sets for a specific duration - all while keeping HR costs low:

  • Freelance job postings rose by 41% during the second quarter of 2020 mainly due to the pandemic.
  • In the current shift to remote work, the number of highly qualified freelancers has increased. In the US alone, 57 million workers are freelancers and it is expected that nearly half of the American workforce will be freelance in the next couple of years.
  • Companies save up to 50% by hiring freelancers instead of full-time employees.
  • Close to 40% of small businesses have outsourced some business functions to freelancers and international contractors.
  • Around 33% of Fortune 500 companies turn to freelance platforms to outsource certain functions.

As more companies continue to seek skilled individuals to work on contract/project basis, platforms known as Freelance Management Systems (FMS) have become popular. A Freelance Management System is a cloud-based solution that streamlines contractor sourcing, onboarding, work assignments, and payments. It may also offer features for contractor screening, job bidding, and proposal comparison to ensure you find the right fit for the job. 

If you’re looking to buy a freelance management system, we’ve put together this guide of the best FMS vendors along with features, benefits, pricing, and more considerations to help you in your selection process.

Our criteria: How we chose the best vendors

We take research seriously. To make sure we’re offering our readers the very best solutions in a given software category, we are methodical, rigorous, and expansive in our research. We consult with HR professionals, vendors, and industry experts. We cut through the noise to bring you a carefully curated list of vendors, along with other essential information, to help you find the right software platform for your business. 

Here’s how we chose who makes the cut: 

Product: We believe in gaining a comprehensive understanding of a product before we recommend it, so we start by getting to know the software. Whenever possible, we meet with a senior executive (CEO or Head of Product) for a demo and Q&A. We also test the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best-in-class offering. 

User feedback: We go straight to the source and compile feedback on user experience. Real-world input supports our commitment to diligence in our software evaluation methods and the products we recommend. Keeping up with the everyday experience of HR pros also puts new vendors on our radar, and it keeps us close to our community so we can better connect the right products to the right people.

Financial metrics: We are certified finance nerds, so we use all the data we can get our hands on to make selections for our guides. We comb through data for concrete statistics like retention rates, growth, profitability, and scalability. We evaluate the bottom line of each product because we know making a software purchase can put your reputation on the line. 

Best for a use case: Software is never a one-size-fits-all product. Sometimes the best solution is free or cheap. Other times it’s the one that is best for global companies or the one that’s sized right for early-stage startups. Keeping this in mind, we include solutions across the spectrum so our readers can find the best fit for their unique needs.

Here's more detail if you want to read more about how we research vendors. Our dedicated staff writers rely on hard data, impartial experts, and user feedback to ensure our reviews are helpful, truthful, and hopefully a pleasure to read!

Top 13 Freelance Management Systems 2023.

We track thousands of HR Tech solutions. Here are the best freelance Management Systems as of 2022.

Worksuite

Review:

Worksuites provides a data-protected space for businesses to scale, organize, and pay their external workforce, including freelancers and agencies across regions.

The platform offers an end-to-end lifecycle solution to customize, streamline and automate the onboarding process while keeping track of external workers, project spend, and task status. In addition, their built-in features enable organizations to handle compliance, cross-border payment, and reporting with a few clicks.

Worksuite

Stats:

  • Worksuites’ onboarding and global payments are available in 180+ countries.
  • 24-hour live support provided
  • 350,000+ clients around the world have used Worksuite’s services
  • Worksuites’ onboarding and global payments are available in 180+ countries.
  • 24-hour live support provided
  • 350,000+ clients around the world have used Worksuite’s services

Worksuite

Pricing:

 Worksuite has flexible pricing, consisting of three plans:

  • The Essentials plan with five users is $500 if paid monthly and $5,400 annually. You will need to pay a separate fee for the implementation, which is $2,000. An additional $75 per month per user will be billed if you wish to add more users to the plan. Be noted though you can have up to 14 members with this plan.
  • The Vision plan with 15 users costs you $1,000 if paid monthly and $10,800 annually. The implementation fee is $4,000. The fee for an additional user is $100 per month.
  • The Enterprise plan’s price is not disclosed on the website and requires businesses to do a demo with Worksuite’s team to get the quotation.

