Top 13 Freelance Management Systems - 2022

The best freelance management systems along with key features, benefits, recommendations, and more.

Huda Idris
Technical writer, B2B software advisor, and marketing strategist
October 7, 2022

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Our Expert Picks: The Top Freelance Management Systems

Formerly known as Shortlist, Worksuite stands out for its friendly UI as well as scalability; businesses of all sizes can use it to recruit, manage and pay freelancers locally and intentionally.
With Worksome, companies can post jobs and review contractors’ bids for free. The tool also offers the option to bring clients’ trusted talent and their on-platform marketplace together, powering businesses to achieve higher efficiency in hiring and managing external workers.
Toptal stands out for having a rigorous, multi-step freelancer vetting and testing process, guaranteeing that only the best of the best freelancers are brought on the platform.
TalentDesk makes it easy for you to compliantly grow your team of freelancers, independent contractors, and even full-time employees with talent from over 150 countries. It can also help you process multicurrency payments and track the progress and budget of your projects.
WorkMarket is a robust freelance management system that covers all freelancer recruiting needs from sourcing to payment.
Upwork has a large database of freelancers. It's also relatively affordable and easy to use; anyone can easily create an account and start using it.
Guru is a good option for businesses because of its affordability. There are no costs to find, hire, and manage freelancers on their platform.
SkillValue has an intensive skill assessment and interview process, ensuring only the best tech freelancers join their talent pool.
TalonFMS is a very comprehensive freelance management system; It packs lots of features that can cover all of your freelancer recruiting needs.
Unlike other FMSs, Field Nation’s focus is on connecting field technicians with clients in the US. Businesses can search Feild Nation’s network of contract IT pros to get on-site work done.
62M+ users have used Freelancer to simplify how they get help on both online and offline projects. You can access thousands of independent contractors with specific skills without the need to provide workspace, pay for insurance, vacation leave, or training.

Top 13 Freelance Management Systems - 2022

The best freelance management systems along with key features, benefits, recommendations, and more.

Huda Idris, Technical writer, B2B software advisor, and marketing strategist Oct 07, 2022

The workforce today doesn’t look as it used to. Instead of hiring full-time employees, companies have increasingly been recruiting freelancers and independent contractors all over the world to benefit from specific skill sets for a specific duration - all while keeping HR costs low:

  • Freelance job postings rose by 41% during the second quarter of 2020 mainly due to the pandemic.
  • In the current shift to remote work, the number of highly qualified freelancers has increased. In the US alone, 57 million workers are freelancers and it is expected that nearly half of the American workforce will be freelance in the next couple of years.
  • Companies save up to 50% by hiring freelancers instead of full-time employees.
  • Close to 40% of small businesses have outsourced some business functions to freelancers and international contractors.
  • Around 33% of Fortune 500 companies turn to freelance platforms to outsource certain functions.

As more companies continue to seek skilled individuals to work on contract/project basis, platforms known as Freelance Management Systems (FMS) have become popular. A Freelance Management System is a cloud-based solution that streamlines contractor sourcing, onboarding, work assignments, and payments. It may also offer features for contractor screening, job bidding, and proposal comparison to ensure you find the right fit for the job. 

If you’re looking to buy a freelance management system, we’ve put together this guide of the best FMS vendors along with features, benefits, pricing, and more considerations to help you in your selection process.

We spend hundreds of hours researching the best HR and recruiting software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on practitioners and experts to help us recommend the right software.  However we may earn a fee if you click on vendor links on this page.

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Hours Researched
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Experts Consulted
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Vendors Reviewed

Our criteria: How we chose the best vendors

We take our research seriously and want to make sure we are presenting our readers with the very best solutions in a given software category.  Here's how we select vendors to be in our buyer guides:

  • Product: We want to have a deep understanding of a vendor's product before recommending it.  This usually means getting a demo by a senior executive (their CEO, head of product, etc), and/or using the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best in class offering.
  • User feedback: We do our best to understand what users say when they experience this product.  User input allows us to accomplish a more thorough due diligence of products, put new vendors on our radar, and generally make sure we are presenting the right products to our readers.
  • Financial metrics: We are very much finance nerds and so use a product's retention rates, growth, profitability, and scale to understand whether or not it is truly best in class.
  • Best for a use case: Sometimes the best solution is the cheapest, the best tool for international companies, or the best for startups. We try to include a diversity of solutions so that our readers can find the tool that is best for what they need.

