Best Expense Report Apps — March 2021

Top expense report apps that will save you money, increase profits, and boost operational efficiencies

As your company grows, your expense management will have to graduate from Excel spreadsheets and informal reimbursement procedures to a more official expense tracking system. One that benefits both you and your employees. This means being able to track every expense (what it is, who made it, when and how it was incurred, etc.), share clear expense policies with your team, and reimburse your employees in a timely manner. 

When you manage expenses well, you can better plan for growth, stay profitable, remain compliant with tax laws, and reap other operational benefits. 

So what expense tracking software should you use? In this guide, we’re breaking it all down so you can make an informed decision for your company. Let’s get started.

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Best Expense Tracking Software

We surveyed the landscape for the best expense tracking software, here are some vendors we think you should look into

Garmin, Pitney Bowes, and 10,000 other companies use Certify for expense management. They work closely with teams to ensure a proper onboarding process including necessary accounting software integrations and compliance with HR policies.

Certify

Stats

  • Certify is used by over 4000 customers in over 80 countries.
  • Certify is available in 64 languages.

Certify

Pricing

  • Certify Now: This plan costs $8 per user per month and features Certify’s expense report software for small businesses (up to 25 employees).
  • Professional: This plan is designed for businesses between 25-200 employees and features advanced expense management with full service implementation under 30 days. This plan has monthly pricing that’s based on the size and scope of your business. Contact Certify’s sales team for a price quote. 
  • Enterprise: This plan is ideal for businesses with over 200 employees and included Certify’s full-featured expense management solution with full service implementation based on your needs. This plan has a fixed annual pricing that’s based on the size and scope of your business. Contact Certify’s sales team for a price quote.

Best For

Companies of all sizes looking for a travel and expense report management solution.

Worth Checking Out:

Expensify is a simple to use expense tracking software that is great for individuals, or larger companies. In fact, their customer base includes the likes of Pinterest, Stripe, The Miami Dolphins and many more. It's an easy yet powerful way to keep track of expenses so you can save time and focus on what matters - your business.

Expensify

Stats

  • Expensify was founded in 2008.
  • Expense reports with Expensify take 83% less time.

Expensify

Pricing

For individuals: Expensify has two plans for individuals. These plans are free for up to 25 SmartScans (receipt scanning) a month and paid for anything beyond that quota. These plans are: 

  • Track: This plan’s pricing starts at $4.99 per month and is designed for individuals and sole proprietors to track receipts and expenses.
  • Submit: This plan’s pricing starts at $4.99 per month and is designed for employees and small business owners to send receipts to managers or accountants.

For groups: Expensify has two groups plans that come with Expensify’s card. These plans provide users with access to Expensify’s end-to-end expense management solution and can be trialed for free for up to six-week. Beyond that duration, the pricing of Expensify’s group plans is as follows: 

  • Collect: This plan’s pricing starts at $5 per user per month and is designed for teams and organizations to automate receipt collection and reimbursement.
  • Control: This plan’s pricing starts at $5 per user per month and is designed for companies that need expense reporting, card management, approvals, and reimbursements.

Best For

Companies of all sizes as well as individuals looking to automate their pre-accounting process for expenses, bills, invoices, and more.

Worth Checking Out:

Sage Intacct helps companies with time and expense management so their employees can focus on the task at hand.  Expenses can be translated into invoices for clients after approval, and then eventually pulled into GAAP compliant revenue recognition policies for your P&L.

Sage People

Stats

  • 250% return-on-investment
  • Less than 6 months payback
  • Over 65% productivity improvement

Sage People

Pricing

The pricing of Sage Intacct’s plans and services isn’t disclosed on their website. Contact their sales team for a price quote.

Best For

Medium sized businesses looking for a cloud financial management software.

Worth Checking Out:

Companies like Lyft, Dropbox, Robinhood and many more use TripActions to help manage employee travel, and the related expenses that come out of it. Employees can use the app to book travel within the existing expense policy. You can also use this to allow third parties like consultants to book travel. Expenses are automatically pulled into HR and accounting software in real time.

TripActions

Stats

  • TripActions is used by nearly 4000 global enterprises.
  • TripActions has a program adoption rate of over 90%.
  • TripActions has a traveler satisfaction rate of over 93%.

TripActions

Pricing

  • TripActions Travel Edition: This package provides users with access to TripActions’ global corporate travel booking and management solution. 
  • TripActions Travel and Liquid Spend Edition: This package provides users with access to TripActions’ unified corporate travel and spend management platform.

The pricing of the above packages isn’t disclosed on TripActions’ website. Contact a sales representative for a price quote.

Best For

Companies across different industries looking for a reliable corporate travel and spend management solution.

Worth Checking Out:

Fyle's AI powered expense reporting software allows companies to intelligently scan for duplicate expenses, fraud, non-compliant expenses, and more. This drastically cuts down on the time needed for expense reporting for finance teams, HR, and employees.

Fyle

Stats

Fyle has been used by finance teams and employees of 300+ customers spread across 20 countries.