Worksuite has flexible pricing, consisting of three plans:

  • The Essentials plan with five users is $500 if paid monthly and $5,400 annually. You will need to pay a separate fee for the implementation, which is $2,000. An additional $75 per month per user will be billed if you wish to add more users to the plan. Be noted though you can have up to 14 members with this plan.
  • The Vision plan with 15 users costs you $1,000 if paid monthly and $10,800 annually. The implementation fee is $4,000. The fee for an additional user is $100 per month.
  • The Enterprise plan’s price is not disclosed on the website and requires businesses to do a demo with Worksuite’s team to get the quotation.

Best For

Though Worksuite can benefit companies of different sizes, we recommend the platform mainly for medium and large businesses working with a high volume of freelancers and thus need a central place to manage them.

Worksome

Review:

Worksome is an online marketplace for businesses to find, onboard, manage and pay skilled freelancers throughout North America and Europe. Companies simply post their open freelancer roles in different fields, including design, marketing, sales, and tech, then either source direct talent from Worksome's 34,000+ talent pool or wait for freelancer bids to reach out to them.

Worksome

Stats:

  • 4.9/5 Client ratings from 10,000 jobs
  • 16,000+ available skills
  • Worksome pays freelancers in 150+ countries and can be engaged as an EoR in several regions, predominantly in the US and Europe.
  • 4.9/5 Client ratings from 10,000 jobs
  • 16,000+ available skills
  • Worksome pays freelancers in 150+ countries and can be engaged as an EoR in several regions, predominantly in the US and Europe.

Worksome

Pricing:

Worksome has two plans:

  • Simple, flat pricing: A cost-efficient plan that suits companies requiring a small number of freelancers. You can access their pool of vetted freelancers and get instant worker classification - all for free. For every freelancer who has been hired through their talent pool, they will charge you a 4% fee for the contract.
  • Enterprise: For enterprises needing a large volume of freelancers, Worksome offers this plan as a customized solution with enterprise-grade security. The plan provides all basic features, plus extended background screenings, indemnification, and worker classification engines. Worksome has not provided pricing information for this option, so you need to contact their team to obtain current pricing.

Worksome has two plans:

  • Simple, flat pricing: A cost-efficient plan that suits companies requiring a small number of freelancers. You can access their pool of vetted freelancers and get instant worker classification - all for free. For every freelancer who has been hired through their talent pool, they will charge you a 4% fee for the contract.
  • Enterprise: For enterprises needing a large volume of freelancers, Worksome offers this plan as a customized solution with enterprise-grade security. The plan provides all basic features, plus extended background screenings, indemnification, and worker classification engines. Worksome has not provided pricing information for this option, so you need to contact their team to obtain current pricing.

Best For

As Worksome offers on its basic plan a relatively low fee for hires (4%) compared to other freelancer workforce marketplaces, startups and SMBs that need under 20 freelancers can benefit from this plan. We also recommend Worksome enterprise plans for large-sized companies and agencies with established freelancers and looking to hire more throughout North America and Europe.

Toptal

Review:

Toptal has pretty standard after-hire functionalities built up, but their competency in delivering high-end candidates within days, compared with other freelance marketplaces, is quite impressive.

Toptal’s freelancers are tested on their subject matter expertise, professionalism, and communication skills. Through the platform, companies having on-demand JDs can get introduced with matched candidates in 2-5 weeks, and are offered a real experience working with the suggested candidate before deciding the hire without having a hand in every part of the hiring process. While Toptal talent usually are remote workers, the platform is flexible to have them on-site if requested.

Toptal

Stats:

  • Toptal connects companies to the top 3% of freelance talent from over 140+ countries
  • The average time to match companies with the right freelancers is within 24 hours.
  • Toptal ranks 33rd on Deloitte's 2015 Technology Fast 500 list
  • 2,200,000+ talent applications received
  • 55,000+ talent engagements in 7,750,000+ days
  • Toptal has been used by 21,000+ clients and 90% of them hire the first candidate introduced.
  • The platform’s full screening process takes between 2-5 weeks to complete

Toptal

Pricing:

Toptal doesn’t have a fixed price as it depends on the clients’ specific requirements as well as what the candidate expectations are.

In any case, as you setup your account, the platform will require an initial deposit of $500 that will be applies as a credit to your first invoice once you decide on the hire. This deposit, however, will be fully refunded if you choose to not move forward and you can use it for the next candidate. After the first recruit, Toptal won’t require you to make a deposit for the following jobs.