Here's more detail if you want to read further on how we research vendors.

In this guide you'll find

An Intro On Freelance Management Systems

The workforce today doesn’t look as it used to. Instead of hiring full-time employees, companies have increasingly been recruiting freelancers and independent contractors all over the world to benefit from specific skill sets for a specific duration - all while keeping HR costs low:

  • Freelance job postings rose by 41% during the second quarter of 2020 mainly due to the pandemic.
  • In the current shift to remote work, the number of highly qualified freelancers has increased. In the US alone, 57 million workers are freelancers and it is expected that nearly half of the American workforce will be freelance in the next couple of years.
  • Companies save up to 50% by hiring freelancers instead of full-time employees.
  • Close to 40% of small businesses have outsourced some business functions to freelancers and international contractors.
  • Around 33% of Fortune 500 companies turn to freelance platforms to outsource certain functions.

As more companies continue to seek skilled individuals to work on contract/project basis, platforms known as Freelance Management Systems (FMS) have become popular. A Freelance Management System is a cloud-based solution that streamlines contractor sourcing, onboarding, work assignments, and payments. It may also offer features for contractor screening, job bidding, and proposal comparison to ensure you find the right fit for the job. 

If you’re looking to buy a freelance management system, we’ve put together this guide of the best FMS vendors along with features, benefits, pricing, and more considerations to help you in your selection process.

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Top 13 Freelance Management Systems 2022

We track thousands of HR Tech solutions. Here are the best freelance Management Systems as of 2022.

Worksuite

Review:

Worksuite is a user-friendly platform for companies to compliantly source, onboard, manage, and pay freelancers in over 180 countries. It features AI-based talent matching, multi-step workflows, an analytics dashboard, and 3rd party integrations with HR, project management, accounting tools, and more to reduce your efforts and streamline your operations. Customizations such as white-labeling are also available on-demand for enterprise customers.

Worksuite

Stats:

  • Over 100,000 users and the world's top brands use Worksuite
  • Quick approvals and secure payments to over 180 countries
  • Over 100,000 users and the world's top brands use Worksuite
  • Quick approvals and secure payments to over 180 countries

Worksuite

Pricing:

Worksuite has two plans:

  • Growth: A good choice for growing companies who are scaling their freelancer network.
  • Enterprise: A full-featured plan for large scale companies with a large network of freelancers and vendors.

The pricing of the above plans isn’t listed on their website. You may however contact their team for a price quote, demo, and sign up for a 30-day free trial.

Worksuite has two plans:

  • Growth: A good choice for growing companies who are scaling their freelancer network.
  • Enterprise: A full-featured plan for large scale companies with a large network of freelancers and vendors.

The pricing of the above plans isn't listed on their website. You may however contact their team for a price quote, demo, and sign up for a 30-day free trial.

Best For

Businesses of all sizes looking to recruit and manage freelancers locally and internationally.

Worksome

Review:

Worksome is an online marketplace for businesses to find, onboard, manage and pay skilled freelancers throughout North America and Europe. Companies simply post their open freelancer roles in different fields, including design, marketing, sales, and tech, then either source direct talent from Worksome's 34,000+ talent pool or wait for freelancer bids to reach out to them.

Worksome

Stats:

  • 4.9/5 Client ratings from 10,000 jobs
  • 16,000+ available skills
  • Worksome pays freelancers in 150+ countries and can be engaged as an EoR in several regions, predominantly in the US and Europe.
  • 4.9/5 Client ratings from 10,000 jobs
  • 16,000+ available skills
  • Worksome pays freelancers in 150+ countries and can be engaged as an EoR in several regions, predominantly in the US and Europe.