Fyle

Pricing

  • Standard: This plan costs $4.99 per active user per month (billed annually) and is ideal for startups with 1-25 employees or less than 30 monthly expense reports.
  • Business: This plan costs $8.99 per active user per month (billed annually) and is ideal for fast-growing businesses with 25-200 employees or more than 50 monthly expense reports.
  • Enterprise: This plan has custom pricing and is best suited for multi-country enterprises with 200+ employees or more than 250 monthly expense reports.

Best For

Companies across different industries looking for a scalable expense management solution.

Worth Checking Out:

1,000 companies use Abacus to manage expenses including GLG and classpass. Abacus's system will programmatically identify expenses that need a human to take a closer look (over spending, not on policy, unusually high spend, etc) - saving your team time.

Abacus

Stats

More than 1,000 customers use Abacus.

Abacus

Pricing

  • Starter: This plan costs $9 per active user per month (billed monthly) and is designed for small businesses that need to track expenses and reimburse employees. Note that a minimum of 2 users is required to be on this plan. 
  • Professional: This plan is designed for companies with high expense volumes and advanced workflows. The pricing of this plan is custom, billed annually, and calculated based on the size and scope of your business. Contact Abacus’s sales team for a price quote.
  • Enterprise: This plan is designed for companies with complex workflows and multiple subsidiaries. The pricing of this plan is custom, billed annually, and calculated based on the size and scope of your business. Contact Abacus’s sales team for a price quote.

Best For

Companies of all sizes looking to automate how they reimburse their teams, reconcile corporate credit cards, and implement expense policies.

Worth Checking Out:

Rydoo is a mobile first expense management system that allows employees to quickly book travel and keep track of expenses. Their mission is to cut down on the burden of expense management for high growth companies so that employees can focus on clients, not administrative tasks.

Rydoo

Stats

Over 1 million professionals across 195 countries are using Rydoo.

Rydoo

Pricing

  • Starter: This plan costs $7 per active user per month (billed annually) and is recommended for teams with up to 50 active users. Note that a minimum of 5 active users are required to sign on.
  • Growth: This plan costs $9 per active user per month (billed annually) and is recommended for teams with over 50 active users. 
  • Enterprise: This plan has custom pricing and is recommended for teams with over 500 active users.

Best For

Companies of all sizes looking for an easy way to manage expenses.

Worth Checking Out:

A massive number of small businesses use Quickbooks for their accounting and financial reporting.  Quickbooks also has an expense tracking app that seamlessly integrates with the rest of their accounting software.

QuickBooks

Stats

  • Over 7 million customers globally use QuickBooks.
  • Customers save an average of over $2100 per year tracking their finances with QuickBooks.

QuickBooks

Pricing

QuickBooks has 4 plans for small businesses:

  • Simple Start: This plan costs $25 per month and is ideal for businesses that want to get started with basic bookkeeping tools. 
  • Essentials: This plan costs $40 per month and is ideal for businesses that want automated billing features. 
  • Plus: This plan costs $70 per month and is ideal for businesses that want to manage projects, inventory and contractors in an organized manner. 
  • Advanced: This plan costs $150 per month and is ideal for businesses that want to move forward with deeper insights and dedicated support. 

QuickBooks often offers discounts for its plans. They currently have a 50% discount on all plans for the first three months of subscription.

Best For

Small businesses looking for a scalable accounting software.

Worth Checking Out:

PayChex has a track record and scale that makes them worth a look.

SAP Concur has been in the expense tracking software game for a very long time. Employees can book travel and add expenses through a web or mobile based interface. HR and operations can stay compliant with a system that has been around the block a few times.

SAP Concur

Stats

SAP Concur can connect with more than 200 business systems.

SAP Concur

Pricing

The pricing of SAP Concur’s plans and services isn’t disclosed on their website. Contact their sales team for a price quote.

Best For

Businesses of all sizes looking for a robust expense, travel and invoice management solution.

Worth Checking Out:

Looking for an HR Tech consultant to help out?

We've hand picked a shortlist of consultants who can help with vendor selection, implementation, strategy, and more

Next Steps for Expense Tracking

To help you determine the best expense tracker apps for your company, think about the following criteria:

  • Your business needs. How you're going to track expenses depends a lot on your business' unique needs. In most cases, needs depend on your company size. For example, if you're a small business with a handful of employees, your needs will be very different from a large corporation with hundreds of employees, frequent travel expenses, etc. 
  • Customization requirements. Related to your business needs are any customizations you'll need for your particular financial/expense tracking situation. For example, do you hire freelancers who might need to submit expense reports? Will you need support for invoicing or other accounts payable tasks? Do you need other customizable features? 
  • Your overall budgets. Having a clear budget and an understanding of your cash flow situation will help you define your expense policies and spending limits for business travel and other approved expenses.

As you do your demos, be sure to talk through these criteria to see which vendor will best fit your needs, how flexible they are with customization requests, and more. You could even ask them for examples of how other companies and business owners have tailored a solution to their unique needs. Good luck!

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