The cost per hire varies mostly by location and is incorporated into hourly rates. Below are the average rates for commonly hired skills on Toptal:

  • Developers: $90 - $170+
  • Designers: $80 - $150+
  • Finance experts: $90 - $230+
  • Project managers: $90 - $150+
  • Product managers: $90 - $150+

Toptal currently accepts credit cards, ACH (Automated Clearing House), bank wires, and PayPal. The platform is flexible in terms of the payment schedule, though typically their invoices are sent out bi-monthly. Invoices are generated with Net 10 terms to enable businesses to review the charges before processing.

Best For:

Toptal can be a great FMS to for both small businesses and large companies who don’t mind paying a premium to cut loose from all the hoops of candidates’ screening, shortlisting and payment processing and get high-end freelancers in a matter of days.

TalentDesk

Review:

TalentDesk is a cloud-based freelancer management platform that helps companies source, onboard and manage freelancers, as well as consolidate invoices and automate payments. TalentDesk features a real-time dashboard that enables managers to keep track of project progress, budgets, and deadlines, as well as subdivide projects into tasks and allocate them to specific people instantly. The system also facilitates collaboration between freelancers and internal teams with built-in communication capability.

TalentDesk

Stats:

  • $20M+ billed through the platform
  • Customers from 114 countries
  • 50K tasks are created
  • Provide fast payouts in 150+ countries and 55+ currencies

TalentDesk

Pricing:

TalentDesk has three plans:

  • Freelancer Management System (FMS): This plan costs $399/month for five admin seats, and you need to pay $99/month per extra seat. Contractors and Freelancers get free access to the software. 
  • Agent of Record (AOR): $49/month per contractor.
  • Employer of Record (EOR): The pricing for EOR support starts from $399/month per employee and may vary depending on the country.

Best For:

TalentDesk is a great option for companies working with freelancers on a regular basis. Companies looking for ways to grow their remote workforce but don’t want to get involved in the admin nitty gritty, can also benefit from TalendDesk’s offering.

Freelancer

Review:

Freelancer is a marketplace platform for businesses to recruit, manage, and pay freelancers across hundreds of different service types. You simply post a job you need to be completed, receive competitive bids from freelancers, then choose the freelancer that best suits your needs. Freelancer's desktop app allows companies to track progress, monitor hours, communicate, share, and more. The platform also features a mobile app with messaging functionality to stay in touch with freelancers on the go.

Freelancer

Stats:

  • 55 million professionals on demand
  • Available freelancers from over 247 countries, regions, and territories, in 34 languages
  • You can get work done in over 2,000 different categories

Freelancer

Pricing:

Freelancer is free to sign up, post a project, receive bids from freelancers, review the freelancer's portfolio and discuss the project requirements. If you choose to award the project, the platform charges you a project fee relative to the value of the selected bid as an introduction fee. The cost and how this fee is charged depend on the type of project.

For fixed-price projects, a fee of 3% or USD 3.00 (whichever is greater) is levied when you have awarded a project. If you subsequently pay the freelancer more than the original bid amount, they will charge the project fee on any overage payments.

For hourly projects, a fee of 3% is levied on each payment you make to the freelancer. Some other fees are charged if you opt for additional project upgrades.

Best For:

While companies of all sizes can benefit from the Freelancer platform, SMBs requiring junior or mid-level freelancers can derive the most value from the platform.

Guru

Review:

On Guru, you can find and hire freelancers using built-in secure payment and flexible fee structures. Plus, the platform’s fee is quite affordable compared with other freelancing sites.

Guru’s solutions focus on providing freelancer verification, selection guidance and customizable onboarding process. You can check whether a candidate is verified right on their profiles. Also, Guru’s freelancer profile features play a role in helping employers vet candidates based on skills, experience and performance on the site. Once you decide the recruits, you can customize contracts, the onboarding process, and assign team members to help manage and execute the job with a few clicks.

Guru

Stats:

  • Over 1 million jobs completed
  • 1 million paid invoices
  • 2 million freelancers available on the platform
  • $250 million paid to freelancers through Guru
  • 800,000 employers worldwide
  • 99% customer satisfaction rate

Guru

Pricing:

You can find, hire, and manage freelancers at no cost on Guru. The platform charges you a nominal handling fee of 2.9% for each invoice you pay. However, if you use eCheck or wire transfer you will get 100% cashback on the handling fee.