Worksome

Pricing:

Worksome has two plans:

  • Simple, flat pricing: A cost-efficient plan that suits companies requiring a small number of freelancers. You can access their pool of vetted freelancers and get instant worker classification - all for free. For every freelancer who has been hired through their talent pool, they will charge you a 4% fee for the contract.
  • Enterprise: For enterprises needing a large volume of freelancers, Worksome offers this plan as a customized solution with enterprise-grade security. The plan provides all basic features, plus extended background screenings, indemnification, and worker classification engines. Worksome has not provided pricing information for this option, so you need to contact their team to obtain current pricing.

Worksome has two plans:

  • Simple, flat pricing: A cost-efficient plan that suits companies requiring a small number of freelancers. You can access their pool of vetted freelancers and get instant worker classification - all for free. For every freelancer who has been hired through their talent pool, they will charge you a 4% fee for the contract.
  • Enterprise: For enterprises needing a large volume of freelancers, Worksome offers this plan as a customized solution with enterprise-grade security. The plan provides all basic features, plus extended background screenings, indemnification, and worker classification engines. Worksome has not provided pricing information for this option, so you need to contact their team to obtain current pricing.

Best For

As Worksome offers on its basic plan a relatively low fee for hires (4%) compared to other freelancer workforce marketplaces, startups and SMBs that need under 20 freelancers can benefit from this plan. We also recommend Worksome enterprise plans for large-sized companies and agencies with established freelancers and looking to hire more throughout North America and Europe.

TalonFMS

Review:

TalonFMS is a cloud-based FMS that helps businesses safely source, hire, manage, and pay freelancers. It features a searchable directory with AI-powered matching for you to find the most suitable candidates, fully branded and configurable accounts, bespoke reporting to see how your team is performing; and last but not least, 3rd party integrations with your existing systems HR and accounting systems for seamless synchronization of your data.

TalonFMS

Stats:

TalonFMS

Pricing:

TalonFMS offers two plans for organizations with large or complex on-demand resource requirements: Professional and Enterprise. The pricing of both plans isn’t listed on TalonFMS’s website and is determined by their team based on the size and scope of your operation.

Best For:

Medium to large businesses looking to source and manage freelancers across different departments/roles.

Guru

Review:

Guru is a web-based, easy-to-use, and cost-effective platform for companies to recruit talented freelancers around the world across different service types. All businesses have to do is post jobs, compare the received quotes you receive then hire the best freelance applicants for the job. Guru offers flexible payment options including fixed, hourly, task-based, and recurring payments with SafePay payment protection. The platform also offers features to collaborate, communicate, and track the work of recruits.

Guru

Stats:

  • 800,000 Employers Worldwide
  • 1 Million Paid Invoices
  • $250 Million Paid to Freelancers
  • 99% Customer Satisfaction Rate

Guru

Pricing:

Guru allows businesses to find, hire, and manage freelancers at no cost. It charges a nominal handling fee of 2.9% for each invoice paid. However, if eCheck or wire transfer are used, a 100% cashback on the handling fee is received.

Best For:

Businesses of all sizes looking to recruit freelancers across multiple service types both locally and internationally.

SkillValue

Review:

SkillValue is a platform for businesses to hire top talent in tech roles; this includes full-stack developers, DevOps engineers, data scientists, product managers, SEO experts, and more. To help businesses assemble their team of tech freelancers, SkillValue’s CTOs & talent acquisition experts carry out a rigorous selection process that involves interviewing a shortlist of developers to assess their tech skills as well as their understanding of the architecture potential clients have in place or want to create. When this process is complete, a final list of developers is provided to the client to choose from.

SkillValue

Stats:

  • SkillValue has a talent database of over 30,000 certified freelance developers. 
  • SkillValue works with SMB clients, software publishers & key accounts including 7 unicorns and 450+ startups.
  • SkillValue has assessed over 400,000 developers using 700+ different tests that cover 160 technical skills.

SkillValue

Pricing:

SkillValue’s pricing is not disclosed on their website. You may reach out to their sales team for a price quote according to the scope and size of your operation.

Best For:

Businesses of all sizes looking to recruit coders and developers on a freelance basis.

Field Nation

Review:

Field Nation is a niche platform, dedicated to helping companies find field technicians in their area. For each job request created, the system provides users several options to find technicians with relevant skills, experience, and ratings. If you have more specialized requests, the platform is also open to helping you find solutions.

The in-app messaging feature allows you to communicate with your technicians, thus, promptly and directly solving issues without dealing with a middle person. You can review work deliverables on the app to ensure their quality. Field Nation will monitor your contractors and risk while covering admin and payment work for you.

Field Nation

Stats:

  • 7,000+ customers
  • $1B+ transactions
  • 1+ million jobs across more than 450,000 sites in the US and Canada get completed by technicians sourced through Field Nation annually
  • 20+ types of work offered by field service providers on the platform
  • Technicians request published work in around 8 minutes on average

Field Nation

Pricing:

Field Nations offer two plans with pricing that are dynamic and dependent on your work order value and how much you'd like to customize your workflow and integrations. The Plus plan starts from $5,250, and the Premier plan starts between $5,250 and $15,250. For exact numbers, it's advised to contact their Sales team.

Best For:

Field Nation is best suited for midsize to large corporations to find short-term onsite technicians within the US and Canada.

TalentDesk

Review:

TalentDesk is a cloud-based freelancer management platform that helps companies source, onboard and manage freelancers, as well as consolidate invoices and automate payments. TalentDesk features a real-time dashboard that enables managers to keep track of project progress, budgets, and deadlines, as well as subdivide projects into tasks and allocate them to specific people instantly. The system also facilitates collaboration between freelancers and internal teams with built-in communication capability.

TalentDesk

Stats:

  • $20M+ billed through the platform
  • Customers from 114 countries
  • 50K tasks are created
  • Provide fast payouts in 150+ countries and 55+ currencies

TalentDesk

Pricing:

TalentDesk has three plans:

  • Freelancer Management System (FMS): This plan costs $399/month for five admin seats, and you need to pay $99/month per extra seat. Contractors and Freelancers get free access to the software. 
  • Agent of Record (AOR): $49/month per contractor.
  • Employer of Record (EOR): The pricing for EOR support starts from $399/month per employee and may vary depending on the country.

Best For:

TalentDesk is a great option for companies working with freelancers on a regular basis. Companies looking for ways to grow their remote workforce but don’t want to get involved in the admin nitty gritty, can also benefit from TalendDesk’s offering.

Upwork

Review:

Some of Upwork’s most useful features are aimed at freelancer management. Not only can you browse their entire freelancer database at no cost, but you can invite individual freelancers to apply for job listings, review proposals, send online messages, and provide secure invoices.

Upwork also offers paid services, which include talent sourcing, compliance assistance, dedicated program managers, onboarding support, and more. Companies with specialized needs can also receive a custom-tailored plan that is designed to their specifications.

Upwork

Stats:

  • More than 30% of Fortune 100 companies use Upwork.
  • Businesses report cost savings of 50% when compared to traditional hiring methods.
  • Upwork contains a database of freelancers with 5,000+ skills across 70+ categories.
  • More than 5 million businesses currently use Upwork.
  • Upwork has secured $168.8 million in funding from 19 investors to date.

Upwork

Pricing:

Upwork has four pricing plans:

  • Marketplace: Upwork’s basic pricing model is free on a month-to-month basis, but it does charge a fee of 3% - 5% per transaction on their client marketplace.
  • Enterprise: This is a custom-tailored pricing plan that is determined according to the size and scope of your operation.
  • Any Hire: This service lets you bring your own outsourced freelancers into the Upwork system for management and processing. It’s available at a rate of $49 per month plus 3% transaction fees for contractors and $49 to $799 per employee per month plus 3% transaction fees and payroll fees ranging from 5% to 70%.
  • Payroll: Available as an add-on to the Enterprise plan, this service charges a total fee of 23% per contract.