Best For:

Guru may not get the highest rate in the freelance management market, yet the platform stands out by its low transaction fees. Plus, Guru works with agencies as well as individual freelancers. So budget-minded businesses can benefit from this platform to hire and manage multiple freelancers at once.

WorkMarket

Review:

WorkMarket offers end-to-end services, enabling businesses to manage their external workforce from onboarding through payments-all in one place.

With WorkMarket, you can pick out freelancers that work best for the project at hand, manage them during the project and pay them upon completion. Apart from offering their built-in freelancer hub, the platform also provides the option for you to store your existing talent onto the platform to centralize your workforce management efforts. There are a considerable automations available to help you along the way, such as ensuring all compliance requirements are met before you engage further workers, sending bulk invitations to freelancers, and automating the payment process.

WorkMarket

Stats:

  • A global security team with over 300 specialists
  • The financial strength of a 250 Fortune company
  • Having been active for over 7 decades in the human capital management sector

WorkMarket

Pricing:

WorkMarket currently offers two subscription plans: SMB self-service platform and WorkMarket platform and neither of their pricings are disclosed upfront. You may connect with their team for more information.

Best For:

Medium and large sized companies that are either frequently working with contractors and freelancers or looking to build a team a distributed team are likely to get the most out of WorkMarket’s tools. Also, with the majority of their talent being based in the US, the solution is most helpful to businesses looking to expand their external workforce within the country.

Upwork

Review:

Some of Upwork’s most useful features are aimed at freelancer management. Not only can you browse their entire freelancer database at no cost, but you can invite individual freelancers to apply for job listings, review proposals, send online messages, and provide secure invoices.

Upwork also offers paid services, which include talent sourcing, compliance assistance, dedicated program managers, onboarding support, and more. Companies with specialized needs can also receive a custom-tailored plan that is designed to their specifications.

Upwork

Stats:

  • More than 30% of Fortune 100 companies use Upwork.
  • Businesses report cost savings of 50% when compared to traditional hiring methods.
  • Upwork contains a database of freelancers with 5,000+ skills across 70+ categories.
  • More than 5 million businesses currently use Upwork.
  • Upwork has secured $168.8 million in funding from 19 investors to date.

Upwork

Pricing:

Upwork has four pricing plans:

  • Marketplace: Upwork’s basic pricing model is free on a month-to-month basis, but it does charge a fee of 3% - 5% per transaction on their client marketplace.
  • Enterprise: This is a custom-tailored pricing plan that is determined according to the size and scope of your operation.
  • Any Hire: This service lets you bring your own outsourced freelancers into the Upwork system for management and processing. It’s available at a rate of $49 per month plus 3% transaction fees for contractors and $49 to $799 per employee per month plus 3% transaction fees and payroll fees ranging from 5% to 70%.
  • Payroll: Available as an add-on to the Enterprise plan, this service charges a total fee of 23% per contract.

Best For:

Upwork is ideal for employers who often tap into the freelance workforce to fill open vacancies. It’s also a great option for organizations with minimal budgets.

Field Nation

Review:

Field Nation is a niche platform, dedicated to helping companies find field technicians in their area. For each job request created, the system provides users several options to find technicians with relevant skills, experience, and ratings. If you have more specialized requests, the platform is also open to helping you find solutions.

The in-app messaging feature allows you to communicate with your technicians, thus, promptly and directly solving issues without dealing with a middle person. You can review work deliverables on the app to ensure their quality. Field Nation will monitor your contractors and risk while covering admin and payment work for you.

Field Nation

Stats:

  • 7,000+ customers
  • $1B+ transactions
  • 1+ million jobs across more than 450,000 sites in the US and Canada get completed by technicians sourced through Field Nation annually
  • 20+ types of work offered by field service providers on the platform
  • Technicians request published work in around 8 minutes on average

Field Nation

Pricing:

Field Nations offer two plans with pricing that are dynamic and dependent on your work order value and how much you'd like to customize your workflow and integrations. The Plus plan starts from $5,250, and the Premier plan starts between $5,250 and $15,250. For exact numbers, it's advised to contact their Sales team.

Best For:

Field Nation is best suited for midsize to large corporations to find short-term onsite technicians within the US and Canada.

SkillValue

Review:

SkillValue is an assessment solution powering the hiring process of businesses. Most popular technologies can be found in their test bank and are ready for you to use with a few clicks.

SkillValue also offers customers the top 5% profiles of their talent community. The hub includes 40,000 freelancers covering quite a range of skills such as web, mobile, software development, and security. The top 5% matching your requirements will be given to you within 48 hours, as SkillValue claims. Additionally, SkillValue won’t charge for replacements if you’re unsatisfied with the suggested candidates.

SkillValue

Stats:

  • Over 1,000 IT tests covering more than 160 technical skill sets available on the platform
  • SkillValue provides employers with a pool of 30,000+ technical questions and problems.
  • The site offers a community of 260,000 members, in which 400,000 of them have been tested and evaluated as Elite Tech freelancers.
  • 350,000+ skills evaluations completed.
  • 500+ start-ups and software publishers have used SkillValue services.

SkillValue

Pricing:

SkillValue gives their customers the option to choose either a subscription plan or to pay for credits.

There are three subscription plans available, including a free plan for startups, named SkillValue Starter, which allows you to create up to 20 tests per month and 10 jobs per year.

The two other subscription plans are designed for growing companies and enterprises respectively. For those plans, you have the option to pay per month at $299 or per year at $2,868 for one user. These two plans both give you full access to the platform’s quiz and smart quiz test bank, and the more users you purchase, the cheaper the prices you’ll get. The only difference is the number of tests you can create during your subscription period. The 1-month subscription plan provides 50 tests per user per month while the 1-year plan does 500. Also, we notice that prices in EUR are slightly lower than in USD.

For businesses who have occasional recruitments only, SkillValue offers credit premium plans instead. There are four options for you: 30, 50, 100 and 200 credits, all with no expiration date. One credit allows you to send one test to one candidate. Prices vary and start from $417 up to $1580. Similar to the subscription plan, you have access to all SkillValue quizzes and smart quizzes tests, and the more credits you pay, the better prices you’ll receive.

Best For:

The businesses that can make the most out of SkillValue are the ones looking to expand their tech team with external resources but have limit capacities in terms of candidate placement time and people with technical background and experience in candidates’ selection process. In addition to English, SkillValue also supports French, which makes the platform especially helpful for users that speak it.

Benefits of Using a Freelance Management System

  • Hire talented freelancers faster: With an FMS, you’re able to fill talent gaps around your company quicker as you’ll have access to a searchable database of talented freelancers, complete with all the information you need to choose suitable candidates; this includes freelancer rates, work history, performance history, availability, contact details and more. 
  • Ensure Compliance: Without an FMS, freelancers are engaged through different channels and information related to their potential employment is scattered across emails, docs, and spreadsheets etc. In such cases, it is difficult to guarantee that everyone is on the same page with all the terms of employment before contracts are signed. Because an FMS takes care of the onboarding process from A-Z, it leaves no room for confusion that could lead to legal issues later on. 
  • Increase productivity: Using an FMS helps you automate many processes that are otherwise quite tedious and take up a great deal of your team’s time. When different departments across your company aren’t manually dealing with freelancer sourcing, onboarding, payment, and management, they’re able to focus on other important tasks that contribute to your bottom line. 
  • Maintain good relationships with freelancers: When freelancers are managed through outdated channels and processes, it easy for them to get frustrated and dissatisfied with your company which in turn, will have a negative impact on your projects’ development and brand reputation. An FMS eliminates this dissatisfaction by ensuring your freelancers are able to access information related to their employment, easily reach out to you for any queries, receive their payments on time, and more.

Common Mistakes Made When Buying a Freelance Management System

It’s very easy to make mistakes when choosing a freelance management system if you don’t thoroughly research what's available on the market and carefully consider the needs and budget of your business. Here are some of the most common mistakes businesses make:  

  • Choosing an FMS with a recurring monthly fee when you’re not hiring freelancers often.
  • Choosing an FMS with transaction-based pricing when you’re hiring a large group of freelancers.
  • Not aligning internally with all departments that could benefit from an FMS to determine your product selection criteria.

Pricing Models

The pricing models of freelance management systems vary from one vendor to another. Some vendors charge a monthly subscription fee, ranging from $49 to $499 per month while others charge a percentage per transaction, which can be cost-efficient for businesses that don’t engage freelancers very frequently. Some vendors may also offer free memberships with limited access to features. Do keep in mind that in all cases, additional fees may apply for on-demand services such as customizations, contract management, compliance services, and dedicated account management.