Best For:

Upwork is ideal for employers who often tap into the freelance workforce to fill open vacancies. It’s also a great option for organizations with minimal budgets.

Freelancer

Review:

Freelancer is a marketplace platform for businesses to recruit, manage, and pay freelancers across hundreds of different service types. You simply post a job you need to be completed, receive competitive bids from freelancers, then choose the freelancer that best suits your needs. Freelancer's desktop app allows companies to track progress, monitor hours, communicate, share, and more. The platform also features a mobile app with messaging functionality to stay in touch with freelancers on the go.

Freelancer

Stats:

  • 55 million professionals on demand
  • Available freelancers from over 247 countries, regions, and territories, in 34 languages
  • You can get work done in over 2,000 different categories

Freelancer

Pricing:

Freelancer is free to sign up, post a project, receive bids from freelancers, review the freelancer's portfolio and discuss the project requirements. If you choose to award the project, the platform charges you a project fee relative to the value of the selected bid as an introduction fee. The cost and how this fee is charged depend on the type of project.

For fixed-price projects, a fee of 3% or USD 3.00 (whichever is greater) is levied when you have awarded a project. If you subsequently pay the freelancer more than the original bid amount, they will charge the project fee on any overage payments.

For hourly projects, a fee of 3% is levied on each payment you make to the freelancer. Some other fees are charged if you opt for additional project upgrades.

Best For:

While companies of all sizes can benefit from the Freelancer platform, SMBs requiring junior or mid-level freelancers can derive the most value from the platform.

WorkMarket

Review:

Owned by ADP, WorkMarket is a platform that enables companies to efficiently and compliantly assemble and manage their extended workforce of 1099 contractors and freelancers. Through it, companies can identify freelancers, verify their credentials, manage their assignments, pay them, rate their performance, and more. To further streamline operations and have data sync effortlessly, WorkMarket integrates with many popular business solutions including, CRMs, service desks, accounting systems, recruiting systems, learning management systems, and communication tools.

WorkMarket

Stats:

  • A global security team with over 300 specialists
  • The financial strength of a Fortune 250

WorkMarket

Pricing:

WorkMarket’s pricing is not disclosed on their website. You may reach out to their sales team for a quote according to the scope and size of your operation.

Best For:

Medium to large companies looking for a robust FMS to hire and manage freelancers in the US.

Toptal

Review:

Toptal is a global network of top freelance talent in design, business, and technology. Each applicant to the Toptal network must pass a screening process designed to measure their subject matter expertise, professionalism, and communication skills. The full screening process takes between 2-5 weeks to complete. Of the thousands of applications received each month, Toptal reports that fewer than 3% are accepted. When freelancers are selected, the administrative portion of hiring as well as invoicing are handled by the platform.

Toptal

Stats:

  • Toptal connects companies to the top 3% of freelance talent from over 100 countries
  • The average time to match companies with the right freelancers is under 24 hours.
  • 90% of Toptal’s clients hire the first candidate introduced.

Toptal

Pricing:

Toptal’s pricing isn’t disclosed on their website. Pricing is determined by Toptal’s sales team upon evaluation of the size and scope of your operation.

Best For:

Medium to large companies looking to hire top talent in software development, UX/UI design, project management, product management, and more.

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Final Thoughts

If you are thinking of assembling a workforce of freelancers and independent contractors, then it is time for you to ditch that messy spreadsheet and invest in a freelance management system to achieve your vision quickly and effectively. All of the solutions we’ve listed in this guide would make a great addition to your tech stack. All you have to do is: 

  • Align with your HR, Finance, and Operations managers regarding their needs and expectations before selecting a product; 
  • Carefully consider those needs as well as your budget and choose an FMS that meets them; 
  • Request a trial account to test the platform’s features first-hand and see if they cover all of your needs;
  • Schedule demo sessions with different vendors to get all of your questions answered.

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