Key Features of a Freelance Management System

Freelance management systems are not created equal; they vary in terms of overall offerings and price points. While that may be the case, the following are some of the most essential features you can expect from most freelance management systems available today:

  • Talent vetting: An FMS provides you with access to a large database of registered freelancers who are ready to work. All you have to do is filter the database with your job requirements to find the most relevant candidates, then check their profiles to see if their experience and skill set is the right fit for your available role.
  • Hiring and on-boarding: Once you’ve identified a suitable candidate, you can communicate with them regarding both of your expectations, extend them an offer and get the paperwork started - all through your FMS. Your FMS will make this process easy with a structured onboarding procedure that’s easy-to-follow both for you and your freelancer to immediately get to work.
  • Contract management: An important feature of an FMS is the ability to design the terms of employment for all the freelancers you’re recruiting and have it all in writing for them to sign on; this includes the start and end date of their contract, the agreed-upon compensation, work product ownership, etc.
  • Project management: After hiring freelancers, you start assigning them projects to work on. Your FMS will help you define a clear timeline - along with milestones - for the completion of your projects so everyone is on track. All completed projects are stored in your FMS for your reference. 
  • Team communication: Communicating with freelancers can be challenging when they’re not physically working at your office. Between emails, chats, and calls, it’s easy for details to fall through the cracks and be missed. An FMS helps you keep all communication related to your project in one place. You can contact your freelancers through it to check on their progress and similarly, they can get in touch with you if they have any questions/updates. 
  • Invoicing and payments: The more freelancers you hire, the more it gets difficult for your finance department to handle invoice and payment processing, especially if the terms and methods of payment vary from one invoice to another. An FMS makes this process easy both for your freelancers and for your team as invoice creation is automated and all invoices are neatly categorized and summarized for you to just click “approve” (or equivalent) for payments to be processed right away.  
  • Analytics: An FMS provides you with a holistic view of how your freelancers are performing in real-time so you can identify areas of improvement and make decisions accordingly. It lets you know how many hours your freelancers are logging, how many projects/milestones they have completed, which of them are performing more consistently and more - all through a single analytics dashboard with downloadable reports. 
  • 3rd party integrations: The best freelance management systems integrate with a great number of business solutions to further enhance your team’s operations and minimize duplicated effort. These solutions include human resources management systems (HRMS), enterprise resource planning (ERP) systems, vendor management systems (VMS), accounting software, applicant tracking systems (ATS), E-signature and contract management software, project management software, team collaboration software, and more. You can usually find out if an FMS integrates with a product you use by checking the FMS’s pre-built integration modules, usually listed on their website.

Questions to Ask During Demo Sessions

When shopping for a freelance management system (or any solution for that matter), we always recommend that you schedule as many demos as possible with different vendors to make sure their solution is compatible with the needs of your business. Here are a few questions you can ask during your demos: 

  • How many freelancers are registered on your platform?
  • How many countries can I hire freelancers from?
  • Can you show me the filtering criteria to search your database for specific freelancers?
  • Can you show me how I can reach out to freelancers through your platform?
  • Can you walk me through the freelancer onboarding process?
  • Is there any job bidding or do freelancers just apply as they would for a regular job?
  • What processes can I automate through your software?
  • How easy is it to implement your solution, and would I be able to do it myself?
  • What business solutions does your software integrate with?
  • What metrics have you used to prove the effectiveness of your solution, and where can I see these in my analytics dashboard?
  • How much does the software cost for my team size?
  • What fees do freelancers incur (if any) if I hire them through your platform?

Implementing a Freelance Management System

Implementing a freelance management system is relatively easy, especially since the majority of them are cloud-based, delivered through a software-as-a-service (SaaS) infrastructure. Getting started with a cloud-based solution is very quick; once you’ve purchased a subscription that meets your needs, you can create an account and start configuring it right away. This includes designing a profile for your business, defining your onboarding requirements, employment types, payments schedule, etc.

Final Thoughts

If you are thinking of assembling a workforce of freelancers and independent contractors, then it is time for you to ditch that messy spreadsheet and invest in a freelance management system to achieve your vision quickly and effectively. All of the solutions we’ve listed in this guide would make a great addition to your tech stack. All you have to do is: 

  • Align with your HR, Finance, and Operations managers regarding their needs and expectations before selecting a product; 
  • Carefully consider those needs as well as your budget and choose an FMS that meets them; 
  • Request a trial account to test the platform’s features first-hand and see if they cover all of your needs;
  • Schedule demo sessions with different vendors to get all of your questions answered.

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